CITY of BELVEDERE

City Officials

City Council

John Telischak, Mayor

Jerry Butler, Vice Mayor

James Berg, Council Member

Barbara Morrison, Council Member

Tom Cromwell, Council Member

Principal City Staff

George J. Rodericks, City Manager

Mark Campbell, Police Chief

Becky Eastman, Finance Officer

Pierce Macdonald, Planning Manager

Lee Braun, Building Official

Scott Derdenger, Public Works Superintendent

Rob Epstein, City Attorney

Table of Contents

Description Page Number

City Manager Message CM- 1

Budget Guidelines 1

Full- Time Employee List 9

Organizational Chart 10

Chart of Revenue & Appropriations 11

Major Fiscal Changes/ Impacts 12

2006- 2007 Budget Summary of Revenues & Expenditures- All Funds 14

2006- 2007 Revenues – All Funds 16

2006- 2007 Expenditures – All Funds 18

Five Year Revenue & Expenditure Projections 21

Five Year Fund Balance Projections 25

General Administration

Department Mission Statement 31

Chart of Major Account Classifications 32

Department Budget Summary 33

Salary Detail 34

Budget Detail 35

Planning & Building Department

Department Mission Statement 47

Chart of Major Account Classifications 49

Department Budget Summary 50

Salary Detail 51

Budget Detail 52

Police Department

Department Mission Statement 61

Chart of Major Account Classifications 62

Department Budget Summary 63

Budget Detail 64

Public Works Department

Department Mission Statement 79

Chart of Major Account Classifications 80

Department Budget Summary 81

Salary Detail 82

Budget Detail 83

Table of Contents

Description Page Number

Community Center Department

Chart of Major Account Classifications 96

Department Budget Summary 97

Budget Detail 98

Fire Fund

Chart of Major Account Classifications 100

Fund Budget Summary 101

Budget Detail 102

Capital Improvement Fund

Five Year CIF Plan Summary 103

Detail- Five Year CIF Plan 110

Chart of Major Account Classifications 114

Current Year CIF Summary 115

Current Year CIF Detail 116

Restricted Funds

Chart of Major Account Classifications 126

Fund Budget Summary 127

Budget Detail 128

CM- 1

TO: Honorable Mayor and Members of the City Council

FROM: George J. Rodericks, City Manager

DATE: June 4, 2007

SUBJECT: Presentation of Recommended Operating Budget for FY 2007- 08

It is my pleasure to present the attached Annual Operating Budget for Fiscal Year 2007- 08 for

the City of Belvedere for your review and adoption.

The City continues to be in the enviable position of self- reliance. We do not rely exclusively on

Federal, State, or other non- local revenue sources to provide high- quality services to the

community. We do not face budget deficits that would force us to consider tax increases or

reductions in services. We consistently budget revenues conservatively and expenditures

prudently. We do so while still providing services at the highest and best level.

During Fiscal Year 2007- 08, we will receive General Fund revenues totaling more than $ 4.3

million. We are projected to expend $ 3.89 million in General Fund expenses leaving a projected

year- end positive balance of $ 3.25 million ( after transfers to other funds).

In terms of total revenue projected for all Funds, we estimate $ 6.8 million. Total expenditures for

all funds are projected at $ 7.4 million. Expenditures are projected over revenues in Fiscal Year

2007- 08 in several areas. Fiscal Year 2007- 08 includes several large capital projects which will

use “ saved” revenues of Road Impact Fees and Capital Improvement Funds. In addition,

revenues in the Fire Fund total only 63% of the projected expenditures. The balance is made up

through a subsidy from the General Fund.

Following is a fund- by- fund revenue and expenditure summary of the proposed budget.

GENERAL FUND

REVENUES – It is anticipated that the General Fund will generate an estimated $ 4.3 million in

current year revenues. This amount is approximately $ 100,000 less than the estimated actual

FY 2007- 08 Recommended Budget

June 4, 2007

CM- 2

revenues that will be received by the end of FY 2006- 07 and $ 358,000 more than the FY 2006-

07 approved budget.

The decrease in General Fund revenue predictions is directly related to the conservative

estimating of revenues from Planning & Building Penalties. Staff consistently takes a

conservative approach to estimating these types of revenues as it is often difficult to predict the

level of construction activity and commercial sales. Additionally, the City routinely receives

unanticipated revenues related to the Educational Reimbursement Augmentation Fund ( ERAF)

and Vehicle License Fee ( VLF) shifts at the State level. Staff does not budget for unpredictable

ERAF revenues and other State budgetary allocations, reversals, and/ or revenue exchanges.

