Contents
Budget Overview ............................................................................................................................... ....................................................................... 1
Community Development Agency ............................................................................................................................... ........................................... 7
Charts ............................................................................................................................... ......................................................................................... 9
Budget Summary........................................................................................................................ ............................................................................ 15
Administrative Services Department
701 – Policy Development and City Council Support........................................................................................................................ ....................... 21
702 – Service Excellence ............................................................................................................................... .......................................................... 26
703 – Elections and Records........................................................................................................................ ............................................................ 30
704 – Community Relations ............................................................................................................................... ...................................................... 33
705 – Asset Preservation ............................................................................................................................... .......................................................... 38
706 – Information Support ............................................................................................................................... ......................................................... 47
707 – Internet and World Wide Web ............................................................................................................................... ......................................... 53
708 – Employee Support ............................................................................................................................... ........................................................... 56
709 – Legal Services ............................................................................................................................... ................................................................. 61
Community Development Department
601 – Comprehensive Planning ............................................................................................................................... ................................................ 67
602 – Land and Building Development Services....................................................................................................................... ............................... 71
Community Services Department
301 – Human Development.................................................................................................................... .................................................................. 76
302 – Health and Wellness....................................................................................................................... ................................................................ 80
303 – Leisure Experiences ............................................................................................................................... ........................................................ 83
304 – Peninsula Partnership ............................................................................................................................... ..................................................... 88
Housing and Redevelopment
501 – Affordable Housing........................................................................................................................ ................................................................. 96
502 – Community Development Area/ Agency ............................................................................................................................... ........................ 102
Library Department
401 – Library Collections and Online Resources ............................................................................................................................... .................... 106
402 – Reading Promotion and Life Skills ............................................................................................................................... ................................ 110
Police Department
101 – Community Safety ............................................................................................................................... ......................................................... 115
102 – Patrol Support........................................................................................................................ ....................................................................... 123
103 – Emergency Preparedness................................................................................................................... ......................................................... 128
104 – Traffic and School Safety ............................................................................................................................... .............................................. 132
Public Works Department
201 – City Facilities ............................................................................................................................... ................................................................. 137
202 – Menlo Park Municipal Water District Water Supply......................................................................................................................... ............. 141
203 – City Vehicles and Equipment ............................................................................................................................... ........................................ 144
204 – Urban Forest......................................................................................................................... ........................................................................ 147
205 – City- Owned Street and Other Right- of- Way............................................................................................................................ ..................... 151
206 – Stormwater Management ............................................................................................................................... .............................................. 158
207 – Resource Conservation................................................................................................................... ............................................................. 163
208 – Transportation Management ............................................................................................................................... ......................................... 166
Fund Balance Summary........................................................................................................................ ............................................................... 170
Capital Improvement Program........................................................................................................................ ...................................... 176
1
June 2003
Honorable Mayor Jellins and Members of the Menlo Park City Council
The staff of the City of Menlo Park has prepared the Budget for fiscal year 2003- 2004 for City Council approval. Adoption of the FY2003- 2004
Budget on June 24, 2003, is the culmination of a rigorous review process that began months ago.
BUDGET OVERVIEW
The FY2003- 2004 Budget is a direct reflection of priorities for local services, and a delineation of the role that the City organization plays in
achieving community goals. The programs, services and projects funded through the commitment of City resources are the most definitive
expressions about local government priorities. The challenge in preparing this year’s budgets was in large part a function of the continuing soft
economy. Because planned City expenditures must be balanced against estimated revenues, it remains a significant challenge to provide City
services in the face of uncertain and declining revenues.
City revenues began to decline in 2001- 02. In response, the City delayed expenditures, tightened its belt and achieved a $ 1.79mm savings in
budgeted- to- actual expenses. Revenues continued to decline in 2002- 03, prompting staff to undertake a comprehensive process to reduce costs
and enhance revenues. Department teams were created, with membership from all levels of the organization. As a result of this effort, 2002- 03
projected expenses were adjusted to be $ 1.5mm less than budgeted expenses, more than offsetting the estimated revenue shortfall of
approximately $ 900,000.
General Fund Revenues
FY 2002- 03 FY 2002- 03 FY 2003- 04
Adopted Estimated Proposed
Sales Tax $ 8,399,470 $ 6,565,470 $ 6,629,470
Property Tax $ 5,706,860 $ 5,770,561 $ 5,899,768
Transient Occupancy Tax $ 1,094,100 $ 980,000 $ 1,000,000
Charges For Services $ 3,496,128 $ 3,669,358 ( 1) $ 4,062,957 ( 1)
Fines $ 412,000 $ 673,810 $ 774,025
Licenses/ Permits $ 2,606,140 $ 2,665,889 $ 2,585,600
State/ Federal $ 2,536,570 ( 2) $ 2,643,720 ( 2) $ 2,594,631 ( 2)
Transfer/ Other $ 1,157,460 $ 2,221,073 ( 3) $ 526,970 ( 3)
Franchise Fees $ 1,244,550 $ 1,181,317 $ 1,142,477
Interest/ Rental $ 1,700,505 $ 1,079,649 $ 1,085,242
TOTAL $ 28,353,783 $ 27,450,847 $ 26,301,140
Notes: ( 1) reflects fee changes approved in February, 2003
( 2) includes Motor Vehicle License Fees
( 3) FY 2002- 03 Estimate includes sale of City property to Community Development Agency. FY 2003- 04 Proposed excludes transfer from
Community Development Agency due to direct charges for police services
2
Unfortunately, for the foreseeable future, expenses overall are expected to outpace revenues, leading to a structural imbalance. To bring
expenses in line with anticipated revenues, it is necessary to adjust the size of the Menlo Park City government. This will require difficult choices,
since the City has already exhausted the less impactful reductions during the past two years of belt- tightening.
Over the past several months, the Council has considered the City’s budget challenge during several meetings, starting with a discussion of 2002-
03 capital projects on January 7, an annual goal- setting session on January 11, approval of revisions to the 2002- 03 budget on February 11,
adoption of the Master Fee Schedule on March 25, the Budget Workshop on May 13 and the Budget Public Hearing on June 3.
FISCAL YEAR 2003- 2004
The plan to balance the 2003- 2004 Budget began with the previous actions taken by the City Council to reduce capital spending and increase
revenues through the approved Fee Schedule. With those pieces in place, staff began to work on the other components of the plan; including
extending replacement schedules for vehicles and equipment, delaying programmed technology upgrades, looking carefully at inter- fund transfers,
considering different models of service delivery, evaluating whether to delay or discontinue job recruitments underway and the impacts of
eliminating vacant positions.
The City Manager established early cost reduction targets that served as goals for all departments. Staff outlined recommendations to accomplish
15 percent cost reductions by examining every City service funded through the General Fund. No department or service was deemed off limits.
The directors discussed various strategies and approaches necessary to effectively deal with the structural imbalance.
The departments accepted the need to raise revenues while cutting operating and administrative costs every place possible. As an offset to the
cost reductions, there are a number of areas where the City expects cost increases In FY2003- 2004. These include miscellaneous increases in
utilities, charges to the City ( for example, new fees associated with the County Crime Lab and unreimbursed booking fees), increased Workers
Compensation insurance and increases in payroll and benefits and PERS Safety retirement payments.
As a service business, 70% of the cost of providing municipal services is for personnel. The City’s current contracts with the employees’ four
bargaining units include salary and benefit increases. City employees are members of the state Public Employees Retirement System ( PERS).
Because of contractual commitments and investment losses experienced by PERS, the City now is faced with unanticipated large and increasing
costs. Current estimates will require the City to pay nearly $ 240,000 in FY2003- 2004, increasing to approximately $ 1.6 million the following year
and $ 2 million the year after.
At the May 13 Budget Workshop, the City Manager presented a budget that made significant cuts, such that total expenses would be less than
projected revenues by $ 1.5mm, providing a hedge against possible revenue reductions from the State and beginning to position the City for the
larger deficits anticipated in 2004- 05 and beyond. These cuts were developed by department teams who looked carefully at all options in order to
come up with reasonable reductions that minimized the impact to the community as much as possible. The recommended cuts included the
elimination of 13 vacant staff positions and the laying- off of 12 City employees.
Members of the public and Council raised concerns about the service impact of several of the recommended reductions. After hearing from
employees and the unions about staff layoffs, the Council stated its interest in accepting the unions’ offer to achieve a reduction in the workforce
through voluntary separations, in order to avoid layoffs. The Council expressed a willingness to use the City’s reserves for some period of time
while the City worked to achieve long- term balance between revenues and expenses.
3
At the June 3 Budget Public Hearing, the City Manager presented a draft budget that did not include the laying off of any staff, but that did retain
the other reductions that had previously been proposed. This budget proposed $ 26.3 mm in revenues and expenses, resulting in a net balance of
essentially $ 0. The proposed expenditures did not include costs associated with the General Plan Update ($ 150,000) and the establishment of a
Business Development Program ($ 200,000). The City Manager proposed that these costs be funded from the General Fund Reserve. The City
Manager also proposes funding $ 365,000 in capital projects($ 150,000 for storm drains, $ 140,000 for new sidewalks, and $ 75,000 to address
problems with the City’s vehicle fueling pump) through the CIP Reserve Fund.
At the June 3 meeting, Council also acknowledged that in order to add any services back into the budget that it would be necessary to identify cuts
in other areas. The Council also discussed the need to achieve a “ spending rate” for the City’s ongoing operations that can be covered by the
anticipated revenue stream. City management and union leaders will continue efforts to identify additional volunteers in order to reduce the overall
size of the City workforce. A status report will be provided to the Council after the first quarter of the fiscal year, at which time projections will be
updated to reflect the actual “ run rate” cost of City operations and in light of revenue estimates and anticipated cost increases in 2004- 2005.
The City learned recently that State lawmakers are discussing an ongoing cut in local government revenue that is currently estimated to reduce
Menlo Park’s revenue by $ 500,000 per year. Discussion in Sacramento suggests that cities will be able to choose whether to take these cuts from
the General Fund or Redevelopment funds. If this cut was enacted and the City chose to take it entirely from the General Fund, this would
represent an additional $ 500,000 deficit each year.
General Fund Budget
FY 2001- 02 FY 2002- 03 FY 2002- 03 FY 2003- 04
Actual Budget Estimate Proposed
Revenues $ 27,961,357 $ 28,353,783 $ 27,450,847 $ 26,301,140
Expenditures $ 25,700,673 $ 28,134,487 $ 26,597,150 $ 26,298,918
Net Revenue $ 2,260,684 $ 219,296 $ 853,697 $ 2,222
The following summarizes the more noteworthy cost savings approaches within each department and included in the 2003- 2004 Budget.
Administrative Services Department
Reducing special events funding to the Chamber of Commerce ($ 10,000)
Ceasing publication of the Tentative Calendar ($ 12,500)
Reducing grants to nonprofits by fifteen percent ($ 14,553)
Discontinuing the Document Imaging implementation schedule and eliminating a part- time temporary position ($ 18,000)
Reducing public outreach contracts ($ 100,000)
Reducing Finance staffing by a vacant half- time Accountant ($ 26,500)
Reducing the City Attorney’s budget ($ 25,000)
Note: Funding for critical financial systems replacement software ($ 100,000) and for on- line payroll ($ 16,000) and hardware ($ 20,000) is not
included in the proposed budget. Staff continues to explore alternatives with vendors, but may need to return to Council in FY 2003- 04 for a
supplemental appropriation. Also, funding for pay adjustments for non- contract employees will be held in reserve, pending the outcome of
continuing efforts with the City’s unions and a mid- year review of revenue estimates.
4
Community Development Department
Community Development restructuring ($ 200,000)
Transferring additional Transportation staff time to Measure A ($ 48,000)
Note: The Business Development Program ($ 200,000) and the General Plan Update ($ 150,000) ranked as priority goals of the Council are to be
funded from the General Fund Reserve.
Community Services Department
Combining the two Belle Haven after school programs ($ 130,000)
Library Department
Reducing Library hours from 65 to 59 hours per week ($ 92,000)
Police Department
Reducing part- time and temporary staff ($ 65,360)
Eliminating a Juvenile Counselor position ($ 68,000)
Eliminating three open Police Officer positions ($ 368,650)
Public Works Department
Transferring a building Custodian to Parks
Eliminating vacant positions in the Trees and Streets divisions ($ 252,940)
Resuming median landscaping by the City ($ 78,000)
Resuming fields maintenance by the City ($ 44,200)
Note: In order to maintain current service levels for street tree maintenance, the contract with WCA, half of which is funded through the Landscape
Assessment District, will be increased from $ 80,000 to $ 160,000 annually.
Housing and Redevelopment
The activities and projects in these programs are funded through the Community Development Agency property tax increment and the bond issue
authorized in 2000. The Community Development Agency budget for 2003- 04 provides ongoing support for basic housing and redevelopment
activities, with some added support in selected areas related to the elimination of blight in the redevelopment project area centered in Belle Haven.
