1
CITY OF SEBASTOPOL
Approved Budget
FISCAL YEAR 2003- 2004
MAYOR
Craig Litwin
VICE MAYOR
Linda Kelley
COUNCIL
Robert Anderson
Larry Robinson
Sam Spooner
Sebastopol City Hall
7120 Bodega Ave.
Sebastopol, CA 95472
City Manager( 707) 823- 1153
Finance Dept. ( 707) 823- 7863
2
CITIZENS OF SEBASTOPOL
CITY COUNCIL
CITY MANAGER
CITY CLERK CITY ATTORNEY
PLANNING
Director
Associate
Technician (. 5)
Arborist ( Contract)
FINANCE DEPT.
Director
Fiscal Analyst
Account Clerk II
BUILDING DEPT.
Building Official
Building Insp.
Technician (. 5)
FIRE DEPT.
Chief
Technician (. 5)
Volunteers:
Asst. Chief ( 2)
Captains ( 7)
Firefighters ( 25)
POLICE
Chief
Lieutenant
Sergeant ( 2)
Corporal ( 2)
Officers ( 9)
Records Supv.
Dispatcher ( 5)
Control Aide
Reserve
Officers ( 10)
Crossing
Guards ( 3)
Explorers ( 7)
Community
Service
Volunteers ( 4)
ENGINEERING
Assistant to the City Manager/ Engineering Dir.
Technician ( 1)
City Engineer ( Contract)
Traffic Engineer ( Contract)
PUBLIC WORKS
Superintendent
Maint. Supervisor
Senior Maint. Wkr
Maint. Worker III ( 3)
Maint. Worker I ( 2)
Laborer ( 2)
Technician (. 5)
3
CITY OF SEBASTOPOL
STAFF
David D. Brennan City Manager
Lawrence McLaughlin City Attorney
Gordon E. Pitter Chief of Police
John Zanzi Fire Chief
Richard Emig Public Works Superintendent
Susan Kelly Engineering Director
Hollie Fiori City Clerk
Ronald Puccinelli Director of Finance
Kenyon Webster Director of Planning
Todd Cunningham Building Official
Bob Weil Consulting City Engineer
Walter Laabs Consulting Traffic Engineer
Becky Duckles Consulting Arborist
4
City of Sebastopol
Revenue Estimates
ACCOUNT 2000- 2001 2001- 2002 2002- 2003 2003- 2004
ACTUAL ACTUAL ESTIMATE ESTIMATE
GENERAL FUND ( 000)
4005 ERAF Relief 29,147 0 0 0
4010 Property Taxes 638,870 719,380 736,736 751,100
4018 Transient Occupancy Tax 205,880 247,706 242,000 245,000
4020 P. G. & E. Franchise 44,945 56,262 49,498 50,000
4025 Garbage Franchise 73,200 75,802 115,000 115,000
4030 Cable TV Franchise 65,000 51,267 44,000 44,000
4040 Real Estate Transfer Tax 84,960 141,569 127,857 85,000
4050 Sales Tax 1,495,483 1,599,424 1,560,533 1,591,743
4055 P. S. A. F. ( Prop 172) 60,234 59,533 62,753 63,000
4060 Booking Fee Reimbursement 18,849 18,849 18,849 0
4070 Business Improvement District 8,028 9,717 8,568 8,560
4080 Business Licenses 99,600 109,929 106,000 102,000
4100 Dog Licenses 4,000 4,100 3,500 3,500
4110 Pet Shelter Release Fee 2,200 2,810 4,060 4,000
4120 Building Permits 200,500 168,219 105,000 78,000
4130 Vehicle Code Fines 70,340 40,788 44,276 44,000
4140 Criminal Code Fines 1,200 767 4,390 4,000
4150 Parking Violations 18,500 20,040 20,000 30,000
4200 Interest Income 38,750 40,439 48,000 45,000
4205 Cell Tower Lease 19,500 15,762 21,504 21,935
4207 Public Phone Commissions 200 175 175 175
4210 Rental Income 7,500 7,500 7,500 7,500
4211 Crossing Guard Reimbursement 1,500 1,500 5,000 5,000
4220 Parking Space Rentals 8,200 6,030 10,460 12,000
4221 Vet’s Building Parking 480 240 240 240
4300 Vehicle In- Lieu Tax 385,300 433,084 449,846 438,000
4310 Off- Highway User Fees 156 185 207 210
ACCOUNT 2000- 2001 2001- 2002 2002- 2003 2003- 2004
ACTUAL ACTUAL ESTIMATE ESTIMATE
5
4320 State Mandated Cost Reimbursement 15,977 19,094 511 0
4330 P. O. S. T Reimbursements 10,000 2,833 6,102 0
4331 CHP Grant 5,000 0 0 0
4410 Sales of Publications 120 72 125 100
4415 Management Developer Revenue 0 692 1,000 800
4420 Planning Fees 44,397 44,049 30,000 30,000
4421 Notary Services 75 60 70 70
4422 Planning Publications 100 14 20 0
4423 Building Inspector Revenue 23,682 61,692 98,942 168,600
4424 Finance Dept. Developer Fees 0 884 1,200 800
4425 Plaza Rental Fees 1,098 1,020 1,200 1,200
4430 Encroachment Permits 15,173 16,395 9,000 9,000
4431 Engineering Maps/ Reports 861 482 500 350
4432 Grading Permits 2,400 1,800 800 800
4433 Engineering Staff Time 10,283 31,805 25,000 19,850
4434 Sale of Plans & Specifications 1,033 777 800 600
4440 Street/ Sidewalk Reimbursements 18,500 24,700 19,000 20,000
4445 Public Works Services 15,000 19,804 8,000 6,000
4459 Abandoned Vehicles 4,000 4,120 3,500 3,000
4460 Police Services/ Fingerprinting 3,000 3,234 12,500 14,000
4461 Police D. U. I. Recovery 3,000 2,446 3,000 3,000
4462 Vehicle Releases 10,000 9,865 8,900 8,500
4463 Police Reports/ Copies 2,500 2,048 3,755 3,800
4464 Police False Alarms 3,500 1,752 2,000 2,000
4465 Fire Dept. Fees 22,409 12,257 12,000 6,000
4467 Police Overtime Reimbursement 4,000 6,025 6,000 6,000
4470 Weed Abatement Charges 196 650 500 0
4480 Ives Pool Reimbursement 55,347 49,333 60,000 60,000
4490 Finance Dept. Loan Processing 0 72 144 144
4500 Sale of Surplus Property 1,000 6,402 10 2,000
ACCOUNT 2000- 2001 2001- 2002 2002- 2003 2003- 2004
ACTUAL ACTUAL ESTIMATE ESTIMATE
6
4505 Insurance Rebate 72,265 81,468 66,348 40,000
4510 Miscellaneous Income 1,420 540 800 800
Total General Fund Revenues: 3,928,858 4,237,462 4,177,679 4,156,377
DEBT SERVICE FUNDS ( 004)
4650 Property Tax, G. O. Bonds 232,618 238,918 240,000 240,000
SEWER FUND ( 420)
4200 Interest Income 1,200 46,109 40,000 30,000
4505 Insurance Rebate 4,753 5,044 4,500 2,000
4720 Sewer Service Fees 1,360,000 1,676,430 1,814,465 1,928,262
Total Sewer Fund 1,365,953 1,727,583 1,858,965 1,960,262
WATER FUND ( 510)
4200 Interest Income 24,000 40,069 40,000 30,000
4505 Insurance Rebate 5,712 6,084 6,000 4,000
4750 City Used Water 47,562 58,349 59,112 60,000
4755 Residential- Inside City 610,000 674,296 684,245 690,000
4760 Commercial- Inside City 162,000 194,760 198,850 200,000
4761 Commercial - Outside City 1,000 390 400 400
4770 Backflow Inspections 4,250 5,059 5,000 5,000
4780 Other Revenues 2,200 2,140 2,400 2,500
TOTAL WATER FUND REVENUES 856,724 981,147 996,007 991,900
COMMUNITY FUND ( 033)
4511 Donations 2,000 1,438 1,554 1,550
INDUSTRIAL WASTE ( 783)
4730 User Fees 3,326 4,132 4,331 4,881
FEDERAL GRANTS ( 810)
ACCOUNT 2000- 2001 2001- 2002 2002- 2003 2003- 2004
ACTUAL ACTUAL ESTIMATE ESTIMATE
7
4057 CLEEP Technology Grant 102,774 32,419 16,300 0
SPECIAL LAW ENFORCEMENT SUPPLEMENTAL FUNDS ( 812)
4836 SLESF ERAF return 100,000 100,000 100,000 100,000
COPS SCHOOL FAST GRANT ( 813)
4835 COPS School Resource Officer Grant 0 58,894 70,368 73,875
GAS TAX FUND ( 830)
4800 AB2928 State Traffic Congestion 57,158 57,158 57,158 0
4805 S2105 Gas Tax ( Prop. 111) 49,273 49,126 49,885 50,000
4810 S2106 Gas Tax 44,971 41,492 41,850 42,000
4815 S2107 Gas Tax 63,641 64,590 66,103 66,000
4820 S2107.5 Gas Tax ( Engineering) 2,000 2,000 2,000 2,000
TOTAL GAS TAX REVENUES 217,043 214,366 216,996 160,000
REDEVELOPMENT FUND ( 950/ 951)
4200 Interest Income ( 950) General 40,000 40,000 30,000 30,000
4950 Tax Increment ( 950) General 842,667 871,000 906,000 924,000
4955 Loan Repayments ( 950) General 65,000 65,000 65,000 65,000
4200 Interest Income( 951) LCH Fund 3,500 4,500 45,000 48,000
4950 Tax Increment ( 951) LCH Fund 210,667 218,000 294,000 300,000
Total Redevelopment Revenues 1,161,834 1,198,500 1,340,000 1,367,000
TRUST & AGENCY FUNDS
4014 Special Assessments 60,652 60,652 56,000 32,000
4725 Street Lighting Assessments 79,054 86,272 86,540 86,983
Total Special Assessments 139,706 146,924 142,540 118,983
ACCOUNT 2000- 2001 2001- 2002 2002- 2003 2003- 2004
ACTUAL ACTUAL ESTIMATE ESTIMATE
8
SPECIAL SALES TAX ( OO1)
4050 Sales Tax - .125% 0 0 0 130,000
Expenditure Allocations 2003- 2004
Pg Department General Water Sewer General Other Total
Fund Fund Fund Redevel.
14 City Council 49,465 9,674 11,036 1,060 71,235
17 City Manager 174,289 26,592 22,536 33,722 257,139
19 Finance Department 122,722 76,977 72,193 1,385 273,277
21 City Attorney 64,076 7,056 5,147 76,279
24 Planning Department 229,313 10,085 10,085 249,483
28 Police Services 2,088,754 2,088,754
29 Animal Control 15,500 15,500
30 Emergency Preparedness 2,750 2,750
32 Fire Services 404,641 16,182 420,823
35 Building Inspection 236,393 24,342 24,343 285,078
38 Engineering 110,755 53,701 36,576 11,000 212,032
40 Corporation Yard Admin. 28,153 109,444 79,350 216,947
42 Government Buildings 43,338 43,338
44 Streets- General Fund 48,093 15,000 63,093
46 Parking Lots 22,506 22,506
48 Street Cleaning 38,600 38,600
50 Parks & Landscaping 128,858 128,858
52 Ives Pool 95,516 95,516
54 Recreation 48,996 48,996
Pg Department General Water Sewer General Other Total
Fund Fund Fund Redevel.