These are unpredictable revenue sources that are dependent on State budget action. However, it

is important to note that for ERAF, we received $ 270,000 in 2004- 05, $ 240,000 in 2005- 06, and

$ 265,000 in 2006- 07. The potential exists for it to be received again in the 2007- 08 year and

receipt will leave the City in a more positive fiscal position at year- end. The Budget does

include a distribution of $ 175,000 for prior year funds that have been held by the County of

Marin pursuant to State negotiations.

EXPENDITURES – Expenditures for the operating departments in the General Fund will

increase $ 283,000 over what we spent last year. The majority of this increase is due to the

initiation of a General Plan Update within the Planning & Building Budget. This process will

encompass more than one Fiscal Year and will involve the hiring of various consultants to

compile data and conduct environmental reviews.

Outside of the General Plan Update, departmental budgets will remain relatively flat.

There are no significant changes within the General Administration budget. Minor changes in

the General Administration budget reflect:

• A slight increase in the Richardson Bay Regional Agency budget to reflect RBRA dues

increases related to the Rapid Response Program and the Mooring Plan;

• Adjustments to the Community Activities budget to eliminate $ 22,000 which the City

contributed in 2006- 07 toward the Fountain Plaza and an increase in the funds available

to upgrade the City Newsletter to a color publication;

• An increase in the Concerts in the Park budget to reflect an increased City contribution

for the September 2007 concert;

• A decrease in the Insurance budget to reflect 2007- 08 costs; and

• A small increase in the Equipment Leases budget to reflect changes to the City’s copy

machine and color printer leases.

Other than the General Plan Update, there are no significant changes within the Planning &

Building budget. Minor changes in the Planning & Building budget reflect:

• The addition of a Software Maintenance account for an annual expenditure of $ 12,000 to

provide for software hosting and maintenance for the new Permit Processing Software –

this expenditure is offset by a Technology Fee collected on each permit;

• The addition an hourly Planning Intern in the Temporary & Part- Time line item; and

FY 2007- 08 Recommended Budget

June 4, 2007

CM- 3

• An increase in the Other Contract/ Outside Services to reflect additional reliance on

consultant services to validate field review and surveys, and conduct environmental

analysis – these costs are offset by charges to the related project.

There are no significant changes within the Public Works budget. Minor changes in the Public

Works budget reflect:

• A decrease in the Street Tree line item to reflect a reduction in contract work by

professional arborists – the amount was reduced to the Fiscal Year 2005- 06 amount;

• An increase in the Janitorial Maintenance costs to reflect contract and service need

adjustments;

• A small increase Permits line item to reflect an increase in the Marin County Hazardous

Materials Inventory/ Response Permit amount;

• A small increase in the Fuel line item to reflect cost adjustments for fuel needs;

• A small adjustment to accommodate the purchase of additional Protective

Clothing/ Safety Equipment;

• An increase in the Park and Landscape Supplies to account for increased nutrient

purchase to reduce water usage on turf areas; and

• A small increase in Traffic Control Supplies to restock on traffic control signs, cones, and

other items.

There are no significant changes within the Police budget. Minor changes in the Police budget

reflect:

• A slight increase in the Police Dispatch line item to reflect an increase in costs for

dispatch through the Marin County Communications Center;

• A increase in the contribution for Other Outside Services related to the Countywide Child

Sex Assault Program, Critical Outreach Program, and other shared resource programs;

• The addition of funds for the Police Policy Manual Update & Maintenance;

• The addition of funds for the Marin Information and Data Access Program or MIDAS –

this is the secure network for law enforcement;

• The addition of funds for Interoperability Law Enforcement Functions or interagency

cooperative programs such as Friday Nights on Main, Avoid the Marin 13, Marin Bicycle

Coalition Education Programs, Opening Day on the Bay, and Safe Grad Night; and

• The addition of funds for Emergency/ Disaster Preparedness Operations Supplies to

continue to use and replenish the City’s stockpile of emergency supplies.

FIRE FUND

REVENUES – In March 2004, Measure C was passed by the residents authorizing the

adjustment of the City’s appropriations limit for the next four fiscal years in order to allow taxes

already approved to be spent on fire protection and emergency medical services. For FY 2007-

08, revenue from Measure C will generate $ 603,897, up 4.5% over the prior fiscal year. Without

this revenue, the City would be required to expend this amount in addition to the current subsidy

from the General Fund Reserve depleting the Reserve fund’s current balance in its entirety

within 4 years. In 2008, the City will again return to the voters for authorization to extend the

FY 2007- 08 Recommended Budget

June 4, 2007

CM- 4

appropriations limit adjustment for another 4 years – the maximum amount of time under State

law.