Capital Improvements Program
The Capital Improvements budget for FY2003- 2004 is comprised, for the most part, of projects that are funded outside of the General Fund. Staff
has included the following in the General Fund CIP for funding in 2003- 2004: Storm Drains- $ 150,000; Sidewalks- $ 140,000; and, Fuel Tank
Repairs- $ 75,000.
Staff is in the process of updating the Five Year Plan. It is our intent to use the GASB 34 analysis recently completed, along with the Storm Drain
Master Plan also recently finished, to put together a comprehensive multi- year infrastructure replacement plan for Council consideration this fall.
5
FUND BALANCES
The City Budget is comprised of numerous enterprise funds, each of which is separately accounted for and tracked in terms of available fund
balances for appropriation. The following summarizes significant changes in these fund balances as the result of expenditures proposed in the
FY2003- 2004 budget.
General Fund Reserve- $ 150,000 for General Plan Update, $ 200,000 for the new Business Development Program
Vehicle Replacement Fund- $ 83,000 for sports field maintenance equipment
Downtown Parking Permits Fund- $ 35,000 for parking maintenance and utilities
Measure A- $ 48,000 additional for Transportation staff
General Fund CIP- $ 365,000 for storm drainage, sidewalks and fuel tank repair
Community Development Agency- $ 150,000 additional for drug abatement
1990 Library Bond Fund- $ 41,000 for energy efficiency retrofit project
A complete summary of FY2002- 2003 activity and year- end fund account balances is provided in the Budget. The following addresses several
specific funds:
General Fund Reserve
The 2002- 2003 year end General Fund Reserve balance includes the specific designations that Council has previously earmarked, totaling $ 4.5
million. In addition, the Council has identified the Burgess Park renovation project ($ 600,000 as an advance against the next Measure T bond
issue), the proposed FY2003- 04 expenditures ( General Plan at $ 150,000, Business Development Program at $ 200,000) and the joint Menlo-
Atherton Theater ($ 2.6 million) as projects to be funded.
Vehicle Replacement
In order to advance forward the purchase of necessary fields maintenance equipment, staff prepared a separate recommendation for Council’s
consideration to fund $ 83,000 in FY2002- 03. The ending fund balance will be approximately $ 15,000. Staff will devise a plan to resume funding
vehicle replacements starting in FY2004- 05.
Downtown Parking Permits
Staff recommends that a major, $ 1.05 million renovation of parking Plazas # 2 and # 5 be approved in the FY2003- 04 capital improvements budget.
This will leave a fund balance of approximately $ 56,000. Based upon an analysis of parking permit fee revenue and the proposal to pay for
maintenance and utility expenses in this fund, the next parking plaza renovation ( Plaza 8) would be scheduled for FY2005- 06.
Measure A
The City currently receives approximately $ 500,000 per year through the half- cent San Mateo County voter- approved Measure A that runs through
2008. The estimated FY2003- 04 year- end balance will be approximately $ 600,000. The total proposed Transportation staff related expenses in
FY2003- 04 are $ 723,500. At the current rate, the fund balance will be spent down to zero in less than three years. This issue will be addressed
as a part of the comprehensive CIP financial planning process.
6
Storm Water Management
The Storm Water Management Fund fee schedule was preliminarily approved by the City Council on May 20, 2003. The Public Hearing is
scheduled for June 24, 2003. These fees ($ 315,000), plus the planned expenditure of reserves ($ 160,000) in FY2003- 04, provide the total funding
required ($ 475,000) for a number of programs and projects; ranging from street sweeping, to periodic San Francisquito Creek clean- ups, to staff
administration.
General Fund CIP
The current balance estimated at the end of FY2002- 03 of $ 9 million includes funding for the Menlo Child Care Center ($ 4,265,000) and other
projects temporarily placed on hold. The funding ($ 365,000) for planned capital projects ( storm drain, sidewalks, fuel tank) is included in the
budget.
Community Development Agency
In addition to the ongoing programs, services and projects previously approved by the Agency Board for funding, in FY2003- 04 the staff is
recommending that an additional $ 150,000 be appropriated for drug enforcement/ abatement in the Belle Haven neighborhood ( in the
redevelopment Project Area).
1990 Library Bond Fund
Staff recommends that an energy efficiency retrofit project ($ 41,000) be funded in FY2003- 04 that will qualify for PG& E reimbursement and also
result in significant operational cost savings. The estimated payback on this capital project is approximately two years.
CONCLUSION
The City Budget identifies the community’s and the City Council’s highest priorities in terms of the services that local government provides and the
projects that it undertakes. The 2003- 2004 Budget is balanced with programmed expenditures equal to estimated revenues.
Respectfully submitted by David Boesch, City Manager
7
June 2003
Honorable Chairperson Jellins, and
Members of the Community Development Agency Board
Community Development Agency staff prepared the fiscal year 2003- 2004 Budget for the Agency Board’s approval in keeping with established programs,
services and project priorities. With several minor exceptions, the 2003- 2004 Budget is essentially the same as the previous year in terms of the
continuing focus on affordable housing, the abatement of blight through land acquisition for redevelopment, public improvements to parks and streets and
the funding of important Belle Haven neighborhood serving programs.
OVERVIEW
A number of key projects started in previous years were completed in 2002- 2003, while others were advanced forward to important milestones. In terms
of new affordable housing in the community, the staff worked with Habitat For Humanity on its Terminal Avenue project and completed the land assembly
required for the long- planned Hamilton Avenue Park- Housing development. Staff was also involved with the Housing Commission in reviewing the Linfield
Drive project and in the updating of the Housing Element of the General Plan, as well as other housing related activities ( including, for example,
processing 11 rehabilitation loans, 16 emergency repair loans, 8 landscaping grants, and the complex refinancing of the Gateway Apartment complex).
In the redevelopment arena, staff implemented the Belle Haven streetscape improvement project, completed the renovation of Kelly Park and the Belle
Haven School and Willow Oaks/ Menlo Oaks Schools’ fields. Further progress was accomplished on other projects as well, including the Ivy Plaza, the
Police/ City Service Center and the Hamilton Avenue Streetscape project. Ongoing financial support was provided to City code enforcement and drug
abatement and social and transportation services provided by affiliated agencies.
FISCAL YEAR 2003- 2004
In addition to continuing work on capital improvement projects, funding in the Agency Budget for 2003- 2004 is provided for the programs and services that
benefit residents of the Belle Haven neighborhood. Continuing support for housing activities is provided for the below market rate housing program,
shared housing, fair housing, accessibility for handicapped persons, housing rehabilitation loans, emergency repair loans and first time homebuyer loan
assistance. Project funding is provided for Pierce Road Area Improvement where special housing code enforcement is planned, and for the Belle Haven
Park- Housing Development on Hamilton Avenue, which is planned for construction in 2004.
Continuing support for redevelopment services includes funding for information activities, the Belle Haven Newsletter, neighborhood meetings, shuttle
service, code enforcement and drug abatement, study work to define best uses and a plan for the Hamilton Avenue East site, as well as funding for
revenue tax sharing agreements with the County and school and other districts.
Continuing capital improvement projects are: Belle Haven Neighborhood Park on Hamilton Avenue; improvements for Market Place Park; development of
the Police- City Service Center at Ivy Drive and Willow Road; Hamilton Avenue Streetscape project; and Ivy Drive Plaza, Entry- and End- Point
improvements.
8
Some funding is provided for new activities: $ 100,000 for study of the overall redevelopment area plan for possible amendments to add areas and
otherwise improve the ability to fund improvements; and $ 150,000 additional funding for drug abatement activities. Funding is provided for new capital
improvement work: $ 300,000 to study solutions to flooding at the Atherton Channel in the Haven Industrial area ( this work will benefit from related work
being done by Redwood City on the same channel system); $ 700,000 for completing the last three blocks of residential streetscape improvements in Belle
Haven; and $ 30,000 for design of landscaping around the Onetta Harris Community Center.
The Agency budget also includes a set aside of almost $ 900,000 for potential takeaway by the State. ( This is on top of $ 266,000 taken by the State in
2002- 03.) The Governor’s budget proposal for 2003- 04 would take almost $ 900,000 in 2003- 04 with an increasing amount each year for the next fifteen
years. The State Legislature is debating this proposal and seems to favor a lower one- year take for 2003- 04. If there is an on going and increasing
amount of redevelopment funding taken by the State, the City’s overall redevelopment activities will have to be substantially revised and decreased.
Beginning and end- of- year fund balances are provided in that section of this Budget document.
Respectfully submitted by David Boesch, Executive Director and City Manager.
City of Menlo Park
2003- 2004 General Fund Revenue - Budget
Sales Taxes $ 6 ,629,470 26%
Property Taxes 5 ,899,768 22%
Transient Occupancy Tax 1 ,000,000 4%
Franchise Fees 1 ,142,477 4%
Licenses & Permits 2 ,585,600 10%
Inter Governmental 2 ,594,631 10%
Fines 7 74,025 3%
Interest and Rental Income 1 ,085,242 4%
Charges For Services 4 ,062,957 15%
Transfers and Other 5 26,970 2%
Total Revenue $ 2 6,301,140
Sales Taxes
26%
Franchise Fees
4%
Licenses & Permits
10%
Transfers and Other
2%
Charges For
Services
15%
Property Taxes
22%
Inter Governmental
10%
Fines
3%
Interest and Rental
Income
4%
Transient
Occupancy Tax
4%
City of Menlo Park
2003- 2004 General Fund Expenditures by Lead Department
Administrative Services $ 5 ,064,468 19%
Community Development 1 ,778,125 7%
Community Services 5 ,923,174 23%
Library 1 ,551,821 6%
Police 7 ,858,888 29%
Public Works 4 ,122,443 16%
Total Expenditures $ 2 6,298,918
Administrative
Services
19%
Community
Services
23%
Library
6%
Police
29%
Public Works
16%
Community
Development
7%
City of Menlo Park
2003- 2004 General Fund Expenditures by Category
Personnel $ 18,966,065 72%
Operating 4,420,244 17%
Services 1,416,609 5%
Transfers 1,496,000 6%
Total Expenditures $ 26,298,918
Personnel
72%
Services
5%
Transfers
6%
Operating
17%
City of Menlo Park
2003- 2004 General Fund
Revenue Increase/( Decrease) by Category
2002- 2003 Budget and Estimate vs. 2003- 2004 Proposed
Proposed Increase/ Increase/ Increase/ Increase/
Budget Estimate Budget ( Decrease) ( Decrease) ( Decrease) ( Decrease)
Operating Revenues 2002- 2003 2002- 2003 2003- 2004 Amount % Amount %
Sales Taxes $ 8,399,470 $ 6,565,470 $ 6,629,470 $ ( 1,770,000) - 21% $ 64,000 1%
Property Taxes 5,706,860 5,770,561 5,899,768 192,908 3% 129,207 2%
Transient Occupancy Tax 1,094,100 980,000 1,000,000 ( 94,100) - 9% 20,000 2%