9
55 SPBIA 8,568 8,568
58 Non- Departmental 7,866 4,312 3,740 282 16,200
60 Community Support 42,354 42,354
62 Community Fund 0 0
64 Streets- Gas Tax 52,074 160,000 212,074
66 Industrial Waste 0 4,881 4,881
67 COPS Grant Officer 0 73,488 73,488
68 SLESF Funding 0 100,000 100,000
71 Sewage Treatment 0 1,305,697 1,305,697
73 Sewer Mains 0 214,261 214,261
76 Water Utility 0 399,053 399,053
77 Debt Service- Water 0 231,735 231,735
79 Debt Service- General 0 256,100 256,100
81 Redevelopment 0 82,322 82,322
82 Low- Cost Housing 0 52,200 52,200
83 Debt Service- Redevelopment 0 799,050 799,050
85 Street Light Assessment Dist. 3,629 86,984 90,613
86 Debt Service- Assessments 0 28,905 28,905
Depreciation 60,000 60,000
Fund Reserve 0
Insurance Reserve 0
Total Expenditures 4,127,209 969,153 1,784,964 917,539 788,840 8,587,705
Approved Revenues 4,156,377 991,900 1,960,262 1,367,000 572,533 9,048,072
Unallocated Revenues 29,168 22,747 175,298 449,461 ( 216,307) 460,367
Prior Year Operating Reserve 349,500 ( 6,698) 241,049 1,842,674 663,025 3,089,550
Estimated Fund Reserves 378,668 16,049 416,347 2,292,135 446,718 3,549,917
10
11
CITY OF SEBASTOPOL
COMPARISON OF REVENUES/ EXPENDITURES
FISCAL YEARS 2002- 2003 to 2003- 2004
2002- 03 Budgeted 2002- 03 Estimated 2003- 04 Budgeted 2002- 03 Adopted 2002- 03 Estimated 2003- 04 Adopted
Revenues Revenues Revenues Expenditures Expenditures Expenditures
General Fund $ 4,124,958 $ 4,159,679 $ 4,156,377 $ 4,124,950 $ 4,127,350 $ 4,127,209
Special Revenue $ 444,158 $ 409,549 $ 340,306 $ 407,198 $ 407,198 $ 393,556
Funds
Water Fund $ 956,450 $ 996,007 $ 991,900 $ 914,145 $ 914,145 $ 969,153
Sewer Fund $ 1,689,500 $ 1,858,965 $ 1,960,262 $ 1,784,567 $ 1,784,567 $ 1,784,964
Debt Service Fund $ 240,000 $ 240,000 $ 240,000 $ 258,700 $ 258,700 $ 256,100
Redev. Fund $ 1,001,000 $ 1,001,000 $ 1,019,000 $ 847,408 $ 847,408 $ 917,539
Redev. Housing $ 339,000 $ 339,000 $ 348,000 $ 24,091 $ 24,091 $ 52,200
Set- aside Fund
Trust and Agency $ 148,000 $ 142,540 $ 118,983 $ 128,857 $ 128,857 $ 86,984
Funds
Sales Tax .125% $ 0 $ 0 $ 130,000 $ 0 $ 0 $ 0
Total Operating $ 8,943,066 $ 9,146,740 $ 9,304,828 $ 8,489,916 $ 8,492,316 $ 8,587,705
General Fund 45%
Trust & Agency 1%
Redevelopment 15%
Debt Service 3%
Water 11%
Sewer 21%
Special Revenue 5%
General Fund - $ 4,156,377 Trust & Agency - $ 118,983
Redevelopment - $ 1,367,000 Debt Service - $ 240,000
Water Fees - $ 991,900 Sewer Fees - $ 1,960,262
Special Revenue - $ 470,306
2003- 2004 Budget
Total Operating Revenues
12
Graph 1
Total Operating Revenue: $ 9,304,828
Graph 2
Total General Fund
Revenues: $ 4,156,377
Police 50.98%
Support Services 9.95%
Fire 9.87%
Land Use 11.28%
Public Works 11.29%
Parks & Pool 6.62%
Police - $ 2,104,254
Support Services - $ 410,552
Fire - $ 407,391
Land Use - $ 465,706
Public Works - $ 465,936
Parks & Pool - $ 273,370
2003- 2004 Budget
General Fund Expenditures
13
Graph 3
Total Operating Expenditures: $ 8,587,705
Graph 4
Total General Fund
Expenditures: $ 4,127,209
14
City Council
The City Council is the five member policy and decision making body of the City. Elected for staggered
four year terms, the City Council, through the City staff, is responsible for the operation of the City. The
City Council budget reflects the costs associated with supporting the Council's activities.
City Council membership and terms of office:
Councilperson Term Expires
Larry Robinson November 2006
Linda Kelley, Vice Mayor November 2006
Robert Anderson November 2006
Craig Litwin, Mayor November 2004
Sam Spooner November 2004
15
Account No. 000- 6010
Department: City Council
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 19,516 18,812 18,000 18,950 18,950
6023 Benefits 1,669 19,848 22,078 22,078 29,083
6030 Office Supplies 2,014 1,350 1,900 1,800 1,800
6050 Supplies/ Services 351 1,168 1,640 1,100 1,200
6060 Conferences 2,754 50 3,000 1,500 5,000
6065 Meetings 1,832 2,103 2,100 1,900 2,000
6070 Dues/ Subscriptions 3,994 5,919 6,600 6,600 6,600
6320 Publications 1,063 2,216 1,800 2,400 2,000
6425 Insurances 0 0 1,700 1,700 1,992
6860 Ad Hoc Studies / 2,627 4,536 1,850 225 2,000
Contract Services
TOTAL OPERATING $ 35,820 $ 56,002 $ 60,668 $ 58,253 $ 70,625
Capital Outlay
6905 Tape Recorder/ Amp. 780 0 0 0
6926 Microphone System 0 620 1,850 944 0
6972 Copier Lease ( 10%) 538 745 610 610 610
TOTAL CAPITAL $ 1,318 $ 1,365 $ 2,460 $ 1,554 $ 610
TOTAL DEPARTMENT: $ 37,138 $ 57,367 $ 63,128 $ 59,807 $ 71,235
Redevelopment Fund Cost Allocation $ 0 $ 0 ($ 1,060) ($ 1,060) ($ 1,060)
Industrial Waste Cost Allocation ($ 168) $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 9,376) ($ 2,715) ($ 9,302) ($ 9,302) ($ 9,674)
Sewer Fund Cost Allocation ($ 8,736) ($ 2,368) ($ 10,612) ($ 10,612) ($ 11,036)
General Fund Cost Allocation $ 18,858 $ 52,284 $ 42,154 $ 38,833 $ 49,465
* Staff: Mayor and 4 City Councilpersons
City Council also sits as the Board of Directors of the Community Development Agency.
16
City Manager
The City Manager is the chief administrator of the City. The City Manager also functions as the
Executive Director of the Community Development Agency. Under direction of the City Council, the
City Manager is responsible for the implementation of Council policies, ordinances and budgetary
decisions. The City Manager is also responsible for administration of personnel rules and policies,
including negotiating with the City's two formally recognized bargaining units.
The City Clerk’s role includes coordination of local ballot measures and City Council elections with the
County Registrar of Voters, compliance with state campaign reporting and conflict of interest laws, and
overall records keeping of the City.
The only significant budget changes for 2003/ 04 include maintaining $ 2,000 for records management
activity and holding $ 5,000 for miscellaneous contract services. New computer equipment for the City
Clerk is also budgeted.
For fiscal year 2002/ 03 the following objectives were substantially completed:
1. Council adoption of an updated and comprehensive User Fee Schedule for all Departments.
2. Completion of purchase agreement for skate park site.
3. Negotiated terms and conditions for the purchase of a city hall site with preliminary design
improvement plans to consolidate city operations. The project was abandoned due to
uncertainties of impacts from State of California government financial mismanagement.
4. Secured legislative authority and prepared a successful 2002 ballot measure to increase the city
sales tax by .125% for the purchase of essential equipment and funding capital needs.
5. Developed a contract for services to implement the Solar Sebastopol program to support the
installation of solar energy systems on public and private buildings.
6. Completed the installation of solar power systems on Public Works and Fire Dept buildings.
7. Negotiated a purchase contract for a 2.7 acre site for development of affordable housing.
8. Implementation of withdrawal from the Sonoma County Law Enforcement Consortium for the
CAD/ RMS/ MDC system upon Police Department recommendation and request.
9. In collaboration with the Public Works Superintendent, reorganized the staffing structure of the Public
Works Department to classify staff positions to work loads requirements.
For fiscal year 2003/ 04 the following objectives will be a priority for this department:
17
1. Enhance the affordable housing program efforts of the CDA through acquisition of sites and engaging
professional assistance for housing program development.
2. Develop a wood smoke ordinance for City Council consideration.
3. Work with the Living Wage Coalition to prepare draft ordinance for City Council consideration.
4. Collaborate with the Chamber of Commerce to increase potential for additional parking in the
downtown area.
5. Coordinate the efforts of the Public Works and Engineering departments to improve the water, sewer
and street infrastructure in the city through increasing water production and maintaining quality,
implementing the sewer line assessment program and securing financing for the Pavement
Management System to repair streets.
6. Complete the Strategic Plan specific work tasks that reflects the City Council approved budgeted
priorities.
7. Prepare an updated and comprehensive city impact fee schedule for City Council adoption.
8. Complete a records management system integrated with all departments.
9. In collaboration with the WSCS ( Western Sonoma County Swimmers), determine the feasibility of
infrastructure improvements at Ives Pool to reduce maintenance and operating costs to improve
financial viability.
10. Evaluate and prepare recommendations for the City Council to consider measures on the 2004 ballot
to further improve the city’s financial ability to provide services.
18
Account No. 000- 6020
Department: City Manager
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 155,600 172,282 180,500 180,500 181,798
6016 Vehicle Allowance 4,500 4,500 4,500 3,000 4,500
6023 Benefits 34,640 36,703 39,678 39,678 43,395
6030 Office Supplies 1,376 2,293 2,300 2,200 2,300
6040 Vehicle 254 13 200 50 200
6045 Equipment 275 632 400 400 500
6060 Training 4,379 1,811 2,500 1,000 2,600
6065 Meetings 5,424 276 700 400 800
6070 Dues/ Subscriptions 788 661 1,000 500 600
6425 Insurances 3,088 2,585 6,872 6,872 7,886
6435 Deferred Comp. 1,000 0 0 0 0
6860 Contract Services** 0 4,477 7,125 5,000 7,500
TOTAL OPERATING $ 211,324 $ 226,233 $ 245,775 $ 239,600 $ 252,079
Capital Outlay
6905 Office Furniture 0 0 500 0 0
6907 Computer Equipment 0 0 0 0 1,400
6972 Copier Lease ( 60%) 3,228 3,577 3,660 3,660 3,660
TOTAL CAPITAL $ 3,228 $ 3,577 $ 4,160 $ 3,660 $ 5,060
TOTAL DEPARTMENT: $ 214,552 $ 229,810 $ 249,935 $ 243,260 $ 257,139
Redevelopment Fund Cost Allocation ($ 10,007) ($ 27,014) ($ 33,722) ($ 33,722) ($ 33,772)
Industrial Waste Cost Allocation ($ 342) ($ 227) $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 22,920) ($ 23,241) ($ 25,569) ($ 25,569) ($ 26,592)
Sewer Fund Cost Allocation ($ 19,366) ($ 20,096) ($ 21,669) ($ 21,669) ($ 22,536)
General Fund Cost Allocation $ 161,917 $ 159,232 $ 168,975 $ 162,300 $ 174,239
Staff: City Manager and City Clerk
* Includes $ 2,000 for Vacation In- Lieu pay and $ 1,000 for temporary help ** Includes $ 2,000 for Records Management inventory
19
Finance Department
The Finance Department is responsible for the establishment and maintenance of the City’s annual
budget and financial records. The department prepares and collects bills for the City’s enterprise
funds, other accounts receivable, administers the City’s insurance programs, prepares all Federal and
State filings and financial reports, maintains the City’s bank accounts, services the City’s long term
municipal bond debt, verifies and pays all invoices directed to the City, maintains the fixed asset
inventory of the City and provides all City payroll services to the City employees. The department
serves the other operating departments by providing monthly financial reports. The Finance
Department shares in the personnel function of the City by maintaining personnel files, updating job
descriptions, maintaining the employee handbook and managing the retirement benefit programs
through PERS and deferred compensation vendors.
Major Budget Changes for 2003/ 2004:
No significant changes from 2002- 2003 to 2003- 2004. There remains a need to bring staffing back
up to the level existing before the1993 budget reductions, when the Finance Department had an
accountant- auditor in addition to the current staff of three. Minor changes include the deletion of
overtime from the budget since the fiscal analyst was determined to be an overtime exempt position,
increases in benefits and insurances costs as determined by REMIF, and an increase in personnel
administration costs as a larger group of employees will be eligible for service awards in 2004.
The employee award program has allocated $ 4500 for the 2003/ 2004 fiscal year. Employee longevity
awards total $ 3000; the hosting of two Employee Award Luncheons ( summer and holiday) totals
$ 1000, and the remaining $ 500 is set aside for two retirement awards.
20
Account No. 000- 6030
Department: Finance
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 163,824 173,292 180,000 179,800 189,500
6020 Overtime 0 0 250 250 0
6023 Benefits 41,626 47,669 42,517 42,517 48,742
6025 Telephone 808 777 800 800 850
6030 Office Supplies 8,044 5,816 7,000 7,000 7,000
6040 Vehicle 67 0 50 50 150
6045 Equipment 3,060 1,983 2,655 3,050 3,000
6060 Training 654 1,004 745 750 1,000
6065 Meetings 77 229 250 200 200
6070 Dues/ Subscription 782 795 650 599 599
6075 Personnel Admin.** 918 1,360 3,000 3,000 4,500
6425 Insurances 10,043 9,489 7,466 7,466 8,156
6850 Sales Tax Audit 322 831 7,000 2,500 1,500
6860 Software Maint. 5,108 5,952 6,100 8,556 6,250
TOTAL OPERATING $ 235,333 $ 249,197 $ 258,483 $ 256,538 $ 271,447
Capital Outlay
6940 Computer Equip. 1,581 2,511 4,500 4,500 0
6972 Copier Lease( 30%) 1,614 1,789 1,830 1,813 1,830
TOTAL CAPITAL $ 3,195 $ 4,300 $ 6,330 $ 6,313 $ 1,830
TOTAL DEPARTMENT: $ 238,528 $ 253,497 $ 264,813 $ 262,851 $ 273,277
Redevelopment Fund Cost Allocation ($ 1,433) ($ 1,210) ($ 1,385) ($ 1,385) ($ 1,385)
Industrial Waste Cost Allocation ($ 1,087) ($ 688) $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 70,914) ($ 64,830) ($ 74,016) ($ 74,016) ($ 76,977)
Sewer Fund Cost Allocation ($ 65,862) ($ 61,976) ($ 69,416) ($ 69,416) ($ 72,193)
General Fund Cost Allocation $ 99,232 $ 124,793 $ 119,996 $ 118,034 $ 122,722
* Staff: Finance Director, Fiscal Analyst, and Account Clerk II
** City Employee Recognition and Service Award Program ( Cash award option payable from 000- 6080- 6026)
21
City Attorney
The City Attorney is responsible for legal advice and representation of the City Council and all city
departments. The City Attorney coordinates all legal representation of the City, including outside
counsel, if needed. At the direction of the City Council, the City Attorney prepares all ordinances and
other legal documents for Council consideration.
