BUDGET REPORT
2 0 0 4 - 2 0 0 5
CITY OF MENLO PARK
June 2 0 0 4
Contents
Budget Overview ............................................................................................................................... ....................................................................... 1
Community Development Agency ............................................................................................................................... ........................................... 8
Charts ............................................................................................................................... ....................................................................................... 11
Budget Summary........................................................................................................................ ............................................................................ 17
Administrative Services Department
701 – Policy Development and City Council Support........................................................................................................................ ....................... 23
702 – Service Excellence ............................................................................................................................... .......................................................... 28
703 – Elections and Records........................................................................................................................ ............................................................ 32
704 – Community Relations ............................................................................................................................... ...................................................... 35
705 – Asset Preservation ............................................................................................................................... .......................................................... 40
706 – Information Support ............................................................................................................................... ......................................................... 49
707 – Internet and World Wide Web ............................................................................................................................... ......................................... 55
708 – Employee Support ............................................................................................................................... ........................................................... 58
709 – Legal Services ............................................................................................................................... ................................................................. 63
710 – Business Development.................................................................................................................... ............................................................... 68
Community Development Department
601 – Comprehensive Planning ............................................................................................................................... ................................................ 72
602 – Land and Building Development Services....................................................................................................................... ............................... 76
Community Services Department
310 – Social Services & Childcare ............................................................................................................................... ............................................ 82
311 – Recreation/ Physical Activities ............................................................................................................................... ......................................... 89
Housing and Redevelopment
501 – Affordable Housing........................................................................................................................ ................................................................. 96
502 – Community Development Area/ Agency ............................................................................................................................... ........................ 102
Library Department
401 – Library Collections and Online Resources ............................................................................................................................... .................... 106
402 – Reading Promotion and Life Skills ............................................................................................................................... ................................ 110
Police Department
101 – Community Safety ............................................................................................................................... ......................................................... 115
102 – Patrol Support........................................................................................................................ ....................................................................... 121
103 – Emergency Preparedness................................................................................................................... ......................................................... 126
104 – Traffic and School Safety ............................................................................................................................... .............................................. 130
Public Works Department
201 – City Facilities ............................................................................................................................... ................................................................. 135
202 – Menlo Park Municipal Water District Water Supply......................................................................................................................... ............. 139
203 – City Vehicles and Equipment ............................................................................................................................... ........................................ 142
204 – Urban Forest......................................................................................................................... ........................................................................ 145
205 – City- Owned Street and Other Right- of- Way............................................................................................................................ ..................... 149
206 – Stormwater Management ............................................................................................................................... .............................................. 156
207 – Resource Conservation................................................................................................................... ............................................................. 161
208 – Transportation Management ............................................................................................................................... ......................................... 164
Fund Balance Summary........................................................................................................................ ............................................................... 170
Capital Improvement Program ............................................................................................................................... ............................................. 176
CITY OF MENLO PARK
F I S C A L Y E A R 2 0 0 4 - 2 0 0 5
B U D G E T OV E RV I E W
1
June 2004
Honorable Mayor and City Council Members:
In accordance with the City of Menlo Park Municipal Code, I am pleased to herewith transmit the City Manager’s
recommended budget for fiscal year 2004- 2005. The attached document contains the funding recommendations for all
City programs and services, including those that utilize funds from the various special revenue accounts. In addition, the
capital improvements projects that are programmed for funding regardless of funding source are presented as well.
The City Council has been intimately involved in the development of the enclosed budget. Since the beginning of the
year, the Council has met periodically to review budget related information and provide critical direction to staff in terms of
service and project priorities.
The proposed budget also reflects the continuing transition to a program- based, results- focused organizational structure.
Many of the service descriptions and corresponding measures have been further fine- tuned and the format has been
refined in order to report on the status of results. Some services have been consolidated or changed in an effort to
simplify and clarify both the what we do and the how we do it. Quite a few results measures are, however, still works in
progress, as staff continues to learn more about how to measure and track service effectiveness. And, finally, some
services have been overhauled completely; such as in the Community Services Department, where staffing changes were
necessitated by the budget balancing imperative and the need to better align operations within a program- based
environment.
HISTORY
The development of the fiscal year 2004- 2005 Budget represents the fourth consecutive year that the City Council and
staff have dealt with the need to reduce spending levels in order to achieve a balance against declining revenues. Since
2001, the City has successively trimmed its General Fund operating budget and reduced its workforce. To date, these
cost reductions have been achieved without layoffs and with minimal impact on the community. Yet, it has been
2
recognized that several of the previous strategies employed, such as deferring infrastructure maintenance and vehicle
replacement, could not continue indefinitely and that service level impacts were imminent.
Since this is the fourth year and as a result is more challenging still, a more extensive process was undertaken. The
process of developing the budget has included a number of additional steps this year, in order to provide the Council with
additional input and opportunity to guide the budget making process. Through surveys and community meetings we
learned and confirmed that the community values a broad range of services and finds it difficult to recommend areas to
cut. We also learned that it is possible and desirable to distinguish between core services and amenities.
A Council Workshop held on January 31st provided an opportunity to review the feedback received from the community
and enabled the Council to give direction at an early stage. The Council reiterated its interest in resuming the City’s
investment in its infrastructure. In addition, the Council stated its view that funds held in reserve should be used for
emergencies and capital projects, and that it was not comfortable using reserves to pay for ongoing operational expenses.
Because the City is required to adopt a balanced budget, with planned expenditures matched to estimated revenues, staff
begins with forecasts of anticipated revenues in light of economic conditions and other influential factors. Staff evaluates
past experience, in terms of both revenue estimates and actual audited figures, and conservatively predicts a gradual
growth in overall revenues. It is important to underscore that these numbers change with time as newer and better
information becomes available; especially, in light of the current tenuous structure of intergovernmental finance and the
contentious efforts in Sacramento to address the State’s chronic and continuing budget challenges.
On April 6, 2004, City staff presented a proposed plan for addressing an anticipated $ 2.24 million shortfall in the 2004- 05
General Fund budget. The plan included cost reductions of $ 1.1 million, revenue increases of $ 400,000 and transfers of
$ 750,000. Council approved of this plan with minor modifications, requested some additional information and authorized
staff to proceed with a voluntary separation process. On May 18, 2004, the staff returned with the requested clarification
and also presented information relative to the capital improvements program, the Community Development Agency and
the various special revenue funds.
3
FISCAL YEAR 2004- 2005 BUDGET
The plan for balancing the FY2004- 2005 Budget includes four key elements: reducing payroll, reducing non- payroll
operating expenses, increasing revenue and fund transfers.
The rationale underlying the approach taken to balancing the budget is an effort to preserve the “ right size” local
government for Menlo Park, not just in terms of finances but also community values. This right size is one predicated on
community feedback and a “ new normal” that reflects a stabilized economy, not the current doldrums. This approach is
logical and appropriate because it would be shortsighted to cut too deeply before necessary. Also, there is a way to
further smooth the transition to a new right size gradually by taking measured steps over a period longer than a single
fiscal year. Using fund transfers from reserves allows us to do this, by using moneys set aside for this purpose. Yet, the
reserve balance will continue to be strong and remains available for the Council’s capital project priorities and
emergencies.
To address the continuing challenge of balancing expenditures with less revenue, staff devised a plan to reduce costs in
internal operations and in lower priority service areas. The result of these efforts is that the gap has been eliminated
through a combination of cost reduction measures, revenue enhancements and fund transfers on a short- term basis.
Approximately 60% of the forecasted gap has been addressed through various cost reduction measures, including a
further reduction in City workforce of nearly eleven full- time equivalents. The remainder of the cost reduction measures
cover a broad range of operating expense line items from cuts in supplies, to utilities usage savings, to delaying the
purchase of replacement equipment another year. Additional revenues are also proposed as a part of the multifaceted
solution. This represents roughly one fourth of the total estimated shortfall. These fees are incorporated into the Master
Fee Schedule approved by the City Council on April 27, 2004. Staff has also included a transfer of funds from the City’s
General Fund reserves as a part of the overall general fund budget plan. This represents 15% of the total solution in
closing the operating budget gap. The General Fund Reserve fund balance is estimated to be $ 28.6 million at the end of
fiscal year 2003- 2004.
However, in addition to these efforts to maintain services to the extent possible, and in light of Council’s expressed
interest in making progress on addressing the backlog of infrastructure needs, the General Fund operating budget also
includes a shift associated with street light maintenance, the Business Development Program, Vehicle Replacement, and
the Belle Haven Family Services Coordinator position. Staff has included additional fund transfers be used to cover these
4
costs over the next few years until the City’s regular revenue stream is sufficient. The total combined transfer
recommended, therefore, is $ 753,000.
The following table summarizes the major budget balancing strategies incorporated into the FY2004- 2005 Budget:
Estimated shortfall $ 1,805,696
Personnel savings ($ 672,000)
Operational savings ($ 440,000)
Revenues ($ 425,000)
Transfers ($ 268,000)
Balance $ 0
Street Lights $ 77,000
Business Development $ 125,000
Vehicle Replacement $ 250,000
BH Family Services $ 33,000
Transfers ($ 485,000)
Balance $ 0
At the City Council meeting held April 6, 2004, the Council reviewed the elements contained in the City Manager’s
proposed plan for balancing the 2004- 2005 City General Fund operating budget. At the meeting, questions arose in three
areas for which the Council requested additional information: Community Services, General Fund Reserves, and Service
Reductions.
The Community Services Department views the ongoing budget challenges as an opportunity to take a comprehensive
look at the department’s organizational structure and review how the programs can meet community needs in the most
efficient way possible. Beginning July 1, 2004, staff will implement changes to the department’s organizational structure
and programming philosophy that will allow for the best use of existing staff and resources.
5
This new structure better enables the provision of services that are citywide rather than facility- specific. There are both
programmatic and economic advantages to this approach. A citywide approach allows for a more coordinated and
strategic use of all of the staff, facilities and the resources available to the department to address both shared and unique
needs. Perhaps more importantly, it illustrates the City’s intention to bridge, rather than emphasize, any such divisions
within the community. Staff hopes to improve the way in which it serves certain groups, such as the growing majority of
Latino residents in the Belle Haven neighborhood, who may not be fully utilizing the City’s services and facilities.
A second area identified by the Council relates to the General Fund Reserve. At the end of FY2003- 04, the projected
total unreserved fund balance in the General Fund Reserve is $ 28.2 million. This balance includes $ 1 million designated
for public safety PERS retirement costs and $ 1 million designated for fiscal uncertainties. Staff’s proposed budget calls
for drawing from these designated funds, resulting in an estimated $ 750,000+/- transfer from the General Fund Reserve in
2004- 05. Revenue and expense projections indicate that the City’s future revenues will be sufficient to fully cover
operating costs starting in 2011. Consequently, staff anticipates the need over the next five years to continue to
aggressively manage costs and to make additional transfers from the General Fund Reserve. Staff expects that the entire
$ 2 million designated for PERS safety retirement and fiscal uncertainties along with additional transfers will be necessary.
Given staff’s latest estimates, the lowest total unreserved fund balance occurs in FY2010- 2011, at which point the figure
of $ 20.3mm represents approximately 62% of estimated General Fund revenues. Other possible uses for the General
Fund Reserve include:
• Infrastructure improvements
• A continuing set aside for fiscal uncertainties
• Identified capital projects
• Other possible capital projects
• Liabilities
• Emergencies
In summary, with respect to the General Fund reserve fund balance issue, it is important to reiterate that the development
and adoption of any budget relies on a set of complex and interrelated assumptions. Many of the estimates used change
frequently as new and better information becomes available. While potentially confusing at times, it is staff’s continuing
commitment to provide the latest and best information available.
6
A final area of Council concern related to what consideration had been given to significantly reducing or entirely
eliminating certain services as a means to either save more money or require lesser cuts in other areas. Council felt it
was important not only to understand the thought process behind the proposed budget plan but also to have a sense of
the type of contingency planning that might become necessary if the revenue shortfall were to be significantly bigger than
expected.
All City departments were instructed from the outset to look service by service at opportunities to scale back or restructure
operations, or discontinue services all together. In investigating all of the various options, departments considered the
results of the community survey and the Council service rating exercise. The City Manager then selected those cost
reductions and revenue enhancements that represented the best overall plan for addressing the estimated shortfall. Staff
continues to believe that the budget presented represents a balanced approach that provides services at appropriate
levels. However, should it become necessary to cut more, staff is prepared to return at a future date with additional
recommendations.