Franchise Fees 1,244,550 1,181,317 1,142,477 ( 102,073) - 8% ( 38,840) - 3%
Licenses & Permits 2,606,140 2,665,889 2,585,600 ( 20,540) - 1% ( 80,289) - 3%
Inter Governmental 2,536,570 2,643,720 2,594,631 58,061 2% ( 49,089) - 2%
Fines 412,000 673,810 774,025 362,025 88% 100,215 15%
Interest and Rental Income 1,700,505 1,079,649 1,085,242 ( 615,263) - 36% 5,593 1%
Charges For Services 3,496,128 3,669,358 4,062,957 566,829 16% 393,599 11%
Transfers and Other 1,157,460 2,221,073 526,970 ( 630,490) - 54% ( 1,694,103) - 76%
Total Revenue $ 28,353,783 $ 27,450,847 $ 26,301,140 $ ( 2,052,643) - 7% $ ( 1,149,707) - 4%
Budget vs. Proposed Estimate vs. Proposed
$ 0
$ 2,000,000
$ 4,000,000
$ 6,000,000
$ 8,000,000
$ 10,000,000
Sales Taxes
Property Taxes
Transient Occupancy Tax
Franchise Fees
Licenses & Permits
Inter Governmental
Fines
Interest and Rental Income
Charges For Services
Transfers and Other
Budget 2002- 2003
Estimate 2002- 2003
Proposed Budget 2003-
2004
City of Menlo Park
2003- 2004 General Fund
Expenditure Increase/( Decrease) by Lead Department
2002 - 2003 Budget and Estimate vs. 2003 - 2004 Proposed
Proposed Increase/ Increase/ Increase/ Increase/
Budget Estimate Budget ( Decrease) ( Decrease) ( Decrease) ( Decrease)
2002- 2003 2002- 2003 2003- 2004 Amount % Amount %
Administrative Services $ 5 ,787,202 $ 5,158,414 $ 5,064,468 $ ( 722,734) - 12% $ ( 93,945) - 2%
Community Development 2 ,174,919 2,083,105 1,778,125 ( 396,794) - 18% ( 304,981) - 15%
Community Services 5 ,946,071 5,833,924 5,923,174 ( 22,897) 0% 89,250 2%
Library 1 ,624,290 1,567,306 1,551,821 ( 72,469) - 4% ( 15,485) - 1%
Police 8 ,419,522 8,096,961 7,858,888 ( 560,635) - 7% ( 238,073) - 3%
Public Works 4 ,373,547 3,857,440 4,122,443 ( 251,104) - 6% 265,003 7%
Total Expenditures $ 2 8,325,552 $ 26,597,150 $ 26,298,918 $ ( 2,026,633) - 7% $ ( 298,231) - 1%
Budget vs. Proposed Estimate vs. Proposed
$-
$ 2,000,000
$ 4,000,000
$ 6,000,000
$ 8,000,000
$ 10,000,000
Administrative Services
Community Development
Community Services
Library
Police
Public Works
Budget 2002- 2003
Estimate 2002- 2003
Proposed Budget
2003- 2004
Property Tax Split
General County 24.10%
Bay Area Air Quality 0.20%
City of Menlo Park 12.20%
Mid Peninsula Open Space 1.90%
Elementry Schools 17.00%
County Harbor Dist 0.40%
Junior College 6.90%
Menlo Park Fire Dist 16.10%
Mosquito Abatement 0.20%
County Education Tax 3.60%
Sequoia Hospital 1.50%
Mosquito Abatement
0.20%
Menlo Park Fire Dist
16.10%
County Harbor Dist
0.40%
Elementry Schools
17.00%
City of Menlo Park
12.20%
General County
24.10%
Bay Area Air Quality
0.20%
Sequoia Hospital
1.50%
County Education Tax
3.60% Mid Peninsula Open
Space
1.90%
Junior College
6.90%
FY 2004 BUDGET SUMMARY
By Department and Program
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2002- 2003 2002- 2003 2003- 2004 2004- 2005 2002- 2003 2002- 2003 2003- 2004 2004- 2005
700 - Administrative Services Department
Program 701 - Policy Development And City Council Support 647,280 656,804 604,229 6 25,478 647,280 656,804 604,229 6 25,478
Program 702 - Service Excellence 266,155 129,459 168,029 1 75,967 266,155 129,459 168,029 1 75,967
Program 703 - Elections And Records 119,464 77,936 34,039 3 5,276 119,464 77,936 34,039 3 5,276
Program 704 - Community Relations 443,758 321,386 319,615 3 30,777 443,758 321,386 319,615 3 30,777
Program 705 - Asset Preservation 2,503,870 2,206,410 2,141,596 2 ,172,941 6,403,884 6,292,668 12,140,865 1 2,358,487
Program 706 - Information Support 719,769 702,450 760,044 7 94,727 820,253 745,364 761,846 7 96,649
Program 707 - Internet And World Wide Web 115,323 89,144 128,445 1 35,262 115,323 89,144 128,445 1 35,262
Program 708 - Employee Support 790,588 787,292 717,006 7 48,980 790,588 787,292 717,006 7 48,980
Program 709 - Legal Services 180,996 187,532 191,465 1 98,594 445,562 585,946 544,220 5 62,489
Department Total 5,787,202 5,158,414 5,064,468 5 ,218,003 10,052,266 9,685,999 15,418,294 1 5,769,366
600 - Community Development Department
Program 601 - Comprehensive Planning 358,922 262,560 280,888 2 96,121 985,642 514,597 672,969 4 95,405
Program 602 - Land and Building Development Services 1,815,997 1,820,546 1,497,237 1 ,524,839 2,174,792 1,820,546 1,497,237 1 ,524,839
Department Total 2,174,919 2,083,105 1,778,125 1 ,820,960 3,160,434 2,335,143 2,170,206 2 ,020,243
300 - Community Services Department
Program 301 - Human Development 3,368,837 3,735,668 3,464,413 3 ,647,849 3,368,837 3,735,668 3,464,413 3 ,647,849
Program 302 - Health And Wellness 812,916 805,085 715,619 7 47,211 812,916 805,085 715,619 7 47,211
Program 303 - Leisure Experiences 1,698,318 1,227,173 1,677,210 1 ,761,865 1,698,318 1,227,173 1,677,210 1 ,761,865
Program 304 - Peninsula Partnership 66,000 65,999 65,934 6 7,422 290,836 290,806 314,528 2 90,481
Department Total 5,946,071 5,833,924 5,923,174 6 ,224,347 6,170,907 6,058,731 6,171,769 6 ,447,406
500 - Housing & Community Development Department
Program 501 - Affordable Housing - - - - 9,301,681 6,508,474 5,509,573 2 ,438,144
Program 502 - Community Development Area/ Agency - - - - 13,427,839 12,168,106 11,392,881 8 ,777,546
Department Total - - - - 22,729,520 18,676,580 16,902,454 1 1,215,690
400 - Library Department
Program 401 - Library Collections And Online Resources 1,250,931 1,205,040 1,212,406 1 ,273,038 1,250,931 1,206,040 1,212,406 1 ,273,038
Program 402 - Reading Promotion And Life Skills 373,359 362,266 339,415 3 58,729 616,795 500,176 550,240 5 82,595
Department Total 1,624,290 1,567,306 1,551,821 1 ,631,768 1,867,726 1,706,216 1,762,646 1 ,855,634
100 - Police Department
Program 101 - Community Safety 5,510,564 5,340,845 5,861,815 6 ,452,709 5,538,917 5,377,402 6,502,045 7 ,172,454
Program 102 - Patrol Support 2,192,286 1,829,987 1,751,023 1 ,858,867 2,205,589 1,833,099 1,751,023 1 ,858,867
Program 103 - Emergency Preparedness 48,150 49,039 95,836 1 01,915 48,150 49,039 95,836 1 01,915
Program 104 - Traffic And School Safety 668,522 877,089 150,215 1 62,078 1,296,529 1,045,969 572,269 3 20,874
Department Total 8,419,522 8,096,961 7,858,888 8 ,575,569 9,089,186 8,305,508 8,921,172 9 ,454,110
200 - Public Works Department
Program 201 - City Facilities 1,797,547 1,766,669 1,777,803 1 ,872,427 23,314,371 6,435,133 21,299,503 2 ,582,232
Program 202 - Menlo Park Municipal Water District Water Supply - - - - 4,558,847 2,598,452 5,444,560 2 ,895,273
Program 203 - City Vehicles And Equipment 301,845 270,110 271,529 2 88,711 301,845 270,110 271,529 2 88,711
Program 204 - Urban Forest 523,257 334,388 327,992 3 47,671 1,959,881 949,155 799,899 8 71,648
Program 205 - City- Owned Street And Other Right- Of- Way 947,729 808,277 995,622 1 ,044,192 16,760,448 6,848,601 11,940,274 1 ,582,028
Program 206 - Stormwater Management 211,446 161,758 212,559 2 24,737 1,096,698 703,234 1,030,334 6 07,484
Program 207 - Resource Conservation 31,592 14,017 9,682 1 0,134 144,979 104,214 115,636 1 21,015
Program 208 - Transportation Management 560,131 502,221 527,256 5 58,201 2,791,331 2,859,241 1,406,838 1 ,303,563
Department Total 4,373,547 3,857,440 4,122,443 4 ,346,074 50,928,399 20,768,139 42,308,574 1 0,251,953
City Totals 28,325,552 26,597,150 26,298,918 2 7,816,720 103,998,437 67,536,315 93,655,115 5 7,014,401
GENERAL FUND ALL FUNDS
15
FY 2004 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2002- 2003 2002- 2003 2003- 2004 2004- 2005 2002- 2003 2002- 2003 2003- 2004 2004- 2005
700 - Administrative Services Department
Program 701 - Policy Development And City Council Support
Service 701- 01 - Effective Staffing 225,904 2 92,330 229,327 238,943 2 25,904 292,330 229,327 238,943
Service 701- 02 - Intergovernmental Liaison 233,785 2 04,916 181,821 185,225 2 33,785 204,916 181,821 185,225
Service 701- 03 - Commissions 33,246 11,196 37,247 38,909 3 3,246 11,196 37,247 38,909
Service 701- 04 - Constituent Assistance 154,345 1 48,362 155,834 162,401 1 54,345 148,362 155,834 162,401
Program Total 647,280 6 56,804 604,229 625,478 6 47,280 656,804 604,229 625,478
Program 702 - Service Excellence
Service 702- 01 - Priority Setting 32,321 28,682 33,776 35,256 3 2,321 28,682 33,776 35,256
Service 702- 02 - Performance Accountability and Workplace Env. 164,835 46,194 69,677 72,986 1 64,835 46,194 69,677 72,986
Service 702- 03 - Interdepartmental Initiatives 68,999 54,584 64,575 67,726 6 8,999 54,584 64,575 67,726
Program Total 266,155 1 29,459 168,029 175,967 2 66,155 129,459 168,029 175,967
Program 703 - Elections And Records
Service 703- 01 - Coordinated Elections 24,548 12,808 5,611 5,851 2 4,548 12,808 5,611 5,851
Service 703- 02 - Election Records Management 94,916 65,129 28,429 29,425 9 4,916 65,129 28,429 29,425
Program Total 119,464 77,936 34,039 35,276 1 19,464 77,936 34,039 35,276
Program 704 - Community Relations
Service 704- 01 - Community Information Outreach 326,527 2 90,117 256,603 265,012 3 26,527 290,117 256,603 265,012
Service 704- 02 - Service Feedback 75,036 15,496 54,197 56,447 7 5,036 15,496 54,197 56,447
Service 704- 03 - Mediation Service 29,021 9,836 8,284 8,772 2 9,021 9 ,836 8,284 8,772
Service 704- 04 - Volunteers 13,174 5,937 531 547 1 3,174 5 ,937 531 547
Program Total 443,758 3 21,386 319,615 330,777 4 43,758 321,386 319,615 330,777
Program 705 - Asset Preservation
Service 705- 01 - Financial Planning 56,606 50,684 61,046 63,991 9 1,555 73,438 102,001 106,997
Service 705- 02 - Investments 31,196 34,354 35,688 37,060 3 6,576 38,537 48,305 50,314
Service 705- 03 - Revenue Management 243,233 2 44,465 244,876 255,210 2 ,286,640 2,140,863 2 ,301,178 2,374,832
Service 705- 04 - Accounting and Reporting 305,631 2 87,928 217,237 228,902 3 64,116 320,733 303,642 320,379
Service 705- 05 - Accounts Payable and Purchasing 77,966 92,980 86,748 91,778 8 7,691 112,830 126,335 133,716
Service 705- 06 - Risk Management - - - - 1 ,339,048 1,202,830 1 ,443,381 1,488,420
Service 705- 07 - General 1,789,238 1 ,496,000 1 ,496,000 1,496,000 1 ,789,238 1,496,000 1 ,496,000 1,496,000
Service 705- 08 - Debt Service - - - - 4 09,020 907,437 6 ,320,025 6,387,830
Program Total 2,503,870 2 ,206,410 2 ,141,596 2,172,941 6 ,403,884 6,292,668 1 2,140,865 12,358,487
Program 706 - Information Support
Service 706- 01 - Desktop Maintenance 218,512 1 92,095 198,564 207,619 2 18,512 192,095 198,564 207,619
Service 706- 02 - Network Infrastructure Maintenance 192,257 1 97,507 234,919 245,948 2 67,257 234,713 234,919 245,948
Service 706- 03 - Design and Advice 41,308 59,012 62,956 66,074 4 1,308 59,012 62,956 66,074
Service 706- 04 - Remote Access 30,869 19,038 14,881 15,655 3 0,869 19,038 14,881 15,655
Service 706- 05 - Printing Support 236,823 2 34,798 248,724 259,432 2 62,307 240,505 250,525 261,354
Program Total 719,769 7 02,450 760,044 794,729 8 20,253 745,364 761,846 796,650
Program 707 - Internet And World Wide Web
Service 707- 01 - Web Posting 59,533 55,656 80,579 85,379 5 9,533 55,656 80,579 85,379
Service 707- 02 - Interactive Web Services 55,790 33,487 47,865 49,883 5 5,790 33,487 47,865 49,883
Program Total 115,323 89,144 128,445 135,262 1 15,323 89,144 128,445 135,262
Program 708 - Employee Support
Service708- 01 - Employee Compensation System 447,808 5 16,573 470,110 490,775 4 47,808 516,573 470,110 490,775
Service 708- 02 - Employee Development 62,122 29,141 45,193 47,182 6 2,122 29,141 45,193 47,182
Service 708- 03 - Employee Relations 113,509 1 01,311 70,928 73,736 1 13,509 101,311 70,928 73,736
Service 708- 04 - Recruitment and Selection 167,149 1 40,268 130,775 137,287 1 67,149 140,268 130,775 137,287
Program Total 790,588 7 87,292 717,006 748,980 7 90,588 787,292 717,006 748,980
GENERAL FUND ALL FUNDS
16
FY 2004 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2002- 2003 2002- 2003 2003- 2004 2004- 2005 2002- 2003 2002- 2003 2003- 2004 2004- 2005
GENERAL FUND ALL FUNDS
Program 709 - Legal Services
