TOWN OF FAIRFAX
2007- 2008
Operating and
Capital Improvement
Final Budget
MAYOR
Larry Bragman
VICE MAYOR
Mary Ann Maggiore
COUNCIL MEMBERS
Susan Brandborg
Lew Tremaine
David Weinsoff
Adopted August 15, 2007
2007 - 2008 BUDGET
TABLE OF CONTENTS
TITLE PAGE
OPERATING BUDGET i - 12
Budget Message ................................................................................................................. i
Pie Charts of Revenue and Expenditures........................................................................... 1
Changes in Fund Balances................................................................................................. 2
Comparative Revenue Detail by Fund ................................................................................ 4
Comparative Expenditure Detail by Fund ........................................................................... 8
Consolidated Expenditures by Expense Category.............................................................. 10
Summary of Personnel ....................................................................................................... 11
DEPARTMENT/ ACTIVITY DETAIL FUND- DEPT. # 12 - 100
Town Council ........................................................ 01- 111 ................................................. 12
Independent Auditor.............................................. 01- 116 ................................................. 14
Town Attorney....................................................... 01- 121 ................................................. 16
Town Manager ...................................................... 01- 211 ................................................. 18
Volunteers For Fairfax .......................................... 01- 216 ................................................. 20
Recreation............................................................. 01- 217 ................................................. 22
Disaster Council.................................................... 01- 218 ................................................. 24
Town Clerk............................................................ 01- 221 ................................................. 26
Elections ............................................................... 01- 222 ................................................. 28
Personnel.............................................................. 01- 231 ................................................. 30
Finance ................................................................. 01- 241 ................................................. 32
Planning ................................................................ 01- 311 ................................................. 34
Building Inspection................................................ 01- 321 ................................................. 36
Police .................................................................... 01- 421 ................................................. 38
Special Police ....................................................... 01- 412 ................................................. 40
Fire........................................................................ 01- 421 ................................................. 42
Public Works Administration ................................. 01- 510 ................................................. 44
Street Maintenance............................................... 01- 511 ................................................. 46
Street Lighting & Traffic Signals............................ 01- 512 ................................................. 48
Storm Damage...................................................... 01- 513 ................................................. 50
Pollution Prevention .............................................. 01- 514 ................................................. 52
Storm Damage - Town Hall................................... 01- 515 ................................................. 54
Storm Damage - Youth Center ............................. 01- 516 ................................................. 56
Storm Damage – Fire Station ............................... 01- 517 ................................................. 58
Storm Damage - FEMA April 2006 Storm............. 01- 518 ................................................. 60
Park Maintenance ................................................. 01- 611 ................................................. 62
Rental Facilities – Women’s Club and Ballfield..... 01- 625 ................................................. 64
Rental Facilities - Pavilion .................................... 01- 626 ................................................. 66
Miscellaneous ....................................................... 01- 715 ................................................. 68
Building Maintenance............................................ 01- 911 ................................................. 70
Dry Period Fund.................................................... 02- 715 ................................................. 72
Equipment/ Vehicle Replacement.......................... 03- 923 ................................................. 73
Building and Planning ........................................... 04- 715 ................................................. 75
Communication Equipment Replacement............. 05- 924 ................................................. 76
Retirement Fund ................................................... 06- 715 ................................................. 78
Special Police Fund .............................................. 07- 715 ................................................. 79
Office Equipment Replacement ............................ 08- 928 ................................................. 81
Youth Center......................................................... 11- 624 ................................................. 83
Fairfax Festival...................................................... 12- 622 ................................................. 85
Measure F Municipal Services Tax Fund.............. 20- 715 ................................................. 87
2007 - 2008 BUDGET
TABLE OF CONTENTS
DEPARTMENT/ ACTIVITY DETAIL FUND- DEPT. # PAGE
Gas Tax ................................................................ 21- 715 ................................................. 89
Measure K Debt Service Funds ............................ 41, 42 & 43- 716 ................................... 91
Emergency Watershed Protection Fund ............... 49- 878 ................................................. 93
Fairfax Creek Restoration ..................................... 50- 878 ................................................. 95
Capital Projects Summary .................................... 50, 51, 53 & 55 .................................... 95A
Capital Projects – Grants ...................................... 51- Various ........................................... 97
Storm Damage Recovery...................................... 52- 513, 515, 517 & 520 ....................... 99
Capital Projects – General Revenue..................... 53- 887, 888 & 889 ............................... 101
Measure K............................................................. 55- 719 ................................................. 103
Open Space Fund................................................. 73- 673 ................................................. 105
T O W N O F F A I R F A X
142 BOLINAS ROAD, F A I R FAX , C A L IF O R N I A 9 4 9 3 0
P H O N E ( 4 1 5 ) 4 5 3 - 1 5 8 4 / F A X ( 4 1 5 ) 4 5 3 - 1 6 1 8
September 14, 2007
Town of Fairfax Budget for Fiscal Year 2007- 08
Dear Mayor and Town Council:
I am pleased to present to you the final Fiscal Year 07- 08 Operating and Capital
Improvement Budget, which was adopted by the Town Council on August 15, 2007.
Public meetings on the budget were held on July 21st, August 1st and August 15th. This
budget represents the collective efforts of Town staff to estimate revenues and
expenditures for the upcoming fiscal year. The budget balances General Fund revenue
and expenditures.
Review of Fiscal Year 2006- 07
General Fund expenditures came in at approximately $ 14,402 below budget, and
General Fund revenues are estimated at $ 196,377 over budget. This results in a June
30, 2007 projected General Fund surplus of approximately $ 362,018 ( revenues of
$ 6,555,546 minus expenditures of $ 6,193,528).
Certain revenues performed as projected and others came in lower or higher than
expected. Property tax was projected at 7% growth over FY 05- 06 estimated; the actual
secured property tax revenue came in slightly higher, at $ 19,931 to the positive. The
Town received a one- time reimbursement of SB90 State mandated cost recovery from
prior years at $ 81,495. The Educational Revenue Augmentation Fund ( ERAF)
allocation increased $ 50,000 over expected. Interest in the Local Agency Investment
Fund account doubled from our projections to $ 107,000. In addition, we were pleased
to see that our local retail sales tax came in $ 36,772 higher than projected, despite the
departure of a few businesses.
Vehicle license fees were lower than projected due to a one- time allocation in FY2005-
06 that was not accounted for in the FY06- 07 projections. Building permit and planning
related revenues were down $ 100,000 due to a slowdown in building activity, and
permits were smaller in their scope of work.
On the expenditure side, salary costs came in at $ 48,747 over budget. The Town
sustained a payout of sick and vacation time of approximately $ 51,000 due to the
disability retirement of one employee and the resignation of another long- term
employee, both in the Police Department. When this expense is factored out, salaries
came in at the budgeted amount. Health insurance came in approximately $ 33,000
over the expected increase. Please be reminded that the Town Council has committed
to providing full health coverage for all full- time employees and their families, per the
current labor agreements. Retirement costs came in at approximately $ 29,000 under
budget.
Outline of Fiscal Year 2007- 08
The draft budget presented:
• Maintains staffing at current levels; maintains all current services to the residents
of Fairfax.
• Projects continued recovery from the flood disaster of December 31, 2005, and
the pursuit of all reimbursements owed the Town ( Fund 52).
• Continues moving forward with Capital Projects that were deferred last year.
• Funds the Energy Efficiency Project for retrofitting Town facilities, at $ 114,000.
The proposed FY07- 08 General Fund Operating Budget expenditures total $ 6,908,989,
which is approximately 11.5% more than the estimated FY 06- 07 budget at year end.
The main reason for this unusual increase is that the carryover of $ 362,018 is being
designated as General Fund revenue, committed to funding reserves ($ 144,944) and
transferred to capital projects as explained on page vi. The second reason for the
increase is that staff is recommending that the Energy Efficiency Project ($ 114,000) be
funded from the overpayment of the Utility Users Tax from previous years, funding for
which has been held in the fund balance of the General Fund. When these one- time
expenditures are removed from the expenditure calculation, expenditure growth is
projected at 3.8%. In general, it is good budgeting practice to keep base expenditure
growth less than property tax revenue growth ( below described as 5.5%).
General Fund revenues are projected at 3.7% over FY06- 07 budget estimates and .7%
over estimated year end revenue for FY06- 07. The reason for the projected lower
revenue growth is that staff is being conservative in reducing our projected property tax
growth, to approximately 5.5% this year. FY06- 07 revenue was also high since there
existed a carryover of $ 114,060 in Measure F funding from FY05- 06 which added to the
revenue, and we do not have such a carryover in the new FY07- 08 budget.
Furthermore, our projections are also cautious on building permit revenue activity and
sales tax. We would rather be pleasantly surprised at year end than over- project
revenues that may not materialize. We also predict that expenditures in FY08- 09 will
stabilize as labor costs will be more predictable with the last year of the employee
agreements, and we continue to seek agreement with labor unions on a two- tiered
retirement system and less- costly health plans, as directed by our Strategic Financial
Plan.
ii
Budget is Balanced
The FY07- 08 budget projects an excess of General Fund revenues over expenditures of
$ 40,895, in comparison to our FY06- 07 projected excess of $ 362,018. Please be
reminded that the FY07- 08 General Fund is funding the Energy Efficiency Project at
$ 114,000, which reduces our projected FY07- 08 surplus.
Dry Period Fund ( Reserves)
Once again, no funds are being drawn from the Town’s Dry Period Fund reserve in
order to balance the FY06- 07 budget or the FY07- 08 budget.
Our projected Dry Period reserve fund level remains at $ 858,056, and Council has
directed that $ 141,944 be added to the reserves from the FY 06- 07 carryover, resulting
in a reserve level of $ 1,000,000.
FEMA Projects and Reimbursements ( Fund 52)
After intense lobbying and follow- up, the Town received $ 810,988 in FY06- 07 from
FEMA and OES. The Town’s disaster fund is projected to be $ 301,814 as we begin the
new fiscal year. We plan to complete our Town Hall, Police Station and Fire Station
flood restoration projects and move forward on our outstanding FEMA projects this year.
Emergency Watershed Projects ( Fund 49)
This pass- through fund was created to segregate the Federal funding of $ 400,000 for
the Town- sponsored Natural Resources Conservation Service projects at 82 and 88
Creek Road.
Pension Costs
Unfortunately, the decrease of less than 1% for each of the pension plan rates in FY07-
08 that CalPERS predicted last year appears to have come to fruition for our Safety
rates but not Miscellaneous, although rates are still relatively stable. The Miscellaneous
Plan rate ( employer contribution) will increase from 12.410% to 13.097% for FY07- 08,
and the Safety Plan ( employer contribution) rate will decrease from 43.779% to
43.189%.
CalPERS Pension costs for Fiscal Year 2007- 08:
Miscellaneous Safety
Employer rate 13.097% 43.189%
Employee rate
( paid by Town)
8% 9%
Total
21.097%
52.189%
iii
Staff has projected our retirement fund growth, which is property tax based, at a
conservative growth rate of approximately 4.5%.
Personnel Costs
Approximately 83% of the Town’s budget is dedicated to personnel costs ( salaries and
benefits) as we are a service- oriented agency. FY07- 08 is the first full year of the new
three- year labor agreements with each employee group. FY07- 08 payroll and benefit
cost growth is budgeted at 5.1% over FY06- 07 year end.
We are very pleased to report that since the three- year labor agreements took effect,
staff turnover has stabilized. The agreements provided for fair salary increases and
benefit coverage for employees and their families, including putting into place the
opportunity for advancement by implementing salary ranges for some positions where
ranges previously did not exist. We have not experienced turnover in Public Works,
Planning and Building, Finance or Administration since the agreements were
implemented in September 2006, and turnover in the Police Department has been
minimal.
We continue to keep one Administrative Assistant position and one Police Officer
position frozen for cost savings. Staff members continue to wear multiple hats to
balance the competing priorities of the Town, and we all take pride in our work and what
we have been able to accomplish on a limited budget.
The Town’s auditor recommended that the Town augment Finance Department staff
and ensure that Finance staff receives regular training. To this end, $ 10,000 is
dedicated to supplemental temporary staffing in Finance and the training budget ( under
Conferences and Meetings line item) has been increased by $ 2,300.
The FY07- 08 budget includes a 6.2% increase to the Town’s contribution to the Ross
Valley Fire Authority budget to account for their recently negotiated salary and benefit
agreements with labor. Ross Valley Fire budget increases were held steady in part due
to a new contract with the County of Marin which significantly increased the cost
recovery for fire service to the unincorporated areas.
The FY07- 08 budget includes a less than a half- percent increase to the Police
Department. This is partially because the FY06- 07 Police Department absorbed the
following costs: sick and vacation payout of $ 51,000; overtime costs over budget by
$ 18,000 ( partially for staff coverage for the disability retirement and the resignation);
and increased liability claims costs.
iv
Capital Projects Funds:
Revenue impacting Capital Project Funds include:
1. Estimate of $ 1,590,800 in Federal, State and Park Bond grant monies. This
amount reflects certain grant- funded projects carried over from FY06- 07 due to
Caltrans project delays. The grant funding estimate also includes four Non-motorized
Transportation Program Pilot projects.
2. Road Impact Fees from construction and waste hauler franchise fully transferred
to Capital Projects: $ 108,000.