The budget also identifies capital projects for funding in FY2004- 2005. The City Council approved in concept the 5- Year
Capital Improvement Program Implementation Plan on March 9, 2004. The plan contains five elements: an Infrastructure
Maintenance Program, a Street Resurfacing Program, the projects list for 2004- 2005, the formation of a Council
subcommittee to explore storm drain funding options, and staff outreach on a development impact fee for supplemental
funding of street repairs. A separate section titled Capital Improvements contains detailed descriptions of the 2004- 2005
projects.
In addition to the General Fund and CIP Program, the City budget includes numerous other separate but interdependent
special revenue funds. These funds are established to account separately for revenues and expenditures. The Estimated
Fund Balances section shows the latest projected fiscal year- end fund balances and the programmed revenues and
expenditures for fiscal year 2004- 2005. It is important to note that these fund balance estimates change over time based
on the actual status of the various projects that are underway and the corresponding staffing levels. The Budget contains
additional detailed service level information by department with respect to the interaction between these funds and the
City General Fund operating budget.
7
Finally, in closing I wish to first commend the City Council for the leadership it has provided and for the support and
confidence it has shown during these challenging financial times. In addition, I would be remiss in not expressing my
sincere appreciation and gratitude to staff from throughout the organization; most notably Audrey Seymour, Assistant City
Manager and Uma Chokkalingham, Finance Director and the other department directors, for their extraordinary efforts in
developing a sound budget plan that largely preserves City services in the face of stressful circumstances. I’d also like to
acknowledge the constructive role that our unions played and the cooperation from and professionalism of all City staff in
working to find creative solutions while delivering high quality services day in and day out.
Respectfully submitted,
David Boesch
City Manager
8
June 2004
Honorable Chair and Community Development Agency Board Members:
As required, it is both my responsibility and pleasure to submit a balanced budget for fiscal year 2004- 2005. The budget
transmitted herewith is the culmination of an extensive process in which the Community Development Agency Board
members have been regularly consulted.
Community Development Agency staff prepared the fiscal year 2004- 2005 Budget for the Agency Board’s approval in
keeping with established programs, services and project priorities. The 2004- 2005 Budget continues the focus on
affordable housing, the abatement of blight through redevelopment, public improvements to parks and streets and the
funding of important Belle Haven neighborhood serving programs.
OVERVIEW
These are very exciting times in the history of the Agency. Many projects have recently been completed, others are well
underway, and the significant investment of time and resources in infrastructure, amenities and human services is readily
apparent.
In terms of new affordable housing in the community, the staff has continued its work with Habitat For Humanity on the
Terminal Avenue project and selected Clarum Homes as the developer of the long- planned Hamilton Avenue Park- and-
Housing project site. Staff was also involved supporting the Housing Commission, coordinating the update of the Housing
Element of the General Plan, and processing rehabilitation loans, emergency repair loans, and landscaping grants.
In the redevelopment arena, construction was completed on additional streets as part of the Belle Haven streetscape
improvement project. Further progress was accomplished on other projects as well, including an EIR for the Ivy Plaza,
approvals for the Police/ City Service Center and construction on the Hamilton Avenue Streetscape project. Ongoing
9
financial support was provided to City code enforcement and drug abatement and social and transportation services
provided by affiliated agencies. Staff provided direct support to the Agency and the Las Pulgas Committee.
FISCAL YEAR 2004- 2005
In addition to capital improvement projects, continued funding in the Agency Budget for 2004- 2005 is provided for the
programs and services that benefit residents of the Belle Haven neighborhood. Continuing support for housing activities
is provided for the below market rate housing program, shared housing, fair housing, accessibility for handicapped
persons, housing rehabilitation loans, emergency repair loans and first time homebuyer loan assistance. Continuing
support for redevelopment services includes funding for information activities, the Belle Haven Newsletter, neighborhood
meetings, shuttle service, ongoing code enforcement and drug abatement, as well as funding for revenue tax sharing
agreements with the County and school and other districts.
Project funding is continued for the Hamilton Avenue Streetscape, the Pierce Road special housing code enforcement
program, the Park- and- Housing Development on Hamilton Avenue currently planned for construction in 2005,
development of the Police- City Service Center at Ivy Drive and Willow Road and Ivy Drive Plaza, Entry- and End- Point
improvements, and the Willow Road Commercial Improvement.
In addition to the numerous ongoing projects funded through the redevelopment agency, the following new projects will be
undertaken in 2004- 2005:
• East Hamilton- Tyco Land Use Study
• Amendment to the Las Pulgas Project Area
• State Mandated Implementation Plan
• Market Place Park Improvements
• Onetta Harris Community Center Landscaping
Staff anticipates that the State will continue to take redevelopment funds to help balance its budget and has therefore
included the loss of $ 900,000 in property tax as the estimated Educational Revenue Augmentation Fund ( ERAF)
payment. Beginning and end- of- year fund balances are provided in the Fund Balance Summary section of this Budget
document.
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This past year of significant accomplishments is a fitting tribute to the retirement of Don de la Pena, Housing and
Redevelopment Director. Don is responsible for enumerable contributions to the improvements made in the Belle Haven
neighborhood. His dedication and commitment was the driving force behind much of what has been achieved.
In closing, let me also acknowledge the leadership and vision of the Agency Board members. Their indomitable support
has been essential in seeing the many projects undertaken through to successful completion.
Respectfully submitted,
David Boesch
Agency Executive Director and City Manager
11
City of Menlo Park
2004- 2005 General Fund Revenue – Budget
Sales Tax
23%
Licenses & Permits
10%
Fines
3%
Charges For Services
14%
Transfers and Other
2%
Property Taxes
25%
Franchise Fees
5%
Transient Occupancy Tax
4%
Inter Governmental
10%
Interest and
Rent Income
4%
Property Taxes $ 6,416,000 25%
Sales Tax 5,815,000 23%
Transient Occupancy Tax 1,000,000 4%
Franchise Fees 1,190,000 5%
Licenses & Permits 2,733,600 10%
Inter Governmental 2,745,588 10%
Fines 914,025 3%
Interest and Rent Income 1,168,200 4%
Charges For Services 3,763,312 14%
Transfers and Other 524,720 2%
Total Revenue $ 2 6,270,445
12
City of Menlo Park
2004- 2005 General Fund Expenditures by Lead Department
Administrative
Services
24%
Community
Development
7%
Community Services
Library 18%
6%
Police
32%
Public Works
13%
Administrative Services $ 7,132,021 24%
Community Development 1,957,131 7%
Community Services 5,353,316 18%
Library 1,669,602 6%
Police 9,312,203 32%
Public Works 3,804,817 13%
Total Expenditures $ 29,229,090
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City of Menlo Park
2004- 2005 General Fund Expenditures by Category
Services
5%
Personnel
69%
Operating
14%
Transfers
12%
Services $ 1 ,488,842 5%
Personnel 2 0,097,954 69%
Operating 3 ,994,794 14%
Transfers 3 ,647,500 12%
Total Expenditures $ 29,229,090
14
City of Menlo Park
2004- 2005 General Fund
Revenue Increase/( Decrease) by Category
2003- 2004 Budget and Estimate vs. 2004- 2005 Proposed
$-
$ 1,000,000
$ 2,000,000
$ 3,000,000
$ 4,000,000
$ 5,000,000
$ 6,000,000
$ 7,000,000
Property Taxes Sales Tax Transient
Occupancy Tax
Franchise Fees Licenses &
Permits
Inter
Governmental
Fines Interest and Rent
Income
Charges For
Services
Transfers and
Other
Budget 2003- 2004
Estimate 2003- 2004
Proposed Budget 2004- 2005
Proposed Increase/ Increase/ Increase/ Increase/
Budget Estimate Budget ( Decrease) ( Decrease) ( Decrease) ( Decrease)
Operating Revenues 2003- 2004 2003- 2004 2004- 2005 Amount % Amount %
Property Taxes $ 5 ,899,768 $ 6 ,542,057 $ 6 ,416,000 $ 516,232 9% $ ( 126,057) - 2%
Sales Tax 6 ,629,470 5 ,765,000 5 ,815,000 ( 814,470) - 12% 5 0,000 1%
Transient Occupancy Tax 1 ,000,000 9 80,000 1 ,000,000 - 0% 2 0,000 2%
Franchise Fees 1 ,142,477 1 ,199,734 1 ,190,000 47,523 4% ( 9,734) - 1%
Licenses & Permits 2 ,585,600 2 ,676,400 2 ,733,600 148,000 6% 5 7,200 2%
Inter Governmental 2 ,594,631 2 ,199,418 2 ,745,588 150,957 6% 5 46,170 25%
Fines 7 74,025 7 55,797 9 14,025 140,000 18% 1 58,228 21%
Interest and Rent Income 1 ,085,242 1 ,096,385 1 ,168,200 82,958 8% 7 1,815 7%
Charges For Services 4 ,062,957 3 ,988,863 3 ,763,312 ( 299,645) - 7% ( 225,551) - 6%
Transfers and Other 5 26,970 5 25,639 5 24,720 ( 2,250) 0% ( 919) 0%
Total Revenue $ 2 6,301,140 $ 2 5,729,293 $ 2 6,270,445 $ ( 30,695) - 0.1% $ 5 41,152 2%
Budget vs. Proposed Estimate vs. Proposed
15
City of Menlo Park
2004- 2005 General Fund
Expenditure Increase/( Decrease) by Lead Department
2003- 2004 Budget and Estimate vs. 2004- 2005 Proposed
$-
$ 1,000,000
$ 2,000,000
$ 3,000,000
$ 4,000,000
$ 5,000,000
$ 6,000,000
$ 7,000,000
$ 8,000,000
$ 9,000,000
$ 10,000,000
Administrative Services Community Development Community Services Library Police Public Works
Budget 2003- 2004
Estimate 2003- 2004
Proposed Budget 2004- 2005
Proposed Increase/ Increase/ Increase/ Increase/
Budget Estimate Budget ( Decrease) ( Decrease) ( Decrease) ( Decrease)
2003- 2004 2003- 2004 2004- 2005 Amount % Amount %
Administrative Services $ 6 ,692,292 $ 6 ,613,180 $ 7 ,132,021 $ 4 39,729 7% $ 518,841 8%
Community Development 2 ,052,668 1 ,876,703 1 ,957,131 ( 95,537) - 5% 80,428 4%
Community Services 5 ,890,567 5 ,491,574 5 ,353,316 ( 537,251) - 9% ( 138,258) - 3%
Library 1 ,551,820 1 ,542,457 1 ,669,602 1 17,782 8% 127,145 8%
Police 7 ,955,701 7 ,900,959 9 ,312,203 1 ,356,502 17% 1,411,245 18%
Public Works 4 ,175,149 3 ,832,752 3 ,804,817 ( 370,333) - 9% ( 27,936) - 1%
Total Expenditures $ 2 8,318,198 $ 2 7,257,623 $ 2 9,229,090 $ 9 10,892 3% $ 1,971,467 7%