Service 709- 01 - City Council and City Manager Support 75,330 74,314 74,637 77,527 9 8,852 102,746 85,889 89,301
Service 709- 02 - Planning Staff and Planning Commission Support 69,905 75,731 79,202 82,220 6 9,905 75,731 79,202 82,220
Service 709- 03 - Personnel, Risk Management and Other City Prog. 10,761 37,488 37,626 38,847 2 32,283 208,192 200,877 207,182
Service 709- 04 - Litigation 25,000 - - - 2 5,000 167,000 167,000 172,010
Service 709- 05 - Community Development Agency - - - - 1 9,522 32,278 11,252 11,775
Program Total 180,996 1 87,532 191,465 198,594 4 45,562 585,946 544,220 562,489
Department Total 5,787,202 5 ,158,414 5 ,064,468 5,218,005 10,052,266 9,685,999 1 5,418,294 15,769,367
600 - Community Development Department
Program 601 - Comprehensive Planning
Service 601- 01 - General Plan 79,392 32,124 99,057 104,506 7 9,392 32,124 99,057 104,506
Service 601- 02 - Zoning Ord.& Related Documents 169,382 1 24,269 114,372 120,137 1 69,382 124,269 114,372 120,137
Service 601- 03 - Neighborhood Land Use & Transp. 110,148 1 06,167 67,459 71,478 7 36,868 358,204 459,540 270,761
Program Total 358,922 2 62,560 280,888 296,121 9 85,642 514,597 672,969 495,405
Program 602 - Land and Building Development Services
Service 602- 01 - Pre- Application Information 367,761 2 94,802 279,096 295,850 3 67,761 294,802 279,096 295,850
Service 602- 02 - Zoning Review 405,821 4 65,001 311,085 328,429 7 64,616 465,001 311,085 328,429
Service 602- 03 - Plan Check and Permitting 500,419 5 73,629 550,006 521,525 5 00,419 573,629 550,006 521,525
Service 602- 04 - Inspecting and Monitoring 541,996 4 87,114 357,050 379,034 5 41,996 487,114 357,050 379,034
Program Total 1,815,997 1 ,820,546 1 ,497,237 1,524,839 2 ,174,792 1,820,546 1 ,497,237 1,524,839
Department Total 2,174,919 2 ,083,105 1 ,778,125 1,820,960 3 ,160,434 2,335,143 2 ,170,206 2,020,243
300 - Community Services Department
Program 301 - Human Development
Service 301- 01 - Childcare Services 2,064,404 2 ,453,137 2 ,258,180 2,382,696 2 ,064,404 2,453,137 2 ,258,180 2,382,696
Service 301- 02 - Youth Services 1,093,838 1 ,042,238 1 ,029,386 1,079,075 1 ,093,838 1,042,238 1 ,029,386 1,079,075
Service 301- 03 - Adult Services 210,595 2 40,292 176,846 186,077 2 10,595 240,292 176,846 186,077
Program Total 3,368,837 3 ,735,668 3 ,464,413 3,647,849 3 ,368,837 3,735,668 3 ,464,413 3,647,849
Program 302 - Health And Wellness
Service 302- 01 - Mental Wellness 149,557 1 30,595 147,511 155,017 1 49,557 130,595 147,511 155,017
Service 302- 02 - Physical Wellness 663,359 6 74,490 568,108 592,194 6 63,359 674,490 568,108 592,194
Program Total 812,916 8 05,085 715,619 747,211 8 12,916 805,085 715,619 747,211
Program 303 - Leisure Experiences
Service 303- 01 - Programmed 851,017 7 31,724 733,813 771,818 8 51,017 731,724 733,813 771,818
Service 303- 02 - Self- Facilitated 360,628 2 11,114 330,842 346,126 3 60,628 211,114 330,842 346,126
Service 303- 03 - Rental 153,986 1 17,397 357,712 373,467 1 53,986 117,397 357,712 373,467
Service 303- 04 - Holiday and Cultural Events 332,687 1 66,938 254,842 270,453 3 32,687 166,938 254,842 270,453
Program Total 1,698,318 1 ,227,173 1 ,677,210 1,761,865 1 ,698,318 1,227,173 1 ,677,210 1,761,865
Program 304 - Peninsula Partnership
Service 304- 01 - Parent Support/ Outreach - - - - 5 1,699 51,080 50,898 53,374
Service 304- 02 - Transitional Kindergarten - - - - 4 5,587 63,883 76,375 76,899
Service 304- 03 - Saturday School - - - - 5 2,414 34,682 52,988 53,197
Service 304- 04 - Early Intervention - - - - 3 4,510 33,585 32,326 2,472
Service 304- 05 - Homework Assistance - - - - 3 1,346 34,833 27,326 28,192
Service 304- 06 - Home Reading Program - - - - 9 ,280 6 ,744 8,682 8,925
Service 304- 07 - Community Summer School 66,000 65,999 65,934 67,422 6 6,000 65,999 65,934 67,422
Program Total 66,000 65,999 65,934 67,422 2 90,836 290,806 314,528 290,481
Department Total 5,946,071 5 ,833,924 5 ,923,174 6,224,347 6 ,170,907 6,058,731 6 ,171,769 6,447,406
17
FY 2004 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2002- 2003 2002- 2003 2003- 2004 2004- 2005 2002- 2003 2002- 2003 2003- 2004 2004- 2005
GENERAL FUND ALL FUNDS
500 - Housing & Community Development Department
Program 501 - Affordable Housing
Service 501- 01 - Increase Supply of Affordable Housing - - - - 8 ,374,243 5,617,622 4 ,507,481 1,402,135
Service 501- 02 - Maintain Existing Affordable Housing Stock - - - - 7 15,593 730,403 840,296 866,610
Service 501- 03 - Increase Affordability of Housing - - - - 5 8,661 55,116 19,200 19,776
Service 501- 04 - Increase Access To Affordable Housing - - - - 5 2,489 49,938 22,230 22,897
Service 501- 05 - Policy Development - - - - 1 00,694 55,395 120,366 126,726
Program Total - - - - 9 ,301,681 6,508,474 5 ,509,573 2,438,144
Program 502 - Community Development Area/ Agency
Service 502- 01 - Policy, Program & Project Development - - - - 3 30,024 175,874 376,451 390,152
Service 502- 02 - Facility Improvement - - - - 9 ,910,808 8,542,528 7 ,302,467 4,560,990
Service 502- 03 - Service Enhancement - - - - 3 ,187,007 3,449,703 3 ,713,962 3,826,403
- - - - 13,427,839 12,168,106 1 1,392,881 8,777,546
Department Total - - - - 22,729,520 18,676,580 1 6,902,454 11,215,690
400 - Library Department
Program 401 - Library Collections And Online Resources
Service 401- 01 - Library Materials 415,474 4 22,119 426,322 446,028 4 15,474 422,119 426,322 446,028
Service 401- 02 - Circulation 375,093 4 21,938 421,318 443,498 3 75,093 422,938 421,318 443,498
Service 401- 03 - User Assistance 460,364 3 60,983 364,766 383,512 4 60,364 360,983 364,766 383,512
Program Total 1,250,931 1 ,205,040 1 ,212,406 1,273,038 1 ,250,931 1,206,040 1 ,212,406 1,273,038
Program 402 - Reading Promotion And Life Skills
Service 402- 01 - Programs and events 78,308 77,463 70,213 73,735 9 4,782 85,655 93,746 98,580
Service 402- 02 - Foster community 73,897 59,923 63,864 66,763 7 3,897 59,923 63,864 66,763
Service 402- 03 - Teaching 59,859 25,683 - - 2 31,639 146,813 187,293 199,022
Service 402- 04 - Belle Haven 161,295 1 99,197 205,337 218,231 2 16,477 207,786 205,337 218,231
Program Total 373,359 3 62,266 339,415 358,729 6 16,795 500,176 550,240 582,595
Department Total 1,624,290 1 ,567,306 1 ,551,821 1,631,768 1 ,867,726 1,706,216 1 ,762,646 1,855,634
100 - Police Department
Program 101 - Community Safety
101- 01 - Patrol Service 1,533,658 1 ,177,227 4 ,361,289 4,810,040 1 ,543,349 1,209,103 4 ,361,289 4,810,040
101- 02 - Investigations 1,271,022 1 ,596,224 813,453 896,672 1 ,279,934 1,596,567 813,453 896,672
101- 03 - Crime Suppression 870,008 1 ,150,963 - - 8 79,758 1,155,103 - -
101- 04 - Community Outreach 776,572 5 66,819 482,293 529,032 7 76,572 566,819 482,293 529,032
101- 05 - Narcotic Abatement 396,899 3 00,846 145,038 153,148 3 96,899 300,846 427,883 473,552
101- 06 - Code Enforcement 420,998 3 60,139 59,741 63,818 4 20,998 360,338 417,126 463,159
101- 07 - Animal Control 241,406 1 88,626 - - 2 41,406 188,626 - -
Program Total 5,510,564 5 ,340,845 5 ,861,815 6,452,709 5 ,538,917 5,377,402 6 ,502,045 7,172,454
Program 102 - Patrol Support
102- 01 - Dispatch 839,283 9 25,698 953,938 1,008,156 8 44,811 928,809 953,938 1,008,156
102- 02 - Records Management 440,576 3 55,197 369,204 393,963 4 40,576 355,197 369,204 393,963
102- 03 - Property Management 76,818 96,820 - - 7 6,818 96,820 - -
102- 04 - Police Training 835,610 4 52,273 427,881 456,747 8 43,384 452,273 427,881 456,747
Program Total 2,192,286 1 ,829,987 1 ,751,023 1,858,867 2 ,205,589 1,833,099 1 ,751,023 1,858,867
Program 103 - Emergency Preparedness
103- 01 - Information Outreach 15,954 15,506 28,344 30,113 1 5,954 15,506 28,344 30,113
103- 02 - Disaster Management Coordination 16,098 17,645 51,647 54,340 1 6,098 17,645 51,647 54,340
103- 03 - Emergency Preparedness Training 16,098 15,888 15,844 17,463 1 6,098 15,888 15,844 17,463
Program Total 48,150 49,039 95,836 101,915 4 8,150 49,039 95,836 101,915
18
FY 2004 BUDGET SUMMARY
By Department, Program and Service
Budget Estimate Proposed Proposed Budget Estimate Proposed Proposed
2002- 2003 2002- 2003 2003- 2004 2004- 2005 2002- 2003 2002- 2003 2003- 2004 2004- 2005
GENERAL FUND ALL FUNDS
Program 104 - Traffic And School Safety
104- 01 - Public Traffic Safety Education 561 11,373 - - 3 7,965 26,402 11,651 12,246
104- 02 - Enforcement of Traffic Laws 579,507 7 91,414 121,870 131,859 5 79,507 791,414 121,870 131,859
104- 03 - Street Signage & Markings 88,454 74,301 27,636 29,464 6 17,117 172,971 323,905 93,225
104- 04 - Safe Routes to School - - 709 755 6 1,940 55,182 114,843 83,545
Program Total 668,522 8 77,089 150,215 162,078 1 ,296,529 1,045,969 572,269 320,874
Department Total 8,419,522 8 ,096,961 7 ,858,888 8,575,569 9 ,089,186 8,305,508 8 ,921,172 9,454,110
200 - Public Works Department
Program 201 - City Facilities
Service 201- 01 - Facility/ Field Capital Projects 5,741 28,915 - - 20,782,595 4,262,920 1 8,530,847 -
Service 201- 02 - Facility Maintenance 1,138,873 1 ,056,459 1 ,056,317 1,112,955 1 ,173,834 1,058,878 1 ,329,405 1,112,955
Service 201- 03 - Field/ Grounds Maintenance 652,933 6 81,295 721,486 759,472 1 ,357,941 1,113,335 1 ,439,251 1,469,277
Program Total 1,797,547 1 ,766,669 1 ,777,803 1,872,427 23,314,371 6,435,133 2 1,299,503 2,582,232
Program 202 - Menlo Park Municipal Water District Water Supply
Service 202- 01 - Water Delivery System - - - - 2 ,732,541 2,269,392 2 ,725,730 2,667,159
Service 202- 02 - Water Supply - - - - 1 ,826,306 329,060 2 ,718,830 228,113
Program Total - - - - 4 ,558,847 2,598,452 5 ,444,560 2,895,273
Program 203 - City Vehicles And Equipment
Service 203- 01 - Vehicle Replacement 41,722 15,457 4,665 4,979 4 1,722 15,457 4,665 4,979
Service 203- 02 - Vehicle Repair and Maintenance 260,123 2 54,653 266,864 283,732 2 60,123 254,653 266,864 283,732
Program Total 301,845 2 70,110 271,529 288,711 3 01,845 270,110 271,529 288,711
Program 204 - Urban Forest
Service 204- 01 - Tree Capital Projects - - - - 6 69,553 42,657 1,816 1,899
Service 204- 02 - City Tree Maintenance 345,661 2 10,887 231,091 245,006 1 ,112,732 782,998 701,183 767,084
Service 204- 03 - Heritage Trees 177,596 1 23,501 96,901 102,666 1 77,596 123,501 96,901 102,666
Program Total 523,257 3 34,388 327,992 347,671 1 ,959,881 949,155 799,899 871,648
Program 205 - City- Owned Street And Other Right- Of- Way
Service 205- 01 - Right- of- Way Maintenance/ Repair 401,220 3 85,971 384,191 402,335 15,769,080 6,007,946 1 0,843,235 435,939
Service 205- 02 - Street Fixture Maintenance 48,940 37,259 33,046 34,605 2 73,801 237,578 266,020 275,084
Service 205- 03 - Median/ Roadway Landscaping 198,219 1 63,228 225,719 238,912 2 19,819 182,056 247,319 261,160
Service 205- 04 - Street Cleaning 10,402 17,623 630 649 2 08,800 216,824 204,703 213,388
Service 205- 05 - Right- of- Way Encroachments 288,948 2 04,197 352,036 367,691 2 88,948 204,197 378,996 396,457
Program Total 947,729 8 08,277 995,622 1,044,192 16,760,448 6,848,601 1 1,940,274 1,582,028
Program 206 - Stormwater Management
Service 206- 01 - Storm Drain System 70,984 73,095 79,405 83,852 2 82,579 97,719 540,749 95,649
Service 206- 02 - FEMA Compliance 37,443 13,662 14,874 15,656 3 7,443 13,662 14,874 15,656
Service 206- 03 - Stormwater Pollution Prevention 79,153 45,863 86,611 91,499 5 40,008 347,217 253,236 265,794
Service 206- 04 - Creek Management 23,866 29,139 31,668 33,731 2 36,668 244,636 221,475 230,385
Program Total 211,446 1 61,758 212,559 224,737 1 ,096,698 703,234 1 ,030,334 607,484
Program 207 - Resource Conservation
Service 207- 01 - Solid Waste Management - - - - 1 13,387 90,197 105,954 110,881
Service 207- 02 - Sustainable Environmental Practices 31,592 14,017 9,682 10,134 3 1,592 14,017 9,682 10,134
Program Total 31,592 14,017 9,682 10,134 1 44,979 104,214 115,636 121,015