3. Measure K Bond projects of $ 713,000.
Major Capital Improvement Projects proposed:
1. Center Boulevard Redesign: $ 951,000 ( Federal/ State).
2. Completion of the Fairfax Creek Restoration Project at Olema Road: $ 356,731
( Measure F, Restoration Mitigation Fund and Department of Water Resources
Grant). Note there is an approximate $ 120,000 shortfall in this project. My
strategy is to propose that Flood Zone 9 provide matching funding at this amount
to allow us to complete this flood protection project, which has been identified in
hydrology studies as an area in need of mitigation.
3. Measure K Street and Storm Drain rehabilitation program: $ 713,000.
4. Sir Francis Drake Boulevard sidewalk improvements at Oak Tree Lane: $ 147,000
( Federal/ State and Measure F funding).
5. Sir Francis Drake Boulevard pavement repairs: $ 116,098 ( Federal/ State and
Measure F funding).
6. Peri Park improvements, including stabilization of creek banks and improvements
to the park: $ 138,029 ( Parks Bond Act funding and MMWD grant).
7. Pavement rehabilitation ( non- Measure K roads; Measure A and Road Impact Fee
funded): $ 174,000.
8. Energy Efficiency Project for Town buildings: $ 114,000.
9. Non- motorized Transportation Program Pilot projects: $ 305,000
10. Safe Pathways to Schools Projects: $ 102,500
Unfunded Projects:
The Council understands that the Town has many needs that we are not able to fund
due to revenue limitations. During the budget process, staff presented the following list
of “ one- time” projects that were not included in this draft budget.
ORIGINAL LIST:
1. Disaster preparedness mailer to residents for fire clearance; magnet for residents
regarding siren: $ 4,000. ( added into budget as directed by Council on 7/ 21/ 07)
2. Bus Stop at 2525 Sir Francis Drake: $ 10,000.
v
3. New holiday banners for downtown: $ 2,500 ( propose to ask for a match from
Chamber of Commerce).
4. Annual replenishment funding to Equipment Replacement Fund: $ 50,000.
5. Contingency Fund for unplanned projects: $ 50,000.
6. ADA transition plan: $ 75,000 ( year one of a two- year project).
7. Scenic Road retaining wall: $ 100,000.
8. Building and Planning Fee study: $ 25,000.
9. Consultant for Noise Element of the General Plan: $ 25,000.
10. Automated External Defibrillator for Town Hall: $ 3,200 ( includes 2 year training
and maintenance agreement).
SUPPLEMENTARY ITEMS REQUESTED:
The following supplementary items were requested to be added to the list by Council
Members:
11. Tree inventory of all trees on public property ( Bragman): Cost unknown as of this
printing.
12. Curb cuts on Sir Francis Drake for the five residences impacted by the new
sidewalk ( Weinsoff): Cost unknown as of this printing.
13. Provide necessary General Funding to complete 300 Olema Road project to
alleviate frequent winter flooding. This project is short on funds [ note: earlier in
this letter I state that we could ask Flood Zone 9 to provide some funding for this
project but I do not know the potential for award of any funds at all and
specifically do not know if funds would be awarded before this winter] ( Bragman):
$ 120,000.
RESERVES ( DRY PERIOD FUNDING)
At the July 21st, August 1st and August 15thmeetings, Council directed that the reserves
be increased to $ 1 million dollars through the designation of some of the surplus to this
end. Thus, the surplus remaining would be as follows:
$ 362,018
- $ 141,944 ( transfer to reserves - currently $ 858,056 which makes a new total of $ 1,000,000)
$ 220,074 Remainder – Council Discretionary
OPTION RECOMMENDED BY TOWN MANAGER:
The following option for use of the remainder of the surplus funding ( after the $ 141,944
transfer to reserves) was adopted by the Council on August 15th:
2. Bus Stop at 2525 Sir Francis Drake: $ 10,000.
7. Scenic Road retaining wall: $ 100,000.
vi
13. Provide necessary General Funding to complete 300 Olema Road project that is
short on funds: $ 120,000 needed but only $ 110,074 would be available after the
transfer to reserves, the Scenic Road wall, and the bus stop.
These two large projects # 7 and # 13 need to be completed prior to Winter 2007- 08.
Funding on the Scenic Road wall is uncertain from OES. If we do receive
reimbursement funding, we could designate it at that time for some of the other projects
above that we are not able to fund. I realize that Council does not all agree that we
need to be assisting with the non- Town maintained road of Scenic but the Town has
funded retaining wall repair there in the past and if we have a wet winter, I fear that if
the road further slips, a fire truck would not be able to pass.
As our revenues come in, we can also reassess at mid- year whether some of the
smaller projects above are feasible.
Measure F Funding
In 2005, the public generously approved Measure F, providing five years of augmented
general fund monies of approximately $ 465,000 per year. This funding expires with the
2010- 2011 budget year, three years from the adoption of the current budget. During the
public discussion leading up to the vote on Measure F, the Council agreed to undertake
strategic planning and look at other ways of doing business. The Council undertook this
exercise during the 2006- 2007 fiscal year, which included the establishment of, and
report from, a citizen’s Economic Development Advisory Committee. The Council has
also been discussing with neighboring communities ways to reduce costs for police and
fire services. Because these efforts are ongoing, the Council has not as of the adoption
of this 2007- 08 budget reached consensus on identification of revenue sufficient to
offset Measure F revenue upon its expiration.
Other Potential Funding
The Proposition 1B State bond funding approved by the voters in November 2006 is
minimally estimated at $ 400,000 for Fairfax. The State has not yet decided which fiscal
year( s) the funds will be allocated. The allowed uses of these funds include: repair and
maintenance of existing road and drainage infrastructure that does not currently have a
dedicated revenue source; traffic safety projects; and use as a local match to obtain
State and/ or Federal transportation funds for similar purposes.
Also not in the budget, but applied for by staff, is a Clean Renewable Energy Bond for
solar panels on two Town buildings: the Pavilion and the Community Center/ Youth
Center. If the Town receives the award for the zero- interest bond ($ 249,000), this can
be added as a budget adjustment along with the $ 1,300 monthly payment, which would
be offset by savings in our PG& E bills. The award allows five years from the date of
issue to use the bond funding and a 16- year payback period with no interest.
vii
Conclusion
Staff has worked very hard on this budget and we look forward to reviewing the
document with the Council and the community. I would like to thank the Town staff for
their input and insights as we prepared this draft document, with special appreciation to
Assistant to the Town Manager/ Town Clerk Judy Anderson, Police Chief Ken Hughes,
Public Works Director Debra Sue Johnson, and Planning and Building Director Ann
Welsh. Fire Chief Roger Meagor most ably assisted us with the Ross Valley Fire JPA
budget. Special thanks to our new Finance Director, Ian Roth, who has done a
dedicated and commendable job of putting together his first budget for the Town of
Fairfax.
As always, feel free to contact me should you have any questions.
Sincerely,
Linda Kelly
Linda Kelly
Town Manager
viii
TOWN OF FAIRFAX
2007 - 2008 DRAFT BUDGET
OPERATING REVENUE- GENERAL FUND
Sales Tax
5%
Other Taxes
13%
Franchise Fees
3%
License, Fines, &
Rental Fees
1%
Bldg/ Plan Fees
3%
Property Taxes
35%
Vehicle License
Fees
6%
Transfers In
20%
Other
14%
OPERATING EXPENDITURES- GENERAL FUND
General
Administration
9% Public Works
8%
Planning/ Building
Services
8%
Public Safety
59%
Park & Facility
Maintenance
3%
Town Council
2%
Other
11%
10/ 12/ 2007 Page 1
TOWN OF FAIRFAX
2007 - 2008 BUDGET
CHANGES IN FUND BALANCES
BUDGET
BALANCE AT EST. BALANCE 2007- 2008 2007- 2008 2007- 2008 2007- 2008 EST. BALANCE 2007- 2008
JUNE 30, 2006 JUNE 30, 2007 REVENUE XFER IN XFER OUT EXPENSES JUNE 30, 2008 Gain( Loss)
01 - General Fund* $ 505,765 $ 867,784 $ 4,635,000 $ 2,325,249 $ 543,418 $ 6,919,354 $ 365,261 ( 502,523)
02 - Dry Period Fund 858,056 858,056 - 1 41,944 - - 1,000,000 141,944
03 - Equipment Replacement Fund 245,931 183,768 - - - 62,751 121,017 ( 62,751)
04 - Building & Planning Fund 66,687 66,687 309,750 - 309,750 - 66,687 -
05 - Communication Equipment Replacement Fund 53,652 35,090 - - - 10,000 25,090 ( 10,000)
06 - Retirement Fund 99,436 92,916 1,000,500 - 1,100,940 - ( 7,524) ( 100,440)
07 - Special Police Fund 9,725 - 100,000 - 100,000 - - -
08 - Office Equip. Replacement Fund 65,357 50,620 - - - 10,000 40,620 ( 10,000)
11 - Recreation Fund - - - 1 8,000 - 18,000 - -
12 - Fairfax Festival Fund 30,541 35,165 28,000 - 10,250 13,500 39,415 4,250
20 - Measure F - Municipal Svs Tax Fund 115,560 115,560 465,000 - 465,000 - 115,560 0
21 - Gas Tax Fund - - 144,500 - 144,500 - - -
41,42 & 43 - Measure K Debt Service 391,096 401,488 433,000 - - 466,384 368,104 ( 33,384)
49 - Emergency Watershed Protection Fund - - 400,000 - - 400,000 - -
50 - Fairfax Creek Restoration Fund 95,356 89,968 121,200 1 11,474 1,400 355,331 ( 34,089) ( 124,057)
51 - Capital Projects, Grants Fund - ( 599,243) 1,723,829 3 4,162 9,750 1,749,877 ( 600,879) ( 1,636)
52 - Disaster Fund - 301,814 - 1 00,000 - 227,975 173,839 ( 127,975)
53 - Capital Projects, Town Fund - 29,441 87,044 3 27,200 - 321,044 122,641 93,200
54 - Pavilion Renovation Fund ( Fiduciary Fund) 152,511 154,063 700 - - - 154,763 700
55 - Measure K Capital Project Fund 10,928 1,639,988 100,000 - 16,800 696,200 1,026,988 ( 613,000)
73 - Open Space Fund ( 13,762) ( 1,575) 3,000 - - 1,000 425 2,000
Total Of All Funds $ 2,686,839 $ 4,321,589 $ 9,551,523 $ 3,058,029 $ 2,701,808 $ 11,251,416 $ 2,977,917 $ ( 1,343,672)
* General Fund balance of $ 311,422 designated for non- current claims liability.