Budget vs. Proposed Estimate vs. Proposed
16
Property Tax Split
Sequoia Hospital
1.50%
County Education Tax
3.60%
Mosquito Abatement
0.20%
Menlo Park Fire District
16.10% Junior College 6.90%
County Harbor District
0.40%
Elementary Schools
17.00%
Mid Peninsula Open
Space 1.90%
City of Menlo Park
12.2%
Bay Area Air Quality
0.20%
General County 24.10%
General County 24.10%
Bay Area Air Quality 0.20%
City of Menlo Park 12.20%
Mid Peninsula Open Space 1.90%
Elementary Schools 17.00%
County Harbor District 0.40%
Junior College 6.90%
Menlo Park Fire District 16.10%
Mosquito Abatement 0.20%
County Education Tax 3.60%
Sequoia Hospital 1.50%
FY 2005 BUDGET SUMMARY
By Department and Program
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2003- 2004 2003- 2004 2004- 2005 2005- 2006 2003- 2004 2003- 2004 2004- 2005 2005- 2006
700 - Administrative Services Department
Program 701 - Policy Development And City Council Support 570,079 602,080 536,065 5 52,888 570,079 6 02,080 536,065 5 52,888
Program 702 - Service Excellence 205,756 228,469 197,816 2 04,082 205,756 2 28,469 197,816 2 04,082
Program 703 - Elections And Records 39,189 32,328 58,805 6 0,622 39,189 3 2,328 58,805 6 0,622
Program 704 - Community Relations 325,148 265,935 163,475 2 74,068 325,148 2 65,935 163,475 2 74,068
Program 705 - Asset Preservation 3,548,697 3,506,488 4,275,299 2 ,295,054 14,954,800 1 4,557,232 14,231,792 1 2,429,277
Program 706 - Information Support 766,763 702,150 681,580 7 02,661 768,565 7 02,738 683,539 7 04,684
Program 707 - Internet And World Wide Web 128,443 84,872 100,666 1 03,809 128,443 8 4,872 100,666 1 03,809
Program 708 - Employee Support 717,008 879,688 812,690 8 79,173 717,008 8 79,688 812,690 8 79,173
Program 709 - Legal Services 191,209 163,709 180,125 1 85,715 553,963 5 52,234 506,770 5 22,252
Program 710 - Business Development 200,000 147,462 125,500 1 29,524 200,000 1 47,462 125,500 1 29,524
Department Total 6,692,292 6,613,180 7,132,021 5 ,387,595 18,462,951 1 8,053,037 17,417,118 1 5,860,378
600 - Community Development Department
Program 601 - Comprehensive Planning 425,888 244,086 203,847 2 10,345 856,491 4 48,907 378,361 3 28,413
Program 602 - Land and Building Development Services 1,626,780 1,632,617 1,753,284 1 ,809,884 1,626,780 1 ,632,617 1,753,284 1 ,809,884
Department Total 2,052,668 1,876,703 1,957,131 2 ,020,229 2,483,272 2 ,081,523 2,131,645 2 ,138,297
300 - Community Services Department
Program 301 - Human Development 3,442,890 3,441,886 - - 3,442,890 3 ,441,886 - -
Program 302 - Health And Wellness 695,928 905,481 - - 695,928 9 05,481 - -
Program 303 - Leisure Experiences 1,685,322 1,136,131 - - 1,685,322 1 ,136,131 - -
Program 304 - Peninsula Partnership 66,427 8,076 - - 349,905 2 59,806 - -
Program 310 - Social Services & Childcare - - 3,149,772 3 ,244,756 - - 3,367,958 3 ,451,834
Program 311 - Recreation/ Physical Activities - - 2,203,544 2 ,272,491 - - 2,203,544 2 ,272,491
Department Total 5,890,567 5,491,574 5,353,316 5 ,517,247 6,174,045 5 ,743,304 5,571,502 5 ,724,325
500 - Housing & Community Development Department
Program 501 - Affordable Housing - - - - 5,764,667 2 ,870,911 5,615,254 2 ,363,618
Program 502 - Community Development Area/ Agency - - - - 11,627,238 8 ,158,730 11,587,304 9 ,004,753
Department Total - - - - 17,391,905 1 1,029,641 17,202,557 1 1,368,371
400 - Library Department
Program 401 - Library Collections And Online Resources 1,212,406 1,209,097 1,321,080 1 ,398,356 1,213,185 1 ,209,097 1,501,080 1 ,583,756
Program 402 - Reading Promotion And Life Skills 339,414 333,360 348,522 3 61,522 555,237 4 82,278 588,262 6 08,909
Department Total 1,551,820 1,542,457 1,669,602 1 ,759,879 1,768,422 1 ,691,375 2,089,341 2 ,192,666
100 - Police Department
Program 101 - Community Safety 5,965,312 5,910,041 5,791,692 6 ,103,751 6,624,711 6 ,569,442 6,636,642 6 ,979,803
Program 102 - Patrol Support 1,787,189 1,758,024 2,358,932 2 ,436,340 1,787,189 1 ,758,024 2,418,532 2 ,446,228
Program 103 - Emergency Preparedness 95,253 94,928 109,894 1 13,818 95,253 9 4,928 109,894 1 13,818
Program 104 - Traffic And School Safety 104,983 137,965 1,051,686 1 ,090,421 600,987 3 00,023 1,051,886 1 ,090,627
Department Total 7,952,737 7,900,959 9,312,203 9 ,744,329 9,108,140 8 ,722,418 10,216,953 1 0,630,476
200 - Public Works Department
Program 201 - City Facilities 1,784,088 1,597,074 1,654,586 1 ,706,619 22,998,872 1 0,591,886 12,351,289 2 ,597,440
Program 202 - Menlo Park Municipal Water District Water Supply - - - - 5,476,447 3 ,446,493 6,729,720 4 ,023,905
Program 203 - City Vehicles And Equipment 271,527 285,119 370,294 3 81,998 271,527 2 85,119 620,294 6 39,498
Program 204 - Urban Forest 339,059 307,744 308,062 3 17,851 942,357 9 16,698 861,659 8 29,627
Program 205 - City- Owned Street And Other Right- Of- Way 1,027,914 965,597 1,038,380 1 ,075,750 14,257,832 1 1,325,325 5,518,227 4 ,899,881
Program 206 - Stormwater Management 212,560 139,226 187,531 1 94,623 1,069,522 6 57,022 1,025,848 7 01,306
Program 207 - Resource Conservation 9,681 4,113 8,123 8 ,379 115,635 1 32,620 172,816 1 78,175
Program 208 - Transportation Management 530,320 533,881 237,840 2 65,135 1,922,262 1 ,787,665 1,325,833 1 ,099,878
Department Total 4,175,149 3,832,752 3,804,817 3 ,950,356 47,054,455 2 9,142,828 28,605,685 1 4,969,710
City Totals 28,315,234 27,257,623 29,229,090 28,379,635 102,443,190 76,464,125 83,234,802 62,884,223
GENERAL FUND ALL FUNDS
17
FY 2005 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2003- 2004 2003- 2004 2004- 2005 2005- 2006 2003- 2004 2003- 2004 2004- 2005 2005- 2006
700 - Administrative Services Department
Program 701 - Policy Development And City Council Support
Service 701- 01 - Effective Staffing 229,328 3 09,022 2 89,026 298,206 2 29,328 309,022 2 89,026 298,206
Service 701- 02 - Intergovernmental Liaison 181,670 1 50,809 1 25,190 128,977 1 81,670 150,809 1 25,190 128,977
Service 701- 03 - Commissions 37,248 2 2,705 1 8,526 19,115 3 7,248 22,705 1 8,526 19,115
Service 701- 04 - Constituent Assistance 121,833 1 19,544 1 03,324 106,590 121,833 119,544 1 03,324 106,590
Program Total 570,079 6 02,080 5 36,065 552,888 5 70,079 602,080 5 36,065 552,888
Program 702 - Service Excellence
Service 702- 01 - Priority Setting 43,776 7 4,106 4 6,409 47,898 4 3,776 74,106 4 6,409 47,898
Service 702- 02 - Performance Accountability and Workplace Env. 97,176 9 7,001 9 6,653 99,671 9 7,176 97,001 9 6,653 99,671
Service 702- 03 - Interdepartmental Initiatives 64,804 5 7,363 5 4,754 56,512 6 4,804 57,363 5 4,754 56,512
Program Total 205,756 2 28,469 1 97,816 204,082 2 05,756 228,469 1 97,816 204,082
Program 703 - Elections And Records
Service 703- 01 - Coordinated Elections 5,610 9 ,960 4 0,039 41,283 5 ,610 9,960 4 0,039 41,283
Service 703- 02 - Election Records Management 33,579 2 2,368 1 8,765 19,339 3 3,579 22,368 1 8,765 19,339
Program Total 39,189 3 2,328 5 8,805 60,622 3 9,189 32,328 5 8,805 60,622
Program 704 - Community Relations
Service 704- 01 - Community Information Outreach 264,634 2 38,807 1 26,855 220,463 2 64,634 238,807 1 26,855 220,463
Service 704- 02 - Service Feedback 51,697 2 2,573 2 1,175 37,665 5 1,697 22,573 2 1,175 37,665
Service 704- 03 - Mediation Service 8,286 4 ,172 - - 8 ,286 4,172 - -
Service 704- 04 - Volunteers 531 384 1 5,444 15,940 5 31 384 1 5,444 15,940
Program Total 325,148 2 65,935 1 63,475 274,068 3 25,148 265,935 1 63,475 274,068
Program 705 - Asset Preservation
Service 705- 01 - Financial Planning 61,440 6 2,385 5 0,367 51,950 1 02,396 90,050 8 5,031 87,725
Service 705- 02 - Investments 35,688 2 9,359 3 5,887 37,014 4 8,306 39,858 4 6,536 48,004
Service 705- 03 - Revenue Management 216,877 2 16,185 2 26,906 233,939 2,258,177 2,124,132 2 ,186,846 2,252,793
Service 705- 04 - Accounting and Reporting 251,944 2 30,149 2 18,529 225,428 3 53,349 333,078 3 90,997 281,644
Service 705- 05 - Accounts Payable and Purchasing 86,748 7 2,410 9 7,611 100,723 1 26,335 107,271 1 42,171 146,713
Service 705- 06 - Risk Management - - - - 2,850,213 2,644,318 1 ,343,881 1,384,358
Service 705- 07 - General 2,896,000 2 ,896,000 3 ,646,000 1,646,000 2,896,000 2,896,000 3 ,646,000 1,646,000
Service 705- 08 - Debt Service - - - - 6,320,025 6,322,525 6 ,390,330 6,582,040
Program Total 3,548,697 3 ,506,488 4 ,275,299 2,295,054 14,954,800 14,557,232 1 4,231,792 12,429,277
Program 706 - Information Support
Service 706- 01 - Desktop Maintenance 194,332 2 00,737 1 84,804 190,513 1 94,332 200,737 1 84,804 190,513
Service 706- 02 - Network Infrastructure Maintenance 243,620 2 22,172 2 22,211 229,072 2 43,620 222,172 2 22,211 229,072
Service 706- 03 - Design and Advice 62,956 4 5,842 2 7,984 28,871 6 2,956 45,842 2 7,984 28,871
Service 706- 04 - Remote Access 17,130 1 5,693 1 1,763 12,130 1 7,130 15,693 1 1,763 12,130
Service 706- 05 - Printing Support 248,725 2 17,706 2 34,817 242,077 250,527 218,294 2 36,777 244,100
Program Total 766,763 7 02,150 6 81,580 702,663 7 68,565 702,738 6 83,539 704,686
Program 707 - Internet And World Wide Web
Service 707- 01 - Web Posting 80,579 4 5,183 6 1,388 63,334 8 0,579 45,183 6 1,388 63,334
Service 707- 02 - Interactive Web Services 47,864 3 9,689 3 9,278 40,475 4 7,864 39,689 3 9,278 40,475
Program Total 128,443 8 4,872 1 00,666 103,809 1 28,443 84,872 1 00,666 103,809
Program 708 - Employee Support
Service708- 01 - Employee Compensation System 470,111 6 18,650 5 54,107 575,303 4 70,111 618,650 5 54,107 575,303
Service 708- 02 - Employee Development 45,193 5 9,473 5 4,638 56,323 4 5,193 59,473 5 4,638 56,323
Service 708- 03 - Employee Relations 70,929 9 7,153 1 10,141 113,567 7 0,929 97,153 1 10,141 113,567
Service 708- 04 - Recruitment and Selection 130,775 1 04,413 9 3,804 133,980 130,775 104,413 9 3,804 133,980
Program Total 717,008 8 79,688 8 12,690 879,173 7 17,008 879,688 8 12,690 879,173
GENERAL FUND ALL FUNDS
18
FY 2005 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2003- 2004 2003- 2004 2004- 2005 2005- 2006 2003- 2004 2003- 2004 2004- 2005 2005- 2006
GENERAL FUND ALL FUNDS
Program 709 - Legal Services
Service 709- 01 - City Council and City Manager Support 74,381 6 4,381 7 1,645 73,887 8 5,632 85,886 8 9,493 92,311
Service 709- 02 - Planning Staff and Planning Commission Support 79,202 7 1,702 6 4,582 66,585 7 9,202 71,702 6 4,582 66,585
Service 709- 03 - Personnel, Risk Management and Other City Prog. 37,626 2 7,626 4 3,899 45,242 3 67,878 368,141 3 36,746 346,915
Service 709- 05 - Community Development Agency - - - - 2 1,251 26,505 1 5,949 16,441
Program Total 191,209 1 63,709 1 80,125 185,715 5 53,963 552,234 5 06,770 522,252
Program 710 - Business Development
Service 710- 01 - Strategic Partnerships 93,800 6 3,947 4 4,143 45,554 9 3,800 63,947 4 4,143 45,554
Service 710- 02 - Market Information and Research 50,800 3 6,229 4 0,778 42,087 5 0,800 36,229 4 0,778 42,087