Program 208 - Transportation Management
Service 208- 01 - Congestion Management 197,997 1 67,388 152,557 158,853 1 ,591,558 2,021,240 527,459 508,942
Service 208- 02 - Transportation Demand Management 71,070 58,080 38,103 40,197 8 73,537 541,697 524,927 416,570
Service 208- 03 - Parking Management 291,064 2 76,753 336,596 359,152 3 26,236 296,304 354,452 378,051
Program Total 560,131 5 02,221 527,256 558,201 2 ,791,331 2,859,241 1 ,406,838 1,303,563
Department Total 4,373,547 3 ,857,440 4 ,122,443 4,346,074 50,928,399 20,768,139 4 2,308,574 10,251,953
City Total 28,325,552 2 6,597,150 2 6,298,918 27,816,722 103,998,437 67,536,315 9 3,655,115 57,014,403
19
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20
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
701- 01 - Effective Staffing $ 2 25,904 $ 2 92,330 $ 229,327 $ 238,943
701- 02 - Intergovernmental Liaison 2 33,785 2 04,916 181,821 185,225
701- 03 - Commissions 3 3,246 1 1,196 37,247 38,909
701- 04 - Constituent Assistance 1 54,345 1 48,362 155,834 162,401
Program Total $ 6 47,280 $ 6 56,804 $ 604,229 $ 625,478
21
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS:
Total Expenditures $ 225,904 100% $ 292,330 100% $ 229,327 100% $ 238,943 100%
Personnel 156,633 69% 222,283 76% 187,863 82% 196,478 82%
Operating 59,209 26% 59,243 20% 40,200 18% 41,163 17%
Services 10,062 4% 10,804 4% 1,264 1% 1,302 1%
Funding Source *
General Fund $ 225,904 100% $ 292,330 100% $ 229,327 100% $ 238,943 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Council rates staff support at an 85% confidence and satisfaction level overall.
90% of all projects undertaken are completed on time and within budget.
Survey results consistently show that the City Council is attuned to the
interests of the community, its issues and priorities.
701- 01 - Effective Staffing: Provides comprehensive, unbiased
expertise and valued assistance to the City Council in terms of
thorough staff reports, thoughtful and strategic
recommendations, effective presentations, on time and within
budget project delivery, and meeting and administrative support.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
22
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS:
Total Expenditures $ 233,785 100% $ 204,916 100% $ 181,821 100% $ 185,225 100%
Personnel 73,883 32% 62,015 30% 62,135 34% 64,787 35%
Operating 141,531 61% 124,730 61% 105,884 58% 106,222 57%
Services 18,371 8% 18,171 9% 13,802 8% 14,216 8%
Funding Source *
General Fund $ 233,785 100% $ 204,916 100% $ 181,821 100% $ 185,225 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
701- 02 - Intergovernmental Liaison: Effectively represent the ( no separate measure at this time)
City’s interests so that they are duly considered in the decisions
of other agencies that potentially impact Menlo Park.
Estimate Proposed
23
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS:
Total Expenditures $ 33,246 100% $ 11,196 100% $ 37,247 100% $ 38,909 100%
Personnel 19,641 59% 8,366 75% 31,791 85% 33,289 86%
Operating 1,095 3% 445 4% 456 1% 470 1%
Services 12,510 38% 2,385 21% 5,000 13% 5,150 13%
Funding Source *
General Fund $ 33,246 100% $ 11,196 100% $ 37,247 100% $ 38,909 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
701- 03 - Commissions: Recruit and train commissioners so that 85% of Commissioners rate their experience as positive.
they are considered to be in synch with and an integral part of
the City’s policy development and decision- making processes.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
24
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 701 - POLICY DEVELOPMENT AND CITY COUNCIL SUPPORT
Description: City policies are clear, coherent and consistent with a commitment to the long- term interests of the community. Councilmembers, both
individually and as the City’s policymaking body, are effectively supported in their roles as elected leaders.
SERVICES: RESULTS:
Total Expenditures $ 154,345 100% $ 148,362 100% $ 155,834 100% $ 162,401 100%
Personnel 94,313 61% 96,977 65% 99,529 64% 104,446 64%
Operating 29,280 19% 23,959 16% 10,514 7% 10,791 7%
Services 30,752 20% 27,426 18% 45,791 29% 47,165 29%
Funding Source *
General Fund $ 153,345 99% $ 148,362 100% $ 155,834 100% $ 162,401 100%
Charges For Services 1,000 1% - 0% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
701- 04 - Constituent Assistance: Ensures that the City Council
gets timely and useful input and feedback on issues, and
provides helpful information and referral to residents with
questions, comments and concerns.
Budget
2003- 2004
Proposed
Proposed Proposed
All requests for information are responded to within one business day of
receipt and project priority status updates are kept current within 30 days.
Estimate
Proposed
2002- 2003 2004- 2005
Estimate
2002- 2003 2003- 2004 2004- 2005
25
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or
exceed expectations, accomplish the City Council’s goals and achieve continuously improved results.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
702- 01 - Priority Setting $ 3 2,321 $ 2 8,682 $ 33,776 $ 35,256
702- 02 - Performance Accountability and Workplac e E n v1 i6ro4n, 8m3e5nt 4 6,194 69,677 72,986
702- 03 - Interdepartmental Initiatives 6 8,999 5 4,584 64,575 67,726
Program Total $ 2 66,155 $ 1 29,459 $ 168,029 $ 175,967
26
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or
exceed expectations, accomplish the City Council’s goals and achieve continuously improved results.
SERVICES: RESULTS:
Total Expenditures $ 32,321 100% $ 28,682 100% $ 33,776 100% $ 35,256 100%
Personnel 21,037 65% 25,304 88% 30,095 89% 31,548 89%
Operating 1,272 4% 3,378 12% 3,681 11% 3,708 11%
Services 10,012 31% - 0% - 0% - 0%
Funding Source *
General Fund $ 32,321 100% $ 28,682 100% $ 33,776 100% $ 35,256 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
The City’s Budgets are adopted on time with service levels and projects
explicitly tied to the Council’s long- term goals and short- term priorities.
702- 01 - Priority Setting: Identify community needs and
expectations through surveys, workshops and outreach, and
clearly link them to the City’s funding priorities and service
levels.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
27
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or
exceed expectations, accomplish the City Council’s goals and achieve continuously improved results.
SERVICES: RESULTS:
Total Expenditures $ 164,835 100% $ 46,194 100% $ 69,677 100% $ 72,986 100%
Personnel 76,577 46% 40,292 87% 65,946 95% 69,224 95%
Operating 85,717 52% 3,516 8% 3,731 5% 3,762 5%
Services 2,541 2% 2,386 5% - 0% - 0%
Funding Source *
General Fund $ 164,835 100% $ 46,194 100% $ 69,677 100% $ 72,986 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
Citywide performance results for programs and services show positive trends
in terms of efficiency, effectiveness, and customer satisfaction. Employees
rate the City as a superior place to pursue their career goals. Foster team
work, learning, individual initiative and appropriate customer- focus risk- taking.
702- 02 - Performance Accountability and Workplace
Environment: Create an organizational structure and the internal
systems required so that all employees share the responsibility
for cost effective service delivery, objectively measure and
monitor performance results and employ creative approaches.
Foster team work, learning, individual initiative and appropriate
customer- focus risk- taking.
Estimate Proposed
28
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 702 - SERVICE EXCELLENCE
Description: To facilitate and ensure the delivery of high quality, cost effective City services that are responsive to the community’s needs, meet or
exceed expectations, accomplish the City Council’s goals and achieve continuously improved results.
SERVICES: RESULTS:
Total Expenditures $ 68,999 100% $ 54,584 100% $ 64,575 100% $ 67,726 100%
Personnel 66,048 96% 50,086 92% 63,653 99% 66,782 99%
Operating 2,923 4% 4,498 8% 922 1% 944 1%
Services 28 0% - 0% - 0% - 0%
Funding Source *
General Fund $ 68,999 100% $ 54,584 100% $ 64,575 100% $ 67,726 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
Employee performance evaluations reflect a commitment to customer service,
to teamwork and to the continuous improvement of City operations.
702- 03 - Interdepartmental Initiatives: Coordinate
interdepartmental projects requiring team- based, cooperative,
and multidisciplinary involvement.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
29
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 703 - ELECTIONS AND RECORDS
Description: Conduct fair, open, legal and democratic elections and keep an accurate historical record of the City’s affairs for posterity.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
703- 01 - Coordinated Elections $ 2 4,548 $ 1 2,808 $ 5,611 $ 5,851
703- 02 - Election Records Management 9 4,916 6 5,129 28,429 29,425
Program Total $ 1 19,464 $ 7 7,936 $ 34,039 $ 35,276
30
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 703 - ELECTIONS AND RECORDS
Description: Conduct fair, open, legal and democratic elections and keep an accurate historical record of the City’s affairs for posterity.
SERVICES: RESULTS:
Total Expenditures $ 24,548 100% $ 12,808 100% $ 5,611 100% $ 5,851 100%
Personnel 3,820 16% 7,716 60% 5,283 94% 5,515 94%
Operating 15,721 64% 321 3% 328 6% 337 6%
Services 5,007 20% 4,771 37% - 0% - 0%
Funding Source *
General Fund $ 24,548 100% $ 12,808 100% $ 5,611 100% $ 5,851 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Elections are conducted in accordance with all requirements, including filing
deadlines for candidates, ballot measures, and FPPC regulations.
703- 01 - Coordinated Elections: Facilitate local elections in
accordance with all requirements.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
31
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 703 - ELECTIONS AND RECORDS
Description: Conduct fair, open, legal and democratic elections and keep an accurate historical record of the City’s affairs for posterity.
SERVICES: RESULTS:
Total Expenditures $ 94,916 100% $ 65,129 100% $ 28,429 100% $ 29,425 100%
Personnel 36,954 39% 38,538 59% 10,906 38% 11,379 39%
Operating 23,276 25% 1,333 2% 12,373 44% 12,741 43%
Services 34,686 37% 25,258 39% 5,150 18% 5,305 18%
Funding Source *
General Fund $ 94,916 100% $ 65,129 100% $ 28,429 100% $ 29,425 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
Official City records are created accurately, are conveniently available to the
public, and are kept in accordance with all applicable regulations and retention
schedules.
703- 02 - Election Records Management: Create, maintain and
effectively administer the City’s essential records and retention
schedule.
Estimate Proposed
32
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
704- 01 - Community Information Outreach $ 3 26,527 $ 2 90,117 $ 256,603 $ 265,012
704- 02 - Service Feedback 7 5,036 1 5,496 54,197 56,447
704- 03 - Mediation Service 2 9,021 9 ,836 8,284 8,772
704- 04 - Volunteers 1 3,174 5 ,937 531 547
Program Total $ 4 43,758 $ 3 21,386 $ 319,615 $ 330,777
33
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS:
Total Expenditures $ 326,527 100% $ 290,117 100% $ 256,603 100% $ 265,012 100%
Personnel 124,734 38% 118,611 41% 157,402 61% 164,677 62%
Operating 184,202 56% 142,747 49% 78,258 30% 78,763 30%
Services 17,591 5% 28,759 10% 20,943 8% 21,571 8%
Funding Source *
General Fund $ 326,527 100% $ 290,117 100% $ 256,603 100% $ 265,012 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Surveys demonstrate that people are increasingly knowledgeable about
community affairs and find that the information they are provided or seek is
helpful and easy to obtain.