10/ 12/ 2007 Page 2
TOWN OF FAIRFAX
COMPARATIVE REVENUE DETAIL BY FUND
2007- 2008 FISCAL YEAR
ADOPTED Estimated PROPOSED
ACTUAL BUDGET Actual BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
01 - GENERAL FUND
Property Taxes - Secured 1 ,642,141 1,701,300 1,721,231 1,815,000
Property Taxes - Unsecured 36,573 4 5,000 3 8,190 4 0,000
Supplemental Property Taxes 67,370 7 5,000 9 5,738 9 0,000
Real Estate Transfer Tax 44,726 4 9,000 4 4,250 4 5,000
Sales Tax 308,479 2 85,000 3 21,772 3 00,000
In- Lieu Sales Tax ( Triple Flip) 87,055 8 7,100 1 05,116 1 05,000
$ 50 General Municipal Services Tax 183,158 1 86,000 1 86,450 1 87,000
Utility Users Tax - Telephone 122,394 1 10,000 1 61,080 1 50,000
Utility Users Tax - Energy 222,133 2 00,000 2 25,286 2 15,000
1/ 2 cent Sales Tax - Prop. 172 79,416 7 6,000 7 7,954 7 5,000
ERAF Excess Distribution 420,659 2 90,645 3 41,940 3 25,000
ERAF III Shift to State ( 89,807) - - -
Property Tax In- Lieu of VLF ( VLF Swap) 483,365 5 10,000 4 93,513 5 05,000
Hotel Users Tax 14,163 2 0,000 1 9,720 2 0,000
Total Taxes 3 ,621,826 3,635,045 3,832,241 3,872,000
Garbage 116,708 1 63,000 1 74,984 1 65,000
Gas & Electric 59,289 5 6,000 6 2,564 6 0,000
Cable 70,033 7 4,273 6 3,155 6 3,000
Total Franchise Fees 246,029 2 93,273 3 00,703 2 88,000
139,791 1 22,000 1 18,213 1 20,000
Business Licenses 139,791 1 22,000 1 18,213 1 20,000
Vehicle Code Fines 25,433 2 9,000 3 1,445 3 0,000
Parking & Other Fines 50,318 5 3,000 4 7,860 4 7,000
Total Fines 75,751 8 2,000 7 9,306 7 7,000
Women's Club and Other 9,932 1 3,000 2 0,119 1 5,000
CYO - Pavilion 6,168 1 3,000 8 ,540 8 ,000
Pavilion - Other 4,998 4 ,500 7 ,096 5 ,000
Total Rental & Maintenance Fees 21,098 3 0,500 3 5,755 2 8,000
Interest Earnings - Bank 4,124 5 ,500 1 ,117 1 ,000
Interest Earnings - LAIF 119,064 5 0,000 1 05,927 8 5,000
Total Investment Earnings 123,189 5 5,500 1 07,044 8 6,000
Vehicle License Fees 164,933 1 92,000 4 9,128 4 9,000
Storm Run- Off Fee 65,852 6 6,000 6 5,006 6 4,000
Homeowners Exemption 14,535 1 4,000 1 4,393 1 4,000
Off Highway/ Trailer Coach Vehicle Fees 4,497 1 ,000 - -
Police Training Reimbursement ( POST) 1,012 5 ,000 1 0,159 5 ,000
Workers Compensation Reimbursement - - 2 1,256 -
SB 90 Reimbursements - - 8 1,495 -
FEMA Reimbursements 212,989 - -
Total Revenues From Other Agencies 463,818 2 78,000 2 41,436 1 32,000
Sale Of Maps & Publications 530 5 00 8 09 1 ,000
Special Police Services ( includes booking fees) 14,921 1 5,000 1 7,906 5 ,000
Public Works Services 70 - 1 ,431 -
Miscellaneous - General 38,955 1 5,000 2 9,479 2 5,000
Total Charges For Current Services 54,476 3 0,500 4 9,626 3 1,000
Miscellaneous Revenues 6,722 8 ,000 3 40 1 ,000
Transfer From 02- Dry Period Fund - - - -
Transfer From 04- Building & Planning Fund 396,322 2 97,950 2 12,968 2 49,750
Transfer From 06- Retirement Fund 900,489 9 94,513 9 65,544 1,100,940
Transfer From 07- Special Police Fund 107,000 1 08,000 1 15,000 1 00,000
Transfer From 12- Fairfax Festival - - 6 ,831 1 0,250
Transfer From 20- Measure F - Municipal Services Tax Fund 350,940 2 81,000 3 32,500 3 48,638
Transfer From 21- Gas Tax Fund 96,072 1 42,888 1 33,908 1 44,500
Transfer From Capital- Payroll Offset 8,850 - 2 4,133 1 4,950
Carryover from 2006- 07 General Fund - - - 3 56,221
Total Other Revenues 1 ,866,395 1,832,351 1,791,224 2,326,249
01 - GENERAL FUND TOTAL 6 ,612,373 6,359,169 6,555,546 6,960,249
Page 4
TOWN OF FAIRFAX
COMPARATIVE REVENUE DETAIL BY FUND
2007- 2008 FISCAL YEAR
ADOPTED Estimated PROPOSED
ACTUAL BUDGET Actual BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
02 - DRY PERIOD FUND
Miscellaneous Revenues - - - -
Transfer from 2006- 07 General Fund Carryover - - - 1 41,944
02 - DRY PERIOD FUND TOTAL - - - 1 41,944
03 - EQUIPMENT REPLACEMENT FUND
Sale of surplus police chief vehicle 4,000 - - -
Transfer From 01- General Fund 29,451 - - -
03 - EQUIPMENT REPLACEMENT FUND TOTAL 33,451 - - -
04 - BUILDING AND PLANNING FUND
Building Permits 125,769 1 20,000 8 6,545 1 00,000
Road Impact Fees 133,762 8 2,000 5 7,216 6 0,000
General Plan Maintenance Fees 5,282 5 ,000 2 ,781 3 ,000
Technology Improvement Fees 6,832 5 ,500 4 ,259 4 ,500
Bldg/ Planning Infrastructure Improvement Fees 6,217 5 ,200 4 ,234 4 ,500
Engineering/ Excavation 216 5 00 3 27 2 50
Housing Inspections 22,350 2 0,000 1 8,760 2 0,000
Seismic Fees 440 2 50 6 24 5 00
Plan Retention 767 1 ,000 51 5 00
Street Opening 4,083 4 ,500 3 ,318 4 ,500
Total Permits and Fees 305,717 2 43,950 1 78,115 1 97,750
Zoning & Filing Fees 52,696 5 5,000 5 5,846 5 7,000
Building Plan Checks 59,559 5 6,000 3 0,933 3 0,000
Engineering Plan Checks 45,037 2 5,000 5 ,290 2 5,000
Total Charges For Current Services 157,292 1 36,000 9 2,069 1 12,000
04 - BUILDING AND PLANNING FUND TOTAL 463,009 3 79,950 2 70,184 3 09,750
05 - COMMUNICATIONS REPLACEMENT FUND
Miscellaneous Revenues - - - -
05 - COMMUNICATIONS REPLACEMENT FUND TOTAL - - - -
06 - RETIREMENT FUND
Taxes - Current Secured 840,515 8 67,770 8 53,209 9 00,000
Taxes - Current Unsecured 6,210 7 ,200 7 ,001 7 ,000
Supplemental 24,157 2 5,000 8 4,922 8 0,000
Secured Homeowners Exemption 11,912 1 1,000 1 1,839 1 1,500
Investment Earnings 2,877 1 ,000 2 ,054 2 ,000
06 - RETIREMENT FUND TOTAL 885,670 9 11,970 9 59,024 1,000,500
07 - SPECIAL POLICE REVENUE FUND
COPS 100,000 1 00,000 1 00,000 1 00,000
STAR Program - - - -
Miscellaneous - - 1 5,000 -
07 - SPECIAL POLICE REVENUE FUND TOTAL 100,000 1 00,000 1 15,000 1 00,000
Page 5
TOWN OF FAIRFAX
COMPARATIVE REVENUE DETAIL BY FUND
2007- 2008 FISCAL YEAR
ADOPTED Estimated PROPOSED
ACTUAL BUDGET Actual BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
08 - OFFICE EQUIPMENT REPLACEMENT FUND
Transfer From 53- Capital Projects - Town - - - -
08 - OFFICE EQUIPMENT REPLACEMENT FUND - - - -
11 - RECREATION FUND
County Funding 3,000 - - -
Transfer From 01- General Fund ( Measure F) 21,000 1 8,000 1 8,000 1 8,000
11 - RECREATION FUND TOTAL 24,000 1 8,000 1 8,000 1 8,000
12 - FAIRFAX FESTIVAL FUND
Festival Revenue 21,210 2 5,000 3 4,861 2 8,000
12 - FAIRFAX FESTIVAL FUND 21,210 2 5,000 3 4,861 2 8,000
20 - MEASURE F - MUNICIPAL SVS TAX FUND
Designated for Police Services 160,719 1 60,200 1 92,000 1 80,000
Designated for Fire Services 102,327 1 02,000 1 22,500 1 50,638
Designated for Youth Program 18,058 1 8,000 1 8,000 1 8,000
Designated for Public Works Safety Improvements 63,705 6 7,560 7 7,500 4 8,662
Designated for Matching Funds related to Grants 121,691 2 31,300 1 69,603 6 7,700
20 - MEASURE F - MUNICIPAL SVS TAX FUND TOTAL 466,500 5 79,060 5 79,603 4 65,000
21 - GAS TAX FUND
Gas Tax 2106 37,412 4 0,000 3 7,496 3 7,500
Gas Tax 2107 60,092 6 2,000 5 9,915 6 0,000
Gas Tax 2107.5 2,000 2 ,200 2 ,000 2 ,000
Gas Tax 2105 45,056 4 6,000 4 4,828 4 5,000
Prop 42 - 5 7,688 5 4,668
21 - GAS TAX FUND TOTAL 144,560 2 07,888 1 98,908 1 44,500
41,42 & 43 - MEASURE K BOND DEBT SERVICE FUNDS
Taxes - Current Secured 377,415 3 11,850 4 20,993 4 00,000
Taxes - Current Unsecured 2,889 4 ,000 3 ,130 3 ,000
Taxes - Supplemental 11,068 1 1,500 3 0,044 2 5,000
Homeowners' Exemption 5,442 5 ,000 5 ,838 5 ,000
41,42 & 43 - MEASURE K BOND DEBT SERVICE FUNDS TOTA 396,814 3 32,350 4 60,006 4 33,000
49 - EMERGENCY WATERSHED PROTECTION FUND
Natural Resources Conservation Service Grant - - - 4 00,000
49 - EMERGENCY WATERSHED PROTECTION FUND TOTAL - - - 4 00,000
50 - FAIRFAX CREEK RESTORATION FUND
Department of Water Resources Grant - 1 21,200 - 1 21,200
Transfer From 01- General Fund 1,400 2 ,275 2 ,275 1 ,400
Transfer From 20- Measure F - Municipal Services Tax Fund - 1 09,932 1 08,975 -
Transfer From 01- General Fund 2006- 07 Carryover - - - 1 10,074
50 - FAIRFAX CREEK RESTORATION FUND TOTAL 1,400 2 33,407 1 11,250 2 32,674
Page 6
TOWN OF FAIRFAX
COMPARATIVE REVENUE DETAIL BY FUND
2007- 2008 FISCAL YEAR
ADOPTED Estimated PROPOSED
ACTUAL BUDGET Actual BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
51 - CAPITAL PROJECTS FUND, GRANTS -
Federal/ State Grant Revenue 5,000 - - 1,590,800
Park Bond Revenue - 1 44,994 - 1 28,029
Transportation Development Act Revenue 77,188 - 9 ,248 -
Recycling Grant 5,000 5 ,000 5 ,000 5 ,000
County Grant- Center Blvd 8,853 5 0,000 5 0,000 -
Transfer From 01- General Fund - - - -
Transfer From 01- General Fund - - - -
Transfer From 01- General Fund - - - -
Transfer From 04- Building & Planning Fund - - - -
Transfer From 20- Measure F - Municipal Services Tax Fund - 1 10,628 6 0,628 2 1,162
Transfer From 21- Gas Tax Fund 12,000 - - -
Transfer From 53- Capital Projects - Town - - - -
Transfer From 55- Measure K- Center Blvd Grants Match - - - 1 3,000
51 - CAPITAL PROJECTS FUND, GRANTS TOTAL 108,041 3 10,622 1 24,876 1,757,991
52 - DISASTER FUND
Revenue from FEMA/ OES - - 8 10,988 -
Transfer From 01- General Fund 2006- 07 Carryover - - - 1 00,000
52 - DISASTER FUND TOTAL - - 8 10,988 1 00,000
53 - CAPITAL PROJECTS FUND, TOWN
Bldg/ Planning Infrastructure Improvement Fees - - - -
Sir Francis Drake Project Revenue - - - -
Measure A - Transportation Authority of Marin - 6 6,000 6 6,000 7 6,000
County - Emergency Warning System - 5 0,000 3 8,956 1 1,044
Transfer From 01- General Fund - - - -
Transfer From 01- General Fund - - - 1 14,000
Transfer From 01- General Fund- Garbage Road Impact Fee 4 8,000 4 8,000
Transfer From 01- General Fund 2006- 07 Carryover - - - 1 0,000
Transfer From 04- Building & Planning Fund- Road Impact - 8 2,000 5 7,216 6 0,000
Transfer From 20- Measure F - Municipal Services Tax Fund - 7 7,500 7 7,500 9 5,200
Transfer From 21- Gas Tax Fund 36,488 6 5,000 6 5,000 -
Transfer from Traffic Impact Fee Fund 17,721 - - -
53 - CAPITAL PROJECTS FUND, TOWN TOTAL 54,209 3 40,500 3 52,672 4 14,244
55 - MEASURE K FUND
Interest Earnings 3,933 4 0,000 1 03,243 1 00,000
Proceeds of Bond Sale - 1,765,000 1,765,000 -
Transfer From 01- General Fund 4,650 - - -
55 - MEASURE K FUND 8,583 1,805,000 1,868,243 1 00,000
73 - OPEN SPACE FUND
Donations and Other Revenue 5,238 3 ,000 1 2,187 3 ,000
73 - OPEN SPACE FUND TOTAL 5,238 3 ,000 1 2,187 3 ,000
TOTAL REVENUES AND TRANSFERS IN 9 ,325,059 11,605,916 12,471,348 12,608,852
Page 7
TOWN OF FAIRFAX
COMPARATIVE EXPENDITURE SUMMARY BY FUND
2007- 2008 FISCAL YEAR
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
FUND
01 - General Fund 6,430,232 6,207,930 6,193,528 6,919,354