Service 710- 03 - Diversifying Tax Base 55,400 4 7,285 4 0,579 41,883 5 5,400 47,285 4 0,579 41,883
Program Total 200,000 1 47,462 1 25,500 129,524 2 00,000 147,462 1 25,500 129,524
Department Total 6,692,292 6 ,613,180 7 ,132,021 5,387,597 18,462,951 18,053,037 1 7,417,118 15,860,380
600 - Community Development Department
Program 601 - Comprehensive Planning
Service 601- 01 - General Plan 249,056 1 18,279 6 2,745 64,744 2 49,056 118,279 6 2,745 64,744
Service 601- 02 - Zoning Ord.& Related Documents 109,373 7 3,934 8 5,297 88,003 1 09,373 73,934 8 5,297 88,003
Service 601- 03 - Neighborhood Land Use & Transp. 67,459 5 1,874 5 5,804 57,597 498,062 256,694 2 30,318 175,666
Program Total 425,888 2 44,086 2 03,847 210,345 8 56,491 448,907 3 78,361 328,413
Program 602 - Land and Building Development Services
Service 602- 01 - Pre- Application Information 272,624 3 02,116 2 95,500 304,975 2 72,624 302,116 2 95,500 304,975
Service 602- 02 - Zoning Review 302,761 4 13,206 4 88,895 504,319 3 02,761 413,206 4 88,895 504,319
Service 602- 03 - Plan Check and Permitting 688,088 6 05,129 6 15,108 635,516 6 88,088 605,129 6 15,108 635,516
Service 602- 04 - Inspecting and Monitoring 363,307 3 12,166 3 53,781 365,074 363,307 312,166 3 53,781 365,074
Program Total 1,626,780 1 ,632,617 1 ,753,284 1,809,884 1,626,780 1,632,617 1 ,753,284 1,809,884
Department Total 2,052,668 1 ,876,703 1 ,957,131 2,020,229 2,483,272 2,081,523 2 ,131,645 2,138,297
300 - Community Services Department
Program 301 - Human Development
Service 301- 01 - Childcare Services 2,244,816 2 ,285,849 - - 2,244,816 2,285,849 - -
Service 301- 02 - Youth Services 1,027,692 9 52,737 - - 1,027,692 952,737 - -
Service 301- 03 - Adult Services 170,382 2 03,300 - - 170,382 203,300 - -
Program Total 3,442,890 3 ,441,886 - - 3,442,890 3,441,886 - -
Program 302 - Health And Wellness
Service 302- 01 - Mental Wellness 139,128 1 01,346 - - 139,128 101,346 - -
Service 302- 02 - Physical Wellness 556,800 8 04,135 - - 556,800 804,135 - -
Program Total 695,928 9 05,481 - - 695,928 905,481 - -
Program 303 - Leisure Experiences
Service 303- 01 - Programmed 758,637 5 99,965 - - 758,637 599,965 - -
Service 303- 02 - Self- Facilitated 327,248 2 04,343 - - 327,248 204,343 - -
Service 303- 03 - Rental 355,369 1 86,464 - - 355,369 186,464 - -
Service 303- 04 - Holiday and Cultural Events 244,068 1 45,359 - - 244,068 145,359 - -
Program Total 1,685,322 1 ,136,131 - - 1,685,322 1,136,131 - -
Program 304 - Peninsula Partnership
Service 304- 01 - Parent Support/ Outreach - - - - 5 0,899 34,203 - -
Service 304- 02 - Transitional Kindergarten - - - - 7 6,374 57,715 - -
Service 304- 03 - Saturday School - - - - 5 2,987 76,275 - -
Service 304- 04 - Early Intervention - - - - 6 7,210 38,404 - -
Service 304- 05 - Homework Assistance - - - - 2 7,326 41,846 - -
Service 304- 06 - Home Reading Program - - - - 8 ,682 3,288 - -
Service 304- 07 - Community Summer School 66,427 8 ,076 - - 6 6,427 8,076 - -
Program Total 66,427 8 ,076 - - 349,905 259,806 - -
19
FY 2005 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2003- 2004 2003- 2004 2004- 2005 2005- 2006 2003- 2004 2003- 2004 2004- 2005 2005- 2006
GENERAL FUND ALL FUNDS
Program 310 - Social Services & Childcare
Service 310- 01 - Seniors - - 3 27,111 354,878 - - 3 27,111 354,878
Service 310- 02 - Pre- School Child Care - - 1 ,731,253 1,786,198 - - 1 ,731,253 1,786,198
Service 310- 03 - Peninsula Partnership - - 1 17,764 99,697 - - 3 35,950 306,775
Service 310- 04 - School- Age Child Care - - 8 97,731 925,743 - - 8 97,731 925,743
Service 310- 05 - Teen Programs - - 7 5,913 78,239 - - 7 5,913 78,239
Program Total - - 3 ,149,772 3,244,756 - - 3 ,367,958 3,451,834
Program 311 - Recreation/ Physical Activities
Service 311- 01 - Youth Sports - - 3 05,640 315,236 - - 3 05,640 315,236
Service 311- 02 - Adult Sports - - 1 85,926 191,717 - - 1 85,926 191,717
Service 311- 03 - Gymnastics - - 6 06,374 625,386 - - 6 06,374 625,386
Service 311- 04 - Aquatics - - 3 34,110 344,656 - - 3 34,110 344,656
Service 311- 05 - Contract Classes - - 5 99,786 618,381 - - 5 99,786 618,381
Service 311- 06 - Events & Concerts - - 1 71,707 177,115 - - 1 71,707 177,115
Program Total - - 2 ,203,544 2,272,491 - - 2 ,203,544 2,272,491
Department Total 5,890,567 5 ,491,574 5 ,353,316 5,517,247 6,174,045 5,743,304 5 ,571,502 5,724,325
500 - Housing & Community Development Department
Program 501 - Affordable Housing
Service 501- 01 - Increase Supply of Affordable Housing - - - - 4,698,441 1,775,973 4 ,651,381 1,370,295
Service 501- 02 - Maintain Existing Affordable Housing Stock - - - - 834,295 888,702 7 88,676 812,671
Service 501- 03 - Increase Affordability of Housing - - - - 2 7,653 33,511 - -
Service 501- 04 - Increase Access To Affordable Housing - - - - 2 2,230 22,064 - -
Service 501- 05 - Policy Development - - - - 182,049 150,662 1 75,197 180,652
Program Total - - - - 5,764,667 2,870,911 5 ,615,254 2,363,618
Program 502 - Community Development Area/ Agency
Service 502- 01 - Policy, Program & Project Development - - - - 371,013 166,424 3 87,642 399,393
Service 502- 02 - Facility Improvement - - - - 7,537,353 4,709,653 7 ,269,502 4,557,263
Service 502- 03 - Service Enhancement - - - - 3,718,872 3,282,654 3 ,930,160 4,048,097
- - - - 11,627,238 8,158,730 1 1,587,304 9,004,753
Department Total - - - - 17,391,905 11,029,641 1 7,202,557 11,368,371
400 - Library Department
Program 401 - Library Collections And Online Resources
Service 401- 01 - Library Materials 426,323 4 00,507 4 31,001 446,301 4 27,102 400,507 5 96,001 616,251
Service 401- 02 - Circulation 421,317 4 42,809 4 20,784 466,232 4 21,317 442,809 4 20,784 466,232
Service 401- 03 - User Assistance 364,766 3 65,780 4 69,294 485,824 364,766 365,780 4 84,294 501,274
Program Total 1,212,406 1 ,209,097 1 ,321,080 1,398,356 1,213,185 1,209,097 1 ,501,080 1,583,756
Program 402 - Reading Promotion And Life Skills
Service 402- 01 - Programs and events 70,213 5 5,553 6 9,478 71,671 9 3,746 80,869 1 02,719 105,949
Service 402- 02 - Foster community 63,863 4 2,312 5 9,776 63,550 6 3,863 42,312 5 9,776 63,550
Service 402- 03 - Teaching - 1 ,057 - - 192,290 124,660 2 06,498 213,109
Service 402- 04 - Belle Haven 205,338 2 34,438 2 19,269 226,302 205,338 234,438 2 19,269 226,302
Program Total 339,414 3 33,360 3 48,522 361,522 5 55,237 482,278 5 88,262 608,909
Department Total 1,551,820 1 ,542,457 1 ,669,602 1,759,879 1,768,422 1,691,375 2 ,089,341 2,192,666
100 - Police Department
Program 101 - Community Safety
101- 01 - Patrol Service 4,503,283 4 ,236,852 4 ,065,889 4,299,072 4,503,283 4,236,852 4 ,065,889 4,299,072
101- 02 - Investigations 844,115 9 34,398 9 97,365 1,033,112 8 44,115 934,398 9 97,365 1,033,112
101- 04 - Community Outreach 484,714 5 75,848 6 02,829 641,151 4 84,714 575,848 6 02,829 641,151
101- 05 - Narcotic Abatement 91,422 1 23,505 6 9,127 71,720 3 74,269 406,352 4 79,187 496,872
101- 06 - Code Enforcement 41,778 3 9,438 5 6,482 58,696 418,330 415,992 4 91,372 509,596
Program Total 5,965,312 5 ,910,041 5 ,791,692 6,103,751 6,624,711 6,569,442 6 ,636,642 6,979,803
20
FY 2005 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2003- 2004 2003- 2004 2004- 2005 2005- 2006 2003- 2004 2003- 2004 2004- 2005 2005- 2006
GENERAL FUND ALL FUNDS
Program 102 - Patrol Support
102- 01 - Dispatch 980,618 9 71,267 1 ,123,091 1,159,173 9 80,618 971,267 1 ,123,091 1,159,173
102- 02 - Records Management 381,193 3 89,138 4 17,236 431,153 3 81,193 389,138 4 17,236 431,153
102- 04 - Police Training 425,379 3 97,620 4 45,492 460,505 4 25,379 397,620 4 45,492 460,505
102- 05 - Parking Management - - 3 73,113 385,509 - - 4 32,713 395,398
Program Total 1,787,189 1 ,758,024 2 ,358,932 2,436,340 1,787,189 1,758,024 2 ,418,532 2,446,228
Program 103 - Emergency Preparedness
103- 01 - Information Outreach 27,361 2 6,556 3 1,600 32,757 2 7,361 26,556 3 1,600 32,757
103- 02 - Disaster Management Coordination 52,242 5 2,274 5 8,410 60,371 5 2,242 52,274 5 8,410 60,371
103- 03 - Emergency Preparedness Training 15,650 1 6,098 1 9,885 20,690 1 5,650 16,098 1 9,885 20,690
Program Total 95,253 9 4,928 1 09,894 113,818 9 5,253 94,928 1 09,894 113,818
Program 104 - Traffic And School Safety
104- 01 - Public Traffic Safety Education - 4 7,369 3 4,000 35,020 1 1,651 52,192 3 4,200 35,226
104- 02 - Enforcement of Traffic Laws 76,638 4 1,818 1 ,017,686 1,055,401 7 6,638 41,818 1 ,017,686 1,055,401
104- 03 - Street Signage & Markings - Old 27,636 4 7,622 - - 397,855 134,434 - -
104- 04 - Safe Routes to School 709 1 ,156 - - 114,843 71,579 - -
Program Total 104,983 1 37,965 1 ,051,686 1,090,421 6 00,987 300,023 1 ,051,886 1,090,627
Department Total 7,952,737 7 ,900,959 9 ,312,203 9,744,329 9,108,140 8,722,418 1 0,216,953 10,630,476
200 - Public Works Department
Program 201 - City Facilities
Service 201- 01 - Facility/ Field Capital Projects - 2 1,439 4,650 4,790 20,065,984 8,322,610 9 ,821,612 142,789
Service 201- 02 - Facility Maintenance 1,062,602 9 58,881 9 74,661 1,005,303 1,410,913 1,124,095 9 74,661 1,005,303
Service 201- 03 - Field/ Grounds Maintenance 721,486 6 16,754 6 75,275 696,526 1,521,975 1,145,181 1 ,555,015 1,449,347
Program Total 1,784,088 1 ,597,074 1 ,654,586 1,706,620 22,998,872 10,591,886 1 2,351,289 2,597,440
Program 202 - Menlo Park Municipal Water District Water Supply
Service 202- 01 - Water Delivery System - - - - 2,756,845 2,988,607 3 ,358,608 3,714,061
Service 202- 02 - Water Supply - - - - 2,719,602 457,886 3 ,371,112 309,844
Program Total - - - - 5,476,447 3,446,493 6 ,729,720 4,023,905
Program 203 - City Vehicles And Equipment
Service 203- 01 - Vehicle Replacement 4,665 3 ,021 1 0,074 10,399 4 ,665 3,021 2 60,074 267,899
Service 203- 02 - Vehicle Repair and Maintenance 266,862 2 82,097 3 60,219 371,599 266,862 282,097 3 60,219 371,599
Program Total 271,527 2 85,119 3 70,294 381,998 2 71,527 285,119 6 20,294 639,498
Program 204 - Urban Forest
Service 204- 01 - Tree Capital Projects - - - - 1 ,816 1,127 - -
Service 204- 02 - City Tree Maintenance 231,092 1 84,105 1 76,062 181,664 8 32,574 791,933 7 29,659 693,439
Service 204- 03 - Heritage Trees 107,967 1 23,638 1 32,000 136,188 107,967 123,638 1 32,000 136,188
Program Total 339,059 3 07,744 3 08,062 317,851 9 42,357 916,698 8 61,659 829,627
Program 205 - City- Owned Street And Other Right- Of- Way
Service 205- 01 - Right- of- Way Maintenance/ Repair 416,483 4 64,634 3 70,089 382,330 13,145,730 10,394,532 4 ,336,403 3,918,037
Service 205- 02 - Street Fixture Maintenance 33,045 2 9,949 1 05,552 108,762 2 76,172 239,932 3 48,739 140,958
Service 205- 03 - Median/ Roadway Landscaping 225,720 2 78,020 3 44,290 355,529 2 52,232 290,143 3 67,690 379,631
Service 205- 04 - Street Cleaning 630 630 630 649 204,703 201,699 2 06,580 190,464