704- 01 - Community Information Outreach: Provide written and
electronic information that is current, timely and valued by
residents.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
34
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS:
Total Expenditures $ 75,036 100% $ 15,496 100% $ 54,197 100% $ 56,447 100%
Personnel 39,457 53% 15,051 97% 33,739 62% 35,375 63%
Operating 2,555 3% 445 3% 458 1% 472 1%
Services 33,024 44% - 0% 20,000 37% 20,600 36%
Funding Source *
General Fund $ 75,036 100% $ 15,496 100% $ 54,197 100% $ 56,447 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
Residents feel a part of the community and that they have opportunities to
input regarding City services and to provide suggestions for service
improvement.
704- 02 - Service Feedback: Survey opinions, solicit input and
seek suggestions about City services and community affairs.
Estimate Proposed
35
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS:
Total Expenditures $ 29,021 100% $ 9,836 100% $ 8,284 100% $ 8,772 100%
Personnel 23,942 82% 6,955 71% 7,776 94% 8,249 94%
Operating 2,555 9% 495 5% 508 6% 523 6%
Services 2,524 9% 2,386 24% - 0% - 0%
Funding Source *
General Fund $ 29,021 100% $ 9,836 100% $ 8,284 100% $ 8,772 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
Residents are familiar with and utilize local mediation services, and rate the
service as satisfying their needs in terms of reaching solutions.
704- 03 - Mediation Service: Facilitate a cost- effective alternative
dispute resolution option to the legal system for residents.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
36
LEAD DEPARTMENT: City Manager's Office
PROGRAM: 704 - COMMUNITY RELATIONS
Description: To effectively inform residents and build a strong sense of community identity in which people are actively involved in and concerned for the
community as a whole.
SERVICES: RESULTS:
Total Expenditures $ 13,174 100% $ 5,937 100% $ 531 100% $ 547 100%
Personnel 9,936 75% 3,375 57% 350 66% 361 66%
Operating 731 6% 177 3% 181 34% 186 34%
Services 2,507 19% 2,385 40% - 0% - 0%
Funding Source *
General Fund $ 13,174 100% $ 5,937 100% $ 531 100% $ 547 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
704- 04 - Volunteers: Provide meaningful opportunities for
residents to be involved in their local government.
Budget
2003- 2004
Proposed
Proposed Proposed
Volunteers rate their experience as fulfilling and recommend it to others.
Estimate
Proposed
2002- 2003 2004- 2005
Estimate
2002- 2003 2003- 2004 2004- 2005
37
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
705- 01 - Financial Planning $ 9 1,555 $ 7 3,438 $ 102,001 $ 106,997
705- 02 - Investments 3 6,576 3 8,537 48,305 50,314
705- 03 - Revenue Management 2 ,286,640 2 ,140,863 2,301,178 2,374,832
705- 04 - Accounting and Reporting 3 64,116 3 20,733 303,642 320,379
705- 05 - Accounts Payable and Purchasing 8 7,691 1 12,830 126,335 133,716
705- 06 - Risk Management 1 ,339,048 1 ,202,830 1,443,381 1,488,420
705- 07 - General 1 ,789,238 1 ,496,000 1,496,000 1,496,000
705- 08 - Debt Service 4 09,020 9 07,437 6,320,025 6,387,830
Program Total $ 6 ,403,884 $ 6 ,292,668 $ 12,140,865 $ 12,358,487
38
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 91,555 100% $ 73,438 100% $ 102,001 100% $ 106,997 100%
Personnel 74,762 82% 52,420 71% 87,576 86% 92,185 86%
Operating 2,650 3% 1,750 2% 3,925 4% 3,998 4%
Services 14,143 15% 19,268 26% 10,500 10% 10,815 10%
Funding Source *
General Fund $ 56,606 62% $ 50,684 69% $ 61,046 60% $ 63,991 60%
Garbage Service Fund 6,724 7% 4,479 6% 8,249 8% 8,613 8%
Community Development Agency Non- Housing 14,777 16% 8,650 12% 14,528 14% 15,358 14%
Community Development Agency 6,724 7% 4,479 6% 7,249 7% 7,583 7%
Water Fund - Operation 6,724 7% 5,147 7% 10,930 11% 11,453 11%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Present a balanced budget that meets established service levels for Council
adoption by June 30th. 98% audit opinions are unqualified.
705- 01 - Financial Planning: Coordinates the budget preparation
process, and provides up to date reports and financial analysis
necessary to ensure short- term and long- term asset
preservation.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
39
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 36,576 100% $ 38,537 100% $ 48,305 100% $ 50,314 100%
Personnel 21,763 60% 24,043 62% 30,105 62% 31,613 63%
Operating 14,813 40% 14,494 38% 18,200 38% 18,701 37%
Funding Source *
General Fund $ ( 1,379,679) - 3772% $ ( 765,646) - 1987% $ ( 764,312) - 1582% $ ( 762,940) - 1516%
Garbage Service Fund - 0% - 0% 1,450 3% 1,517 3%
Community Development Agency Non- Housing 2,690 7% 1,857 5% 6,294 13% 6,633 13%
Water Fund - Operation 2,690 7% 2,326 6% 4,872 10% 5,105 10%
Interest and Rent Income 1,410,875 3857% 800,000 2076% 800,000 1656% 800,000 1590%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
Obtain an unqualified opinion on the independent analysis of investments by
an external auditor. Achieve equal to or greater than benchmark rate of return
on investment.
705- 02 - Investments: Manages cash flow to meet requirements
while maximizing return on investments and maintaining safety
of principal.
Estimate Proposed
40
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 2,286,640 100% $ 2,140,863 100% $ 2,301,178 100% $ 2,374,832 100%
Personnel 181,379 8% 171,012 8% 164,868 7% 174,523 7%
Operating 522,321 23% 472,851 22% 517,110 22% 532,533 22%
Services 1,582,940 69% 1,497,000 70% 1,619,200 70% 1,667,776 70%
Funding Source *
General Fund $ ( 1,424,397) - 62% $ ( 1,480,224) - 69% $ ( 1,448,366) - 63% $ ( 1,508,432) - 64%
Garbage Service Fund 9,727 0% ( 11,683) - 1% 83,503 4% 87,419 4%
Water Fund - Operation ( 2,499,440) - 109% ( 2,364,838) - 110% ( 2,260,202) - 98% ( 2,327,787) - 98%
Special Assessments on Tax Roll 1,054,560 46% 993,318 46% 995,000 43% 1,024,850 43%
Licenses & Permits 1,378,000 60% 1,445,000 67% 1,408,000 61% 1,478,400 62%
Interest and Rent Income 584,630 26% 461,649 22% 445,242 19% 450,042 19%
Charges For Services 3,183,560 139% 3,097,640 145% 3,078,000 134% 3,170,340 133%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
Resolve service and billing complaints within two business days. Identify and
issue 100 new business licenses annually through internal audit process.
705- 03 - Revenue Management: Establishes and administers
rate structures required to provide water and garbage utility
services. Collects business license tax and administers
collection of other revenue to maximize cash flow.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
41
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 364,116 100% $ 320,733 100% $ 303,642 100% $ 320,379 100%
Personnel 224,983 62% 194,851 61% 235,942 78% 250,708 78%
Operating 12,261 3% 10,260 3% 12,700 4% 13,021 4%
Services 126,872 35% 115,622 36% 55,000 18% 56,650 18%
Funding Source *
General Fund $ 305,131 84% $ 287,088 90% $ 216,737 71% $ 228,392 71%
Garbage Service Fund 2,690 1% 1,791 1% 2,899 1% 3,033 1%
Community Development Agency Non- Housing 33,904 9% 10,691 3% 49,639 16% 52,748 16%
Community Development Agency 2,010 1% 1,383 0% - 0% - 0%
Water Fund - Operation 19,881 5% 18,940 6% 33,866 11% 35,695 11%
Charges For Services 500 0% 840 0% 500 0% 510 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
705- 04 - Accounting and Reporting: Maintain accurate record
keeping in accordance with Generally Accepted Accounting
Principles and report periodically the financial status of the
organization reflecting the economic fluctuations in the market
place to the Council, general public, Governmental agencies and
internal departments.
Budget
2003- 2004
Proposed
Proposed Proposed
Provide monthly financial reports to internal departments by the 10th of the
following month and 90% special report requests within 24 hours. Obtain 80%
community confidence through biannual community survey.
Estimate
Proposed
2002- 2003 2004- 2005
Estimate
2002- 2003 2003- 2004 2004- 2005
42
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 87,691 100% $ 112,830 100% $ 126,335 100% $ 133,716 100%
Personnel 82,917 95% 107,704 95% 120,835 96% 128,096 96%
Operating 4,774 5% 5,126 5% 5,500 4% 5,620 4%
Funding Source *
General Fund $ 77,966 89% $ 92,614 82% $ 86,748 69% $ 91,778 69%
Community Development Agency Non- Housing 5,535 6% 5,245 5% 26,074 21% 27,639 21%
Water Fund - Operation 4,190 5% 14,606 13% 13,513 11% 14,299 11%
Charges For Services - 0% 366 0% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
Budget Estimate
2002- 2003
2003- 2004 2004- 2005
Estimate
2003- 2004
Achieve 5% reduction in check- processing time.
Proposed
Proposed
2004- 2005
Proposed
Proposed
2002- 2003
705- 05 - Accounts Payable and Purchasing: Administers
effective fiscal policies and practices to ensure that all
purchases are made within guidelines and budget, emergency
needs are taken care of and bills are paid on time and accurately
to maintain credit worthiness.
43
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 1,339,048 100% $ 1,202,830 100% $ 1,443,381 100% $ 1,488,420 100%
Personnel 73,538 5% 72,456 6% 62,216 4% 65,820 4%
Operating 1,124,390 84% 1,035,620 86% 1,341,165 93% 1,381,400 93%
Services 141,120 11% 94,754 8% 40,000 3% 41,200 3%
Funding Source *
Water Fund - Operation 56,680 4% 36,792 3% 62,700 4% 64,581 4%
Liability/ Fire Insurance Fund ( 56,465) - 4% ( 226,217) - 19% ( 57,025) - 4% ( 38,461) - 3%
Worker's Compensation Fund 32,333 2% 79,917 7% 130,906 9% 155,500 10%
Charges For Services 6,500 0% 12,338 1% 6,800 0% 6,800 0%
Other Financing Sources 1,300,000 97% 1,300,000 108% 1,300,000 90% 1,300,000 87%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
705- 06 - Risk Management: Coordinates safety training and
maintains awareness to prevent the adverse effects of accidents
and work injuries and minimize cost. Administers claims by
investigating, processing and defending liability and work related
injury claims.
2004- 2005
Estimate Proposed Proposed
2002- 2003 2003- 2004
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed Proposed
Process all claims within 30 days. Investigate and initiate mitigation of
reported hazards within 24 hours. Employee claims requiring medical
treatment are processed within 48 hours of knowledge of occurance.
Maintain number of indemnity claims at or below 15. Maintain number of
medical claims only 30 or less.
44
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 1,789,238 100% $ 1,496,000 100% $ 1,496,000 100% $ 1,496,000 100%
Operating 1,789,238 100% 1,496,000 100% 1,496,000 100% 1,496,000 100%
Funding Source *
General Fund $ ( 16,909,572) - 945% $ ( 16,354,056) - 1093% $ ( 15,425,415) - 1031% $ ( 15,685,429) - 1048%
Taxes 15,200,430 850% 13,316,031 890% 13,529,238 904% 13,766,372 920%
Franchise Fees 1,244,550 70% 1,181,317 79% 1,142,477 76% 1,165,327 78%
Licenses & Permits 3,000 0% 1,500 0% 1,500 0% 1,530 0%
Inter Governmental Revenue 1,738,310 97% 1,701,766 114% 1,735,680 116% 1,735,680 116%
Charges For Services - 0% 74,922 5% - 0% - 0%
Other Financing Sources 512,520 29% 1,574,520 105% 512,520 34% 512,520 34%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003 2002- 2003 2004- 2005
Estimate Proposed Proposed
705- 07 - General: Ensure timely receipt of general revenue and General revenue projections will be 90% accurate.
transfers.
Proposed
2003- 2004
Budget
2002- 2003
Proposed
2002- 2003 2003- 2004 2004- 2005
Estimate
45
LEAD DEPARTMENT: Finance Department
PROGRAM: 705 - ASSET PRESERVATION
Description: Ensures that the City’s assets are safeguarded, preserved, maximized and maintained through effective financial management to establish
a sound financial base to deliver City services. Provides a safe environment to the community and the work force by minimizing risk to the
public and the City employees through proactive training, examination and assessment of City facilities and infrastructure.