02 - Dry Period Fund - - - -
03 - Equipment Replacement Fund 30,552 95,000 62,163 62,751
04 - Building & Planning Fund 396,322 379,950 270,184 309,750
05 - Communication Equip. Replacement Fund 1,101 20,000 18,562 10,000
06 - Retirement Fund 900,489 994,513 965,544 1,100,940
07 - Special Police Fund 14,623 10,025 5,113 6,300
08 - Office Equip. Replacement Fund 20,622 15,000 14,738 10,000
11 - Recreation Fund 21,686 18,000 18,000 18,000
12 - Fairfax Festival Fund 15,852 23,450 30,237 23,750
20 - Measure F - Municipal Svs Tax Fund 350,940 579,060 579,603 465,000
21 - Gas Tax Fund 144,560 207,888 198,908 144,500
41,42 & 43 - Measure K Debt Service 389,054 416,038 449,613 466,384
49 - Emergency Watershed Protection Fund - - - 400,000
50 - Fairfax Creek Restoration Fund 11,443 335,950 116,638 356,731
51 - Grants Capital Projects Fund 125,268 2,120,109 724,119 1,759,627
52 - Storm Damage Recovery Fund - - 509,174 227,975
53 - Town Capital Projects Fund 36,488 388,500 323,231 321,044
55 - Measure K Capital Project Fund 316,766 704,000 239,183 713,000
73 - Open Space Fund - 1,000 - 1,000
TOTAL EXPENDITURES & XFER OUT 9,205,999 12,516,413 10,718,538 13,316,106
Page 8
TOWN OF FAIRFAX
COMPARATIVE EXPENDITURE DETAIL BY DEPARTMENT
2006- 2007 FISCAL YEAR
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
01 - GENERAL FUND
Mayor & Council 27,597 26,062 27,216 27,570
Auditor 10,335 25,000 20,000 22,000
Legal 34,732 60,000 97,313 80,000
Total Town Council 72,665 111,062 144,530 129,570
Manager 169,764 205,560 211,280 203,432
Volunteers 9,119 17,700 18,549 21,980
Recreation 7,787 16,150 16,706 20,330
Disaster Council - - - 4,000
Town Clerk 95,263 125,172 122,542 128,887
Elections 5,400 200 - 7,400
Personnel 34,607 5,700 6,959 7,700
Finance 184,741 224,387 250,624 248,761
Total General Administration 506,680 594,869 626,659 642,490
Planning 310,675 395,750 346,191 399,728
Building Inspection 167,443 178,000 126,917 153,809
Total Development Services 478,118 573,750 473,108 553,536
Police 2,106,575 2,403,500 2,520,441 2,532,038
Special Police Expenses 14,623 10,025 5,113 6,300
Fire 1,360,359 1,464,675 1,465,964 1,557,832
Total Public Safety 3,481,557 3,878,200 3,991,518 4,096,169
Public Works Administration 146,222 138,268 112,624 118,701
Streets 329,962 352,400 358,833 359,412
Lighting 60,552 60,750 52,624 57,800
Storm 948,505 5,000 - 5,000
Pollution Prevention 19,480 25,000 19,880 20,000
Total Public Works 1,504,721 581,418 543,960 560,913
Park Maintenance 103,691 114,522 94,457 104,554
Rental Facilities- WC & Ballfield 40,192 53,813 51,251 56,371
Rental Facilities- Pavilion 37,828 39,913 39,001 34,571
Total Parks & Facility Maintenance 181,711 208,248 184,710 195,497
Miscellaneous 152,929 240,109 208,767 197,760
Transfers Out 51,851 20,275 20,275 543,418
Total Non- Departmental 204,780 260,384 229,042 741,178
TOTAL GENERAL FUND EXPENSES 6,430,232 6,207,930 6,193,528 6,919,354
937
Page 9
TOWN OF FAIRFAX
CONSOLIDATED GENERAL FUND OPERATING EXPENDITURES BY EXPENSE CATEGORY
2006- 2007 FISCAL YEAR
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
PAYROLL 2,051,446 2,242,301 2,291,048 2,390,243
ACCRD VAC & COMP 600 19,087 30,929 7,000
HEALTH INSURANCE 248,306 281,200 314,468 348,043
WORKERS COMP. 72,348 106,000 86,845 49,313
RETIREMENT 879,521 994,513 965,544 1,100,940
MEDICARE 25,193 29,250 27,961 31,838
UNEMPLOYMENT - - 10,003 -
AUTO ALLOWANCE 2,213 4,600 4,200 4,200
CLOTHING ALLOWANCE 16,314 15,000 14,885 15,825
PAYROLL TRANSFERS - ( 9,950) ( 30,964) ( 37,250)
SUBTOTAL 3,295,942 3,682,000 3,714,919 3,910,152
OPERATING EXPENSES
--------------------------------------------
LIAB. & PROP. INSURANCE 157,916 190,300 208,983 174,000
FIRE SERVICE CONTRACT 1,038,345 1,121,612 1,121,848 1,172,495
OTHER CONTRACT SVCS 1,357,356 609,093 557,864 568,050
DONATIONS 3,500 8,728 7,528 9,050
OTHER EXPENSES 526,412 527,922 513,471 534,562
FEMA CIP PROJECTS - - - -
TRANSFERS OUT 56,501 68,275 68,275 543,418
SUBTOTAL 3,140,030 2,525,930 2,477,969 3,001,574
TOTAL GENERAL FUND EXPENSES 6,435,972 6,207,930 6,192,888 6,911,726
Page 10
TOWN OF FAIRFAX
2006- 2007 BUDGET
PERSONNEL
# of Employees
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
2005- 2006 2006- 2007 2006- 2007 2007- 2008
ACTIVITY
TOWN MANAGER 1.50 1.00 1.00 1.00
TOWN CLERK 1.00 1.00 1.00 1.00
FINANCE 1.50 1.50 1.50 1.50
PLANNING/ BUILDING SERVICES 3.50 3.50 3.50 3.50
POLICE 16.25 16.25 16.25 16.25
PUBLIC WORKS ADMINISTRATION 1.50 1.00 1.00 1.00
STREETS 3.00 3.00 3.00 3.00
PARK MAINTENANCE 1.00 1.00 1.00 1.00
RENTAL FACILITIES 0.50 0.50 0.50 0.50
BUILDING MAINTENANCE 0.50 0.50 0.50 0.50
COMM. RESOURCES COORDINATOR 0.50 0.50 0.50 0.50
30.75 29.75 29.75 29.75
Positions reflected are full- time equivalents ( FTEs).
Page 11
TOWN COUNCIL
FUND: 01 - GENERAL FUND
ACTIVITY: 111 - TOWN COUNCIL
RESPONSIBILITY: TOWN COUNCIL
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 20,642 21,600 21,775 22,070
OPERATING EXPENSES 6,955 4,462 5,441 5,500
TOTAL DEPARTMENT 27,597 26,062 27,216 27,570
ACTIVITY DESCRIPTION
--------------------
The Town Council consist of five representatives elected at large
by the citizens of Fairfax. The Town Council is the policy making
legislative body of the Town and is ultimately responsible to the
community for the implementation of all programs and services provided
by the Town. The Council reviews proposals to meet community needs,
initiates action for new programs, and determines the ability of the
Town to provide financing for various activities. The Council appoints
the Town Manager and the Town Attorney and ratifies the appointment
of Department Heads. Appointments are made to Commissions, Boards and
Advisory Committees. The Council acts to influence local, regional and
state policies favorable to the Town, through various organizations and
action groups.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 15 For business cards and stationery.
8 22 MCCMC State Lobbyist ( Reinstated starting in 2005- 2006).
8 42 For plaques and other means to recognize special service of
citizens, community groups, and commissioners
8 61 MCCMC meetings, Northern California League Conferences,
Mayors/ Councilmembers executive forums
8 62 MCCMC dues
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
COUNCIL MEMBERS 5.00 5.00 5.00 5.00
TOTAL POSITIONS 5.00 5.00 5.00 5.00
Page 12
TOWN COUNCIL
FUND: 01 - GENERAL FUND
ACTIVITY: 111 - TOWN COUNCIL
RESPONSIBILITY: TOWN COUNCIL
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
421 TEMP EMPLOYEES 17,212 18,000 18,000 18,000
493 RETIREMENT 3,370 3,600 3,671 3,800
494 MEDICARE MATCH 61 - 104 270
SUBTOTAL 20,642 21,600 21,775 22,070
OPERATING EXPENSES
--------------------------------------------
813 OFFICE SUPPLIES 295 200 218 250
815 PRINTING 507 200 352 300
822 STATE LOBBYIST 1,648 1,162 1,233 1,300
842 SPECIAL DEPT SUPPLIES 234 300 491 400
861 BUS. MEET/ CONF. 3,672 2,000 2,397 2,500
862 DUES & SUBSCRIPTIONS 600 600 750 750
SUBTOTAL 6,955 4,462 5,441 5,500
TOTAL DEPARTMENT 27,597 26,062 27,216 27,570
Page 13
INDEPENDENT AUDITOR
FUND: 01 - GENERAL FUND
ACTIVITY: 116 - INDEPENDENT AUDITOR
RESPONSIBILITY: TOWN COUNCIL
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 10,335 25,000 20,000 22,000
TOTAL DEPARTMENT 10,335 25,000 20,000 22,000
ACTIVITY DESCRIPTION
--------------------
The Town Council hires an independent auditor to annually conduct an
audit of Town expenditures and to ensure that the Town conforms to
generally accepted accounting procedures and compliance with GASB 34.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 22 Independent auditor contract cost. Includes preparation of annual Town Financial Audit.
Page 14
INDEPENDENT AUDITOR
FUND: 01 - GENERAL FUND
ACTIVITY: 116 - INDEPENDENT AUDITOR
RESPONSIBILITY: TOWN COUNCIL
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
822 OUTSIDE CONTRACT SVS 10,335 25,000 20,000 22,000
TOTAL DEPARTMENT 10,335 25,000 20,000 22,000
Page 15
TOWN ATTORNEY
FUND: 01 - GENERAL FUND
ACTIVITY: 121 - TOWN ATTORNEY
RESPONSIBILITY: TOWN COUNCIL
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 34,732 60,000 97,313 80,000
TOTAL DEPARTMENT 34,732 60,000 97,313 80,000
ACTIVITY DESCRIPTION
--------------------
The Town Attorney is appointed by the Council on a contract basis
and is responsible for the administration of legal affairs of the Town.
The Attorney represents the Town in suits, litigation, and hearings; prepares
or reviews all ordinances, contracts, and other legal instruments;
and renders legal advice and opinions for the Town Council, Town
Manager and departments. The Town Attorney attends all
regular Council meetings or arranges for a substitute.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 21 Provides fees for Richards Watson & Gershon representation for general legal services, and
Bertrand Fox & Elliot for labor relations matters.
Page 16
TOWN ATTORNEY
FUND: 01 - GENERAL FUND
ACTIVITY: 121 - TOWN ATTORNEY
RESPONSIBILITY: TOWN COUNCIL
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
811 POSTAGE - - - -
812 REPRODUCTION - - - -
821 OUTSIDE CONSULTING SVS 34,732 60,000 97,313 80,000
TOTAL DEPARTMENT 34,732 60,000 97,313 80,000
Page 17
TOWN MANAGER
FUND: 01 - GENERAL FUND
ACTIVITY: 211 - TOWN MANAGER
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 125,236 167,110 171,046 183,332
OPERATING EXPENSES 44,528 38,450 40,234 20,100
TOTAL DEPARTMENT 169,764 205,560 211,280 203,432
ACTIVITY DESCRIPTION
--------------------
The Town Manager is responsible for carrying out Council
policy and directing and coodinating all Town departments. Specific
responsibilities include preparation of the annual budget, representing
the Town in negotiations with employee groups, advising the Council
on the financial condition and needs of the Town. The Town
Manager attends all Council meetings unless excused, represents
the Town with other jurisdictions subject to Council direction and
performs such other duties as may be directed by the Town Council.
The Town Manager also serves as the personnel officer and rotates
with the Town of San Anselmo as Executive Officer of the Ross Valley Fire Authority.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 01 Starting in FY 06- 07, all of the Assistant to the Town Manager is budgeted under the Town Clerk.
8 22 Janitorial services allocation ($ 1,300).