Service 205- 05 - Right- of- Way Encroachments 352,036 1 92,364 2 17,819 228,480 378,995 199,019 2 58,814 270,791
Program Total 1,027,914 9 65,597 1 ,038,380 1,075,750 14,257,832 11,325,325 5 ,518,227 4,899,881
Program 206 - Stormwater Management
Service 206- 01 - Storm Drain System 79,405 8 3,954 7 6,393 78,834 5 69,237 262,848 5 77,163 234,628
Service 206- 02 - FEMA Compliance 14,875 1 2,509 2 2,981 24,087 1 4,875 12,509 2 2,981 24,087
Service 206- 03 - Stormwater Pollution Prevention 86,612 3 4,712 8 1,100 84,421 2 63,936 202,269 2 36,271 247,393
Service 206- 04 - Creek Management 31,668 8 ,051 7,058 7,281 221,474 179,396 1 89,433 195,198
Program Total 212,560 1 39,226 1 87,531 194,623 1,069,522 657,022 1 ,025,848 701,306
21
FY 2005 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2003- 2004 2003- 2004 2004- 2005 2005- 2006 2003- 2004 2003- 2004 2004- 2005 2005- 2006
GENERAL FUND ALL FUNDS
Program 207 - Resource Conservation
Service 207- 01 - Solid Waste Management - - - - 105,954 128,507 1 64,693 169,795
Service 207- 02 - Sustainable Environmental Practices 9,681 4 ,113 8,123 8,379 9 ,681 4,113 8,123 8,379
Program Total 9,681 4 ,113 8,123 8,379 115,635 132,620 1 72,816 178,175
Program 208 - Transportation Management
Service 208- 01 - Congestion Management 153,807 1 68,000 1 41,809 146,180 9 62,135 924,864 5 21,976 439,594
Service 208- 02 - Transportation Demand Management 43,216 3 9,100 2 6,807 47,507 6 08,975 523,165 3 04,980 366,230
Service 208- 03 - Parking Management - Old 333,297 3 26,780 - - 351,152 339,637 - -
Service 208- 04 - Street Signage & Markings - - 6 8,497 70,696 - - 4 19,096 227,191
Service 208- 05 - Safe Routes to School - - 728 751 - - 7 9,781 66,863
Program Total 530,320 5 33,881 2 37,840 265,135 1,922,262 1,787,665 1 ,325,833 1,099,878
Department Total 4,175,149 3 ,832,752 3 ,804,817 3,950,356 47,054,455 29,142,828 2 8,605,685 14,969,709
City Total 28,315,234 27,257,623 2 9,229,090 28,379,637 102,443,190 76,464,125 8 3,234,802 62,884,225
22
CITY OF MENLO PARK
F I S C A L Y E A R 2 0 0 4 - 2 0 0 5
A D M I N I S T R AT I V E S E R V I C E S D E PA R T M E N T
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
701- 01 - Effective Staffing $ 2 29,328 $ 3 09,022 $ 289,026 $ 298,206
701- 02 - Intergovernmental Liaison 1 81,670 1 50,809 125,190 128,977
701- 03 - Commissions 3 7,248 2 2,705 18,526 19,115
701- 04 - Constituent Assistance 1 21,833 1 19,544 103,324 106,590
Program Total $ 5 70,079 $ 6 02,080 $ 536,065 $ 552,888
23
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 229,328 100% $ 309,022 100% $ 289,026 100% $ 298,206 100%
Personnel 187,864 82% 278,155 90% 255,981 89% 264,170 89%
Operating 40,200 18% 30,803 10% 32,981 11% 33,970 11%
Services 1,264 1% 64 0% 64 0% 66 0%
Funding Source *
General Fund $ 229,328 100% $ 308,955 100% $ 289,022 100% $ 298,202 100%
Charges For Services - 0% 67 0% 4 0% 4 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Council rates staff support at an 85% satisfaction level overall.
90% of projects undertaken are completed on time and on budget.
Not met- 80%
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Exceeded- 100%
Data not available
701- 01 - Effective Staffing: Provides
comprehensive, unbiased expertise
and valued assistance to the City
Council in terms of thorough staff
reports, thoughtful and strategic
recommendations, effective
presentations, on time and within
budget project delivery, and meeting
and administrative support.
Survey results consistently show that the City Council is attuned to the
interests of the community.
24
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 181,670 100% $ 150,809 100% $ 125,190 100% $ 128,977 100%
Personnel 62,135 34% 43,606 29% 24,289 19% 25,049 19%
Operating 105,733 58% 93,453 62% 87,151 70% 89,766 70%
Services 13,802 8% 13,750 9% 13,750 11% 14,163 11%
Funding Source *
General Fund $ 181,670 100% $ 150,809 100% $ 125,190 100% $ 128,977 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
60% of the regional, state, and federal issues on which the City takes a Data not available
position are resolved in accordance with the City's recommendation.
701- 02 - Intergovernmental Liaison:
Effectively represent the City’s
interests so that they are duly
considered in the decisions of other
agencies that potentially impact
Menlo Park.
25
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 37,248 100% $ 22,705 100% $ 18,526 100% $ 19,115 100%
Personnel 31,792 85% 18,213 80% 16,243 88% 16,764 88%
Operating 456 1% 292 1% 283 2% 292 2%
Services 5,000 13% 4,200 18% 2,000 11% 2,060 11%
Funding Source *
General Fund $ 37,248 100% $ 22,705 100% $ 18,526 100% $ 19,115 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
Commissioners rate their experience at an 85% satisfaction level.
At least two applications are received for each vacancy.
Estimate
Exceeded- 95.4%
Met
701- 03 - Commissions: Recruit and
train commissioners so that they are
considered to be in synch with and
an integral part of the City’s policy
development and decision- making
processes.
26
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 121,833 100% $ 119,544 100% $ 103,324 100% $ 106,590 100%
Personnel 99,528 82% 104,930 88% 87,841 85% 90,643 85%
Operating 11,514 9% 8,614 7% 8,483 8% 8,738 8%
Services 10,791 9% 6,000 5% 7,000 7% 7,210 7%
Funding Source *
General Fund $ 121,833 100% $ 119,544 100% $ 103,324 100% $ 106,590 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2003- 2004
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Estimate Proposed Proposed
2003- 2004 2005- 2006
701- 04 - Constituent Assistance:
Ensures that the City Council gets
timely and useful input and feedback
on issues, and provides helpful
information and referral to residents
with questions, comments and
concerns.
Budget
Constituent complaints/ requests sent to the City Council will be resolved on
average within 10 business days.
2003- 2004
Budget
2004- 2005
Exceeded- 8.5 calendar days
27
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or exceed
expectations, accomplish the City Council’s goals and achieve continuously improved results.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
702- 01 - Priority Setting $ 4 3,776 $ 7 4,106 $ 46,409 $ 47,898
702- 02 - Performance Accountability and Workpl 9 7,176 9 7,001 96,653 99,671
702- 03 - Interdepartmental Initiatives 6 4,804 5 7,363 54,754 56,512
Program Total $ 2 05,756 $ 2 28,469 $ 197,816 $ 204,082
28
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or exceed
expectations, accomplish the City Council’s goals and achieve continuously improved results.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 43,776 100% $ 74,106 100% $ 46,409 100% $ 47,898 100%
Personnel 30,095 69% 60,629 82% 44,877 97% 46,320 97%
Operating 3,681 8% 4,601 6% 1,532 3% 1,578 3%
Capital Improvement Projects 10,000 23% 8,876 12% - 0% - 0%
Funding Source *
General Fund $ 43,776 100% $ 74,106 100% $ 46,409 100% $ 47,898 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
The City undertakes a process to identify Council priorities, and uses this
information to develop an annual budget which is adopted on time.
Met
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
702- 01 - Priority Setting: Identify
community needs and expectations
through surveys, workshops and
outreach, and clearly link them to the
City’s funding priorities and service
levels.
29
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or exceed
expectations, accomplish the City Council’s goals and achieve continuously improved results.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 97,176 100% $ 97,001 100% $ 96,653 100% $ 99,671 100%
Personnel 65,945 68% 70,025 72% 55,988 58% 57,786 58%
Operating 3,731 4% 1,976 2% 665 1% 685 1%
Services 27,500 28% 25,000 26% 40,000 41% 41,200 41%
Funding Source *
General Fund $ 97,176 100% $ 97,001 100% $ 96,653 100% $ 99,671 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Data not available
Not met- 77%
Data not available
75% of the performance results in the City show positive trends in terms of
efficiency, effectiveness, and customer satisfaction.
85% of employees rate the City as a great place to work, and state that they
are motivated to do their best.
Foster team work, learning, individual initiative and appropriate customer-focus
risk- taking.
702- 02 - Performance Accountability
and Workplace Environment: Create
an organizational structure and the
internal systems required so that all
employees share the responsibility
for cost effective service delivery,
objectively measure and monitor
performance results and employ
creative approaches. Foster team
work, learning, individual initiative
and appropriate customer- focus risk-taking.
30
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or exceed
expectations, accomplish the City Council’s goals and achieve continuously improved results.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 64,804 100% $ 57,363 100% $ 54,754 100% $ 56,512 100%
Personnel 63,653 98% 51,678 90% 53,988 99% 55,723 99%
Operating 922 1% 603 1% 537 1% 553 1%
Services 229 0% 229 0% 229 0% 236 0%
Capital Improvement Projects - 0% 4,853 8% - 0% - 0%
Funding Source *
General Fund $ 64,804 100% $ 57,363 100% $ 54,754 100% $ 56,512 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
85% of employees report that the performance evaluations process
reinforces a commitment to customer service, to teamwork and to the
continuous improvement of City operations.
Estimate
702- 03 - Interdepartmental Data not available
Initiatives: Coordinate
interdepartmental projects requiring
team- based, cooperative, and
multidisciplinary involvement.
31
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 703 - ELECTIONS AND RECORDS
Description: Conduct fair, open, legal and democratic elections and keep an accurate historical record of the City’s affairs for posterity.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
703- 01 - Coordinated Elections $ 5 ,610 $ 9 ,960 $ 40,039 $ 41,283
703- 02 - Records Management 3 3,579 2 2,368 18,765 19,339
Program Total $ 3 9,189 $ 3 2,328 $ 58,805 $ 60,622
32
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 703 - ELECTIONS AND RECORDS
Description: Conduct fair, open, legal and democratic elections and keep an accurate historical record of the City’s affairs for posterity.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 5,610 100% $ 9,960 100% $ 40,039 100% $ 41,284 100%
Personnel 5,282 94% 9,749 98% 20,378 51% 21,033 51%
Operating 328 6% 211 2% 661 2% 681 2%
Services - 0% - 0% 19,000 47% 19,570 47%
Funding Source *
General Fund $ 5,610 100% $ 9,960 100% $ 40,039 100% $ 41,284 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Elections are conducted in accordance with all requirements, including filing
deadlines for candidates, ballot measures, and FPPC regulations.