Accomplishments During 2001- 2002: Completed two- year department project to codify City
ordinances at a cost of under $ 10,000.
22
Account No. 000- 6040
Department: City Attorney
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 40,510 43,224 48,000 48,000 57,000
6023 Benefits 12,498 12,916 12,510 12,510 16,208
6024 Codification Project 3,870 6,538 0 0 0
6050 Supplies/ Services 0 0 0 0 1,000
6060 Training 1,674 202 750 750 0
6310 Litigation Reserve 2,091 791 0 0 0
6311 Settlement Reserve 0 0 0 0 0
6425 Insurances 9,658 9,127 1,866 1,866 2,071
6860 Contract Services 2,819 27 2,500 0 0
TOTAL OPERATING $ 73,120 $ 72,825 $ 65,626 $ 63,126 $ 76,279
TOTAL DEPARTMENT: $ 73,120 $ 72,825 $ 65,626 $ 63,126 $ 76,279
Industrial Waste Cost Allocation ($ 39) ($ 13) ($ 13) ($ 13) ($ 13)
Water Fund Cost Allocation ($ 5,263) ($ 6,812) ($ 6,785) ($ 6,785) ($ 7,056)
Fund Cost Allocation ($ 5,105) ($ 4,972) ($ 4,949) ($ 4,949) ($ 5,147)
General Fund Cost Allocation $ 62,713 $ 61,028 $ 53,879 $ 51,379 $ 64,063
* Staff: City Attorney
23
Planning Department
The Planning Department provides planning and environmental review assistance to the City Council,
Planning Commission, Design Review Board, Tree Board, Business Outreach Committee, Laguna
Preserve Implementation Committee, Street Smart Sebastopol committee, Community Development
Agency, citizen committees, the City’s residents and the real estate, development and construction
industries. This service is divided into two primary functions, current and advance planning. In
addition, the Department has managed the planning, construction, and limited volunteer maintenance of
the City’s newest park, the Laguna de Santa Rosa Wetlands Preserve.
Current planning includes receiving and processing all applications for land use permits, subdivision and
other development permits, preparing staff reports for the appropriate City boards and commissions
and performing inspections to assure compliance with zoning and other planning regulations. This role
includes preparation of necessary environmental documents as required by State and City laws and
policies. 2002/ 2003 saw a new high in permit activity,
with several major projects under review, approved, or under construction.
Advance planning includes preparation of long- range planning documents, including the General Plan,
Economic Development Strategy, Community Development Agency reports, grant preparation,
community facility planning, special studies, and new policy documents and ordinances. It also includes
the following programs, which must be monitored each year:
< Annual traffic impact fee study
< Annual level of service report
< Annual Planning report
< Evaluation of ABAG population forecasts
< Growth Management allocation monitoring
Accomplishments During 2002/ 2003
< Processing of a record high number of development applications.
< Inspection of new Charter School, Piazza della Mela, Bodega Heights Townhomes, Senior
Center, and other projects.
< Processing of Hilltop Heights office building, Basso Furniture Store, 100 Brown St., Pitt
Avenue mixed use, North Main mixed use, and other projects.
< Processing of the Laguna Vista project, one of the largest development projects in the City’s
history.
< Preparation of Housing Element update.
< Major update of inclusionary housing ordinance.
< Participation in City skateboard park committee and preparation of two major grant
applications.
< Participate in formulation of potential affordable housing project at Palm Drive Hospital.
< Assist in formulation of objectives for Economic Development Coordinator.
< Restructuring of Business Outreach Committee.
24
< Ongoing revision of Sign Ordinance.
< Coordination with Street Smart Sebastopol committee and Engineering Department regarding
TIPTOP and Transportation for Livable Communities ( TLC) grants.
< Management of Coastal Conservancy grant for Laguna Preserve trail/ restoration project.
< Administration of Zone 1A wetlands enhancement grant.
< Management of Open Space District grant regarding undeveloped portion of Fircrest Mobile
Home Park.
< Coordination of volunteer cleanup and planting events for Laguna Preserve.
Objectives for 2003/ 2004
The budget for 2003/ 2004 includes continuation of the current and advance planning functions detailed
above as well as the following special projects listed below.
< Continued inter- departmental work to implement Strategic Plan.
< Prepare, process zoning and subdivision ordinance amendments to implement new Housing
Element.
< Continue work on skate park.
< Continue Sign Ordinance amendment process.
< Monitor construction projects.
< Monitor State grant opportunities for park infrastructure projects.
< Work with Community Center on possible replacement building.
< Continue work with other City departments to improve permit processing services.
< Continue Laguna volunteer coordination.
< Continue staff work on City- wide design guidelines.
< Update Tree Ordinance.
25
Account No. 000- 6050
Department: Planning
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 152,713 169,560 174,780 173,220 166,281
6020 Overtime 1,795 2,002 1,000 1,500 1,750
6023 Benefits 32,255 43,805 47,004 47,004 51,012
6025 Telephone 2,414 1,608 1,800 1,000 1,500
6030 Office Supplies 4,912 5,542 5,500 5,500 5,500
6040 Vehicle Expense 459 405 400 300 400
6045 Equipment Expense 1,566 916 2,000 1,000 1,500
6060 Training 1,863 1,099 500 250 1,000
6070 Dues/ Subscriptions 1,120 1,115 1,300 1,300 1,300
6320 Publication 1,571 1,978 1,900 1,500 1,900
6425 Insurances 1,253 1,184 6,992 6,992 8,090
6860 Contract Services 21,133 10,733 13,223 5,000 5,000
TOTAL OPERATING $ 223,054 $ 239,947 $ 256,399 $ 244,566 $ 245,233
Capital Outlay
6907 Telephone Equipment 223 223 250 250 250
6940 Computer Equip. 0 394 0 0 0
6972 Copier Lease 3,320 4,024 3,500 3,900 4,000
TOTAL CAPITAL $ 3,543 $ 4,641 $ 3,750 $ 4,150 $ 4,250
TOTAL DEPARTMENT: $ 226,597 $ 244,588 $ 260,149 $ 248,716 $ 249,483
Water Fund Cost Allocation ($ 8,222) ($ 9,268) ($ 9,695) ($ 9,695) ($ 10,085)
Sewer Fund Cost Allocation ($ 8,224) ($ 9,268) ($ 9,697) ($ 9,697) ($ 10,085)
General Fund Cost Allocation $ 210,151 $ 226,052 $ 240,757 $ 229,324 $ 229,313
Charges to project deposits: ($ 44,397) ($ 35,000) ($ 30,000) ($ 30,000) ($ 30,000)
Net General Fund Costs: $ 165,754 $ 191,052 $ 210,757 $ 199,324 $ 199,313
* Staff: Planning Director, FTE Associate Planner, & .50 Planning/ Public Works Technician
26
Police Department
The level of criminal activity within our community has an impact upon our living and working environments.
Since our community has a low crime rate the pride in our community is enhanced. The Police Department
plays an active role in establishing the quality of life through the response to criminal activity and the
prevention of crime. For this reason our primary goal is to provide a safe and secure environment for all city
residents and visitors.
The Sebastopol Department is a full service law enforcement agency, comprised of 16 sworn officers and 7
civilian employees, with 4 part- time employees. The Department is managed by the Chief of Police, one
Police Lieutenant, an Administrative Support Manager, 2 Police Sergeants and 2 Police Corporals. In addition
to our full time and part time component the Department supports a volunteer component of 10 Reserve
Police officers, 6 Community Service Volunteers and a Explorer Post of 13 Explorers. The departments
functionality consists of three major components:
Administration: Consists of the executive management of the Department, to ensure that operations are as
efficient and professional as possible and in pursuit of organizational goals and objectives. Also, that fiscal
responsibilities and personnel matters are properly handled, and that the agency continues to maintain its
exemplary standards of performance and community interaction.
Operations: Consists of 14 uniformed patrol officers that respond to calls for service and crisis
intervention twenty- four hours a day, seven days a week. Last year, officers handled over 23,675 police
incidents. This function is responsible for perishable skills training with firearms, defensive tactics and
driving for the Department; and the field training of newly hired officers. These officers are also responsible
for conducting all follow- up investigations of all serious crimes. Jail operation and maintenance is also a
critical function of this division.
Technical and Support Services: The Records function and Communications functions are combined.
Communications ( Dispatch) is responsible for accepting citizens calls for public safety services and
coordinates movements of field units. The seven people assigned to the Technical and Support Services are
also responsible for the front business office, for the distribution and maintenance of police records,
operation of the public accessible lobby and conducting “ Live- scan” fingerprinting service for the public.
Other responsibilities include handling and storage of property and evidence, physical plant maintenance,
parking enforcement and animal control services
Budget Impacts for FY2002/ 2003
All but one injured worker has returned to full and unrestricted duty, however workers compensation costs
continue to have a major impact on the budget.
The Department has left one officer position unfilled, electing to use those fund to cover the cost from the
City’s withdrawal from Sonoma County Law Enforcement Consortium ( CAD/ RMS/ MDC).
The Department general fund budget was reduced by 2% this mid fiscal year.
Due to our local vendor opting out of providing animal impound service the Department had to select a
vendor at twice the cost.
27
Goals and Objectives for FY2003/ 2004
Goal- 1: Implement and maintain staffing levels that provide an effective response to current and
anticipated events, and allow the flexibility to address City issues pro- actively.
Objective 1.1: Maintain open recruitment for all positions.
Objective 1.2: Minimize and eliminate lost time due to on- duty injuries.
Goal- 2: Establish procedures and techniques that will promote the safe and efficient movement
of traffic through the coordination of enforcement, education and engineering to mitigate the
negative impacts of vehicular traffic in our residential neighborhoods.
Objective 2.1: Train all officers for the pro- active use of radar as mandated by law.
Objective 2.2: Continue to work with Engineering to refine the City’s traffic calming
philosophy.
Objective 2.3: Focus on school zone enforcement.
Objective 2.4: Address citizen issues and concerns in a timely manner.
Objective 2.5: Create an annual traffic and parking report for the City Council.
Objective 2.6: Continue to participate in the Avoid 13 DUI Reduction program.
Goal- 3: To provide safe, effective and efficient parking control and management that meet the
needs of the community.
Objective 3.1: Provide efficient and effective parking enforcement services.
Objective 3.2: Abate potential hazardous parking conditions
Goal- 4: To ensure local agency compliance with State animal control laws and to promote
humane, efficient and humane treatment of animals in all environments
Goal- 5: Maintain an ongoing organizational assessment of internal and external factors
impacting operations, and make findings and recommendations to the City Manager
regarding programs, strategies, and needed resources that will increase effectiveness of the
organization.
Objective 5.1: Create a Department Web Site.
Objective 5.2: Restore the annual report of crime and police activity.
Objective 5.3: Monitor all proposed housing and commercial developments and assess
their impact on existing resources.
Objective 5.4: Develop a five year plan for the department.