SERVICES: RESULTS:
Total Expenditures $ 409,020 100% $ 907,437 100% $ 6,320,025 100% $ 6,387,830 100%
Operating 407,520 100% 907,437 100% 6,320,025 100% 6,387,830 100%
Services 1,500 0% - 0% - 0% - 0%
Funding Source *
2002 Recreation GO Bond D. S. - 0% ( 378,583) - 42% ( 77,335) - 1% ( 39,115) - 1%
1990 Library Bond Debt Service ( 980) 0% 10,020 1% 52,200 1% 7,740 0%
Special Assessments on Tax Roll 400,000 98% 1,267,000 140% 1,245,000 20% 1,317,375 21%
Interest and Rent Income 10,000 2% 9,000 1% 9,000 0% 9,000 0%
Other Financing Sources - 0% - 0% 5,091,160 81% 5,092,830 80%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003 2002- 2003 2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
Estimate Proposed
705- 08 - Debt Service: Ensure adequate funds are available to
make timely debt service payments.
Budget
Proposed
2004- 2005
Accurate and timely payment 99% of the time.
2002- 2003
Proposed
46
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
706- 01 - Desktop Maintenance $ 2 18,512 $ 1 92,095 $ 198,564 $ 207,619
706- 02 - Network Infrastructure Maintenance 2 67,257 2 34,713 234,919 245,948
706- 03 - Design and Advice 4 1,308 5 9,012 62,956 66,074
706- 04 - Remote Access 3 0,869 1 9,038 14,881 15,655
706- 05 - Printing Support 2 62,307 2 40,505 250,525 261,354
Program Total $ 8 20,253 $ 7 45,364 $ 761,846 $ 796,649
47
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS:
Total Expenditures $ 218,512 100% $ 192,095 100% $ 198,564 100% $ 207,619 100%
Personnel 109,561 50% 84,734 44% 100,579 51% 107,130 52%
Operating 96,951 44% 95,361 50% 85,985 43% 88,130 42%
Services 12,000 5% 12,000 6% 12,000 6% 12,360 6%
Funding Source *
General Fund $ 218,512 100% $ 192,095 100% $ 198,564 100% $ 207,619 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Resolve 80% of desktop computer problems within 30 minutes; resolve 10%
within four hours; resolve remainder within two days. Resolve 90% of phone
problems within 8 hours of trouble report.
706- 01 - Desktop Maintenance: Maintain computer hardware
and phone systems used by employees; install and upgrade
software.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
48
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS:
Total Expenditures $ 267,257 100% $ 234,713 100% $ 234,919 100% $ 245,948 100%
Personnel 97,728 37% 97,892 42% 116,344 50% 123,815 50%
Operating 37,529 14% 37,570 16% 48,575 21% 50,032 20%
Services 57,000 21% 62,045 26% 70,000 30% 72,100 29%
Capital Improvement Projects 75,000 28% 37,206 16% - 0% - 0%
Funding Source *
General Fund $ 191,257 72% $ 197,260 84% $ 233,919 100% $ 244,928 100%
General Fund - CIP 75,000 28% 37,206 16% - 0% - 0%
Charges For Services 1,000 0% 247 0% 1,000 0% 1,020 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
Add 90% of new employees to authorize systems within eight hours of
request. Resolve 60% of system wide problems within fifteen minutes,
resolve 30% of problems within two hours, resolve remaining 10% within two
days. Maintain network availability 99.8% of time between 7am to 7pm, M- F.
Acquire virus software updates each business day 100% of the time.
706- 02 - Network Infrastructure Maintenance: Install, maintain,
and upgrade computer servers and network equipment.
Coordinate installation of vendor systems. Protect the network
from unauthorized intrusion. Repel virus attacks. Control
access. Maintain databases. Provide support for intranet and
internet use. Ensure reliability of network resources.
Estimate Proposed
49
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS:
Total Expenditures $ 41,308 100% $ 59,012 100% $ 62,956 100% $ 66,074 100%
Personnel 26,462 64% 51,519 87% 58,103 92% 61,075 92%
Operating 6,801 16% 4,178 7% 4,853 8% 4,999 8%
Services 8,045 19% 3,315 6% - 0% - 0%
Funding Source *
General Fund $ 41,308 100% $ 59,012 100% $ 62,956 100% $ 66,074 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
Installed infrastructure satisfies 98% of facility needs without modification.
Planned moves are serviced within 24 hours of relocation 90% of the time.
706- 03 - Design and Advice: Design facility wiring, provide
relocation assistance, advice on use of new technologies and
acquisition of new applications.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
50
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS:
Total Expenditures $ 30,869 100% $ 19,038 100% $ 14,881 100% $ 15,655 100%
Personnel 15,518 50% 8,412 44% 11,255 76% 11,920 76%
Operating 10,351 34% 5,626 30% 3,626 24% 3,735 24%
Services 5,000 16% 5,000 26% - 0% - 0%
Funding Source *
General Fund $ 30,869 100% $ 19,038 100% $ 14,881 100% $ 15,655 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
706- 04 - Remote Access: Provide virtual private networking
( VPN) service to City system over the Internet, which allow
employees working from home or remote locations to access the
City’s network.
Budget
2003- 2004
Proposed
Proposed Proposed
90% of users are provided VPN service within five business days of phone
line installation.
Estimate
Proposed
2002- 2003 2004- 2005
Estimate
2002- 2003 2003- 2004 2004- 2005
51
LEAD DEPARTMENT: Information Services
PROGRAM: 706 - INFORMATION SUPPORT
Description: To maintain a modern, efficient set of information tools that provide accurate and timely information access to authorized users in order to
support decision- making; deliver service and respond to community needs; provide advice on application of new technology; and provide
responsive service and support to internal staff.
SERVICES: RESULTS:
Total Expenditures $ 262,307 100% $ 240,505 100% $ 250,525 100% $ 261,354 100%
Personnel 93,858 36% 87,194 36% 94,604 38% 100,777 39%
Operating 165,949 63% 151,011 63% 153,281 61% 157,858 60%
Services 2,500 1% 2,300 1% 2,640 1% 2,719 1%
Funding Source *
General Fund $ 232,323 89% $ 228,798 95% $ 245,024 98% $ 255,658 98%
Measure A 8,494 3% 2,089 1% 901 0% 961 0%
Community Development Agency Non- Housing 16,990 6% 3,619 2% 901 0% 961 0%
Charges For Services 4,500 2% 6,000 2% 3,700 1% 3,774 1%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
Budget Estimate
2002- 2003
2003- 2004 2004- 2005
Estimate
2003- 2004
95% of all printing jobs completed within time frame specified.
Proposed
Proposed
2004- 2005
Proposed
Proposed
2002- 2003
706- 05 - Printing Support: Provide local low volume printing and
fax service for departments through strategic placement of
workgroup equipment clusters, and efficient, accurate high
volume printer services from the print shop.
52
LEAD DEPARTMENT: Information Services
PROGRAM: 707 - INTERNET AND WORLD WIDE WEB
Description: To provide convenient, cost effective access to public City information and self help services, and facilitate community input and feedback,
as well as enable and promote remote public access to City information, e- commerce business transactions and authorized access to
confidential/ secured information.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
707- 01 - Web Posting $ 5 9,533 $ 5 5,656 $ 80,579 $ 85,379
707- 02 - Interactive Web Services 5 5,790 3 3,487 47,865 49,883
Program Total $ 1 15,323 $ 8 9,144 $ 128,445 $ 135,262
53
LEAD DEPARTMENT: Information Services
PROGRAM: 707 - INTERNET AND WORLD WIDE WEB
Description: To provide convenient, cost effective access to public City information and self help services, and facilitate community input and feedback,
as well as enable and promote remote public access to City information, e- commerce business transactions and authorized access to
confidential/ secured information.
SERVICES: RESULTS:
Total Expenditures $ 59,533 100% $ 55,656 100% $ 80,579 100% $ 85,379 100%
Personnel 47,152 79% 53,690 96% 69,899 87% 74,378 87%
Operating 9,881 17% 1,966 4% 8,180 10% 8,425 10%
Services 2,500 4% - 0% 2,500 3% 2,575 3%
Funding Source *
General Fund $ 59,533 100% $ 55,656 100% $ 80,579 100% $ 85,379 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Council and Commission information is posted according to prescribed
advance schedule 98% of the time. Three level rule applicable 98% of the
time to City website ( no more than three clicks to get where you want).
Maintain access to website 98% of the time.
707- 01 - Web Posting: Support departments in providing timely
and accurate posting of City information. Ensure that all
information on the site can be easily navigated.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
54
LEAD DEPARTMENT: Information Services
PROGRAM: 707 - INTERNET AND WORLD WIDE WEB
Description: To provide convenient, cost effective access to public City information and self help services, and facilitate community input and feedback,
as well as enable and promote remote public access to City information, e- commerce business transactions and authorized access to
confidential/ secured information.
SERVICES: RESULTS:
Total Expenditures $ 55,790 100% $ 33,487 100% $ 47,865 100% $ 49,883 100%
Personnel 19,440 35% 6,737 20% 18,615 39% 19,755 40%
Operating 33,850 61% 26,750 80% 26,750 56% 27,553 55%
Services 2,500 4% - 0% 2,500 5% 2,575 5%
Funding Source *
General Fund $ 55,790 100% $ 33,487 100% $ 42,865 90% $ 44,783 90%
Charges For Services - 0% - 0% 5,000 10% 5,100 10%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
80% of users rate web site experience as good or better based on on- line
website survey.
707- 02 - Interactive Web Services: Develop or acquire systems
to allow interactive delivery of services to the public on a 24 hour
basis, and provide search tools so that information can be easily
accessed.
Estimate Proposed
55
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
708- 01 - Employee Compensation System $ 4 47,808 $ 5 16,573 $ 470,110 $ 490,775
708- 02 - Employee Development 6 2,122 2 9,141 45,193 47,182
708- 03 - Employee Relations 1 13,509 1 01,311 70,928 73,737
708- 04 - Recruitment and Selection 1 67,149 1 40,268 130,775 137,287
Program Total $ 7 90,588 $ 7 87,292 $ 717,006 $ 748,980
56
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS:
Total Expenditures $ 447,808 100% $ 516,573 100% $ 470,110 100% $ 490,775 100%
Personnel 387,292 86% 435,597 84% 403,890 86% 422,592 86%
Operating 4,516 1% 32,861 6% 5,220 1% 5,353 1%
Services 56,000 13% 48,115 9% 61,000 13% 62,830 13%
Funding Source *
General Fund $ 310,808 69% $ 379,573 73% $ 470,110 100% $ 490,775 100%
Other Financing Sources 137,000 31% 137,000 27% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
Payroll processing is achieved with an error rate of 0.25% or better. Generate
all payroll reports on the day before the pay date 93% of the time.
708- 01 - Employee Compensation System: Process payroll that
supports timely and accurate processing of employee salary and
benefits. Ensure that the wages and benefits are competitive
among similarly sized agencies.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
57
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS:
Total Expenditures $ 62,122 100% $ 29,141 100% $ 45,193 100% $ 47,182 100%
Personnel 24,206 39% 13,006 45% 22,168 49% 23,476 50%
Operating 20,916 34% 5,135 18% 18,025 40% 18,556 39%
Services 17,000 27% 11,000 38% 5,000 11% 5,150 11%
Funding Source *
General Fund $ 62,122 100% $ 29,141 100% $ 45,193 100% $ 47,182 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
50 employees take one or more training courses offered. Two employees
enroll in City supported advanced degree program. 80% of new supervisors
hired or promoted during the year participate in supervisory training program
offered through City.
708- 02 - Employee Development: Provide opportunities for
continued learning and development, publicize and coordinate
training opportunities, and encourage employees to establish
and pursue vocational goals.
Estimate Proposed
58
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS:
Total Expenditures $ 113,509 100% $ 101,311 100% $ 70,928 100% $ 73,737 100%
Personnel 61,393 54% 46,454 46% 33,813 48% 35,540 48%
Operating 4,116 4% 2,313 2% 3,615 5% 3,692 5%
Services 48,000 42% 52,544 52% 33,500 47% 34,505 47%
Funding Source *
General Fund $ 113,509 100% $ 101,311 100% $ 70,928 100% $ 73,737 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
Investigate and resolve 90% of minor complaints within 10 business days.
Investigate and resolve 90% of major complaints within 60 calendar days.
708- 03 - Employee Relations: Inform and train employees on
City policies and procedures, provide timely processing of
employee complaints and concerns, assist the employee in
utilizing benefit programs, and negotiate labor contracts.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
59
LEAD DEPARTMENT: Personnel
PROGRAM: 708 - EMPLOYEE SUPPORT
Description: To attract and retain a stable, productive, competent and talented workforce, encourage continued growth and development through training
and career planning, foster job satisfaction, provide competitive compensation and benefits, recognize and reward achievement, meet legal
requirements and support a positive work experience.