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
TOWN MANAGER 1.00 1.00 1.00 1.00
ASSISTANT TO TOWN MANAGER 0.50 - - -
TOTAL POSITIONS 1.50 1.00 1.00 1.00
Page 18
TOWN MANAGER
FUND: 01 - GENERAL FUND
ACTIVITY: 211 - TOWN MANAGER
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 89,100 120,400 120,000 129,500
415 ACCRUED VACATION - - - -
491 HEALTH INSURANCE 12,032 14,400 17,044 18,060
492 WORKERS COMP. 2,160 1,800 1,800 3,254
493 RETIREMENT 18,646 24,560 26,128 26,375
494 MEDICARE 1,199 1,750 1,874 1,943
496 UNEMPLOYMENT - - - -
611 AUTO ALLOWANCE 2,100 4,200 4,200 4,200
SUBTOTAL 125,236 167,110 171,046 183,332
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 202 250 - -
731 BLDG- GROUNDS MAINT. 3,091 3,500 4,154 5,000
801 WATER 312 450 268 300
802 POWER 2,456 2,300 1,521 2,300
804 TELEPHONE 2,285 2,100 2,138 2,100
811 POSTAGE 859 800 562 600
812 REPRODUCTION - 100 - -
813 OFFICE SUPPLIES 2,638 1,400 1,964 1,400
815 PRINTING 1,656 - 56 -
821 OUTSIDE CONSULTING SVS 4,180 5,000 5,749 1,500
822 OUTSIDE CONTRACT SVS 1,715 1,300 2,147 1,500
861 BUS. MEET/ CONF. 986 1,000 1,387 1,500
862 DUES & SUBSCRIPTIONS 1,182 1,250 287 1,400
871 LIAB. & PROP. INSURANCE 19,031 19,000 20,000 2,500
881 SPECIAL SERVICES 3,938 - - -
SUBTOTAL 44,528 38,450 40,234 20,100
TOTAL DEPARTMENT 169,764 205,560 211,280 203,432
Page 19
VOLUNTEERS FOR FAIRFAX
FUND: 01 - GENERAL FUND
ACTIVITY: 216 - VOLUNTEERS FOR FAIRFAX
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 7,473 14,150 15,440 18,330
OPERATING EXPENSES 1,646 3,550 3,109 3,650
TOTAL DEPARTMENT 9,119 17,700 18,549 21,980
ACTIVITY DESCRIPTION
--------------------
The Volunteers for Fairfax program is designated to accomplish a
variety of community improvement projects through a program of
recruiting community volunteers.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 01 One- half of salary of Part- time Comm. Resources Coordinator
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
COMMUNITY RESOURCES COORD. 0.25 0.25 0.25 0.25
Page 20
VOLUNTEERS FOR FAIRFAX
FUND: 01 - GENERAL FUND
ACTIVITY: 216 - VOLUNTEERS FOR FAIRFAX
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 6,636 13,200 14,245 14,675
492 WORKERS COMP. 750 900 1,000 340
493 RETIREMENT - - - 3,095
494 MEDICARE 87 50 195 220
SUBTOTAL 7,473 14,150 15,440 18,330
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 47 100 - 100
804 TELEPHONE 300 500 565 550
811 POSTAGE 805 700 761 750
812 REPRODUCTION 22 50 - 50
813 OFFICE SUPPLIES 448 1,200 986 1,200
842 SPECIAL DEPT SUPPLIES 23 1,000 796 1,000
SUBTOTAL 1,646 3,550 3,109 3,650
TOTAL DEPARTMENT 9,119 17,700 18,549 21,980
Page 21
RECREATION
FUND: 01 - GENERAL FUND
ACTIVITY: 217 - RECREATION
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 7,787 16,150 16,706 20,330
TOTAL DEPARTMENT 7,787 16,150 16,706 20,330
ACTIVITY DESCRIPTION
--------------------
The Park & Recreation Commission recommends policies and
recreational activities to the Town Council via the Town Manager. In addition, it
coordinates the Easter Egg Hunt, Halloween Parade, Haunted Grove, and Christmas Programs as
well as administer other ad hoc programs.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 81 Easter Egg Hunt ($ 300), Artist in Residence ($ 400), Halloween ($ 200)
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
COMMUNITY RESOURCES COORD. 0.25 0.25 0.25 0.25
Page 22
RECREATION
FUND: 01 - GENERAL FUND
ACTIVITY: 217 - RECREATION
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 6,516 13,200 14,245 14,675
492 WORKERS COMP - 900 1,000 340
493 RETIREMENT - - - 3,095
494 MEDICARE 85 50 195 220
SUBTOTAL 6,601 14,150 15,440 18,330
OPERATING EXPENSES
--------------------------------------------
804 TELEPHONE 237 500 20 500
811 POSTAGE - 100 - 100
813 OFFICE SUPPLIES 22 200 - 200
821 OUTSIDE CONSULTING SVS 195 300 - 300
881 SPECIAL SERVICES 733 900 1,246 900
SUBTOTAL 1,186 2,000 1,266 2,000
TOTAL DEPARTMENT 7,787 16,150 16,706 20,330
Page 23
DISASTER COUNCIL
FUND: 01 - GENERAL FUND
ACTIVITY: 218 - DISASTER COUNCIL
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES - - - 4,000
TOTAL DEPARTMENT - - - 4,000
ACTIVITY DESCRIPTION
--------------------
The Disaster Council was created by resolution and has been recently re- activated as a result of the December 31, 20
flood. The Disaster Council has been charged with reviewing the Towns policies and procedures related to emergency situatio
as well as providing outreach and education to the residents, merchants and visitors of Fairfax.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 11 Postage for an Emergency Information mailer
8 81 Emergency information mailer
Page 24
DISASTER COUNCIL
FUND: 01 - GENERAL FUND
ACTIVITY: 218 - DISASTER COUNCIL
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
811 POSTAGE - - - 1,000
881 SPECIAL SERVICES - - - 3,000
SUBTOTAL - - - 4,000
TOTAL DEPARTMENT - - - 4,000
Page 25
TOWN CLERK
FUND: 01 - GENERAL FUND
ACTIVITY: 221 - TOWN CLERK
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 80,047 112,022 106,588 113,237
OPERATING EXPENSES 15,216 13,150 15,954 15,650
TOTAL DEPARTMENT 95,263 125,172 122,542 128,887
ACTIVITY DESCRIPTION
--------------------
The Town Clerk is elected to provide assistance to the Mayor and Councilmembers
and is custodian of all official town records. The Town Clerk oversees the
Town's adherence to legal requirements as well as maintaining liability claims and personnel files.
As the Assistant to the Town Manager, this position works as assigned in the general
administration of the town as a confidential employee. This includes serving as the Public
Information Officer and the office manager. The Town Clerk also administers local elections,
prepares council meeting agendas and gives notice of public hearings, authenticates official
records on behalf of the Town, and serves as the financial disclosure officer.
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
TOWN CLERK/ ASST TO MANAGER 0.50 1.00 1.00 1.00
ADMINISTRATIVE ASSISTANT 0.50 - - -
TOTAL POSITIONS 1.00 1.00 1.00 1.00
Page 26
TOWN CLERK
FUND: 01 - GENERAL FUND
ACTIVITY: 221 - TOWN CLERK
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 57,762 80,500 71,958 76,790
415 ACCRUED VACATION - 1,800 - -
421 TEMP. EMPLOYEES - - 1,440 1,500
461 OVERTIME 211 600 500 -
491 HEALTH INSURANCE 8,781 10,800 16,166 15,845
492 WORKERS COMP. 1,260 1,000 1,000 1,747
493 RETIREMENT 11,121 16,422 14,458 16,200
494 MEDICARE 799 900 1,066 1,155
611 AUTO ALLOWANCE 113 - - -
SUBTOTAL 80,047 112,022 106,588 113,237
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 297 700 120 300
731 BLDG- GROUNDS MAINT. 2,953 4,000 4,154 4,000
801 WATER 125 100 28 100
804 TELEPHONE 930 700 782 750
811 POSTAGE 833 700 619 700
812 REPRODUCTION - - - -
813 OFFICE SUPPLIES 1,128 1,000 2,018 2,000
814 LEGAL ADS - 500 - 200
815 PRINTING 261 100 56 100
821 OUTSIDE CONSULTING SVS 966 1,000 1,876 1,000
822 OUTSIDE CONTRACT SVS 7,069 3,500 5,834 5,500
842 SPECIAL DEPT SUPPLIES 231 250 183 200
861 BUS. MEET/ CONF. 186 300 130 500
862 DUES & SUBSCRIPTIONS 238 300 155 300
SUBTOTAL 15,216 13,150 15,954 15,650
TOTAL DEPARTMENT 95,263 125,172 122,542 128,887
Page 27
ELECTIONS
FUND: 01 - GENERAL FUND
ACTIVITY: 222 - ELECTIONS
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 5,400 200 - 7,400
TOTAL DEPARTMENT 5,400 200 - 7,400
ACTIVITY DESCRIPTION
--------------------
At least every two years in November of odd numbered years, Council-member
elections are held. By state law, the Town Clerk administers
these elections.
Page 28
ELECTIONS
FUND: 01 - GENERAL FUND
ACTIVITY: 222 - ELECTIONS
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
813 OFFICE SUPPLIES 89 200 - -
814 LEGAL ADS - - - 200
821 OUTSIDE CONSULTING SVS - - - -
822 OUTSIDE CONTRACT SVS 5,311 - - 6,000
861 BUS. MEET/ CONF. - - - 1,200
TOTAL DEPARTMENT 5,400 200 - 7,400
Page 29
PERSONNEL
FUND: 01 - GENERAL FUND
ACTIVITY: 231 - PERSONNEL
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 34,607 5,700 6,959 7,700
TOTAL DEPARTMENT 34,607 5,700 6,959 7,700
ACTIVITY DESCRIPTION
--------------------
This activity is intended to cover costs associated with
recruitment, testing, physical, and psychological exams as required.
8 21 Psychological and physical examinations for new employees ($ 2,800)
Page 30
PERSONNEL
FUND: 01 - GENERAL FUND
ACTIVITY: 231 - PERSONNEL
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
814 LEGAL ADS 4,303 3,000 1,413 2,500
815 PRINTING - - - -
821 OUTSIDE CONSULTING SVS 30,238 2,500 5,396 5,000
842 SPECIAL DEPT SUPPLIES 65 150 150 150
861 BUS. MEET/ CONF. - 50 - 50
SUBTOTAL 34,607 5,700 6,959 7,700
TOTAL DEPARTMENT 34,607 5,700 6,959 7,700
Page 31
FINANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 241 - FINANCE
RESPONSIBILITY: GENERAL ADMINISTRATION
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 125,028 132,237 136,738 172,511
OPERATING EXPENSES 59,713 92,150 113,886 76,250
TOTAL DEPARTMENT 184,741 224,387 250,624 248,761
ACTIVITY DESCRIPTION
--------------------
The Finance Department is responsible for managing and performing all the Town's financial and
accounting operations, retirement, payroll and portions of the insurance requirements for the town.
The department oversees business license collection, prepares monthly
revenue and expenditure reports, and maintains the town's fixed asset inventories on an annual
basis. The director is also responsible for all financial reports required by the State of California
and the County of Marin. This department also prepares and oversees budget appropriations.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 01 Salary for Finance Director and 50% Administrative Assistant.
8 21 Miscellaneous outside services ( ie. bank charges, GASB 34 compliance), tax auditing service ($ 3,000)
8 22 Payroll Service ($ 7,500)
Accounting software support ($ 4,000)
Mandated cost reimbursement preparation ($ 4,000)
Quarterly Sales Tax audits and reports ($ 6,000)
Janitorial services allocation ($ 1,300)
County Tax Collector's fee for collection of property tax ($ 33,000)
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
FINANCE DIRECTOR 1.00 1.00 1.00 1.00
ADMINISTRATIVE ASSISTANT 0.50 0.50 0.50 0.50
TOTAL POSITIONS 1.50 1.50 1.50 1.50
Page 32
FINANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 241 - FINANCE
RESPONSIBILITY: GENERAL ADMINISTRATION
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
--------------------------------------------
401 REGULAR SALARIES 89,727 94,000 93,265 120,455
415 ACCRUED VACATION - 1,587 - -
421 TEM. EMPLOYEES - - 878 -
461 OVERTIME 429 300 1,291 1,500
491 HEALTH INSURANCE 13,199 14,000 16,565 20,590
492 WORKERS COMP. 1,850 2,000 2,000 2,741
493 RETIREMENT 18,357 18,800 21,499 25,415
494 MEDICARE 1,467 1,550 1,241 1,810
SUBTOTAL 125,028 132,237 136,738 172,511
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 250 400 295 300
731 BLDG- GROUNDS MAINT. 2,953 3,500 4,154 4,000
801 WATER 55 100 - 100
804 TELEPHONE 963 850 1,025 1,000
811 POSTAGE 826 700 625 700
813 OFFICE SUPPLIES 1,448 1,000 1,745 1,750
815 PRINTING 849 800 800 800
821 OUTSIDE CONSULTING SVS 1,937 29,500 44,070 10,000
822 OUTSIDE CONTRACT SVS 49,232 53,800 59,939 53,800
861 BUS. MEET/ CONF. 782 1,200 1,071 3,500
862 DUES & SUBSCRIPTIONS 418 300 160 300
890 MISCELLANEOUS - - - -
SUBTOTAL 59,713 92,150 113,886 76,250
TOTAL DEPARTMENT 184,741 224,387 250,624 248,761
Page 33
PLANNING
FUND: 01 - GENERAL FUND
ACTIVITY: 311 - PLANNING
RESPONSIBILITY: DEVELOPMENT SERVICES
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 252,707 275,800 275,244 295,228
OPERATING EXPENSES 57,968 119,950 70,947 104,500
TOTAL DEPARTMENT 310,675 395,750 346,191 399,728
ACTIVITY DESCRIPTION
--------------------
The planning department is reponsible for administering
the General Plan and Zoning Code; meeting CEQA requirements; providing
staff support for the Council, Planning Commission, and Design Review
Board. This activity is largely self- supported by the assessment of user fees.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 61 Overtime for Administrative Asst. for Planning Commission minutes
8 21 Crane Trans Group- Circulation Element ($ 10,000); Paula Schulz- Safety Element ($ 25,000)
Pass Thru Engineering Plan reviews ($ 18,000); LAK & Associates
( Mapping Land Use & Conservation Elements, GPAC) - $ 20,000
8 22 Janitorial services allocation ($ 1,300).
One- half Fairfax share of Fiscal Year 07/ 08 Marin Map ($ 3,000)
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PLANNING DIRECTOR 1.00 1.00 1.00 1.00
SENIOR PLANNER 1.00 1.00 1.00 1.00
ADMINISTRATIVE ASSISTANT 0.50 0.50 0.50 0.50
TOTAL POSITIONS 2.50 2.50 2.50 2.50
Page 34
PLANNING
FUND: 01 - GENERAL FUND
ACTIVITY: 311 - PLANNING
RESPONSIBILITY: DEVELOPMENT SERVICES
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 181,059 187,800 189,946 205,365
415 ACCRUED VACATION - 4,000 - -
421 TEMP EMPLOYEES 4,290 10,800 7,973 -
461 OVERTIME 1,339 250 1,063 2,000
491 HEALTH INSURANCE 24,084 28,800 31,418 36,905
492 WORKERS COMP. 3,000 3,500 3,502 4,673
493 RETIREMENT 36,380 37,550 38,825 43,205
494 MEDICARE 2,555 2,700 2,518 3,080
496 UNEMPLOYMENT - - - -
611 AUTO ALLOWANCE - 400 - -
SUBTOTAL 252,707 275,800 275,244 295,228
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 710 1,500 414 750
731 BLDG- GROUNDS MAINT. 5,192 7,000 7,122 7,000
801 WATER 214 200 - 200
802 POWER 1,228 1,400 760 1,000
804 TELEPHONE 2,001 2,000 1,897 2,000
811 POSTAGE 899 1,000 655 1,000
812 REPRODUCTION 185 100 65 100
813 OFFICE SUPPLIES 1,395 1,300 1,987 1,700
814 LEGAL ADS - 150 365 400
815 PRINTING 302 200 486 500
821 OUTSIDE CONSULTING SVS 29,380 88,500 40,468 73,000
822 OUTSIDE CONTRACT SVS 4,543 4,300 4,742 4,750
842 SPECIAL DEPT SUPPLIES 77 100 33 100
861 BUS. MEET/ CONF. 1,885 1,500 1,513 2,500
862 DUES & SUBSCRIPTIONS 459 1,200 440 500
871 LIAB. & PROP. INSURANCE 9,500 9,500 10,000 9,000
SUBTOTAL 57,968 119,950 70,947 104,500
TOTAL DEPARTMENT 310,675 395,750 346,191 399,728
Page 35
BUILDING INSPECTION/ PERMITS
FUND: 01 - GENERAL FUND
ACTIVITY: 321 - BUILDING INSPECTION/ PERMITS
RESPONSIBILITY: DEVELOPMENT SERVICES
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 89,178 89,900 90,215 101,584
OPERATING EXPENSES 78,265 88,100 36,701 52,225
TOTAL DEPARTMENT 167,443 178,000 126,917 153,809
ACTIVITY DESCRIPTION
--------------------
Building is part of the Planning & Building Department and is staffed by a full- time Building
Official who is reponsible for the issuance of building permits and the enforcement of codes
and regulations, which are designed to maintain minimum health and safety standards.