28
29
Account No. 000- 6200
Department: Police Services
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 1,223,914 1,298,034 1,241,361 1,085,962 1,205,198
6014 Workers’ Compensation 11,166 124,575 12,000 130,538 12,000
6018 Uniform Allowances 25,025 26,681 24,500 25,875 24,500
6019 Holiday Pay 63,347 74,369 66,825 67,790 73,329
6020 Overtime 108,564 89,748 70,000 65,000 60,000
6023 Benefits 310,052 298,281 355,115 355,115 451,327
6025 Telephone 21,143 15,187 16,000 14,000 15,000
6030 Office Supplies 5,235 8,482 8,000 6,000 7,000
6040 Vehicle Expense 43,991 39,859 32,000 32,000 32,000
6045 Equipment 59,304 43,310 28,000 28,000 18,700
6050 Supplies/ Services 48,144 52,588 38,500 38,500 13,500
6051 Booking Fees 31,854 25,792 28,000 26,000 28,000
6060 Training 33,766 16,967 12,000 10,000 10,500
6070 Dues/ Subscriptions 2,916 1,726 2,500 2,500 2,500
6330 Utilities 17,712 24,849 24,000 23,065 23,065
6425 Insurances 37,207 35,158 59,795 59,795 66,135
6860 Contract Services 14,729 24,558 15,000 17,000 45,000
TOTAL OPERATING $ 2,058,069 $ 2,200,164 $ 2,033,596 $ 1,987,140 $ 2,087,754
Capital Outlay
6904 Unmarked Car- Lease 475 5,689 0 5,689 1,000
6909 County- wide CAD/ RMS 0 30,020 0 0 0
6940 Computer Equipment 876 0 0 0 0
TOTAL CAPITAL $ 1,351 $ 35,709 $ 0 $ 5,689 $ 1,000
TOTAL DEPARTMENT: $ 2,059,420 $ 2,235,873 $ 2,033,596 $ 1,992,829 $ 2,088,754
Other Fund Allocations ($ 202,774) ($ 119,027) $ 0 $ 0 $ 0
General Fund Expenditures $ 1,856,646 $ 2,116,846 $ 2,033,596 $ 1,992,829 $ 2,088,754
Department Revenues ($ 208,040) ($ 208,040) ($ 208,040) ($ 187,009) ($ 199,800)
Net General Fund $ 1,648,606 $ 1,908,806 $ 1,825,556 $ 1,805,820 $ 1,888,954
* Staff: Chief, Lieutenant, Sergeant ( 2), Corporal ( 2), Officers ( 9), Admin. Mgr, Dispatcher ( 5), Reserve Officers ( 10)
30
Account No. 000- 6220
Department: Animal Control
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6050 Department Supplies 582 253 2,000 2,000 500
6860 Contract Services 9,748 7,563 6,000 12,000 15,000
TOTAL DEPARTMENT: $ 10,330 $ 7,816 $ 8,000 $ 14,000 $ 15,500
31
Account No. 000- 6230
Department: Emergency Preparedness
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6025 Telephone 736 1,069 700 700 700
6030 Office Supplies 0 0 50 0 50
6050 Special Supplies* 2,000 2,000 0 1,024 2,000
TOTAL DEPARTMENT: $ 2,736 $ 3,069 $ 750 $ 1,724 $ 2,750
*$ 2,000 to Sonoma County Emergency Preparedness Services for printing and compiling of emergency plans
32
33
Fire Department
The Fire Department is responsible for traditional fire safety programs and emergency response. The
Fire Department is operated by one full- time Fire Chief, one full- time Technician shared with the
Building and Safety Department, and 34 dedicated Volunteer Firefighters.
The department provides emergency response to fires, vehicle accidents, medical emergencies and
hazardous situations. It provides non- emergency response to invalid assists, water clean- up, smoke
removal and trapped animals. One of its major services is its public education and fire inspection
programs, designed to reduce the likelihood and severity of fires.
Budget Narrative:
Key changes in the proposed budget include:
< 6010 - Salaries: Salaries show an increase of $ 13,607 over last year. This increase is detailed
as:
C Cost of Living Adjustments: $ 5,400
C Increased call volume: $ 6,117
C Increased staff - drill attendance: $ 2,090
< 6025 - Telephone: Phone pager costs dropped $ 232 through utilization of countywide
purchasing.
< 6040 - Vehicle Expense: Expenses dropped by $ 3,600 as one- time maintenance was
completed.
< 6050 - Supplies and Services: The largest change is the inclusion of funding for the REDCOM
dispatch system. Through cut backs on supplies this $ 6,000 increase has been reduced to
$ 2,000 of new funding under this category.
< 6060 - Training: This category is reduced $ 1,000.
< 6330 - Utilities: Savings of $ 1,470 are shown as we have completed replacement of older
HVAC equipment and implementation of energy savings programs. This does not take into
account the new solar project at the fire station.
34
Account No. 000- 6280
Department: Fire Services
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 212,553 228,788 225,715 225,715 239,322
6023 Benefits 41,958 53,610 49,164 49,164 57,852
6025 Telephone 4,736 7,841 7,252 7,252 7,020
6030 Office Supplies 1,776 1,674 2,250 2,250 2,250
6040 Vehicle 19,338 26,816 18,000 18,000 14,400
6045 Equipment 4,986 5,214 4,300 3,500 4,300
6050 Supplies/ Service 50,405 41,832 50,000 44,000 52,000
6060 Training 7,318 5,834 6,000 4,500 5,000
6070 Dues/ Subscriptions 3,892 3,468 3,435 3,500 3,600
6080 Misc. Supplies 2,073 2,574 3,075 3,075 3,075
6330 Utilities 8,775 8,810 9,066 7,596 7,596
6425 Insurances 9,727 9,191 11,124 11,124 12,304
TOTAL OPERATING $ 367,537 $ 395,652 $ 389,381 $ 379,676 $ 408,719
Capital Outlay
6940 Computer Equipment 0 2,500 2,500 0
6918 Apparatus Room Improv 0 11,827 0 0 0
6935 Fire Fighting Gear 9,841 6,400 6,000 4,000
6947 SCBA Tanks & Gear 20,273 5,421 1,200 1,200 1,200
6972 Copier Lease 2,177 2,000 2,243 2,243 1,904
6994 Radio Equipment/ Pagers 0 11,870 11,870 5,000
TOTAL CAPITAL $ 32,291 $ 19,248 $ 24,213 $ 23,813 $ 12,104
TOTAL DEPARTMENT: $ 399,828 $ 414,900 $ 413,594 $ 403,489 $ 420,823
Water Fund Cost Allocation ($ 8,659) ($ 15,028) ($ 15,560) ($ 15,560) ($ 16,182)
Fire Annexation Fund ($ 26,000) ($ 5,000) $ 0 $ 0 $ 0
General Fund Cost Allocation $ 365,169 $ 394,872 $ 398,034 $ 387,929 $ 404,641
Weed Abatement Revenues ($ 1,000) ($ 200) ($ 200) ($ 200) ($ 200)
Fire Department Fees ($ 9,000) ($ 9,000) ($ 12,000) ($ 6,000) ($ 6,000)
Net General Fund Cost $ 355,169 $ 385,672 $ 385,834 $ 381,729 $ 398,441
* Staff: Fire Chief, .50 Building/ Fire Technician, 30 Volunteers, and .80 Firefighter
35
Building Inspection
The Building and Safety Division is responsible for the administration and enforcement of the City of
Sebastopol’s construction codes relative to new and existing development, and alteration or repair to
residential, commercial, and industrial buildings and properties. The Division plans, coordinates, and manages
all city activities related to building and construction inspections, including review of construction plans,
drawings, specifications for compliance with state and local requirements.
Major Budget Changes for 2003/ 2004:
The City of Sebastopol Building and Safety Division budget for 2003/ 2004 reflects some changes in staffing
needs. The agreement with the City of Cotati will continue and the need for staffing Cotati’s Building and
Safety Division will increase. Since Sebastopol is experiencing a decline in construction activity, the building
department will revise current staffing levels and provide more coverage to the City of Cotati’s Building
Inspection Program. The Building Official currently spends approximately eighteen hours per week working
in Cotati and the Inspector spends twenty hours per week. This will be increased to twenty- three hours for
the Building Official and approximately twenty- seven hours for the Building Inspector. Additionally, the City
of Sebastopol will provide additional construction inspection staff during Cotati’s increase in construction
activity. This will allow Sebastopol to create a projected revenue of approximately $ 168,600.00 for fiscal
year 2003/ 2004, and will offset our budget expenditures helping to make the budget balance.
Sebastopol is experiencing a decline in construction permit activity and does not expect to have a need for
more than a full- time staff inspector. With this arrangement, Sebastopol can maintain a staff of two and one
half and continue to provide a level of service consistent with the needs of our citizens without losing staff. If
construction activity increases during the year, staff can fluctuate the schedule in order to provide for
staffing of the building department. Cotati is experiencing a great deal of construction activity and has an
immediate need for more staffing through the fiscal year.
Permit and Plan Review activity will decline this fiscal year and is anticipated to be much lower than previous
years. If the Laguna Vista project moves forward, this will change, and the need for staff will increase. This
budget does not reflect revenue from the Laguna Vista project. The normal construction permit activity in
Sebastopol is expected to bring a revenue source of approximately $ 78,000.00 for the fiscal year. Total
revenue will amount to approximately $ 246,000.00 for the year, to include, the Cotati program.
Goals for 2003/ 2004:
Training:
The Building Department will continue to improve service and update on the various changes in code
enforcement through training. Staff continues to improve and stay up- to- date on changes and mandated
training requirements of the State of California. Assembly Bill 717 allows the Building Department to recoup
the cost of mandated training through a fee program. Staff will be introducing an Incremental Fee for
training some time in the next couple of months. This will allow the city help offset costs associated with
this budget line item. I have already introduced this program in Cotati and it works well by demonstrating a
complete reimbursement for cost associated with training and travel expenses.
The Building Official hopes to attend approximately 30 hours of training during this fiscal year. The
credentials held by the Building Official require approximately thirty hours of training each year. Additional
training will include re- certification in the areas of Electrical Codes, Mechanical Codes, and Plumbing Codes.
The Building Inspector is also required to maintain a certain level of training and will be attending classes on
Electrical Codes. He will additionally be testing and obtaining certification in this area. The Fire and Building
Technician will be moving forward in the area of “ Permit Technician” certification. The International
Conference of Building Officials offers training in this area and now has a certification classification.
Fees Resolution:
< Building Department staff hopes to introduce a change in the fees resolution for building
36
construction. The fee will cover the cost for the management of records and storage associated
with state mandated requirements to keep and maintain records for various types of construction
projects. Health & Safety Code requires the building department to keep and maintain Commercial
Project records and have said records available on request. I will bring this matter before council
along with the Incremental Fee referenced above.
Wood Burning Ordinance:
The Building Department introduced a Draft Ordinance for the reduction of particulate matter associated with
wood smoke during this past year. Staff has been working with a committee discussing this issue and to
provide a document, which will reflect the needs of our citizens and provide a greater degree of safety for
public health. Staff hopes to bring this ordinance before the City Council and move forward with adoption
during fiscal year 2003/ 2004.
Staff is currently gathering information around the subject of Green Building Construction and hopes to
develop some guidelines for implementation of sustainable construction materials sometime during fiscal year
2003/ 2004.
Energy Efficiency Ordinance:
Staff is investigating the need for an energy efficiency Ordinance. We have evaluated this subject and are
developing plans to move forward with either guidelines or an ordinance. The State of California currently
adopts Title- 24 Energy Efficiency Standards, which are also adopted by Sebastopol. These standards require
specific energy saving measures to be incorporated into all building projects. The energy efficiency ordinance
could require additional energy saving measures to be implemented into new and existing construction
projects.
Strategic Plan Coordination:
The Building and Safety Division will implement these goals to ensure that our citizens will continue to
receive the best possible service. All of these goals will support the Organizational Ideas of the City of
Sebastopol by providing a level of responsibility in the department. Staff will additionally improve
communication within the work place by working as a team on these projects.
The Sebastopol/ Cotati program has allowed the City of Sebastopol to maintain it’s qualified work by force by
sharing in costs. Additionally, the building and safety division staff has expanded it’s knowledge and
experience by working with Cotati and observing a different prospective.
By developing Energy Efficiency, and Wood Burning Appliance Ordinances, the City of Sebastopol can help
to protect and enhance Environmental Quality for our citizens.
Introducing the Incremental Fee and Record- Keeping Fee will additionally help to ensure fiscal responsibility
and ensure financial viability of the development.
37
Account No. 000- 6290
Department: Building Inspection
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 141,640 169,279 151,832 145,839 157,332
6023 Benefits 27,722 36,045 35,222 35,222 38,775
6025 Telephone 2,186 2,620 2,500 2,500 3,248
6030 Office Supplies 1,402 690 650 800 1,000
6040 Vehicle 658 370 850 600 850
6050 Special Supplies 1,901 1,731 3,550 3,550 2,600
6060 Training 2,140 2,729 2,300 1,100 2,300
6070 Dues/ Subscriptions 740 496 620 615 540
6085 Building Rent ( Corp. Yard) 0 0 0 0 15,120
6330 Utilities / Lease 2,120 2,500 2,500 2,500 2,000
6425 Insurances 90 85 5,637 5,637 6,489
6860 Contract Services ( Cotati) 0 0 0 0 52,920
TOTAL OPERATING $ 180,599 $ 216,545 $ 205,661 $ 198,363 $ 283,174
Capital Outlay
6918 Building Repair 2,600 2,600 0 0 0
6940 Computer 2,380 0 0 0 0
6972 Copier 2,668 2,317 2,243 2,243 1,904
TOTAL CAPITAL $ 7,648 $ 4,917 $ 2,243 $ 2,243 $ 1,904
TOTAL DEPARTMENT: $ 188,247 $ 221,462 $ 207,904 $ 200,606 $ 285,078
Water Fund Cost Allocation ($ 16,038) ($ 16,038) ($ 23,406) ($ 23,406) ($ 24,342)
Sewer Fund Cost Allocation ($ 16,036) ($ 16,039) ($ 23,407) ($ 23,407) ($ 24,343)
General Fund Cost Allocation $ 156,173 $ 189,385 $ 161,091 $ 153,793 $ 236,393
Cotati Reimbursement $ 0 ($ 63,571) ($ 98,942) ($ 98,942) ($ 168,600)
Building Dept. Fees ($ 160,000) ($ 150,000) ($ 120,000) ($ 105,000) ($ 78,000)
Net General Fund Cost ($ 3,827) ($ 24,186) ($ 57,851) ($ 50,149) ($ 10,207)
* Staff: 1.0 Building Official, 0.5 Building/ Fire Technician, and 1.0 Building Inspector ( 50% reimbursed by Cotati contract)
38
Engineering Department
The Engineering Department provides administrative and technical support and professional engineering
services in the areas of Community Development, Private and Capital Construction Management and
Inspection, and Grading and Encroachment Permit Issuance, Water, Sewer and Storm Drainage,
Utilities Regulatory Compliance, and Groundwater Contamination Issues. The department head also
serves as Assistant to the City Manager, and is assigned as the City’s representative to the Sonoma
County Waste Management Agency, the AB939 Local Task Force, Sonoma County Transportation
Authority Technical Advisory Committee, the Subregional Sewer Technical Advisory Committee, the
Community Development Block Grant Technical Advisory Committee, and the Countywide Bicycle
Advisory Committee.