Met
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
703- 01 - Coordinated Elections:
Facilitate local elections in
accordance with all requirements.
33
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 703 - ELECTIONS AND RECORDS
Description: Conduct fair, open, legal and democratic elections and keep an accurate historical record of the City’s affairs for posterity.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 33,579 100% $ 22,368 100% $ 18,765 100% $ 19,339 100%
Personnel 10,905 32% 7,906 35% 6,047 32% 6,239 32%
Operating 17,524 52% 9,312 42% 7,568 40% 7,795 40%
Services 5,150 15% 5,150 23% 5,150 27% 5,305 27%
Funding Source *
General Fund $ 33,579 100% $ 22,368 100% $ 18,765 100% $ 19,339 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Met
Met
Official City records are created accurately, are available to the public, &
100% of minutes, resolutions & ordinances are scanned & kept in
accordance with all applicable regulations & retention schedules.
Destruction of records occurs once a year in August.
703- 02 - Records Management:
Create, maintain and effectively
administer the City’s essential
records and retention schedule.
34
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
704- 01 - Community Information Outreach $ 2 64,634 $ 2 38,807 $ 126,855 $ 220,463
704- 02 - Service Feedback 5 1,697 2 2,573 21,175 37,665
704- 03 - Mediation Service 8 ,286 4 ,172 - -
704- 04 - Volunteers 5 31 3 84 15,444 15,940
Program Total $ 3 25,148 $ 2 65,935 $ 163,475 $ 274,068
35
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 264,634 100% $ 238,807 100% $ 126,855 100% $ 220,463 100%
Personnel 157,403 59% 144,465 60% 42,601 34% 133,682 61%
Operating 74,288 28% 72,399 30% 53,405 42% 55,007 25%
Services 32,943 12% 21,943 9% 30,849 24% 31,775 14%
Funding Source *
General Fund $ 264,634 100% $ 238,807 100% $ 126,855 100% $ 220,463 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
85% of survey respondents state that it is easy to get information about City
services, policies, and events.
Survey respondents rate the usefulness of the information they receive from
the City at an 85% satisfaction level.
Data not available
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Data not available
704- 01 - Community Information
Outreach: Provide written and
electronic information that is current,
timely and valued by residents.
36
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 51,697 100% $ 22,573 100% $ 21,175 100% $ 37,665 100%
Personnel 33,739 65% 12,228 54% 10,851 51% 27,031 72%
Operating 458 1% 345 2% 324 2% 334 1%
Services 17,500 34% 10,000 44% 10,000 47% 10,300 27%
Funding Source *
General Fund $ 51,697 100% $ 22,573 100% $ 21,175 100% $ 37,665 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
85% of survey respondents state that the City gives sufficient opportunity to Data not available
provide feedback regarding City services.
704- 02 - Service Feedback: Survey
opinions, solicit input and seek
suggestions about City services and
community affairs.
37
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 8,286 100% $ 4,172 100% $ - 0% $ - 0%
Personnel 7,778 94% 3,765 90% - 0% - 0%
Operating 508 6% 407 10% - 0% - 0%
Funding Source *
General Fund $ 8,286 100% $ 4,172 100% $ - 0% $ - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
Estimate
704- 03 - Mediation Service: Facilitate
a cost- effective alternative dispute
resolution option to the legal system
for residents.
38
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 531 100% $ 384 100% $ 15,444 100% $ 15,940 100%
Personnel 350 66% 245 64% 15,371 100% 15,865 100%
Operating 181 34% 139 36% 73 0% 75 0%
Funding Source *
General Fund $ 531 100% $ 384 100% $ 15,444 100% $ 15,940 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2003- 2004
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Estimate Proposed Proposed
2003- 2004 2005- 2006
704- 04 - Volunteers: Provide
meaningful opportunities for
residents to be involved in their local
government.
Budget
Volunteers rate their experience at an 85% satisfaction level.
On an annual basis, volunteers donate 400 hours.
2003- 2004
Budget
2004- 2005
Data not available
Met
39
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
705- 01 - Financial Planning $ 1 02,396 $ 9 0,050 $ 85,031 $ 87,725
705- 02 - Investments 4 8,306 3 9,858 46,536 48,004
705- 03 - Revenue Management 2 ,258,177 2 ,124,132 2,186,846 2,252,793
705- 04 - Accounting and Reporting 3 53,349 3 33,078 390,997 281,644
705- 05 - Accounts Payable and Purchasing 1 26,335 1 07,271 142,171 146,713
705- 06 - Risk Management 2 ,850,213 2 ,644,318 1,343,881 1,384,358
705- 07 - General 2 ,896,000 2 ,896,000 3,646,000 1,646,000
705- 08 - Debt Service 6 ,320,025 6 ,322,525 6,390,330 6,582,040
Program Total $ 1 4,954,800 $ 1 4,557,232 $ 14,231,792 $ 12,429,277
40
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 102,396 100% $ 90,050 100% $ 85,031 100% $ 87,725 100%
Personnel 87,578 86% 76,207 85% 71,151 84% 73,429 84%
Operating 3,925 4% 2,950 3% 3,380 4% 3,481 4%
Services 10,893 11% 10,893 12% 10,500 12% 10,815 12%
Funding Source *
General Fund $ 61,440 60% $ 62,385 69% $ 50,367 59% $ 51,950 59%
Garbage Service Fund 8,249 8% 8,249 9% 9,041 11% 9,330 11%
Community Development Agency Non- Housing 14,528 14% 4,393 5% 8,041 9% 8,300 9%
Community Development Agency Housing 7,249 7% 4,093 5% 8,041 9% 8,300 9%
Water Fund - Operation 10,930 11% 10,930 12% 9,541 11% 9,845 11%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Present a balanced budget that meets established service levels for Council
adoption by June 30th.
98% audit opinions are unqualified.
Met- 100%
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Exceeded- 100%
705- 01 - Financial Planning:
Coordinates the budget preparation
process, and provides up to date
reports and financial analysis
necessary to ensure short- term and
long- term asset preservation.
41
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 48,306 100% $ 39,858 100% $ 46,536 100% $ 48,004 100%
Personnel 30,106 62% 29,088 73% 35,736 77% 36,880 77%
Operating 18,200 38% 10,770 27% 10,800 23% 11,124 23%
Funding Source *
General Fund $ ( 764,312) - 1582% $ ( 770,641) - 1933% $ ( 814,113) - 1749% $ ( 838,487) - 1747%
Garbage Service Fund 1,450 3% 1,450 4% 1,608 3% 1,660 3%
Community Development Agency Non- Housing 6,294 13% 4,174 10% 4,825 10% 4,980 10%
Water Fund - Operation 4,874 10% 4,875 12% 4,216 9% 4,350 9%
Interest and Rent Income 800,000 1656% 800,000 2007% 850,000 1827% 875,500 1824%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Met- 100%
Exceeded- Benchmark rate 1.08%;
Rate of return 2.21%
Obtain an unqualified opinion on the independent analysis of investments
by an external auditor.
Achieve greater than the six month average of 6- month T- bill rate on
investments.
705- 02 - Investments: Manages cash
flow to meet requirements while
maximizing return on investments
and maintaining safety of principal.
42
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 2,258,177 100% $ 2,124,132 100% $ 2,186,846 100% $ 2,252,793 100%
Personnel 149,870 7% 163,581 8% 182,796 8% 188,622 8%
Operating 489,107 22% 462,751 22% 475,750 22% 490,023 22%
Services 1,619,200 72% 1,497,800 71% 1,528,300 70% 1,574,149 70%
Funding Source *
General Fund $ ( 1,476,365) - 65% $ ( 1,580,200) - 74% $ ( 1,591,294) - 73% $ ( 1,623,807) - 72%
Garbage Service Fund 83,503 4% 59,116 3% 302 0% 409 0%
Water Fund - Operation ( 2,275,203) - 101% ( 2,662,169) - 125% ( 2,497,062) - 114% ( 2,571,955) - 114%
Special Assessments on Tax Roll 995,000 44% 953,000 45% 998,700 46% 1,028,661 46%
Licenses & Permits 1,408,000 62% 1,500,000 71% 1,500,000 69% 1,530,000 68%
Interest and Rent Income 445,242 20% 449,385 21% 468,200 21% 482,246 21%
Charges For Services 3,078,000 136% 3,405,000 160% 3,308,000 151% 3,407,240 151%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
Resolve service and billing complaints within two business days.
Identify and issue 100 new business licenses annually through internal audit
process.
Estimate
Met- 100%
Exceeded- 102
705- 03 - Revenue Management:
Establishes and administers rate
structures required to provide water
and garbage utility services. Collects
business license tax and administers
collection of other revenue to
maximize cash flow.
43
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 353,349 100% $ 333,078 100% $ 390,997 100% $ 281,644 100%
Personnel 250,942 71% 277,963 83% 219,647 56% 226,693 80%
Operating 12,700 4% 10,115 3% 8,350 2% 8,601 3%
Services 89,707 25% 45,000 14% 45,000 12% 46,350 16%
Capital Improvement Projects - 0% - 0% 118,000 30% - 0%
Funding Source *
General Fund $ 251,444 71% $ 229,499 69% $ 218,029 56% $ 224,913 80%
Garbage Service Fund 2,900 1% 2 0% 3,216 1% 3,320 1%
General Fund - CIP - 0% - 0% 118,000 30% - 0%
Community Development Agency Non- Housing 49,639 14% 58,889 18% 30,657 8% 31,642 11%
Community Development Agency Housing - 0% 101 0% - 0% - 0%
Water Fund - Operation 48,866 14% 43,937 13% 20,595 5% 21,253 8%
Charges For Services 500 0% 650 0% 500 0% 515 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2003- 2004
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Estimate Proposed Proposed
2003- 2004 2005- 2006
705- 04 - Accounting and Reporting:
Maintain accurate record keeping in
accordance with Generally Accepted
Accounting Principles and report
periodically the financial status of the
organization reflecting the economic
fluctuations in the market place to
the Council, general public,
Governmental agencies and internal
departments.
Budget
Provide monthly financial reports to internal departments by the 10th of the
following month.
Provide interim financial reports on the data that already exists in the
system within 24 hours of the request.
Obtain 80% Council confidence through an annual survey.
2003- 2004
Budget
2004- 2005
Not met- 2 months reports
provided after the 10th
Met- 100%
Data not available
44
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 126,335 100% $ 107,271 100% $ 142,171 100% $ 146,713 100%
Personnel 120,835 96% 104,421 97% 136,771 96% 141,151 96%
Operating 5,500 4% 2,850 3% 5,400 4% 5,562 4%
Funding Source *
General Fund $ 86,748 69% $ 72,410 68% $ 97,611 69% $ 100,724 69%
Community Development Agency Non- Housing 26,074 21% 21,348 20% 29,351 21% 30,293 21%
Water Fund - Operation 13,513 11% 13,514 13% 15,208 11% 15,697 11%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Proposed
Proposed
2005- 2006
Estimate
2004- 2005
Proposed
Proposed
2005- 2006
705- 05 - Accounts Payable and
Purchasing: Administers effective
fiscal policies and practices to
ensure that all purchases are made
within guidelines and budget,
emergency needs are taken care of
and bills are paid on time and
accurately to maintain credit
worthiness.
2003- 2004
Achieve 5% reduction in staff time in Accounts Payable and Purchasing
process.
Exceeded- 18% reduction
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004
Budget
2004- 2005
45
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 2,850,213 100% $ 2,644,318 100% $ 1,343,881 100% $ 1,384,358 100%
Personnel 62,216 2% 67,298 3% 76,861 6% 79,328 6%
Operating 2,747,689 96% 2,532,520 96% 1,230,020 92% 1,266,921 92%
Services 40,308 1% 44,500 2% 37,000 3% 38,110 3%
Funding Source *
Water Fund - Operation 62,700 2% 40,700 2% 62,700 5% 64,581 5%
Liability/ Fire Insurance Fund ( 50,501) - 2% ( 291,134) - 11% 91,563 7% 94,361 7%
Worker's Compensation Fund 131,214 5% 121,877 5% ( 10,382) - 1% ( 10,584) - 1%
Charges For Services 6,800 0% 72,875 3% - 0% - 0%
Other Financing Sources 2,700,000 95% 2,700,000 102% 1,200,000 89% 1,236,000 89%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Exceeded- 9 claims
Exceeded- 95%
Met- 100%
Not met- 23 claims
Met- 100%
2005- 2006
Estimate
Budget
2003- 2004
705- 06 - Risk Management:
Coordinates safety training and
maintains awareness to prevent the
adverse effects of accidents and
work injuries and minimize cost.