This activity is largely self- supported by the assessment of user fees.
COMMENTS ON EXPENDITURE DETAIL
4 01 Salary for Building Official.
7 22 Fuel and upkeep for Building Official's vehicle.
8 21 Coastland Plan Check & Town Engineer ( pass- through, $ 25,000).
8 22 Janitorial services allocation ($ 1,300).
Scan building plans ($ 1,200).
8 61 Building Official/ ICBO meetings.
8 62 Professional membership renewals for Building Official.
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
BUILDING INSPECTOR 1.00 1.00 1.00 1.00
ADMINISTRATIVE ASSISTANT - - - -
TOTAL POSITIONS 1.00 1.00 1.00 1.00
Page 36
BUILDING INSPECTION/ PERMITS
FUND: 01 - GENERAL FUND
ACTIVITY: 321 - BUILDING INSPECTION/ PERMITS
RESPONSIBILITY: DEVELOPMENT SERVICES
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 61,767 63,000 65,306 74,220
415 ACCRUED VACATION - 1,200 - -
421 TEMP. EMPLOYEES - - 1,043 -
461 OVERTIME 5,936 1,500 - -
491 HEALTH INSURANCE 7,461 9,000 8,028 8,900
492 WORKERS COMP. 1,100 1,500 1,500 1,689
493 RETIREMENT 11,989 12,850 13,350 15,660
494 MEDICARE 925 850 990 1,115
SUBTOTAL 89,178 89,900 90,215 101,584
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 202 600 308 400
722 VEHICLE MAINTENANCE 4,000 4,000 4,309 4,100
731 BLDG- GROUNDS MAINT. 1,981 2,800 2,968 3,000
801 WATER 83 100 - 100
802 POWER 1,228 1,500 757 1,000
804 TELEPHONE 1,857 2,300 1,723 2,000
811 POSTAGE 866 800 782.1 800
812 REPRODUCTION - 200 - 100
813 OFFICE SUPPLIES 1,571 1,300 751 1,000
815 PRINTING 252 100 113 200
821 OUTSIDE CONSULTING SVS 53,682 60,000 10,344 25,000
822 OUTSIDE CONTRACT SVS 1,203 2,500 1,574 2,500
851 CLOTHING 425 600 425 425
861 BUS. MEET/ CONF. 887 1,000 2,283 2,000
862 DUES & SUBSCRIPTIONS 530 800 367 600
871 LIAB. & PROP. INSURANCE 9,500 9,500 10,000 9,000
SUBTOTAL 78,265 88,100 36,701 52,225
TOTAL DEPARTMENT 167,443 178,000 126,917 153,809
Page 37
POLICE
FUND: 01 - GENERAL FUND
ACTIVITY: 411 - POLICE
RESPONSIBILITY: PUBLIC SAFETY
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 1,821,660 2,071,500 2,124,079 2,179,338
OPERATING EXPENSES 284,915 332,000 396,362 352,700
TOTAL DEPARTMENT 2,106,575 2,403,500 2,520,441 2,532,038
ACTIVITY DESCRIPTION
--------------------
The Police Department has the overall responsibility for criminal apprehension, crime prevention,
recovery of stolen property, traffic and parking enforcement as well as public awareness programs.
The Police Department is responsible for receiving all 9- 1- 1 emergency and non- emergency calls 24 - hours a day.
COPS money in the amount of $ 100,000 partially offsets salary costs for one patrol position and a portion of
salary for the Community Service Officer.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 97 Overtime charged to Festival Fund for annual festival.
7 12 Includes Records Management System maintenance contract ($ 10,300) and maintenance and repair of department's
extensive in- house and mobile computer network.
8 22 K- 9 training & supplies, firing range costs, blood analysis, website maintenance, evidence room alarm security,
routine janitorial services, Major Crimes Task Force ($ 21,000) and the Prandi Childrens Center ( forensic interview
for child victims of violent crimes).
8 62 Includes Lexipol police policy manual updates ($ 3,000).
8 89 Booking fees
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POLICE CHIEF 1.00 1.00 1.00 1.00
ADMINISTRATIVE SERGEANT - 1.00 1.00 1.00
SERGEANT 3.00 2.00 2.00 2.00
DETECTIVE / JUVENILE OFFICER - - - -
CORPORAL - 2.00 2.00 2.00
P0LICE OFFICER 7.00 5.00 5.00 5.00
DISPATCHER 4.25 4.25 4.25 4.25
POLICE SERVICES TECH / CSO 1.00 1.00 1.00 1.00
TOTAL POSITIONS 16.25 16.25 16.25 16.25
Page 38
POLICE
FUND: 01 - GENERAL FUND
ACTIVITY: 411 - POLICE
RESPONSIBILITY: PUBLIC SAFETY
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 203,827 270,000 276,596 286,200
402 SAFETY SALARIES 786,324 850,000 867,900 894,396
415 ACCRUED VACATION - 7,000 30,929 7,000
421 TEMP EMPLOYEES 24,631 25,000 28,760 29,000
461 OVERTIME 151,733 131,000 149,003 140,000
481 HOLIDAY PAY 36,298 42,000 43,615 44,100
491 HEALTH INSURANCE 131,665 159,000 178,228 201,420
492 WORKERS COMP. 40,654 70,000 54,529 26,863
498 WORKERS COMP. REIMBURSE - - -
493 RETIREMENT 431,951 508,000 473,840 541,450
494 MEDICARE 14,577 18,000 16,369 17,710
496 UNEMPLOYMENT - - 10,003 -
497 FESTIVAL OVERTIME REIMBURSIBLE - ( 8,500) ( 5,691) ( 8,800)
SUBTOTAL 1,821,660 2,071,500 2,124,079 2,179,338
OPERATING EXPENSES
--------------------------------------------
641 EQUIPMENT RENTAL - - - -
711 OFFICE EQUIP MAINT. 4,286 4,500 3,787 4,500
712 COMPUTER EQUIP MAINT. 18,420 19,000 21,617 22,000
721 FIELD EQUIP MAINT. 328 - 2,567 -
722 VEHICLE MAINTENANCE 35,370 25,000 30,019 20,000
723 COMMUNICATION EQUIP MAINT 876 2,500 676 2,500
725 MERA DEBT SERVICE 42,878 45,500 45,220 47,200
726 MERA MEMBERSHIP FEE 22,401 30,000 30,152 34,900
731 BLDG- GROUNDS MAINT. 21,449 27,000 30,137 27,000
801 WATER 1,108 1,600 958 1,300
802 POWER 5,213 6,000 4,092 5,000
804 TELEPHONE 23,131 29,000 28,841 29,000
811 POSTAGE 2,184 2,500 2,497 2,900
812 REPRODUCTION 3,914 3,500 3,497 3,500
813 OFFICE SUPPLIES 1,321 1,500 834 1,500
815 PRINTING 5,385 3,500 2,716 3,500
821 OUTSIDE CONSULTING SVS 462 - 186 -
822 OUTSIDE CONTRACT SVS 31,052 35,000 32,339 33,000
841 SMALL TOOLS 408 400 273 400
842 SPECIAL DEPT SUPPLIES 3,809 4,500 6,223 5,000
851 CLOTHING 13,654 11,500 11,878 12,000
861 BUS. MEET/ CONF. - 500 47 500
862 DUES & SUBSCRIPTIONS 6,303 6,000 7,552 6,000
871 LIAB. & PROP. INSURANCE 21,684 53,000 85,749 75,000
881 SPECIAL SERVICES - - 15,000 -
883 P. O. S. T. 7,482 10,000 11,932 12,000
889 BOOKING FEES 11,798 10,000 17,573 4,000
SUBTOTAL 284,915 332,000 396,362 352,700
TOTAL DEPARTMENT 2,106,575 2,403,500 2,520,441 2,532,038
Page 39
SPECIAL POLICE EXPENSES
FUND: 01 - GENERAL FUND
ACTIVITY: 412 - SPECIAL POLICE EXPENSES
RESPONSIBILITY: PUBLIC SAFETY
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
SPECIAL POLICE EXPENSES 14,623 10,025 5,113 6,300
TOTAL DEPARTMENT 14,623 10,025 5,113 6,300
ACTIVITY DESCRIPTION
--------------------
This activity is to account for miscellaneous grant funds.
$ 850.00 is available from the county for CERT training reimbursements.
Page 40
SPECIAL POLICE EXPENSES
FUND: 01 - GENERAL FUND
ACTIVITY: 412 - SPECIAL POLICE EXPENSES
RESPONSIBILITY: PUBLIC SAFETY
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
926 CLEEP 9,717 9,725 4,783 6,000
927 SLESF 4,756 - - -
929 RACIAL PROFILING - - - -
932 STAR PROGRAM - - - -
933 CERT TRAINING 150 300 330 300
TOTAL DEPARTMENT 14,623 10,025 5,113 6,300
Page 41
ROSS VALLEY FIRE SERVICE
FUND: 01 - GENERAL FUND
ACTIVITY: 421 - ROSS VALLEY FIRE SERVICE
RESPONSIBILITY: PUBLIC SAFETY
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 1,360,359 1,464,675 1,465,964 1,557,832
TOTAL DEPARTMENT 1,360,359 1,464,675 1,465,964 1,557,832
ACTIVITY DESCRIPTION
--------------------
The Fairfax Fire Department was integrated with the San Anselmo
Fire Department to form the Ross Valley Fire Authority in July 1982.
The Fire Authority is governed by a board consisting of two representa-tives
from each Town plus a fifth non- voting representative from
the Sleepy Hollow Fire Protection District. The annual budget is
formulated by the Fire Chief and the Executive Officer. Funding for the Ross
Valley Fire Service operation budget is divided 69.6% San Anselmo and
30.4% Fairfax. Each town is responsible for budgeting their own level of
equipment replacement reserves and fire and contents insurance on the
station houses.
The Town's contribution to the Ross Valley Fire budget increased 6.2% from FY06- 07 to FY07- 08.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 93 The Town's share of the RVFD net operating budget is 30.4% of $ 5,140,352 or $ 1,531,355 for the Town.
7 24 Fire Engine, Turnouts, and Breathing Apparatus lease payments.
Page 42
ROSS VALLEY FIRE SERVICE
FUND: 01 - GENERAL FUND
ACTIVITY: 421 - ROSS VALLEY FIRE SERVICE
RESPONSIBILITY: PUBLIC SAFETY
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
493 RVFS RETIREMENT 286,889 308,991 308,991 358,860
724 RVFS DEBT SERVICE 31,625 30,572 31,625 22,977
871 LIAB. & PROP. INSURANCE 3,500 3,500 3,500 3,500
881 RVFS CONTRACT 1,038,345 1,121,612 1,121,848 1,172,495
TOTAL DEPARTMENT 1,360,359 1,464,675 1,465,964 1,557,832
Page 43
PUBLIC WORKS ADMINISTRATION
FUND: 01 - GENERAL FUND
ACTIVITY: 510 - PUBLIC WORKS ADMINISTRATION
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 134,875 121,968 96,220 101,951
OPERATING EXPENSES 11,347 16,300 16,404 16,750
TOTAL DEPARTMENT 146,222 138,268 112,624 118,701
ACTIVITY DESCRIPTION
--------------------
The Public Works Department has the overall responsibilty for the development
and implementation of the Town's Capital Improvement Program, maintenance of the
street lighting and traffic signals, maintenance and repair of the Town's buildings and facilities,
park maintenance, and management of the Storm Water Pollution Prevention Program. Staffing
includes the Director of Public Works.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 21 Outside Engineering services that are non- reimbursable and are not part
of the Capital Improvement Program.