Staff consists of the Engineering Director and one full- time Public Works Technician. The Consulting
City Engineer and Consulting Traffic Engineer provide professional engineering services on a contract
basis.
Major Budget Changes for 2003/ 2004:
Telephone and vehicle expense requests were decreased to reflect actual expenditures during the 02/ 03
fiscal year. The Training line item which was cut during the 02/ 03 mid- year budget review, is restored
in the 03/ 04 request. A Special Projects request for $ 5,000 ( Utility Maps Upgrade) that was not
funded in the 02/ 03 budget has been requested again. Updating of City Base Maps is becoming
seriously out of date, and affecting Engineering and Public Works Department operations.
Accomplishments in 2002/ 2003:
< Filed Notice of Intent and draft Storm Water Management Plan with Regional Water Quality
Control Board ( NPDES 2)
< Completed Pavement Management System Update
< Strategic Plan Work Group - mission statement and update of Objectives and Implementation
Activities completed February 2003 ( ongoing)
< Neighborhood Traffic Calming Study/ Guide
< Coordinated Development Services Staff Meeting
Private Development Review and Construction Inspection: Bodega Heights, Piazza della Mela, Lyons
Minor Subdivision, Schoch Minor Subdivision, Hilltop Heights commercial project, R. S. Basso
remodel, Miller Certificates of Compliance, Laguna Vista, E2C Well 4 Treatment Facility, 890
McFarlane Minor Subdivision, Fields Minor Subdivision, Viva Mexico Remodel.
Capital Projects
< North High Street Sewer ( to be constructed April - May 2003)
< Water Main Replacement ( to be constructed May - June 2003)
39
< 2002 Street Resurfacing ( bids March 31, 2003)
< McFarlane Avenue Pedestrian Path ( bids March 31, 2003)
< Senior Center Remodel ( completed December 2002)
< Street Smart Sebastopol Phase I ( TLC Grant) ( design to be completed by June 2003)
Objectives for 2003/ 2004
A partial list of departmental objectives for 2003/ 2004 includes:
1. Bidding and Construction of Street Smart Sebastopol Phase I TLC project.
2. Bidding and Construction of Railroad Forest Bike Path.
3. Issue RFP/ contract with consultant to begin Concept Design study for Roundabouts at
Gravenstein Highway South intersections.
4. Comprehensive update of City Utility Base Maps.
5. Continue Development Services Staff meetings on a regular basis.
6. Complete Storm Water Management plan.
7. Continue work on Strategic Plan ( prioritization, measurable objectives, etc.)
8. Complete Neighborhood Traffic Calming Policy.
40
Account No. 000- 6300
Department: Engineering
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 126,712 136,741 126,648 126,648 132,204
6023 Benefits 24,874 33,998 36,097 36,097 40,547
6025 Telephone 2,000 1,273 1,600 1,200 1,300
6040 Vehicle 536 519 650 460 500
6050 Supplies/ Services 3,230 1,474 2,500 2,500 2,500
6060 Training 469 443 10 10 1,500
6425 Insurances 5,043 5,575 5,520 5,520 6,258
6860 Contract Services 19,443 7,247 28,800 27,000 20,000
6861 Special Projects** 0 0 0 0 5,000
TOTAL OPERATING $ 182,307 $ 187,270 $ 201,825 $ 199,435 $ 209,809
Capital Outlay
6907 Telephone Equipment 223 223 223 223 223
6972 Copier Lease 1,660 2,012 1,798 1,953 2,000
TOTAL CAPITAL $ 1,883 $ 2,235 $ 2,021 $ 2,176 $ 2,223
TOTAL DEPARTMENT: $ 184,190 $ 189,505 $ 203,846 $ 201,611 $ 212,032
Industrial Waste Cost Alloc. ($ 10,178) ($ 10,995) ($ 11,000) ($ 11,000) ($ 11,000)
Water Fund Cost Allocation ($ 62,883) ($ 63,900) ($ 51,636) ($ 51,636) ($ 53,701)
Sewer Fund Cost Allocation ($ 42,524) ($ 41,912) ($ 35,169) ($ 35,169) ($ 36,576)
General Fund Cost Allocation $ 68,605 $ 72,698 $ 106,041 $ 103,806 $ 110,755
Revenues from Charges ($ 25,000) ($ 51,260) ($ 40,000) ($ 41,000) ($ 30,000)
Net General Fund Cost $ 43,605 $ 21,438 $ 66,041 $ 62,806 $ 80,755
* Staff: Engineering Director/ Assistant to the City Manager and 1.0 FTE Planning/ Public Works Technician
** Base Map Updates
41
42
Corporation Yard
The Public Works Department is responsible for operation and maintenance of the City infrastructure,
including the water and sewer systems, industrial waste system, streets, parks, swimming pool, parking
lots and government buildings. Public Works also provides inspection of private and public
construction projects on public streets and properties.
Major Budget Changes for 2003/ 2004:
Nextel communications; to replace existing cellular telephones, two pagers, and radio maintenance
funding ( transfer $ 2500 from 6050 account to 6025 account). Total annual cost for Nextel in first
year, including purchase of phones, is $ 6,285. The 6025 account will support this cost if it is funded in
the amount of $ 9,017. Subsequent years cost without purchase of phones would be $ 5,472, with the
6025 account being funded in the amount of $ 8,024 per year. The increase to the 6310 account,
considering the savings realized from the elimination of the two pagers, three cell phones, and the radio
maintenance, would be $ 2,717 the first year, $ 1,904 subsequent years, a high percentage of which is
allocated to the enterprise funds.
43
Account No. 000- 6310
Department: Corporation Yard
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 119,539 113,681 115,546 126,128 111,442
6018 Clothing Allowance 4,237 4,500 4,500 6,197 4,500
6023 Benefits 24,403 28,853 26,004 26,004 29,135
6025 Communications 3,911 3,195 3,800 3,600 9,017
6030 Office Supplies 970 399 1,300 200 1,000
6040 Vehicle 34,099 29,218 27,000 26,300 27,000
6050 Supplies/ Services 11,436 11,702 12,500 9,050 10,000
6330 Utilities 10,776 8,233 7,769 8,270 8,270
6425 Insurances 14,482 13,685 6,065 6,065 6,790
TOTAL OPERATING $ 223,853 $ 213,466 $ 204,484 $ 211,814 $ 207,154
Capital Outlay
6907 Telephone Equipment 445 445 445 382 382
6910 Power Saw & Welder 0 0 842 0 0
6951 Dump Truck 32,446 8,626 9,411 9,411 9,411
6972 Photocopier 172 172 0 0 0
7028 Water Trailer 0 6,332 0 0 0
7031 Forklift 7,794 0 0 0 0
TOTAL CAPITAL $ 40,857 $ 15,575 $ 10,698 $ 9,793 $ 9,793
TOTAL DEPARTMENT: $ 264,710 $ 229,041 $ 215,182 $ 221,607 $ 216,947
Industrial Waste Cost Allocation ($ 2,375) ($ 487) $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 44,332) ($ 94,992) ($ 105,235) ($ 105,235) ($ 109,444)
Sewer Fund Cost Allocation ($ 82,218) ($ 74,840) ($ 76,298) ($ 76,298) ($ 79,350)
Capital Replacement Fund ($ 30,000) ($ 35,060) $ 0 $ 0 $ 0
General Fund Cost Allocation $ 105,785 $ 23,662 $ 33,649 $ 40,074 $ 28,153
Department Revenues ($ 28,500) ($ 28,000) ($ 28,000) ($ 27,000) ($ 26,000)
Net General Fund Cost $ 77,285 ($ 4,338) $ 5,649 $ 13,074 $ 2,153
* Staff: Public Works Superintendent, 0.08 Maintenance Supervisor, 0.50 Planning/ Public Works Technician
44
Government Buildings
The government buildings account is maintenance of City Hall, the Police Department and Public
Works buildings.
Major Budget Changes for 2003- 2004:
No major budget changes.
45
Account No. 000- 6060
Department: Government Buildings
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 4,156 9,600 6,206 6,276 8,781
6020 Overtime 0 139 0 225 0
6023 Benefits 4,296 11,739 1,732 1,732 3,639
6025 Telephone 3,057 2,929 3,300 2,152 2,200
6050 Supplies** 14,364 30,557 29,300 26,330 17,800
6330 Utilities ( City Hall) 13,818 9,267 11,170 9,241 9,241
6425 Insurances 5,469 5,168 1,429 1,429 1,677
TOTAL OPERATING: $ 45,160 $ 69,399 $ 53,137 $ 47,385 $ 43,338
TOTAL DEPARTMENT $ 45,160 $ 69,399 $ 53,137 $ 47,385 $ 43,338
* Staff: 0.215 FTE
** Supplies: 2001/ 02 2002/ 03 2003/ 04
Janitorial $ 6,190 ( Excludes Fire Station) $ 6,190 $ 6,190
Misc. Maintenance 8,790 13,110 10,110
Fire Station Rain Gutters 8,075 0 0
Fire Parking Lot 0 9,000 0
Rain Gutters 0 1,000 0
Exterior painting Police Station ( Paint) 0 0 1,500
Total $ 23,055 $ 29.300 $ 17,800
46
General Fund Streets
Major Budget Changes for 2003- 2004:
Capital Outlay:
< Aerial lift tree and street light maintenance $ 15,000
( This item will replace a 1966 Ford aerial truck that is currently in our fleet. The unit is unreliable and obsolete,
in that it is a driven ladder extension with an open metal bucket, compared to a current scissor lift with enclosed
fiberglass bucket. A newer unit will be more reliable and safer to use. We are looking at a used unit within ten
years of age, as opposed to a new unit which would be significantly more in price.)
47
Account No. 000- 6330
Department: General Fund Streets
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 13,526 11,559 19,553 19,000 19,184
6020 Overtime 1,120 0 1,000 0 0
6023 Benefits 4,589 6,061 5,651 5,651 6,618
6050 Supplies 5,855 16,385 18,100 17,000 17,000
6060 Training 0 420 133 133 0
6330 Utilities** 5,587 3,634 2,988 3,750 3,750
6425 Insurances 498 470 1,420 1,420 1,541
TOTAL OPERATING: $ 31,175 $ 38,529 $ 48,845 $ 46,954 $ 48,093
Capital Outlay
6956 Aerial Lift*** $ 0 $ 0 $ 0 $ 0 $ 15,000
TOTAL CAPITAL $ 0 $ 0 $ 0 $ 0 $ 15,000
TOTAL DEPARTMENT $ 31,175 $ 38,529 $ 48,845 $ 46,954 $ 63,093
* Staff: Includes .38 Maintenance Worker III
** Utilities are for water supplied to street landscape areas.
*** Aerial Lift to be funded from equipment replacement fund and will take place of aerial lift truck
48
Parking Lots
Major Budget Changes for 2003- 2004:
< Increase 6050 account in the amount of $ 3,480.00 for removal of hazardous Cypress tree in the North
High parking lot.
49
Account No. 000- 6340
Department: Parking Lots
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 6,898 3,058 10,394 5,000 4,790
6023 Benefits 1,567 2,909 2,782 2,782 2,989
6050 Supplies** 1,436 339 500 500 3,980
6330 Utilities 8,804 9,636 8,530 10,747 10,747
TOTAL DEPARTMENT: $ 18,705 $ 15,942 $ 22,206 $ 19,029 $ 22,506
* Staff: Includes .185 Laborer
** Supplies: 2003/ 04
Maintenance & Repairs $ 500
Removal of Cypress tree 3,480
Total $ 3,980
50
Street Cleaning
Major Budget Changes for 2003/ 2004:
< No major budget changes.
51
Account No. 000- 6350
Department: Street Cleaning
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries 8,202 0 0 46 0
6023 Benefits 9,785 0 0 0 0
6040 Vehicle 6,577 0 0 0 0
6050 Supplies 11,188 115 1,000 0 1,000
6860 Contract Services 0 0 37,600 37,600 37,600
6425 Insurances 0 0 0 0 0
TOTAL DEPARTMENT $ 35,752 $ 115 $ 38,600 $ 37,646 $ 38,600
52
Parks and Landscaping Department
Public Works maintains all City parks and landscape areas. The City has three major parks, two of
which include restrooms. All three have play structures. The Plaza is at the center of town and includes
a pavilion and landscaping. The Laguna Preserve is a newly formed natural habitat
area at the east edge of town that contains plantings and trails and also includes an outdoor classroom.