Administers claims by investigating,
processing and defending liability
and work related injury claims. Process employee claims requiring medical treatment within 48 hours of
knowledge of occurence.
Recommend for settlement or denial on 75% of claims recieved within 5
working days.
Proposed
Investigate and initiate mitigation of reported hazards within 24 hours.
Maintain number of medical claims at 30.
Maintain number of indemnity claims at 15.
Budget Proposed
2004- 2005
Proposed
2003- 2004
Estimate
2003- 2004 2004- 2005
2003- 2004 2005- 2006
Proposed
46
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 2,896,000 100% $ 2,896,000 100% $ 3,646,000 100% $ 1,646,000 100%
Operating 2,896,000 100% 2,896,000 100% 3,646,000 100% 1,646,000 100%
Funding Source *
General Fund $ ( 14,025,415) - 484% $ ( 13,654,660) - 472% $ ( 13,091,760) - 359% $ ( 15,652,153) - 951%
Taxes 13,529,238 467% 13,287,057 459% 13,231,000 363% 13,740,240 835%
Franchise Fees 1,142,477 39% 1,199,734 41% 1,190,000 33% 1,225,700 74%
Licenses & Permits 1,500 0% 2,500 0% 2,500 0% 2,575 0%
Inter Governmental Revenue 1,735,680 60% 1,241,849 43% 1,801,740 49% 1,801,742 109%
Charges For Services - 0% 307,000 11% - 0% - 0%
Other Financing Sources 512,520 18% 512,520 18% 512,520 14% 527,896 32%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
705- 07 - General: Ensure timely receipt
of general revenue and transfers.
General revenue projections will be 90% accurate. Exceeded- 97%
Proposed Proposed
Proposed
Estimate
2005- 2006
2004- 2005
Proposed
2004- 2005
2003- 2004 2005- 2006
2003- 2004
Estimate
47
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish a
sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 6,320,025 100% $ 6,322,525 100% $ 6,390,330 100% $ 6,582,040 100%
Operating 6,320,025 100% 6,322,525 100% 6,390,330 100% 6,582,040 100%
Funding Source *
2002 Recreation GO Bond D. S. ( 77,335) - 1% ( 71,835) - 1% ( 33,615) - 1% ( 34,624) - 1%
1990 Library Bond Debt Service 52,200 1% 52,200 1% 7,740 0% 7,972 0%
Special Assessments on Tax Roll 1,245,000 20% 1,245,000 20% 1,317,375 21% 1,356,896 21%
Interest and Rent Income 9,000 0% 6,000 0% 6,000 0% 6,180 0%
Other Financing Sources 5,091,160 81% 5,091,160 81% 5,092,830 80% 5,245,615 80%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Accurate and timely payment. Met- 100%
2004- 2005
Proposed
2003- 2004
Estimate
2005- 2006
Proposed
2003- 2004 2004- 2005
Estimate Proposed Proposed
2005- 2006
2003- 2004
Budget
2003- 2004
Budget
705- 08 - Debt Service: Ensure
adequate funds are available to make
timely debt service payments.
48
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
706- 01 - Desktop Maintenance $ 1 94,332 $ 2 00,737 $ 184,804 $ 190,513
706- 02 - Network Infrastructure Maintenance 2 43,620 2 22,172 222,211 229,071
706- 03 - Design and Advice 6 2,956 4 5,842 27,984 28,871
706- 04 - Remote Access 1 7,130 1 5,693 11,763 12,129
706- 05 - Printing Support 2 50,527 2 18,294 236,777 244,100
Program Total $ 7 68,565 $ 7 02,738 $ 683,539 $ 704,684
49
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 194,332 100% $ 200,737 100% $ 184,804 100% $ 190,513 100%
Personnel 100,579 52% 107,402 54% 89,969 49% 92,833 49%
Operating 81,753 42% 81,335 41% 82,335 45% 84,805 45%
Services 12,000 6% 12,000 6% 12,500 7% 12,875 7%
Funding Source *
General Fund $ 194,332 100% $ 200,737 100% $ 184,804 100% $ 190,513 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Resolve 80% of desktop computer problems within sixty ( 60) minutes of
trouble report.
Resovle 90% of phone problems within eight hours of trouble report.
Met- 80%
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Met- 90%
706- 01 - Desktop Maintenance:
Maintain computer hardware and
phone systems used by employees;
install and upgrade software.
50
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 243,620 100% $ 222,172 100% $ 222,211 100% $ 229,071 100%
Personnel 116,345 48% 99,863 45% 97,336 44% 100,450 44%
Operating 54,775 22% 51,809 23% 48,875 22% 50,341 22%
Services 72,500 30% 70,500 32% 76,000 34% 78,280 34%
Funding Source *
General Fund $ 243,620 100% $ 222,172 100% $ 222,211 100% $ 229,071 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Met- 80%
Exceeded- 100%
Exceeded- 100%
Exceeded- 0 outbreaks
Add 80% of new employees to authorize systems within eight hours of
request.
Resolve 90% of system wide problems within four hours.
Maintain network availability 99.8% of time between 7am to 7pm, M- F.
Ensure virus protection is in place for all internal networks and that no more
than three virus outbreaks occur in a twelve month period.
706- 02 - Network Infrastructure
Maintenance: Install, maintain, and
upgrade computer servers and
network equipment. Coordinate
installation of vendor systems.
Protect the network from
unauthorized intrusion. Repel virus
attacks. Control access. Maintain
databases. Provide support for
intranet and internet use. Ensure
reliability of network resources.
51
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 62,956 100% $ 45,842 100% $ 27,984 100% $ 28,871 100%
Personnel 58,103 92% 41,831 91% 22,731 81% 23,461 81%
Operating 4,853 8% 4,011 9% 5,253 19% 5,411 19%
Funding Source *
General Fund $ 62,956 100% $ 45,842 100% $ 27,984 100% $ 28,871 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
Facilities design results in 95% accomodation of user needs.
Advice on new product integration and changes to existing systems results
in 95% satisfaction.
Estimate
Met- 95%
Met- 95%
706- 03 - Design and Advice: Design
facility wiring, provide relocation
assistance, advice on use of new
technologies and acquisition of new
applications.
52
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 17,130 100% $ 15,693 100% $ 11,763 100% $ 12,129 100%
Personnel 11,254 66% 10,816 69% 5,887 50% 6,076 50%
Operating 5,876 34% 4,877 31% 5,876 50% 6,052 50%
Funding Source *
General Fund $ 17,130 100% $ 15,693 100% $ 11,763 100% $ 12,129 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2003- 2004
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Estimate Proposed Proposed
2003- 2004 2005- 2006
706- 04 - Remote Access: Provide
virtual private networking ( VPN)
service to City system over the
Internet, which allow employees
working from home or remote
locations to access the City’s
network.
Budget
90% of all users who request access to web mail or remote IP are granted
access within 48 hours.
2003- 2004
Budget
2004- 2005
Exceeded- 100%
53
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 250,527 100% $ 218,294 100% $ 236,777 100% $ 244,100 100%
Personnel 94,606 38% 88,704 41% 102,576 43% 105,873 43%
Operating 153,281 61% 126,750 58% 131,201 55% 135,137 55%
Services 2,640 1% 2,840 1% 3,000 1% 3,090 1%
Funding Source *
General Fund $ 244,025 97% $ 212,706 97% $ 231,117 98% $ 238,266 98%
Measure A 901 0% 301 0% 980 0% 1,011 0%
Community Development Agency Non- Housing 901 0% 287 0% 980 0% 1,011 0%
Charges For Services 4,700 2% 5,000 2% 3,700 2% 3,811 2%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Proposed
Proposed
2005- 2006
Estimate
2004- 2005
Proposed
Proposed
2005- 2006
706- 05 - Printing Support: Provide
local low volume printing and fax
service for departments through
strategic placement of workgroup
equipment clusters, and efficient,
accurate high volume printer
services from the print shop.
2003- 2004
95% of all printing jobs completed within time- frame specified. Exceeded- 98%
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004
Budget
2004- 2005
54
LEAD DEPARTMENT: Information Services
PROGRAM: 707 - INTERNET AND WORLD WIDE WEB
Description: To provide convenient, cost effective access to public City information and self help services, and facilitate community input and feedback, as
well as enable and promote remote public access to City information, e- commerce business transactions and authorized access to
confidential/ secured information.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
707- 01 - Web Posting $ 8 0,579 $ 4 5,183 $ 61,388 $ 63,334
707- 02 - Interactive Web Services 4 7,864 3 9,689 39,278 40,475
Program Total $ 1 28,443 $ 8 4,872 $ 100,666 $ 103,809
55
LEAD DEPARTMENT: Information Services
PROGRAM: 707 - INTERNET AND WORLD WIDE WEB
Description: To provide convenient, cost effective access to public City information and self help services, and facilitate community input and feedback, as
well as enable and promote remote public access to City information, e- commerce business transactions and authorized access to
confidential/ secured information.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 80,579 100% $ 45,183 100% $ 61,388 100% $ 63,334 100%
Personnel 69,899 87% 39,758 88% 50,708 83% 52,334 83%
Operating 8,180 10% 2,925 6% 8,180 13% 8,425 13%
Services 2,500 3% 2,500 6% 2,500 4% 2,575 4%
Funding Source *
General Fund $ 80,579 100% $ 45,183 100% $ 61,388 100% $ 63,334 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Council and Commission information is posted according to prescribed
advance schedule 100% of the time.
Maintain 98% availability of web site.
Met- 100%
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Met- 98%
707- 01 - Web Posting: Support
departments in providing timely and
accurate posting of City information.
Ensure that all information on the
site can be easily navigated.
56
LEAD DEPARTMENT: Information Services
PROGRAM: 707 - INTERNET AND WORLD WIDE WEB
Description: To provide convenient, cost effective access to public City information and self help services, and facilitate community input and feedback, as
well as enable and promote remote public access to City information, e- commerce business transactions and authorized access to
confidential/ secured information.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 47,864 100% $ 39,689 100% $ 39,278 100% $ 40,475 100%
Personnel 18,614 39% 9,464 24% 8,928 23% 9,214 23%
Operating 26,750 56% 29,225 74% 30,350 77% 31,261 77%
Services 2,500 5% 1,000 3% - 0% - 0%
Funding Source *
General Fund $ 42,864 90% $ 39,689 100% $ 39,278 100% $ 40,475 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
80% of users rate web site experience as good or excellent based on on- Exceeded- 92.3%
line website survey.
707- 02 - Interactive Web Services:
Develop or acquire systems to allow
interactive delivery of services to the
public on a 24 hour basis, and
provide search tools so that
information can be easily accessed.
57
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
708- 01 - Employee Compensation System $ 4 70,111 $ 6 18,650 $ 554,107 $ 575,303
708- 02 - Employee Development 4 5,193 5 9,473 54,638 56,323
708- 03 - Employee Relations 7 0,929 9 7,153 110,141 113,567
708- 04 - Recruitment and Selection 1 30,775 1 04,413 93,804 133,980
Program Total $ 7 17,008 $ 8 79,688 $ 812,690 $ 879,173
58
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 470,111 100% $ 618,650 100% $ 554,107 100% $ 575,303 100%
Personnel 403,891 86% 583,727 94% 507,857 92% 527,666 92%
Operating 5,220 1% 3,423 1% 5,250 1% 5,408 1%
Services 61,000 13% 31,500 5% 41,000 7% 42,230 7%
Funding Source *
General Fund $ 470,111 100% $ 618,650 100% $ 554,107 100% $ 575,303 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Payroll processing is achieved with an accuracy rate of 99.75% or better.
Generate all payroll reports the Thursday before payday 93% of the time.
Met- 99.80%
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Not met- 86%
Not met- 88.5%
708- 01 - Employee Compensation
System: Process payroll that
supports timely and accurate
processing of employee salary and
benefits. Ensure that the wages and
benefits are competitive among
similarly sized agencies.
Transmit all payroll interface records to Finance by the Wednesday after
pay date 95% of the time.
59
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 45,193 100% $ 59,473 100% $ 54,638 100% $ 56,323 100%
Personnel 22,168 49% 32,306 54% 21,613 40% 22,307 40%
Operating 18,025 40% 22,847 38% 18,025 33% 18,566 33%
Services 5,000 11% 4,320 7% 15,000 27% 15,450 27%
Funding Source *
General Fund $ 45,193 100% $ 59,473 100% $ 54,638 100% $ 56,323 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Exceeded- 59 employees
Program not started
Program not started
50 employees take one or more training courses offered.