8 22 One- half Fairfax share of Fiscal Year 06/ 07 Marin Map ($ 3,000)
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PUBLIC WORKS DIRECTOR 1.00 1.00 1.00 1.00
ADMINISTRATIVE ASSISTANT 0.50 - - -
TOTAL POSITIONS 1.50 1.00 1.00 1.00
Page 44
PUBLIC WORKS ADMINISTRATION
FUND: 01 - GENERAL FUND
ACTIVITY: 510 - PUBLIC WORKS ADMINISTRATION
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 104,423 94,400 94,825 100,665
415 ACCRUED VACATION - 2,500 - -
461 OVERTIME 245 - -
491 HEALTH INSURANCE 6,071 2,400 2,683 3,490
492 WORKERS COMP. 1,900 2,000 2,000 2,291
493 RETIREMENT 20,570 19,168 19,329 20,995
494 MEDICARE 1,665 1,500 1,515 1,510
497 PAYROLL TRANSFER - - ( 24,133) ( 27,000)
SUBTOTAL 134,875 121,968 96,220 101,951
OPERATING EXPENSES
--------------------------------------------
711 OFFICE EQUIP MAINT. 275 300 180 300
731 BLDG- GROUNDS MAINT. 2,110 2,000 3,942 3,750
801 WATER 23 100 - 100
804 TELEPHONE 1,593 1,500 1,196 1,500
811 POSTAGE 830 600 556 600
813 OFFICE SUPPLIES 888 500 - 500
815 PRINTING 204 500 35 300
821 OUTSIDE CONSULTING SVS 1,375 5,000 6,043 5,000
822 OUTSIDE CONTRACT SVS 3,000 3,000 3,228 3,000
842 SPECIAL DEPT SUPPLIES - - - 200
861 BUS. MEET/ CONF. 1,049 1,800 1,225 1,000
862 DUES & SUBSCRIPTIONS - 1,000 - 500
SUBTOTAL 11,347 16,300 16,404 16,750
TOTAL DEPARTMENT 146,222 138,268 112,624 118,701
Page 45
STREET MAINTENANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 511 - STREET MAINTENANCE
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 187,192 200,200 198,791 199,712
OPERATING EXPENSES 142,770 152,200 160,041 159,700
TOTAL DEPARTMENT 329,962 352,400 358,833 359,412
ACTIVITY DESCRIPTION
--------------------
The Street Maintenance operation has responsibility to maintain and
repair street and storm damage systems on public property. The cost of maintenance
and repair of the streets is partially funded by Gas Tax funds. Other responsibilities
include: sweeping streets in the downtown and residential areas, performing
minor maintenance and repair; painting street and curb markings, and installing and
maintaining street signs.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 97 Overtime charged to Festival Fund for annual festival.
6 41 Rental of equipment
8 21 Use of County equipment, outside labor for right- of- way clearing & Biennial street markings. This includes in- house
and contracted services for maintenance of pavement sections ( digouts), retaining walls, and drainage.
8 42 Maintenance materials including pipe, asphalt, concrete and hardware. Also covers requires Hazardous Materials
response, street signs, and paint for curbs, crosswalks, and street markings, replacing barracades signs, etc…
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
MAINT. LEADWORKER 1.00 1.00 1.00 1.00
MAINT. WORKER II 1.00 1.00 1.00 1.00
MAINT. WORKER I 1.00 1.00 1.00 1.00
TOTAL POSITIONS 3.00 3.00 3.00 3.00
Page 46
STREET MAINTENANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 511 - STREET MAINTENANCE
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 125,024 134,000 138,617 140,292
421 TEMP. EMPLOYEES 600 1,000 - -
461 OVERTIME - 300 214 500
491 HEALTH INSURANCE 29,664 27,000 27,884 25,694
492 WORKERS COMP. 8,275 10,500 4,742 3,192
493 RETIREMENT 22,513 27,000 26,868 28,729
494 MEDICARE 1,117 1,200 1,218 2,104
497 FESTIVAL OVERTIME REIMBURSIBLE - ( 800) ( 750) ( 800)
SUBTOTAL 187,192 200,200 198,791 199,712
OPERATING EXPENSES
--------------------------------------------
641 EQUIPMENT RENTAL 820 1,000 142 1,000
721 FIELD EQUIP MAINT. 4,816 4,500 884 2,500
722 VEHICLE MAINTENANCE 21,975 20,000 35,884 30,000
723 COMMUNICATION EQUIP MAINT - 2,000 4,091 2,000
731 BLDG- GROUNDS MAINT. 3,375 5,000 4,763 5,000
801 WATER 316 700 13 700
802 POWER 2,595 2,700 2,445 2,500
803 DUMP FEES 4,531 2,000 1,210 1,500
804 TELEPHONE 939 1,300 796 900
813 OFFICE SUPPLIES 985 1,000 882 1,000
821 OUTSIDE CONSULTING SVS 15,396 17,500 19,360 25,000
841 SMALL TOOLS 261 1,000 1,183 500
842 SPECIAL DEPT SUPPLIES 27,199 30,000 26,210 25,000
851 CLOTHING 1,385 1,500 1,732 2,000
861 TRAVEL/ TOLLS - - 98 100
871 LIAB. & PROP. INSURANCE 58,176 62,000 60,334 60,000
931 BLDGS & LAND - - 14 -
SUBTOTAL 142,770 152,200 160,041 159,700
TOTAL DEPARTMENT 329,962 352,400 358,833 359,412
Page 47
STREET LIGHTING & TRAFFIC SIGNALS
FUND: 01 - GENERAL FUND
ACTIVITY: 512 - STREET LIGHTING & TRAFFIC SIGNALS
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 60,552 60,750 52,624 57,800
TOTAL DEPARTMENT 60,552 60,750 52,624 57,800
ACTIVITY DESCRIPTION
--------------------
A County wide JPA was formed to acquire street lights from PG & E
and operate them as Town owned and maintained services. This action
has resulted in significant savings to the Town over the years. To this end, a
maintenance contract has been executed between all of the jurisdictions and Republic
Electric to cover maintenance and repair costs. The costs of providing and maintaining its street
lighting is partially funded by Gas Tax funds.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 02 Street lighting and signal charges by PG& E
8 21 Contract with Republic Electric to provide maintenance of light poles
and traffic signal maintenance costs.
Page 48
STREET LIGHTING & TRAFFIC SIGNALS
FUND: 01 - GENERAL FUND
ACTIVITY: 512 - STREET LIGHTING & TRAFFIC SIGNALS
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
802 POWER 28,009 30,000 30,369 32,000
821 OUTSIDE CONSULTING SVS 31,943 30,000 21,654 25,000
822 OUTSIDE CONTRACT SVS 600 750 600 800
TOTAL DEPARTMENT 60,552 60,750 52,624 57,800
Page 49
STORM DAMAGE
FUND: 01 - GENERAL FUND
ACTIVITY: 513 - STORM DAMAGE
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 443,636 5,000 - 5,000
TOTAL DEPARTMENT 443,636 5,000 - 5,000
ACTIVITY DESCRIPTION
--------------------
This activity provides an account to charge costs related to
storm damage. A minimal amount is budgeted each year and actual
costs incurred during the emergency are run through this activity.
This allows the ability to keep track of expenses for purposes
of requesting State and Federal reimbursement.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 42 Purchase of sand bags, barracades and sand in event of winter flooding.
Represents expenditures for annual storm preparation each year
Page 50
STORM DAMAGE
FUND: 01 - GENERAL FUND
ACTIVITY: 513 - STORM DAMAGE
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
421 TEMP EMPLOYEES 193 - - -
461 OVERTIME 7,128 - - -
641 EQUIPMENT RENTAL 200 - - -
722 VEHICLE MAINTENANCE 64 - - -
803 DUMP FEES 16,343 - - -
811 POSTAGE 815 - - -
821 OUTSIDE CONSULTING SVS 400,709 - - -
842 SPECIAL DEPT SUPPLIES 18,183 5,000 - 5,000
TOTAL DEPARTMENT 443,636 5,000 - 5,000
Page 51
POLLUTION PREVENTION
FUND: 01 - GENERAL FUND
ACTIVITY: 514 - POLLUTION PREVENTION
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 19,480 25,000 19,880 20,000
TOTAL DEPARTMENT 19,480 25,000 19,880 20,000
ACTIVITY DESCRIPTION
--------------------
This activity provides an account to charge costs related to the Marin County Pollution Prevention Program.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 22 Marin County Stormwater Pollution Prevention Program contribution and NPDES State of California fees.
Page 52
POLLUTION PREVENTION
FUND: 01 - GENERAL FUND
ACTIVITY: 514 - POLLUTION PREVENTION
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
822 OUTSIDE CONTRACT SVS 19,480 25,000 19,880 20,000
TOTAL DEPARTMENT 19,480 25,000 19,880 20,000
Page 53
STORM DAMAGE - TOWN HALL
FUND: 01 - GENERAL FUND
ACTIVITY: 515 - STORM DAMAGE, TOWN HALL
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 202,560 - - -
TOTAL DEPARTMENT 202,560 - - -
ACTIVITY DESCRIPTION
--------------------
This account was created in Fiscal Year 05- 06 to track 12/ 31/ 05 flood expenditures for Town Hall damage.
For FY 06- 07 and forward, Fund 52 will track these expenses.
Page 54
STORM DAMAGE - TOWN HALL
FUND: 01 - GENERAL FUND
ACTIVITY: 515 - STORM DAMAGE, TOWN HALL
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
821 OUTSIDE CONSULTING SVS 188,003 - - -
842 SPECIAL DEPT SUPPLIES 14,557 - - -
TOTAL DEPARTMENT 202,560 - - -
Page 55
STORM DAMAGE - YOUTH CENTER
FUND: 01 - GENERAL FUND
ACTIVITY: 516 - STORM DAMAGE, YOUTH CENTER
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 108,348 - - -
TOTAL DEPARTMENT 108,348 - - -
ACTIVITY DESCRIPTION
--------------------
This account was created in Fiscal Year 05- 06 to track 12/ 31/ 05 flood expenditures to Youth Center damage.
For FY 06- 07, Fund 52 was created to track these expenses. The Youth Center flood repair is complete.
Page 56
STORM DAMAGE - YOUTH CENTER
FUND: 01 - GENERAL FUND
ACTIVITY: 516 - STORM DAMAGE, YOUTH CENTER
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
821 OUTSIDE CONSULTING SVS 96,528 - - -
842 SPECIAL DEPT SUPPLIES 11,820 - - -
TOTAL DEPARTMENT 108,348 - - -
Page 57
STORM DAMAGE - FIRE STATION
FUND: 01 - GENERAL FUND
ACTIVITY: 517 - STORM DAMAGE, FIRE STATION
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 150,880 - - -
TOTAL DEPARTMENT 150,880 - - -
ACTIVITY DESCRIPTION
--------------------
This account was created in Fiscal Year 05- 06 to track 12/ 31/ 05 flood expenditures related to Fire Station damage.
For FY 06- 07, Fund 52 was created to track these expenses.
Page 58
STORM DAMAGE - FIRE STATION
FUND: 01 - GENERAL FUND
ACTIVITY: 517 - STORM DAMAGE, FIRE STATION
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
821 OUTSIDE CONSULTING SVS 150,880 - - -
TOTAL DEPARTMENT 150,880 - - -
Page 59
STORM DAMAGE - FEMA 4/ 11/ 06
FUND: 01 - GENERAL FUND
ACTIVITY: 518 - STORM DAMAGE, FEMA 4/ 11/ 06
RESPONSIBILITY: PUBLIC WORKS
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 43,082 - - -
TOTAL DEPARTMENT 43,082 - - -
ACTIVITY DESCRIPTION
--------------------
This account was created in Fiscal Year 05- 06 to track expenditures related to the April 11 and 12, 2006 storm.
Page 60
STORM DAMAGE - FEMA 4/ 11/ 06
FUND: 01 - GENERAL FUND
ACTIVITY: 518 - STORM DAMAGE, FEMA 4/ 11/ 06
RESPONSIBILITY: PUBLIC WORKS
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
821 OUTSIDE CONSULTING SVS 43,082 - - -
TOTAL DEPARTMENT 43,082 - - -
Page 61
PARK MAINTENANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 611 - PARK MAINTENANCE
RESPONSIBILITY: PARK & FACILITY MAINTENANCE
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 64,104 63,222 64,491 66,354
OPERATING EXPENSES 39,587 51,300 29,966 38,200
TOTAL DEPARTMENT 103,691 114,522 94,457 104,554
ACTIVITY DESCRIPTION
--------------------
This activity is to cover costs associated with maintenance of
park and playground areas, including areas surrounding Town owned buildings.
One full time maintenance worker is charged to this activity.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
4 97 Overtime charged to Festival Fund for annual festival.
8 01 Includes $ 1,000 for water supply to playground waterplay.
8 21 This account primarily covers the cost of outside contractors to perform tree
trimming and replacement of dead or inappropriate sidewalk trees.
8 42 Includes portion of cost for new water play feature to replace existing ( split fiscal years). Total cost is $ 6,000.
9 31 Fence repairs at all town parks.