With the acquisition of grant monies from the Coastal Conservancy, the Laguna Preserve will be
expanding in the near future. Public Works will need to increase staff in order to maintain the Laguna
Preserve once the expansion is implemented.
Major Budget Changes for 2003/ 2004:
No major budget changes.
53
Account No. 000- 6380
Department: Parks and Landscaping
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 98,072 88,116 94,067 82,338 42,200
6011 Standby 0 3,481 2,981 3,619 3,728
6020 Overtime 779 7,490 8,415 5,429 6,000
6023 Benefits 10,436 27,728 25,774 25,774 20,898
6050 Supplies** 30,934 30,311 30,000 33,763 30,000
6330 Utilities 21,097 21,094 20,680 20,559 20,559
6425 Insurances 90 85 5,192 5,192 5,473
TOTAL OPERATING: $ 161,408 $ 178,305 $ 187,109 $ 176,674 $ 128,858
TOTAL DEPARTMENT: $ 161,408 $ 178,305 $ 187,109 $ 176,674 $ 128,858
* Staff: Includes 1.65 FTE
Salaries reimbursed $ 2,704 by Laguna de Santa Rosa Foundation contribution to Laguna Preserve.
** Supplies: 2000/ 01 2001/ 02 2002/ 03 2003/ 04
Landscaping supplies $ 9,500 $ 9,500 $ 9,500 $ 9,500
Middle Way Contract 10,463 10,463 10,463 10,463
Park & playground repairs 8,980 10,037 10,037 10,037
Total $ 28,943 $ 30,000 $ 30,000 $ 30,000
54
Ives Pool
Public Works maintains and monitors the municipal pool’s filters, heater, chemical system, bathhouse,
landscaping and apparatus around the deck of the pool. The West Sonoma County Swimmers
( WSCS) operate the pool functions, such as public swim, lap swimming, and swim meets.
Major Budget Changes for 2003/ 2004:
No major budget changes.
55
Account No. 000- 6385
Department: Ives Pool
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2001- 2002 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 13,847 13,039 15,429 16,510 16,249
6020 Overtime 291 486 510 1,819 1,820
6023 Benefits 1,567 4,551 4,200 4,200 4,984
6025 Telephone 1,374 1,066 1,000 1,215 1,215
6050 Supplies** 8,714 10,310 6,200 6,782 25,320
6330 Utilities 52,166 44,637 57,137 35,205 35,205
6425 Insurances 1,921 1,815 2,462 2,462 2,723
TOTAL OPERATING: $ 79,880 $ 75,904 $ 86,938 $ 68,193 $ 87,516
Capital Outlay
6948 Chlorine Generator System $ 0 $ 0 $ 8,000 $ 8,000 $ 8,000
TOTAL DEPARTMENT $ 79,880 $ 75,904 $ 94,938 $ 76,193 $ 95,516
Ives Pool Reimbursement ($ 55,343) ($ 69,135) ($ 66,000) ($ 66,000) ($ 66,000)
Net General Fund Cost $ 24,537 $ 6,769 $ 28,938 $ 10,193 $ 29,516
* Staff: Includes .28 Senior Maintenance Worker
** Supplies: 2000/ 01 2001/ 02 2002/ 03 2003/ 04
Chemicals for pool and generator lease $ 7,200 $ 7,200 $ 1,200 $ 2,460
Chlorinator, boiler, and Strantrol 1,000 1,000 500 500
Maintenance and repairs 5,000 5,800 4,500 4,500
Pool resurfacing 0 0 0 10,000
Exterior painting of buildings ( Paint) 0 0 0 6,000
Repair entry door 0 0 0 1,860
Total $ 13,200 $ 14,000 $ 6,200 $ 25,320
56
57
Recreation
Major Budget Changes for 2003/ 2004:
No major budget changes.
58
Account No. 000- 6390
Department: Recreation
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries 0 1,996 8,112 3,240 5,490
6023 Benefits 0 0 2,246 2,246 2,506
6050 Maint. Supplies 0 1,405 1,000 594 1,000
6330 Utilities 226 16,187 15,000 15,000 15,000
6425 Insurances 3,440 3,251 0 0 0
6860 Contract Services 25,000 25,000 25,000 25,000 25,000
TOTAL DEPARTMENT: $ 28,666 $ 47,839 $ 51,358 $ 46,080 $ 48,996
* Staff: Includes .15 FTE
Salaries:
Building Maintenance 2001/ 02 2002/ 03 2003/ 04
Community Center $ 2,225 $ 2,225 $ 2,602
Youth Annex 0 200 300
-- -- --
Landscaping -- -- --
Community Center $ 3,159 $ 2,226 $ 1,035
Youth Annex 0 2,225 1,035
Garzot Building 1,236 1,236 518
Total $ 6,620 $ 8,112 $ 5,490
Supplies:
Community Center $ 350 $ 500 $ 500
Youth Annex 0 250 250
Garzot Building 100 250 250
Total $ 450 $ 1,000 $ 1,000
Utilities:
Community Center $ 7,500 $ 5,000 $ 5,000
Youth Annex 0 5,000 5,000
Garzot Building 7,775 5,000 5,000
Total $ 15,275 $ 15,000 $ 15,000
Service Contracts:
Community Center Total $ 25,000 $ 25,000 $ 25,000
59
Account No. 000- 6360
Department: Business Improvement Area
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6050 Committee Activities 8,720 8,914 8,895 8,895 8,568
TOTAL DEPARTMENT: $ 8,720 $ 8,914 $ 8,895 $ 8,895 $ 8,568
Financed by special Downtown Business Improvement Area Assessment on business license tax of downtown businesses. Committee of
downtown business owners submits application for funds used to promote visitors and shoppers in the Sebastopol Downtown Business
District.
Total of budget is net collections from previous year.
60
61
Account No. 000- 6070
Department: Insurances
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6400 Liability Premium 80,246 76,065 91,203 91,203 112,996
6402 Liability Deductible 2,537 18,622 19,900 16,000 10,000
6405 Property Premium 2,109 2,890 5,334 5,334 5,400
6406 Vehicle Insurance 5,347 4,583 5,161 5,161 5,000
6407 Earthquake & Flood 12,652 16,933 16,407 20,041 20,000
6408 Boiler Insurance 1,199 1,336 1,350 1,721 1,700
6425 Department Charges ( 104,090) ( 105,565) ( 139,355) ( 139,460) ( 155,096)
TOTAL DEPARTMENT: $ 0 $ 14,864 $ 0 $ 0 $ 0
62
Account No. 000- 6080
Department: Employee Benefits
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6410 Worker’s Compensation 45,542 73,764 73,404 73,404 119,394
6412 Worker’s Comp Deductible 29,176 22,112 30,000 30,000 30,000
6420 Unemployment Ins. 0 0 40 5,144 1,000
6430 Retirement 166,752 165,866 205,914 205,900 267,587
6432 Fire Length of Service Award 8,117 8,570 8,600 9,347 9,350
6440 Health Insurance 285,447 272,209 345,000 345,000 385,000
6442 Health Deductible 1,120 3,400 3,400 3,395 3,400
6445 Medicare 29,675 30,939 32,000 32,919 34,000
6446 Social Security 12,415 15,483 13,000 12,461 15,200
6450 Life Insurance 6,325 5,814 6,700 5,663 6,650
6460 Disability Ins.* 9,709 7,385 13,000 6,685 12,300
6465 Child Care 5,050 3,000 2,400 2,440 2,400
6470 Dental Program 46,961 49,629 47,000 51,000 50,000
6480 Vision Insurance 18,278 19,404 20,000 18,000 20,000
6490 Preventative Health 5,936 2,500 3,500 2,600 3,500
6023 Department Charges ( 637,945) ( 753,009) ( 803,958) ( 803,958) ( 959,781)
TOTAL DEPARTMENT: $ 32,558 ($ 72,934) $ 0 $ 0 $ 0
* Includes Fire Department Volunteers LTD coverage
63
Account No. 000- 6120
Department: Non- Departmental
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6054 Prop. Tax Admin. 13,340 1,100 1,200 1,135 1,200
6058 CATV Administration 440 0 0 0 0
6600 Audit 28,400 17,250 17,250 15,550 15,000
6610 Election 7,751 0 8,000 7,422 0
TOTAL DEPARTMENT: $ 49,931 $ 18,350 $ 26,450 $ 24,107 $ 16,200
Redevelopment Fund Cost Allocation ($ 217) ($ 217) ($ 282) ($ 282) ($ 282)
Industrial Waste Cost Allocation ($ 150) ($ 150) $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 5,356) ($ 5,585) ($ 4,146) ($ 4,146) ($ 4,312)
Sewer Fund Cost Allocation ($ 4,649) ($ 5,112) ($ 3,596) ($ 3,596) ($ 3,740)
General Fund Cost Allocation $ 39,559 $ 7,286 $ 18,426 $ 16,083 $ 7,866
64
65
Community Support
Major Budget Changes for 2003/ 2004:
No major budget changes.
1Salaries
Building Maintenance 2002/ 03 2003/ 04
Community Center $ 0 $ 0
Library 1494 1151
Senior Center 305 300
Landscaping -- --
Ives Pool 618 500
Library 1785 1500
Senior Center 1904 588
Total $ 6,106 $ 4,039
2Supplies: Library $ 2,000 $ 2,500
Library Roof Repair 1,500 0
Senior Center 100 500
Exterior Painting of Library ( Paint) 0 1,500
Total $ 3,600 $ 4,500
3Utilities Museum & Burbank Cottage Total $ 2,400 $ 3,254
4Service Agencies
Center for the Arts $ 8,000 $ 8,000
Chamber of Commerce 3,500 6,000
Historical Society 3,500 3,500
Rainbow House 4,500 5,500
Senior Center 3,500 3,500
World Friends 2,000 2,000
Middle Way** 5,000 0
Total $ 30,000 $ 28,500
** Contingent on proper permits and approved site plan
66
Account No. 000- 6395
Department: Community Support
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries1 14,646 16,630 6,106 3,405 4,039
6023 Benefits 0 0 1,702 1,702 2,061
6050 Maint. Supplies2 3,247 4,030 3,600 3,804 4,500
6330 Utilities3 17,760 2,275 2,400 3,254 3,254
6860 Services4 56,426 27,125 30,000 25,000 28,500
TOTAL DEPARTMENT: $ 92,079 $ 50,060 $ 43,808 $ 37,165 $ 42,354
Staff: .125 FTE
67
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to track the receipt and use of restricted funds. The City of
Sebastopol has the following restricted funds:
Community Fund
Funds are received from donations from private citizens and community organizations through direct
mail or through inclusion with the water/ sewer bill payment. The funds are allocated yearly by Council
action to organizations or individuals providing needed services to the Sebastopol area.
Gas Tax Fund
Funds are received from the State of California from the City of Sebastopol’s share of the Highway
User Tax collected at the gas pump. The proceeds are restricted to the operation and maintenance of
City streets.
Industrial Waste Fund
Funds are used to operate the industrial waste disposal system that was established for the agricultural
processors in the Morris Street area. The Barlow Company is currently the only user left on the system
and the Barlow Company pays for all operating and repair costs of the system.
Transportation Development Act Funds
The Metropolitan Transportation Commission administers the City’s Transportation Development Act
Funds. These are Federal funds generated from Highway User Taxes that are passed through the State
and used specifically for public transit. The City of Sebastopol has turned over operation of its bus
system to the County of Sonoma with the exception of a contract with the Sonoma County Council on
Aging for transportation of frail elderly. The City does not operate any buses.
C. O. P. S. Federal Grant
Funds are received through the Community Oriented Policing Services program of the Federal
Government. Sebastopol has received two grants to pay the additional costs of one police officer for
each grant.
68
Account No. 033- 6100
Department: Community Fund
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6860 Services 1,734 1,600 0 0 0
TOTAL DEPARTMENT: $ 1,734 $ 1,600 $ 0 $ 0 $ 0
The Community fund was established by the City Council on August 1, 1995. The fund’s purpose is to allow water and sewer customers an
opportunity to contribute to community service agencies. A contribution may be pledged for payment along with the bi- monthly utility bill
and the payment of that amount will be credited to the Community Fund. The City Council annually holds a public hearing to consider funding
priorities.
Priorities for 2001/ 2002 were: 2002/ 2003 and 2003/ 2004
Sebastopol World Friends $ 1,000 $ 0
Rainbow House 600 0
$ 1,600 $ 0
69
70
Gas Tax Streets
Funds are received from the State of California from the City of Sebastopol’s share of the Highway
User Tax collected at the gas pump. The proceeds are restricted to the operation and maintenance of
City streets.
Major Budget Changes for 2003/ 2004:
< Increase 6050 account in the amount of $ 3,500 for replacement of street name signs.
( This will be the beginning of a multi- year project, estimated at four years maximum, that will
culminate in the replacement of all the existing deteriorating street name signs.)
< Reduce 6050 account in the amount of $ 5,400 for traffic signal maintenance, due to the
reduced cost of the new signal maintenance contract.