EXPENDITURES – Even with this increase, the revenues continue to fall significantly short of

what is required to fully fund the cost of services provided by the Tiburon Fire Protection

District. The total required budget is $ 959,593. A General Fund transfer of $ 355,996 is

included in the budget to augment the fund for the year.

CAPITAL IMPROVEMENT FUND

REVENUES – The Capital Improvement Fund will generate new revenue of $ 1.8 million in FY

2007- 08. This includes a conservative estimate of Road Impact Fee revenue - $ 150,000,

$ 400,000 from State Proposition 1B Bond Revenue, and $ 1,270,000 for San Rafael Avenue &

Lower Belvedere Utility Undergrounding Districts. Funding for the Districts come through

assessment district bond sales.

EXPENDITURES – Capital Improvement expenditures in FY 2007- 08 total $ 2.48 million. As

mentioned above, $ 1,270,000 will be spent on undergrounding districts. Approximately

$ 508,000 will be spent on various street and road projects to include spot repairs, slurry

projects, and other projects as recommended by the Traffic Safety Committee, to include the

pavement overlay of San Rafael Avenue. Drainage projects for the coming year total $ 187,500

and include storm drain repairs at 120 San Rafael Avenue, Hilarita Circle, and Community Road.

Park and Open Space projects total $ 100,500 and include improvements to the slope at

Community Park and design for improvements to the San Rafael Avenue Seawall & Pathway.

Lane improvements include improvements to the Harry B. Allen Stairs at $ 30,000. Community

Building improvements include repairs/ replacement for the Community Center partition; and

design phase for renovations to the City Hall Council Chambers. Lastly, 2007- 08 expenditures

include miscellaneous projects such as preparatory improvements for the County- wide I- NET

program, identification/ use of a corporate storage facility, and a disaster preparedness and

recovery project allocation to be used on an as needed basis ($ 200,000).

OTHER RESTRICTED FUNDS

LEGAL DAMAGES AND SETTLEMENTS – Expenditures for legal expenses in FY 2007- 08

are projected to be $ 25,000. We will transfer funds from the General Fund to restore the

Insurance Reserve Fund to $ 75,000.

EQUIPMENT REPLACEMENT FUND – The FY 2007- 08 Equipment Replacement Fund

includes several key projects for the coming year. These include the purchase of field laptops

for Building & Planning, the purchase/ replacement of a public works truck, and an allocation for

any necessary custom reports from the Permit Processing Software.

In addition, the budget includes funds for routine upgrades and repairs to various City computer

systems.

FY 2007- 08 Recommended Budget

June 4, 2007

CM- 5

CONCLUSION

In summary, recommended expenditures total $ 7.4 million and combined available revenue and

fund carryovers total $ 12.9 million. As the budget is currently proposed, it is anticipated that the

General Fund balance at the end of FY 2007- 08 will total $ 3.3 million. The Finance Committee

met on May 22 to review the proposed budget for FY 2007- 08 along with the five- year

projections. The Committee recommends the proposed budget with a suggested change to the

City’s Reserve Policy.

The Finance Committee recommends that the Council establish a General Fund Operational

Reserve Policy for the 2007- 08 Budget of 6- months General Fund operating expenses. General

Fund operational expenses for 2007- 08 ( inclusive of the General Fund Transfer to the Fire

Fund) are $ 4.17 million. As stated above, the projected General Fund balance at year- end is

$ 3.4 million well maintaining a General Fund Operational Reserve of $ 2.08 million, consistent

with the proposed policy. The remaining General Fund balance of $ 1.3 million can be

designated for infrastructure reserves as needed.

At the conclusion of Fiscal Year 2007- 08, the Capital Improvement Fund balance will be stable

at $ 1.9 million with $ 876,408 earmarked for street and road improvements through the Road

Impact Fee. We are allocating $ 488,000 of Road Impact Fees toward 2007- 08 projects.

I would like to commend staff’s hard work developing this document. Each year, City staff

attempts to develop a budget that balances community priorities, identified revenue sources, and

fiscal conservativeness to ensure that the City’s fiscal independence continues. Key staff

members consistently provide the input necessary to develop a successful budget. These staff

members include, City Engineer/ Assistant City Manager Bob Branz, Police Chief Mark

Campbell, Planning Manager Pierce Macdonald, Building Official Lee Braun, Public Works

Superintendent Scott Derdenger, and Deputy City Clerk Leslie Carpentiers. Special recognition

is always due to Finance Office Becky Eastman who coordinates a very successful budget

process. Belvedere is fortunate to have such professional and dedicated staff all of whom

recognize the uniqueness of the community and feel as strong about preserving Belvedere as

someone who has lived here all their life.