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
MAINT. WORKER II 1.00 1.00 1.00 1.00
TOTAL POSITIONS 1.00 1.00 1.00 1.00
Page 62
PARK MAINTENANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 611 - PARK MAINTENANCE
RESPONSIBILITY: PARK & FACILITY MAINTENANCE
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 44,554 44,000 43,836 46,550
415 ACCRUED VACATION - - - -
491 HEALTH INSURANCE 7,679 7,800 8,341 8,565
492 WORKERS COMP. 2,600 2,900 2,900 1,059
493 RETIREMENT 8,614 8,172 9,026 9,830
494 MEDICARE 658 700 677 700
497 FESTIVAL OVERTIME REIMBURSIBLE - ( 350) ( 288) ( 350)
SUBTOTAL 64,104 63,222 64,491 66,354
OPERATING EXPENSES
--------------------------------------------
641 EQUIPMENT RENTAL - 500 283 500
721 FIELD EQUIP MAINT. - 500 413 500
722 VEHICLE MAINTENANCE 747 1,500 339 1,000
801 WATER 4,448 8,000 10,919 9,000
802 POWER 3,975 4,000 5,240 5,500
821 OUTSIDE CONSULTING SVS 5,529 6,000 509 5,000
841 SMALL TOOLS - 2,500 - 2,000
842 SPECIAL DEPT SUPPLIES 4,938 9,500 9,738 9,000
851 CLOTHING 425 500 425 500
871 LIAB. & PROP. INSURANCE 19,526 17,800 2,000 5,000
881 SPECIAL SERVICES - - 100 200
931 BLDGS & LAND - 500 - -
SUBTOTAL 39,587 51,300 29,966 38,200
TOTAL DEPARTMENT 103,691 114,522 94,457 104,554
Page 63
RENTAL FACILITIES - WOMEN'S CLUB AND BALLFIELD
FUND: 01 - GENERAL FUND
ACTIVITY: 625 - RENTAL FACILITIES - WOMEN'S CLUB AND BALLFIELD
RESPONSIBILITY: PARK & FACILITY MAINTENANCE
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 16,694 18,413 19,661 17,371
OPERATING EXPENSES 23,498 35,400 31,590 39,000
TOTAL DEPARTMENT 40,192 53,813 51,251 56,371
ACTIVITY DESCRIPTION
--------------------
This activity covers the cost associated with upkeep and maintenance
of the Women's Club, Community Center, and Ballfield owned by the Town.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 22 Includes cost of janitorial services and pest control. Also includes new floors in bathrrom and kitchen,
and $ 2,000 for electrical repairs in the Women's Club.
8 42 Supplies necessary for the upkeep of the rental buildings including
cleaning supplies.
8 21 Includes new windows in bathroom and kitchen for FY 07/ 08
8 42 Repainting and exterior repairs.
8 42 lncludes landscaping
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
LEAD WORKER 0.25 0.25 0.25 0.25
TOTAL POSITIONS 0.25 0.25 0.25 0.25
Page 64
RENTAL FACILITIES - WOMEN'S CLUB AND BALLFIELD
FUND: 01 - GENERAL FUND
ACTIVITY: 625 - RENTAL FACILITIES - WOMEN'S CLUB AND BALLFIELD
RESPONSIBILITY: PARK & FACILITY MAINTENANCE
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 10,208 11,813 11,806 12,340
415 ACCRUED VACATION - - - -
491 HEALTH INSURANCE 2,006 2,000 2,229 2,145
492 WORKERS COMP. 2,200 2,300 3,236 281
498 WORKERS COMP. REIMBURSE - - - -
493 RETIREMENT 2,280 2,300 2,390 2,605
SUBTOTAL 16,694 18,413 19,661 17,371
OPERATING EXPENSES
--------------------------------------------
731 BLDG- GROUNDS MAINT. - - - -
801 WATER 297 400 575 500
802 POWER 4,999 4,000 7,884 9,000
804 TELEPHONE 302 800 60 300
821 OUTSIDE CONSULTING SVS 171 2,000 496 500
822 OUTSIDE CONTRACT SVS 6,556 10,000 11,022 15,000
841 SMALL TOOLS - 500 - 500
842 SPECIAL DEPT SUPPLIES 1,992 8,000 2,547 8,000
851 CLOTHING 106 200 106 200
871 LIAB. & PROP. INSURANCE 8,500 8,000 8,900 5,000
931 BLDGS & LAND 575 1,500 - -
SUBTOTAL 23,498 35,400 31,590 39,000
TOTAL DEPARTMENT 40,192 53,813 51,251 56,371
Page 65
RENTAL FACILITIES - PAVILION
FUND: 01 - GENERAL FUND
ACTIVITY: 626 - RENTAL FACILITIES, PAVILION
RESPONSIBILITY: PARK & FACILITY MAINTENANCE
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 18,384 18,413 18,960 17,371
OPERATING EXPENSES 19,444 21,500 20,041 17,200
TOTAL DEPARTMENT 37,828 39,913 39,001 34,571
ACTIVITY DESCRIPTION
--------------------
This activity covers the cost associated with upkeep and maintenance
of the Pavilion.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 22 Includes cost of janitorial services, alarm system, and pest control.
8 42 Supplies necessary for the upkeep of the Pavilion including
cleaning supplies.
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
LEAD WORKER 0.25 0.25 0.25 0.25
TOTAL POSITIONS 0.25 0.25 0.25 0.25
Page 66
RENTAL FACILITIES - PAVILION
FUND: 01 - GENERAL FUND
ACTIVITY: 626 - RENTAL FACILITIES, PAVILION
RESPONSIBILITY: PARK & FACILITY MAINTENANCE
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 12,074 11,813 11,508 12,340
415 ACCRUED VACATION - - - -
491 HEALTH INSURANCE 1,830 2,000 1,826 2,145
492 WORKERS COMP. 2,200 2,300 3,236 281
498 WORKERS COMP. REIMBURSE - - - -
493 RETIREMENT 2,280 2,300 2,390 2,605
SUBTOTAL 18,384 18,413 18,960 17,371
OPERATING EXPENSES
--------------------------------------------
801 WATER 285 500 62 300
802 POWER 1,054 1,600 349 1,000
804 TELEPHONE 343 500 327 500
821 OUTSIDE CONSULTING SVS 718 500 3,276 2,000
822 OUTSIDE CONTRACT SVS 7,672 7,500 6,048 7,000
842 SPECIAL DEPT SUPPLIES 191 1,200 1,373 1,200
851 CLOTHING 106 200 106 200
871 LIAB. & PROP. INSURANCE 8,500 8,000 8,500 5,000
931 BLDGS & LAND 575 1,500 - -
SUBTOTAL 19,444 21,500 20,041 17,200
TOTAL DEPARTMENT 37,828 39,913 39,001 34,571
Page 67
MISCELLANEOUS
FUND: 01 - GENERAL FUND
ACTIVITY: 715 - MISCELLANEOUS
RESPONSIBILITY: NON- DEPARTMENTAL
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES 148,279 192,109 160,767 197,760
TRANSFERS 56,501 68,275 68,275 543,418
TOTAL DEPARTMENT 204,780 260,384 229,042 741,178
ACTIVITY DESCRIPTION
--------------------
This activity is to cover General Fund expenditures for items not
falling within the jurisdiction of any one department.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 22 Share of county- wide contract with Humane Society for Animal Control Services ($ 74,906)
Transportation Authority of Marin pro- rata share ($ 12,357), LAFCO charges ($ 2,954)
Contribution for OES- Emergency Service Specialist ($ 4,323)
Share of Marin Telecommunications Agency ($ 18,346)
ABAG membership ($ 1,800), League of California Cities membership ($ 3,700)
Chamber of Commerce membership ($ 250), ICLEI membership ($ 600)
8 42 Employee recognition awards ($ 300)
8 81 Donations to outside agencies:
1. Rape Crisis Center ($ 2,000)
2. Whistle Stop Meals on Wheels ($ 500)
3. Sober Graduation ($ 500)
4. Chamber of Commerce ($ 1000)
5. Mediation Services ($ 1,700)
6. Marin Renters Rebate ($ 3,328)
8 91 Allocation for flood- related claims. The Town's self- insured retention is $ 50,000 through the Bay Cities Risk Authority.
No payment was required toward the self- insured retention for the flood class action lawsuits in FY 06- 07.
Page 68
MISCELLANEOUS
FUND: 01 - GENERAL FUND
ACTIVITY: 715 - MISCELLANEOUS
RESPONSIBILITY: NON- DEPARTMENTAL
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
OPERATING EXPENSES
--------------------------------------------
822 OUTSIDE CONTRACT SVS 108,122 121,081 105,650 120,000
842 SPECIAL DEPT SUPPLIES - 300 34 300
861 BUS. MEET/ CONF. - - - -
881 SPECIAL SERVICES 3,500 8,728 7,528 9,050
891 CLAIMS - FLOOD SETTLEMENTS - 25,000 1,991 25,000
895 TRAN INTEREST 36,657 37,000 45,564 43,410
SUBTOTAL 148,279 192,109 160,767 197,760
TRANSFERS OUT
--------------------------------------------
902 TRANSFER TO 02- DRY PERIOD FROM CARRY - - - 141,944
903 TRANSFER TO 03- EQUIPMENT REPLACEMEN 29,451 - - -
911 TRANSFER TO 11- RECREATION 21,000 18,000 18,000 18,000
950 TRANSFER TO 50- CREEK REST. ( PW ADMIN) 1,400 2,275 2,275 1,400
950 TRANSFER TO 50- CREEK REST. FROM CARRYOVER - - 110,074
951 TRANSFER TO 51- CIP, GRANTS ( ERAF) - - - -
951 TRANSFER TO 51- CIP, GRANTS ( PW ADMIN) - - - -
952 TRANSFER TO 52- CIP, TOWN, UPPER SCENIC FROM CARRYOV - - 100,000
953 TRANSFER TO 53- CIP, TOWN ( UUT ENERGY EFFICIENCY) - - 114,000
953 TRANSFER TO 53- CIP, TOWN, GARBAGE ROAD IMPACT FEE 48,000 48,000 48,000
953 TRANSFER TO 53- CIP, TOWN, BUS SHELTER FROM CARRYOVE - - 10,000
955 TRANSFER TO 55- MEASURE K ( PW ADMIN) 4,650 - - -
SUBTOTAL 56,501 68,275 68,275 543,418
TOTAL DEPARTMENT 204,780 260,384 229,042 741,178
891 - Claim settlements estimate of $ 25,000
Self- insured retention is $ 50,000 through
Bay Cities JPA.
895 - Tax and Revenue Anticipation Notes Interest
Page 69
BUILDING MAINTENANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 911 - BUILDING MAINTENANCE
RESPONSIBILITY: BUILDING MAINTENANCE
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS 35,597 37,325 36,354 34,937
NET ALLOCATED EXPENSES ( 29,858) ( 37,325) ( 36,993) ( 36,375)
TOTAL DEPARTMENT 5,739 - ( 639) ( 1,438)
ACTIVITY DESCRIPTION
--------------------
The building maintenance activity summarizes the cost to
provide maintenance of all Town owned buildings except the
rental facilities. It includes the salary and benefits of a maintenance
worker II position and supplies. These costs are then allocated to the
various departments.
COMMENTS ON EXPENDITURE DETAIL
------------------------------
8 22 Sewer service charge for buildings paid to Ross Valley Sanitary District ($ 1,200),
pest control ($ 600), pigeon proofing at the Police Department ($ 2,000), and
electrical repairs at the Youth Center ($ 500).
8 42 Supplies needed for upkeep of town- owned buildings
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
POSITIONS PERSONNEL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
LEAD WORKER 0.50 0.50 0.50 0.50
TOTAL POSITIONS 0.50 0.50 0.50 0.50
Page 70
BUILDING MAINTENANCE
FUND: 01 - GENERAL FUND
ACTIVITY: 911 - BUILDING MAINTENANCE
RESPONSIBILITY: BUILDING MAINTENANCE
EXPENDITURE DETAIL
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
PAYROLL AND BENEFITS
--------------------------------------------
401 REGULAR SALARIES 22,282 23,625 23,015 24,680
415 ACCRUED VACATION - - - -
461 OVERTIME 517 800 203 500
491 HEALTH INSURANCE 3,836 4,000 4,057 4,285
492 WORKERS COMP. 4,400 4,400 4,400 562
498 WORKERS COMP. REIMBURSE - - - -
493 RETIREMENT 4,562 4,800 4,780 5,210
497 FESTIVAL OVERTIME REIMBURSIBLE - ( 300) ( 102) ( 300)
SUBTOTAL 35,597 37,325 36,354 34,937
OPERATING EXPENSES
--------------------------------------------
721 FIELD EQUIP MAINT. - 500 - 500
731 BLDG- GROUNDS MAINT. ( 42,192) ( 59,325) ( 59,350) ( 56,875)
821 OUTSIDE CONSULTING SVS 3,200 4,500 8,668 5,000
822 OUTSIDE CONTRACT SVS 1,845 2,000 1,873 4,500
842 SPECIAL DEPT SUPPLIES 7,077 5,500 5,447 5,000
851 CLOTHING 213 500 213 500
931 BLDGS & LAND - 9,000 6,157 5,000
SUBTOTAL ( 29,858) ( 37,325) ( 36,993) ( 36,375)
TOTAL DEPARTMENT 5,739 - ( 639) ( 1,438)
Page 71
DRY PERIOD FUND
FUND: 02 - DRY PERIOD FUND
ACTIVITY: 715 - MISCELLANEOUS
RESPONSIBILITY NON DEPARTMENTAL
SUMMARY
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
ADOPTED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
DESCRIPTION 2005- 2006 2006- 2007 2006- 2007 2007- 2008
-------------------------------------------- -------------------- -------------------- -------------------- --------------------
TRANSFERS - - - -
TOTAL DEPARTMENT - - - -
ACTIVITY DESCRIPTION
--------------------
This activity is used to transfer fund balance to the General Fund
DRY PERIOD FUND
FUND: 02 - DRY PERIOD FUND
ACTIVITY: 715 - MISCELLANEOUS
RESPONSIBILITY NON DEPARTMENTAL
EXPENDITURE DETAIL
---