71
Account No. 830- 6330
Department: Gas Tax Streets
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 74,698 111,368 114,864 89,325 98,188
6023 Benefits 0 27,069 37,411 37,411 38,246
6050 Supplies 57,932 57,312 72,000 66,153 70,100
6330 Utilities 8,658 4,634 4,864 4,540 4,540
6425 Insurances 0 0 0 0 0
6860 Engineering 90 0 1,000 1,000 1,000
TOTAL DEPARTMENT: $ 141,378 $ 200,383 $ 230,139 $ 198,429 $ 212,074
* Staff: Includes 2.49 FTE
Supplies: 2000/ 01 2002/ 03 2003/ 04
Barricades, misc. tools & equip. $ 3,500 $ 3,500 $ 3,500
Blacktop, sand, rock, etc. 13,500 17,540 17,540
Middle Way contract 10,460 10,460 10,460
Sidewalk repairs ( co- op program) 2,500 2,500 2,500
Signal maintenance ( Bodega/ Jewell) 9,000 9,000 3,600
Signal maintenance ( Cal Trans) 9,000 9,000 9,000
Street painting 7,000 7,000 7,000
Compost / Mulch / Plants 0 5,000 5,000
Street signs 7,000 8,000 11,500
Total $ 61,960 $ 72,000 $ 70,100
72
Industrial Waste
The City owns the Industrial waste disposal system, that was established for several fruit processors
operating in Sebastopol in the 1970' s. The Barlow Company is the last remaining processor using the
system. The Barlow Company operates the system, performs all routing maintenance and repairs, and
reimburses all of the City’s annual costs associated with the operation and maintenance of the Industrial
Waste Disposal System, and compliance with the joint Industrial Waste Discharge Permit issued to the
City and Barlow by the North Coast Regional Water Quality Control Board.
This budget includes the cost of:
1. Salaries, Benefits and Supplies for Public Works support personnel to perform or assist
Barlow with minor repairs to the system.
2. Utilities billings for Industrial Waste Life Station ( at actual cost), and
3. Salaries, Benefits and Consulting Services for the Engineering Director to monitor monthly
flows, prepare monthly reports to the Regional Board and Subregional Sewer System,
administer the agreement between Barlow and the City, coordinate large repairs when needed,
and act as the point of contact with the Regional Board in matters related to compliance with
the terms of the Discharge Permit and other regulatory compliance issues.
Major Budget Changes for 2003/ 2004:
The budget has been revised to more accurately reflect actual City participation in the Industrial Waste
Disposal system, through the additional of costs described in Item 3, above.
73
Account No. 783- 6370
Department: Industrial Waste
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 884 641 1,068 1,780 2,225
6023 Benefits 0 0 247 247 352
6050 Supplies 0 20 500 0 100
6860 Contract Services 0 0 0 200 100
6330 Utilities 2,442 3,471 4,051 2,104 2,104
TOTAL DEPARTMENT: $ 3,326 $ 4,132 $ 5,866 $ 4,331 $ 4,881
* Salaries: Includes
$ 1,272 .015 Engineering Director
953 .016 Maintenance Supervisor
$ 2,225
74
Fund No. 813
Department: C. O. P. S. in Schools Grant
Dept
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6080- Retirement 0 3,966 4,000 5,081 6,775
6430
6080- Health Insurance 0 6,900 6,900 6,900 8,280
6440
6080- Life Insurance 0 53 53 53 53
6450
6080- 0 234 234 228 228
6460
Disability Insurance
6200- Police Salaries 0 46,791 57,156 57,156 58,152
6010
TOTAL DEPARTMENT: $ 0 $ 57,944 $ 68,343 $ 69,418 $ 73,488
75
Fund No. 812
Department: SLESF Funding
Dept
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Reserve Officer Salary 0 10,231 25,000 25,000 0
6014 Excess Worker’s Comp. 0 32,993 0 0 0
6030 Arrest Photo Cabinet 0 792 0 0 0
6045 Computer Repairs 0 24,018 0 0 0
6050 Pre- Employment Costs 0 2,320 0 0 0
6860 Contract Services 0 13,774 10,000 10,000 0
6903 Electric Car 0 0 0 2,232 0
6904 Unmarked Car 0 5,690 0 4,266 0
6909 County- Wide CAD/ RMS 0 10,182 65,000 58,502 100,000
TOTAL DEPARTMENT: $ 0 $ 100,000 $ 100,000 $ 100,000 $ 100,000
Supplemental Law Enforcement Services Funding ( SLESF) was amended by Senate Bills 736 and 823 to require expenditure plans adopted
by public hearing. The City of Sebastopol adopts its SLESF plan as part of the annual budget hearing with the SLESF appropriation
singled out with a separate public notice and a separate resolution approving the allocation of funds. SLESF is appropriated yearly by the
State of California and there is no guarantee that funding will be available.
76
WATER/ SEWER ENTERPRISE FUNDS
These funds account for operations that are financed and operated in a manner similar to private business
enterprise where the intent of the governing body is that the costs ( including depreciation) of providing goods
or services to the general public on a continuing basis be financed or recovered through user charges.
Water
GOALS
C Continuously provide an adequate supply of water that is free of health hazards and of acceptable
quality to meet demands.
C Protect the health and welfare of the community by insuring the continuous operation of the City’s
water pumping and distribution systems.
C Assure maximum fair collection of water revenue by maintaining all City water meters within
A. W. W. A. tolerances and by providing accurate recordation of all water meters.
C To fund the cost of pumping, transmission and debt service of the water system.
Sewer
GOALS
C Protect the health and welfare of the community by insuring the continuous uninterrupted operation of
the wastewater collection and transmission system.
C Provide appropriate, economical maintenance and repair of the waste water collection and
transmission system and appurtenances.
Funds allocated to pay for costs of other departments are based on Council approved budget and a cost
allocation plan completed by David M. Griffith & Associates, a consultant firm under contract to perform this
service.
77
Account No. 420- 6XXX- 6005
Department: Sewer Administration
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 City Council 8,736 2,368 10,612 10,612 11,036
6020 City Manager 19,366 20,096 21,669 21,669 22,536
6030 Finance 65,862 61,976 69,416 69,416 72,193
6040 City Attorney 5,105 4,972 4,949 4,949 5,147
6050 Planning 8,224 9,268 9,697 9,697 10,085
6070 Insurances 6,488 6,488 5,788 5,788 6,402
6080 Employee Benefits* 23,222 28,293 0 0 0
6120 Audit 4,649 5,112 3,596 3,596 3,740
6290 Building Inspection 16,038 16,039 23,407 23,407 24,343
6300 Engineering 42,524 41,912 35,169 35,169 36,576
6310 Corporation Yard 82,218 74,840 76,298 76,298 79,350
6680 Depreciation 67,129 67,129 67,129 67,129 67,129
TOTAL DEPARTMENT: $ 349,561 $ 338,493 $ 327,730 $ 327,730 $ 338,537
* Employee benefits transferred as a direct charge to Sewer Mains.
78
Account No. 420- 6410
Department: Sewage Treatment
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6050 Operation/ Maintenance 523,954 659,721 677,408 677,408 708,501
6512 Debt Service 525,730 643,409 645,816 645,816 597,196
TOTAL DEPARTMENT: $ 1,049,684 $ 1,303,130 $ 1,323,224 $ 1,323,224 $ 1,305,697
79
Sewer Utility
Major Budget Changes for 2003/ 2004:
Capital Outlay:
2. ½ Cost of generator for emergency lighting ( other ½ in Water) $ 500
3. Contract services for sewer cleaning and televising $ 33,000
( Based on footage cleaned and televised over past three years, this should be the final year of this
project.)
80
Account No. 420- 6420
Department: Sewer Mains
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 83,156 84,670 88,997 86,647 85,258
6011 Standby 7,785 6,632 5,861 6,891 6,900
6020 Overtime 2,382 3,548 2,153 2,097 2,100
6023 Benefits 0 0 24,811 24,811 29,947
6025 Telephone 2,417 2,261 2,000 1,334 1,400
6050 Supplies** 70,338 41,976 25,000 26,431 37,000
6060 Training 0 255 500 133 500
6330 Utilities 12,516 19,699 20,584 17,656 17,656
6860 Contract Services 1,766 38,956 33,000 37,535 33,000
TOTAL OPERATING $ 180,360 $ 197,997 $ 202,906 $ 203,535 $ 213,761
Capital Outlay
6907 Telephone Equipment 0 668 0 0 0
6956 Pickup Truck 0 4,683 3,624 0 0
7033 Generator 0 0 0 500
TOTAL CAPITAL $ 0 $ 5,351 $ 3,624 $ 0 $ 500
TOTAL DEPARTMENT: $ 180,360 $ 203,348 $ 206,530 $ 203,535 $ 214,261
* Staff: Includes 1.725 FTE
Contract Services includes 4- year program to inspect all sewer lines in Sebastopol and create a database of necessary sewer repair sites at
a cost of $ 33,000 per year.
** Supplies: 2001/ 02 2002/ 03 2003/ 04
Lift Station maintenance $ 10,500 $ 10,500 $ 12,000
Sewer Main cleaning 11,500 11,500 12,000
Televise sewers 3,000 3,000 3,000
Rebuild Pump 0 0 10,000
Total $ 25,000 $ 25,000 $ 37,000
81
Account No. 510- 6XXX- 6005
Department: Water Administration
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 City Council 9,376 2,715 9,302 9,302 9,674
6020 City Manager 22,920 23,241 25,569 25,569 26,592
6030 Finance 70,914 64,830 74,016 74,016 76,977
6040 City Attorney 5,263 6,812 6,785 6,785 7,056
6050 Planning 8,222 9,268 9,695 9,695 10,085
6070 Insurances 7,784 7,784 10,027 10,027 11,110
6080 Employee Benefits* 29,219 32,931 0 0 0
6120 Audit 5,356 5,585 4,146 4,146 4,312
6280 Fire 8,659 15,028 15,560 15,560 16,182
6290 Building 16,036 16,038 23,406 23,406 24,342
6300 Engineering 63,883 63,900 51,636 51,636 53,701
6310 Corporation Yard 44,332 94,992 105,235 105,235 109,444
6680 Depreciation 111,194 93,903 93,903 93,903 93,903
TOTAL DEPARTMENT $ 403,158 $ 437,027 $ 429,280 $ 429,280 $ 443,378
* Benefits were transferred as a direct charge to Water Utility.
82
83
Water Utility
Major Budget Changes for 2003/ 2004:
Increase 6050 account by $ 12,500 to accommodate increases in annual State Department of Health Services
fees and water regulation sampling requirements:
Capital Outlay:
4. Install of soft starts for Wells 4 & 7 $ 17,000
5. Replacement of pressure sensing valve $ 6,635
6. Sand separator for Well 4 $ 7,700
7. ½ Cost of generator for emergency lighting ( other ½ in sewer) $ 500
84
Account No. 510- 6510
Department: Water Utility
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries* 102,276 101,111 113,743 85,850 112,526
6011 Standby 5,945 6,467 5,656 6,720 6,800
6020 Overtime 3,130 3,150 4,146 3,890 3,900
6023 Benefits 0 0 31,986 31,986 41,413
6025 Telephone 3,552 4,311 3,600 4,608 4,600
6050 Supplies 62,804 41,415 35,300 34,370 47,800
6060 Training 0 911 1,500 1,613 1,600
6330 Utilities 62,231 106,040 122,661 110,787 110,787
6806 Backflow Prevention Program 0 6,000 6,000 6,000 6,000
6807 Fire Hydrant Rplcmnt Program 0 7,500 7,500 7,500 7,500
6808 Meter Replacement Program 0 20,000 20,000 20,000 20,000
TOTAL OPERATING $ 239,938 $ 296,905 $ 352,092 $ 313,324 $ 362,926
Capital Outlay
6907 Telephone Equipment 0 668 668 0 668
6941 Cathodic Protection 0 6,000 0 0 0
6956 Pickup Truck 0 4,683 3,624 0 3,624
6966 Well Improvements** 0 17,974 0 0 31,335
7033 Generator 0 0 0 0 500
TOTAL CAPITAL $ 0 $ 29,325 $ 4,292 $ 0 $ 36,127
TOTAL DEPARTMENT: $ 239,938 $ 326,230 $ 356,384 $ 313,324 $ 399,053
* Staff: Includes 2.404 FTE
Supplies: 2001/ 02 2002/ 03 2003/ 04
Lab Expenses, Water testing $ 8,800 $ 8,800 $ 11,300
Maintenance & repairs 14,500 14,500 26,500
Water lateral & boxes replacement/ repairs 12,000 12,000 0 ( Combined w/ Maint.)