SERVICES: RESULTS:
Total Expenditures $ 167,149 100% $ 140,268 100% $ 130,775 100% $ 137,287 100%
Personnel 88,718 53% 82,218 59% 79,110 60% 84,118 61%
Operating 75,431 45% 55,050 39% 48,665 37% 50,080 36%
Services 3,000 2% 3,000 2% 3,000 2% 3,090 2%
Funding Source *
General Fund $ 167,149 100% $ 140,268 100% $ 130,775 100% $ 137,287 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
708- 04 - Recruitment and Selection: Recruit, select and retain
highly qualified personnel using a process that is timely,
thorough and encourages a diverse applicant pool.
Budget
2003- 2004
Proposed
Proposed Proposed
Generate offer letter for 80% of non- safety positions within 4 weeks of position
close.
Estimate
Proposed
2002- 2003 2004- 2005
Estimate
2002- 2003 2003- 2004 2004- 2005
60
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims
in litigation.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
709- 01 - City Council and City Manager Support $ 9 8,852 $ 1 02,746 $ 85,889 $ 89,301
709- 02 - Planning Staff and Planning Commission S u p p o 6 rt9,905 7 5,731 79,202 82,220
709- 03 - Personnel, Risk Management and Other C i t y P 2 ro3g2r, a2m83s 2 08,192 200,877 207,182
709- 04 - Litigation 2 5,000 1 67,000 167,000 172,010
709- 05 - Community Development Agency 1 9,522 3 2,278 11,252 11,775
Program Total $ 4 45,562 $ 5 85,946 $ 544,220 $ 562,489
61
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims
in litigation.
SERVICES: RESULTS:
Total Expenditures $ 98,852 100% $ 102,746 100% $ 85,889 100% $ 89,301 100%
Personnel 51,852 52% 55,496 54% 50,632 59% 52,987 59%
Operating - 0% 250 0% 257 0% 265 0%
Services 47,000 48% 47,000 46% 35,000 41% 36,050 40%
Funding Source *
General Fund $ 75,330 76% $ 74,314 72% $ 74,637 87% $ 77,527 87%
Community Development Agency Non- Housing 23,522 24% 28,432 28% 11,252 13% 11,775 13%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
City Council and City Manager annual evaluations demonstrate confidence in
and overall satisfaction with advice provided and legal services rendered.
709- 01 - City Council and City Manager Support: Advise and
assist the City Council and City Manager on policy and
administrative matters. Ensure compliance with statutes.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
62
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims
in litigation.
SERVICES: RESULTS:
Total Expenditures $ 69,905 100% $ 75,731 100% $ 79,202 100% $ 82,220 100%
Personnel 39,905 57% 35,731 47% 39,202 49% 41,020 50%
Services 30,000 43% 40,000 53% 40,000 51% 41,200 50%
Funding Source *
General Fund $ 69,905 100% $ 75,731 100% $ 79,202 100% $ 82,220 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
709- 02 - Planning Staff and Planning Commission Support: Planning staff and Planning Commissioners are satisfied with legal services.
Advise and assist the staff and Commission, attend regular
meetings, prepare and interpret ordinances and statutes.
Estimate Proposed
63
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims
in litigation.
SERVICES: RESULTS:
Total Expenditures $ 232,283 100% $ 208,192 100% $ 200,877 100% $ 207,182 100%
Personnel 17,283 7% 19,192 9% 16,877 8% 17,662 9%
Services 215,000 93% 189,000 91% 184,000 92% 189,520 91%
Funding Source *
General Fund $ 10,761 5% $ 37,488 18% $ 37,626 19% $ 38,847 19%
Liability/ Fire Insurance Fund 210,761 91% 157,488 76% 157,626 78% 162,447 78%
Worker's Compensation Fund 10,761 5% 13,216 6% 5,626 3% 5,887 3%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
The City's claims history and litigation rates are kept below comparable cities
and industry standards.
709- 03 - Personnel, Risk Management and Other City
Programs: Advise staff and oversee outside counsel and related
professional services consultants/ contractors.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
64
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims
in litigation.
SERVICES: RESULTS:
Total Expenditures $ 25,000 100% $ 167,000 100% $ 167,000 100% $ 172,010 100%
Services 25,000 100% 167,000 100% 167,000 100% 172,010 100%
Funding Source *
General Fund $ 25,000 100% $ - 0% $ - 0% $ - 0%
Liability/ Fire Insurance Fund - 0% 167,000 100% 167,000 100% 172,010 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
709- 04 - Litigation: Defend the City in litigation and assist with
claims administration.
Budget
2003- 2004
Proposed
Proposed Proposed
The City’s claims history and litigation rates are kept below comparable cities
and industry standards.
Estimate
Proposed
2002- 2003 2004- 2005
Estimate
2002- 2003 2003- 2004 2004- 2005
65
LEAD DEPARTMENT: City Attorney's Office
PROGRAM: 709 - LEGAL SERVICES
Description: Assist the City in achieving its goals while maintaining compliance with relevant statutes, minimizing risk of legal challenges and rendering
sound and cost effective advice to the City Council and the City’s departments. Ensure the City practices and actions are consistent with
applicable laws and appropriate risk exposure, effectively represent the City’s interests in legal matters, and defend the City against claims
in litigation.
SERVICES: RESULTS:
Total Expenditures $ 19,522 100% $ 32,278 100% $ 11,252 100% $ 11,775 100%
Personnel 11,522 59% 16,646 52% 11,252 100% 11,775 100%
Services 8,000 41% 8,000 25% - 0% - 0%
Capital Improvement Projects - 0% 7,632 24% - 0% - 0%
Funding Source *
2000 RDA Tax Increment Bond - 0% 3,816 12% - 0% - 0%
Community Development Agency Non- Housing 19,522 100% 24,646 76% 11,252 100% 11,775 100%
Community Development Agency - 0% 3,816 12% - 0% - 0%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
2002- 2003
Budget
2002- 2003
Budget Estimate
2002- 2003
2003- 2004 2004- 2005
Estimate
2003- 2004
Ordinances are adopted and kept current with applicable state and federal
laws. The City's administrative practices adhere to all applicable state and
federal laws.
Proposed
Proposed
2004- 2005
Proposed
Proposed
2002- 2003
709- 05 - Community Development Agency: Ensure compliance
with statutes and coordinate property acquisition and
negotiations.
66
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
601- 01 - General Plan $ 7 9,392 $ 3 2,124 $ 99,057 $ 104,507
601- 02 - Zoning Ord.& Related Documents 1 69,382 1 24,269 114,372 120,137
601- 03 - Neighborhood Land Use & Transp. 7 36,868 3 58,204 459,540 270,761
Program Total $ 9 85,642 $ 5 14,597 $ 672,969 $ 495,405
67
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
SERVICES: RESULTS:
Total Expenditures $ 79,392 100% $ 32,124 100% $ 99,057 100% $ 104,507 100%
Personnel 74,655 94% 31,164 97% 94,842 96% 100,165 96%
Operating 4,737 6% 960 3% 4,215 4% 4,342 4%
Funding Source *
General Fund $ 79,392 100% $ 32,124 100% $ 99,057 100% $ 104,507 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
The quality of information and analysis meets the expectations of 85% of the
members of the City Council and other City Commissions. Involvement in
studies is rated as meaningful by 85% of the participants, using such factors
as adequate and understandable noticing, ample time to review and
comment, and a belief that their positions and opinions were understood and
considered.
601- 01 - General Plan: Monitor and update the General Plan to
maintain its relevancy as a critical public policy document.
Includes: Community outreach and feedback, data collection
and management, trend analysis, policy studies, and preparing
amendments and updates.
Estimate Proposed
2003- 2004 2004- 2005
Estimate
2002- 2003 2003- 2004
68
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
SERVICES: RESULTS:
Total Expenditures $ 169,382 100% $ 124,269 100% $ 114,372 100% $ 120,137 100%
Personnel 137,164 81% 117,521 95% 96,062 84% 101,404 84%
Operating 10,251 6% 4,605 4% 13,310 12% 13,583 11%
Services 21,968 13% 2,143 2% 5,000 4% 5,150 4%
Funding Source *
General Fund $ 169,382 100% $ 124,269 100% $ 114,372 100% $ 120,137 100%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Estimate Proposed
2002- 2003 2004- 2005
2004- 2005
Proposed
2003- 2004
Proposed
2003- 2004
The quality of information and analysis meets the expectations of 85% of the
members of the City Council and other City Commissions. Involvement in
studies is rated as meaningful by 85% of the participants, using such factors
as adequate and understandable noticing, ample time to review and
comment, and a belief that their positions and opinions were understood and
considered.
601- 02 - Zoning Ord.& Related Documents: Update the Zoning
Ordinance and other planning documents, and prepare new
planning standards and regulations, to maintain consistency with
and provide for implementation of the General Plan. Includes:
Preparing amendments, updates and specific plans, developing
new review tools and procedures.
Estimate Proposed
69
LEAD DEPARTMENT: Community Development
PROGRAM: 601 - COMPREHENSIVE PLANNING
Description: To develop, monitor, update and integrate relevant land use and transportation planning documents, studies, policies and implementation
strategies to enable the achievement of citywide goals and improve the physical environment of the entire community, while enhancing the
unique character of individual neighborhoods and protecting them from the adverse impacts of the larger urban area.
SERVICES: RESULTS:
Total Expenditures $ 736,868 100% $ 358,204 100% $ 459,540 100% $ 270,761 100%
Personnel 79,732 11% 135,437 38% 135,840 30% 143,350 53%
Operating - 0% - 0% 13,700 3% 14,111 5%
Services - 0% - 0% 110,000 24% 113,300 42%
Capital Improvement Projects 657,136 89% 222,767 62% 200,000 44% - 0%
Funding Source *
General Fund $ 110,148 15% $ 106,167 30% $ 67,459 15% $ 71,478 26%
Measure A 243,487 33% 213,194 60% 132,082 29% 137,484 51%
Traffic Impact Fees 383,233 52% 38,843 11% 260,000 57% 61,800 23%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Estimate
Estimate
2002- 2003 2003- 2004 2004- 2005
Proposed
The quality of information and analysis meets the expectations of 85% of the
members of the City Council and other City Commissions. Involvement in
studies is rated as meaningful by 85% of the participants, using such factors
as adequate and understandable noticing, ample time to review and
comment, and a belief that their positions and opinions were understood.
601- 03 - Neighborhood Land Use & Transp.: Conduct integrated
land use and transportation studies to address issues of specific
neighborhoods, including intensities or types of land use
development and traffic intrusion and/ or speeding problems.
Includes: Preparing land use and transportation studies,
creating Neighborhood Traffic Management Guidelines,
preparing and implementing traffic calming plans, providing
education regarding neighborhood traffic management, and
enforcing traffic calming measures.
2004- 2005
Proposed
2003- 2004
Proposed
2002- 2003
Budget
2002- 2003
Budget
2002- 2003
Proposed
70
LEAD DEPARTMENT: Community Development
PROGRAM: 602 - LAND AND BUILDING DEVELOPMENT SERVICES
Description: Provides a centralized, comprehensive and seamless set of services for people to easily obtain information and assistance with required
approvals for land use and building construction projects in an efficient manner and in compliance with established regulations.
Budget
2002- 2003
Estimate
2002- 2003
Proposed
2003- 2004
Proposed
2004- 2005
602- 01 - Pre- Application Information $ 3 67,761 $ 2 94,802 $ 279,096 $ 295,850
602- 02 - Zoning Review 7 64,616 4 65,001 311,085 328,429
602- 03 - Plan Check and Permitting 5 00,419 5 73,629 550,006 521,525
602- 04 - Inspecting and Monitoring 5 41,996 4 87,114 357,050 379,034
Program Total $ 2 ,174,792 $ 1 ,820,546 $ 1,497,237 $ 1,524,839
71
LEAD DEPARTMENT: Community Development
PROGRAM: 602 - LAND AND BUILDING DEVELOPMENT SERVICES
Description: Provides a centralized, comprehensive and seamless set of services for people to easily obtain information and assistance with required
approvals for land use and building construction projects in an efficient manner and in compliance with established regulations.
SERVICES: RESULTS:
Total Expenditures $ 367,761 100% $ 294,802 100% $ 279,096 100% $ 295,850 100%
Personnel 338,360 92% 252,956 86% 242,196 87% 257,843 87%
Operating 29,201 8% 5,696 2% 6,900 2% 7,107 2%
Services 200 0% 36,150 12% 30,000 11% 30,900 10%
Funding Source *
General Fund $ 101,781 28% $ 66,102 22% $ 12,521 4% $ 23,944 8%
Licenses & Permits 262,240 71% 225,000 76% 260,000 93% 265,200 90%
Charges For Services 3,740 1% 3,700 1% 6,575 2% 6,707 2%
* Negative Funding Source indicates revenue in excess of expenditure for this service.
Budget
2002- 2003
Budget
2002- 2003
2002- 2003
Proposed
Proposed
2004- 2005
Proposed
85% customer satisfaction rating. 90% of customer inquiries are responded to
within one business day.
602- 01 - Pre- Application Information: Provide potential
applicants ( property owners