2 employees enroll in City supported advanced degree program.
80% of new supervisors hired or promoted during the year participate in
supervisory training program offered through the City.
708- 02 - Employee Development:
Provide opportunities for continued
learning and development, publicize
and coordinate training opportunities,
and encourage employees to
establish and pursue vocational
goals.
60
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 70,929 100% $ 97,153 100% $ 110,141 100% $ 113,567 100%
Personnel 33,814 48% 41,046 42% 58,076 53% 59,940 53%
Operating 3,615 5% 2,107 2% 3,565 3% 3,672 3%
Services 33,500 47% 54,000 56% 48,500 44% 49,955 44%
Funding Source *
General Fund $ 70,929 100% $ 97,153 100% $ 110,141 100% $ 113,567 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
Address 90% of minor complaints within 10 business days.
Investigate and resolve 90% of serious complaints within 60 calendar days.
Estimate
Exceeded- 100%
Exceeded- 100%
708- 03 - Employee Relations: Inform
and train employees on City policies
and procedures, provide timely
processing of employee complaints
and concerns, assist the employee in
utilizing benefit programs, and
negotiate labor contracts.
61
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 130,775 100% $ 104,413 100% $ 93,804 100% $ 133,980 100%
Personnel 79,110 60% 70,228 67% 51,279 55% 90,179 67%
Operating 48,665 37% 31,185 30% 39,525 42% 40,711 30%
Services 3,000 2% 3,000 3% 3,000 3% 3,090 2%
Funding Source *
General Fund $ 130,775 100% $ 104,413 100% $ 93,804 100% $ 133,980 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2003- 2004
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Estimate Proposed Proposed
2003- 2004 2005- 2006
708- 04 - Recruitment and Selection:
Recruit, select and retain highly
qualified personnel using a process
that is timely, thorough and
encourages a diverse applicant pool.
Budget
Generate offer letter for 80% of non- safety positions within 4 weeks of
position close.
2003- 2004
Budget
2004- 2005
Met- 80%
62
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims in
litigation.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
709- 01 - City Council and City Manager Support $ 8 5,632 $ 8 5,886 $ 89,493 $ 92,311
709- 02 - Planning Staff and Planning Commissio 7 9,202 7 1,702 64,582 66,585
709- 03 - Personnel, Risk Management and Othe 3 67,878 3 68,141 336,746 346,915
709- 05 - Community Development Agency 2 1,251 2 6,505 15,949 16,441
Program Total $ 5 53,963 $ 5 52,234 $ 506,770 $ 522,252
63
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims in
litigation.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 85,632 100% $ 85,886 100% $ 89,493 100% $ 92,311 100%
Personnel 50,632 59% 60,886 71% 59,493 66% 61,411 67%
Services 35,000 41% 25,000 29% 30,000 34% 30,900 33%
Funding Source *
General Fund $ 74,381 87% $ 64,381 75% $ 71,645 80% $ 73,887 80%
Community Development Agency Non- Housing 11,251 13% 21,505 25% 17,848 20% 18,423 20%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
City Council and City Manager annual evaluations demonstrate confidence
in and overall satisfaction with advice provided and legal services rendered.
Met
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
709- 01 - City Council and City
Manager Support: Advise and assist
the City Council and City Manager on
policy and administrative matters.
Ensure compliance with statutes.
64
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims in
litigation.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 79,202 100% $ 71,702 100% $ 64,582 100% $ 66,585 100%
Personnel 39,202 49% 39,202 55% 29,582 46% 30,535 46%
Services 40,000 51% 32,500 45% 35,000 54% 36,050 54%
Funding Source *
General Fund $ 79,202 100% $ 71,702 100% $ 64,582 100% $ 66,585 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Planning staff and Planning Commissioners are satisfied with legal Met
services.
709- 02 - Planning Staff and Planning
Commission Support: Advise and
assist the staff and Commission,
attend regular meetings, prepare and
interpret ordinances and statutes.
65
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims in
litigation.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 367,878 100% $ 368,141 100% $ 336,746 100% $ 346,915 100%
Personnel 16,878 5% 27,141 7% 29,746 9% 30,705 9%
Services 351,000 95% 341,000 93% 307,000 91% 316,210 91%
Funding Source *
General Fund $ 37,626 10% $ 27,626 8% $ 43,899 13% $ 45,242 13%
Liability/ Fire Insurance Fund 324,626 88% 329,758 90% 286,899 85% 295,532 85%
Worker's Compensation Fund 5,626 2% 10,758 3% 5,949 2% 6,141 2%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
The City's claims history and litigation rates are kept below comparable
cities and industry standards.
Estimate
709- 03 - Personnel, Risk Data not available
Management and Other City
Programs: Advise staff and oversee
outside counsel and related
professional services
consultants/ contractors.
66
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims in
litigation.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 21,251 100% $ 26,505 100% $ 15,949 100% $ 16,441 100%
Personnel 11,251 53% 21,505 81% 5,949 37% 6,141 37%
Services 10,000 47% 5,000 19% 10,000 63% 10,300 63%
Funding Source *
Community Development Agency Non- Housing 16,251 76% 26,505 100% 10,949 69% 11,291 69%
Community Development Agency Housing 5,000 24% - 0% 5,000 31% 5,150 31%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2003- 2004
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Estimate Proposed Proposed
2003- 2004 2005- 2006
709- 05 - Community Development
Agency: Ensure compliance with
statutes and coordinate property
acquisition and negotiations.
Budget
Ordinances are adopted and kept current with applicable state and federal
laws. The City's administrative practices adhere to all applicable state and
federal laws.
2003- 2004
Budget
2004- 2005
Met
67
LEAD DEPARTMENT: Business Development
PROGRAM: 710 - BUSINESS DEVELOPMENT
Description: To continually improve the City's fiscal heatlh by increasing revenues from the business sector of the community.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
710- 01 - Strategic Partnerships $ 9 3,800 $ 6 3,947 $ 44,143 $ 45,554
710- 02 - Market Information and Research 5 0,800 3 6,229 40,778 42,087
710- 03 - Diversifying Tax Base 5 5,400 4 7,285 40,579 41,883
# VALUE!
Program Total $ 2 00,000 $ 1 47,462 $ 125,500 $ 129,524
68
LEAD DEPARTMENT: Business Development
PROGRAM: 710 - BUSINESS DEVELOPMENT
Description: To continually improve the City's fiscal heatlh by increasing revenues from the business sector of the community.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 93,800 100% $ 63,947 100% $ 44,143 100% $ 45,554 100%
Personnel 41,002 44% 33,416 52% 37,131 84% 38,331 84%
Services 34,260 37% 21,736 34% 1,681 4% 1,731 4%
Funding Source *
General Fund $ 93,800 100% $ 63,947 100% $ 44,143 100% $ 45,554 100%
Community Development Agency Non- Housing - 0% - 0% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
Data not available.
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
710- 01 - Strategic Partnerships:
Leverage the City's efforts by
forming strategic partnerships with
business associations, regional trade
organizations and local companies.
69
LEAD DEPARTMENT: Business Development
PROGRAM: 710 - BUSINESS DEVELOPMENT
Description: To continually improve the City's fiscal heatlh by increasing revenues from the business sector of the community.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 50,800 100% $ 36,229 100% $ 40,778 100% $ 42,088 100%
Personnel 22,206 44% 21,003 58% 37,243 91% 38,446 91%
Services 18,555 37% 10,190 28% - 0% - 0%
Funding Source *
General Fund $ 50,800 100% $ 36,229 100% $ 40,778 100% $ 42,088 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
710- 02 - Market Information and Data not available.
Research: Provide timely and
accurate information that people
need to make informed business
decisions.
70
LEAD DEPARTMENT: Business Development
PROGRAM: 710 - BUSINESS DEVELOPMENT
Description: To continually improve the City's fiscal heatlh by increasing revenues from the business sector of the community.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 55,400 100% $ 47,285 100% $ 40,579 100% $ 41,883 100%
Personnel 24,217 44% 27,041 57% 37,131 92% 38,331 92%
Services 20,235 37% 13,505 29% - 0% - 0%
Funding Source *
General Fund $ 55,400 100% $ 47,285 100% $ 40,579 100% $ 41,883 100%
Liability/ Fire Insurance Fund - 0% - 0% - 0% - 0%
Worker's Compensation Fund - 0% - 0% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003- 2004
2004- 2005
Data not available.
Estimate
710- 03 - Diversifying Tax Base:
Increase the diversity of goods and
services available to meet the
community's needs and buffer the
cuts from economic volatility
71
CITY OF MENLO PARK
F I S C A L Y E A R 2 0 0 4 - 2 0 0 5
CO M M U N I T Y D E V E LO P M E N T D E PA R T M E N T
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
Budget
2003- 2004
Estimate
2003- 2004
Proposed
2004- 2005
Proposed
2005- 2006
601- 01 - General Plan $ 2 49,056 $ 1 18,279 $ 62,745 $ 64,744
601- 02 - Zoning Ord.& Related Documents 1 09,373 7 3,934 85,297 88,003
601- 03 - Neighborhood Land Use & Transp. 4 98,062 2 56,694 230,318 175,666
Program Total $ 8 56,491 $ 4 48,907 $ 378,361 $ 328,413
72
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 249,056 100% $ 118,279 100% $ 62,745 100% $ 64,744 100%
Personnel 94,841 38% 86,574 73% 59,025 94% 60,912 94%
Operating 4,215 2% 1,705 1% 3,720 6% 3,832 6%
Services 150,000 60% 30,000 25% - 0% - 0%
Funding Source *
General Fund $ 249,056 100% $ 118,279 100% $ 62,745 100% $ 64,744 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
2003- 2004 2004- 2005
Proposed
Estimate Proposed
2003- 2004 2004- 2005 2005- 2006
Proposed
The quality of information and analysis meets the expectations of 85% of
the Council members.
The quality of information and analysis meets the expectations of 85% of
the Commission members.
Not met- 73%
2005- 2006
Proposed
Budget
2003- 2004
Budget
2003- 2004
Data not available
Data not available
601- 01 - General Plan: Monitor and
update the General Plan to maintain
its relevancy as a critical public policy
document. Includes: Community
outreach and feedback, data
collection and management, trend
analysis, policy studies, and
preparing amendments and updates.
Involvment in studies is rated as meaningful by 85% of the participants.
73
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 109,373 100% $ 73,934 100% $ 85,297 100% $ 88,003 100%
Personnel 96,063 88% 67,859 92% 75,727 89% 78,146 89%
Operating 13,310 12% 6,075 8% 9,570 11% 9,857 11%
Funding Source *
General Fund $ 109,373 100% $ 73,834 100% $ 85,297 100% $ 88,003 100%
Charges For Services - 0% 100 0% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate Proposed
Proposed
2004- 2005
Proposed
Proposed
Budget
2003- 2004
2003- 2004
Estimate
2003- 2004
Budget
2003- 2004 2005- 2006
2004- 2005 2005- 2006
Not met- 73%
Data not available
Data not available
The quality of information and analysis meets the expectations of 85% of
the Council members.
The quality of information and analysis meets the expectations of 85% of
the Commission members.
Involvment in studies is rated as meaningful by 85% of the participants.
601- 02 - Zoning Ord.& Related
Documents: Update the Zoning
Ordinance and other planning
documents, and prepare new
planning standards and regulations,
to maintain consistency with and
provide for implementation of the
General Plan. Includes: Preparing
amendments, updates and specific
plans, developing new review tools
and procedures.
74
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
SERVICES: RESULTS: STATUS:
Total Expenditures $ 498,062 100% $ 256,694 100% $ 230,318 100% $ 175,665 100%
Personnel 135,841 27% 131,448 51% 111,468 48% 115,050 65%
Operating 13,700 3% 11,779 5% 8,850 4% 9,116 5%
Services 110,000 22% 71,850 28% 50,000 22% 51,500 29%
Capital Improvement Projects 238,521 48% 41,618 16% 60,000 26% - 0%
Funding Source *
General Fund $ 67,459 14% $ 51,874 20% $ 55,804 24% $ 57,597 33%
Measure A 170,604 34% 123,947 48% 71,043 31% 73,286 42%
Traffic Impact Fees 259,999 52% 80,874 32% 103,471 45% 44,783 25%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2003- 2004
Budget
2003- 2004
2005- 2006
Proposed
2005- 2006
Proposed Proposed
Proposed
2004- 2005
2003- 2004
Estimate
2003-