CA Dept of Health Services Fees 0 0 10,000
Total $ 35,300 $ 35,300 $ 47,800
** Well Improvements
Soft Starts for Wells 4 & 7 0 0 $ 17,000
Replacement of Pressure Sensing Value 0 0 6,635
Sand Separator for Well 4 0 0 7,700
Total $ 0 $ 0 $ 31,335
85
Fund Number: 510
Department: Water Debt Service
Dept
&
Object
Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
1992 C. O. P. - Pleasant Hill Reservoir # 2
6090- Interest 26,415 20,378 17,218 17,218 12,739
6550
6091- Principal 0 70,000 70,000 70,000 75,000
6550
6095- Trustee Fees 0 742 3,000 800 1,000
6550
1989/ 1994 C. O. P. ( 20%) - First Street Reservoir
6090- Interest 43,719 45,791 43,847 43,847 41,647
6545
6091- Principal 0 36,000 40,000 40,000 43,000
6545
6095- Trustee Fees 0 865 800 800 800
6545
1996 Well # 7 Lease
6090- Interest 29,183 27,341 25,381 25,381 23,292
6535
6091- Principal 0 30,204 32,165 32,165 34,257
6535
TOTAL DEPARTMENT: $ 99,317 $ 231,321 $ 232,411 $ 230,211 $ 231,735
1992 C. O. P. is a refinance of a 1986 C. O. P. and will be fully paid in 2005.
1994 C. O. P. will be paid in full in 2014.
1996 Well # 7 lease will be paid in full in October of 2011.
86
DEBT SERVICE FUND
This fund accounts for the accumulation of resources and payment of general long- term voter-approved
debt principal and interest not serviced by an enterprise fund, the redevelopment agency, or
special assessment districts.
The City of Sebastopol also services debt in the enterprise fund for the 1978 Water Bonds, the 1992
and 1994 Certificates of Participation and the lease to construct water well # 7. There is also debt
serviced by the Redevelopment Agency for the Tax Increment Bonds of 1986 and 1991 and for the
Certificates of Participation of 1989. The Trust and Agency funds also show two special assessment
areas of the City that are paying for street and parking improvements in the North Gravenstein Highway
special assessment district.
G. O. Bonds of 1987
The general obligation bonds of 1987 were passed in the general election of 1986 by a 2/ 3 majority
vote of the populace. The purpose of the bonds were to effect a number of sewer improvements. The
revenues to cover the debt are an ad valorem tax on property and are approximately 7 cents per
$ 1,000 valuation.
87
Fund Number 004
Department: Debt Service Fund
Dept
&
Object
Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
Sewer Bonds, General Obligation Bonds of 1987
6090- Interest 78,818 69,737 74,900 60,349 62,300
6512
6091- Principal 150,000 165,000 180,000 180,000 190,000
6512
6095- Trustee Fees 3,224 3,865 3,800 3,868 3,800
6512
TOTAL: $ 232,042 $ 238,602 $ 258,700 $ 244,217 $ 256,100
1987 General Obligation Bonds will be fully paid in 2007.
88
89
COMMUNITY DEVELOPMENT AGENCY FUND
The basic purpose of California redevelopment law is to give cities a tool to help remove blighting conditions
from a community. Blighted areas are defined in the law as areas in which there are conditions which constitute
physical and economic liabilities requiring redevelopment in the interest of the health, safety and welfare of the
people. These conditions are further defined as inadequate public improvements, utilities, unsafe buildings or
inadequate parking. Further, the law talks about expanding the supply of affordable housing and employment
opportunities for all citizens.
In order to accomplish these goals, a redevelopment agency may acquire land and buildings, dispose of real
property, and construct public facilities. The sale of real property may include conditions on the sale of
properties so that they are used in a manner consistent with the city's redevelopment plan. Public facilities can
include infrastructure ( streets, water and sewer facilities, etc.) and city buildings which benefit the
redevelopment project area. There is a specific ban on the construction of city halls with redevelopment funds.
A redevelopment agency may borrow money to implement these activities. Such borrowing can be in the form
of loans from the city or private sources or from the sale of tax increment bonds.
The redevelopment agency must set aside 20% of its tax increment revenues for the purpose of assisting low
and moderate income housing. These set aside funds can be used to acquire, improve, finance, rehabilitate and
otherwise subsidize affordable housing ( including mobile homes). These housing activities may take place in the
city, both within and outside the redevelopment project area.
90
Fund Number: 950- 6950
Department: Redevelopment
Object Description Actual Actual Budgeted Estimated Agency
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6010 Salaries 900 1,020 750 1,020 1,020
6023 Benefits 0 0 27 27 52
6050 Services 1,517 1,233 1,000 1,187 1,500
6060 Training 640 0 2,000 155 2,000
6070 Dues 1,455 3,504 1,500 1,500 2,500
6600 Audit 8,600 7,750 8,600 8,600 9,000
6860 Contract Services* 301 10,563 25,000 25,000 66,250
TOTAL DEPARTMENT: $ 13,413 $ 24,070 $ 38,877 $ 37,489 $ 82,322
Allocations to City Council $ 0 $ 0 $ 0 $ 0 $ 0
Allocations to City Manager $ 10,007 $ 27,014 $ 27,014 $ 27,014 $ 27,014
Allocations to Finance $ 14,339 $ 1,210 $ 1,210 $ 1,210 $ 1,210
Allocations to Audit $ 217 $ 217 $ 217 $ 217 $ 217
Total Department Costs $ 37,976 $ 52,511 $ 67,318 $ 65,930 $ 110,763
* Contract Services:
Chamber contract - Economic Development Specialist $ 26,250
Rosenow & Associates Redevelopment Study 20,000
Northeast Area Specific Plan 20,000
Total $ 66,250
91
Fund Number: 951- 6951
Department: Low- Cost Housing ( Redevelopment)
Object Description Actual Actual Budgeted Estimated Agency
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6860 Contract Services* 1,800 0 0 16,900 500
6900 Mobile Home Rental 0 0 500 0 500
Control Contract
7049 Village Mobile Home Park 0 7,000 0 0 1,000
7021 Rehabilitation Program 49,378 121,380 0 29,960 50,000
7051 Inclusionary Housing Fee 0 0 0 195 200
TOTAL DEPARTMENT: $ 51,178 $ 128,380 $ 500 $ 47,055 $ 52,200
* Includes MCC Program
The Low- Cost Housing Fund is established by State code and is funded by 20% of gross tax increment revenues and tax increment bond
revenues of the Community Development Agency of the City of Sebastopol. The fund must be expended on housing for low and moderate
income households or to maintain the supply of such housing. Agency director allocates available funds to eligible projects during the
fiscal year.
Possible projects for 2003- 2004 that may be funded through issuance of bond funds include:
Consultant Services 25,000
Palm Drive Housing Project land acquisition $ 1,650,000
Laguna Vista site acquisition/ construction 950,000
Habitat for Humanity project ( 2 units) 80,000
Low income housing incentive program 400,000
Housing site development 220,000
Total $ 3,325,000
Funding for projects could include:
Prior year’s fund balance $ 1,300,000
Bond issuance 2,025,000
Total $ 3,325,000
92
Fund Numbers: 950 & 951
Department: Redevelopment Agency Debt Service
Dept
&
Object
Description Actual Actual Budgeted Estimated Agency
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
C. O. P. of 1989/ 1994 Police Building ( 80%)
6090- Interest 237,965 154,992 175,388 113,061 166,588
6545
6091- Principal 170,000 144,000 160,000 160,000 172,000
6545
6095- Trustee Fees 1,674 2,410 3,000 2,678 3,000
6545
Tax Increment Bonds of 1997 - Refunding
6090- Interest 272,602 238,193 263,312 234,910 249,262
6560
6091- Principal 151,664 156,404 165,882 165,882 180,101
6560
6095- Trustee Fees 4,443 4,655 4,500 2,544 4,500
6560
Tax Increment Bonds of 1997 - HSA Portion Account No. 951
951- Interest ( 5.21%) 14,983 13,092 14,473 12,922 13,700
6090-
6560
951- Principal 8,336 8,597 9,118 9,118 9,899
6091-
6560
951- Trustee Fees 0 0 0 0 0
6095-
6560
TOTAL DEPARTMENT: $ 861,667 $ 722,343 $ 795,673 $ 701,115 $ 799,050
1994 C. O. P. will be paid in full in 2014.
93
1997 Tax Increment Bonds are a refunding issue of the 1986 and 1991 Tax Increment Bonds and will be paid in full in 2021.
94
TRUST AND AGENCY FUNDS
Trust and Agency funds are used to account for assets held by a governmental unit in a trustee capacity
or as an agent for individuals, private organizations, other governmental units and/ or funds. The
following accounts are kept as trusts with the City:
Street Lighting Assessment District
Funds are received from the County via the property tax rolls for the exclusive use of paying the
operating costs of street lighting within the City of Sebastopol. The assessment is the subject of an
annual hearing to review projected costs and setting of the tax levy.
Gravenstein Highway North Assessment District
The Gravenstein Highway North Assessment District was formed on November 19, 1979 pursuant to
the Improvement Bond Act of 1915, Division 10 of the Streets and Highways Code of the State of
California. Bonds were authorized to be issued by resolution No. 3363 on August 24, 1981 and were
of two types. Series A bonds were issued in the amount of $ 641,456.40 to finance unpaid assessments
for street improvements on North Gravenstein Highway from Covert Lane to Danmar Drive. Series B
bonds were issued in the amount of $ 2,030,097.35 to finance unpaid assessments for parking lot
construction at the Redwood Marketplace shopping center. Assessments are collected on the property
tax rolls and may not be used for any purpose not specified in the assessment district documentation.
Bonds due on the Redwood Marketplace portion of the assessment district were paid in full on January
1, 2000.
Woodstone Center Assessment District
The Woodstone Center Assessment District was formed on December 3, 1997 pursuant to the
Municipal Improvement Act of 1913, Division 12 of the Streets and Highways Code of the State of
California. The bonds were issued to finance construction and acquisition of certain public
improvements specially benefitting properties located within the boundaries of City Assessment District
1992- 1 ( Woodstone Center). Assessments to pay debt service are collected on the property tax rolls
of parcels located within that district and may not be used for any purpose not specified in the
assessment district documentation.
95
Account No. 780- 6330
Department: Street Lighting Assessment District
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6050 Administration 0 2,987 2,987 2,900 2,687
6660 Street Lighting 70,622 83,651 83,592 83,592 82,126
6860 Engineer’s Report 2,914 4,291 5,000 5,000 5,800
TOTAL DEPARTMENT: $ 73,536 $ 90,929 $ 91,579 $ 91,492 $ 90,613
Special Assessment Revenues ($ 71,000) ($ 84,172) ($ 86,272) ($ 86,500) ($ 86,984)
General Fund Contribution $ 2,536 $ 6,757 $ 5,307 $ 4,992 $ 3,629
Special assessment district to pay for street lighting was created on June 29, 1981 and operated for the next two fiscal years. The district
was re- activated in 1996. The necessary Engineer’s report has been completed and hearings held in order to assess charges for fiscal year
2001/ 2002.
96
Fund No. 778
Department: Woodstone Assessment District
Debt Service
Object Description Actual Actual Budgeted Estimated Council
2000- 2001 2001- 2002 2002- 2003 2002- 2003 2003- 2004
Expenditure Expenditure Expenditure Expenditure Approved
6090- Interest 0 6,505 25,278 24,318 20,305
6063
6091- Principal 0 10,000 10,000 10,000 5,000
6063
6095- Trustee Fees 10 4,012 2,000 3,630 3,600
6063
TOTAL DEPARTMENT: $ 10 $ 20,517 $ 37,278 $ 37,948 $ 28,905
Bonds will be paid in full in 2022.
97
City of Sebastopol
Capital Improvements
Budget
Fiscal Year 2003- 2004
Note: The actual Capital Improvements Budget will be submitted to a public review process including hearings before
the Planning Commission and City Council. The following information on Capital Improvements planned for fiscal
year 2003- 2004 is indicative of those projects that will be included in the initial review process. These projects may
be changed, deleted, or new projects may be added.
98
City of Sebastopol
2003- 2004 Capital Budget Expenditures
Fund/ Project
Estimated Funds Budgeted Estimated Fund
Available During Expenditures Balance
2003/ 2004 2003- 2004 6/ 30/ 2004
Bedroom Construction Tax Fund
Skate Park - Account 860- 6386- xxxx $ 33,326 $ 30,000 $ 3,326
Tentative Location: Laguna Park Way
Traffic Impact Fees
Estimated Funds Available During 2003/ 2004 $ 173,812
Intersection Improvements Grav. Hwy So. - Account 870- 6330- 6988 $ 100,000
Street Smart Phase I - Account 870- 6330- 7048 $ 50,000
Estimated Fund Balance at 06/ 30/ 2004 $ 23,812
Sales Tax ( 1/ 8 cent)
Estimated Funds Available During 2003/ 2004 $ 130,000
Fire Truck Purchase Payment - Account 001- 6280- 6916 $ 98,000
Local Streets Rehabilitation - Account. 001- 6330- 7046 $ 25,000
Estimated Fund Balance at 06/ 30/ 2004 $ 7,000
Sewer Connection Fees
Estimated Funds Available During 2003/ 2004 $ 709,006
Laguna Force Main Replacement ( Design) - Account 420- 6420- 6923 $ 300,000
Murphy Ave Sanitary Sewer Lining - Account 420- 6420- 6924 $ 50,000
Fircrest Ave. Manhole - Account 420- 6420- 6925 $ 10,000
Estimated Fund Balance at 06/ 30/ 2004 $ 349,006
Water Connection Fees
No Projects this fiscal year $ 151,658 $ 0 $ 151,658