GJR

City of Belvedere - Budget Guidelines

1

Budget Guidelines & Principles

I. City Government Reporting Entities and Services

The budget includes all of the funds and account groups of the City Belvedere. The

City provides the following municipal services either directly or through contracts with

the County or private entities:

Building Permit/ Plan Approval

Community Development

Emergency Services

Engineering

Library Services

Recreation Services

Parks & Open Space Maintenance

Planning/ Zoning

Public Safety ( Police/ Fire)

Street Maintenance

II. Financial Structure

A. Accounting System and Budgetary Control

In developing and evaluating the City’s accounting systems, consideration is given to

the adequacy of internal accounting controls. Internal accounting controls are designed

to provide reasonable, but not absolute, assurance regarding: 1) the safeguarding of

assets against loss from unauthorized use or disposition; and 2) the reliability of

financial records for preparing financial statements and maintaining accountability for

assets.

The concept of reasonable assurance recognizes that: 1) the cost of a specific control

should not exceed the benefits likely to be derived; and 2) the evaluation of costs and

benefits require estimates and judgments by management. All evaluations of the City’s

system of internal control will continue to occur within the above framework. The

City’s internal accounting controls adequately safeguard assets and provide reasonable

assurance of proper recording of financial transactions.

City of Belvedere - Budget Guidelines

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B. Fund Descriptions

The City’s accounting records are organized and operate on a “ fund” basis, which is

the basic fiscal accounting entity in governmental accounting. Each fund is designed

by fund type and classification:

Governmental Funds - General, Special Revenue, and Capital Projects

Proprietary Fund - Internal Service

Fiduciary Funds - Trust and Agency

Account Groups - General Fixed Assets and General Long- Term Debt

C. Governmental Funds

Governmental Funds are used to account for the City’s expendable financial resources

and related current liabilities, except for those accounted for in proprietary funds. The

basic financial statements necessary to fairly present financial position and operating

results for governmental funds are the balance sheet and the statement of revenues,

expenditures, and changes in fund balance. Governmental funds are maintained using

the modified accrual basis of accounting.

General Fund – The General Fund is the general operating fund of the City. All

general tax revenues and other receipts that are not allocated by law or contractual

agreement to some other fund are accounted for in this fund. Expenditures of this fund

include the general operating expenses and capital improvement costs which are not

paid through other funds.

Special Revenue Fund – The Special Revenue Funds are used to account for revenues

derived from specific sources, which are usually required by law or administrative

regulation to be accounted for in a separate fund.

Capital Improvement Fund – The Capital Improvement Fund is used to account for

financial resources used for the acquisition or construction of major capital facilities.

D. Proprietary Funds

Generally accepted accounting principles applicable to a private commercial business

are applicable to proprietary funds of a governmental entity. The accrual basis of

accounting is utilized. The measurement focus is based upon a determination of net

income, financial position and cash flows. Accordingly, basic financial statements are

required, such as balance sheet, statement of revenues, expenses and changes in

retained earnings ( deficit), and the statement of cash flows.

City of Belvedere - Budget Guidelines

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E. Fiduciary Funds

Fiduciary Funds are used to account for money and property held by the City as trustee

or custodian for individuals, organizations and other governmental units.

F. Account Groups

Account Groups are used to establish accounting control and accountability for the

City’s general fixed assets and general long- term debt.

General Fixed Assets Account Group – this account group is used to maintain

control and cost information on capital assets owned by the City.

General Long- Term Account Group – this account group is used to account for all

long- term debt of the City.

III. Budget Policies and Procedures

A. Policy

The City's budget reflects careful preparation according to City Council goals, and

citywide objectives. The budget serves as a principal management tool for the City

administration, and is used to allocate the City’s resources. The budget preparation

process is a cooperative effort of the entire City organization. Departmental budgets are

originated within each department and Department Heads are responsible for operating

within their budget amount as approved by the City Manager and authorized by the

City Council. The budget document will be helpful to citizens in understanding the

operations and costs of City services. Fund balances will be maintained at levels which

will protect the City from future uncertainties. Each year, the City Manager submits a

proposed budget to the City Council. It is the stated policy of the Council and City

Manager that ongoing revenues match or exceed ongoing appropriations.

B. Budget Basis

The budgets of general government type funds ( for example, the general fund itself,

and gas tax funds) are prepared on a spending measurement focus. Briefly, this means

that only current assets and current liabilities are included on the balance sheets. The

modified accrual basis of accounting is followed. Under the modified accrual basis of

accounting, revenues are susceptible to accrual when they become both measurable and

available. Expenditures, other than interest on long- term debt, are recorded when a

current liability is incurred.

City of Belvedere - Budget Guidelines

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The Annual Financial Audit Report shows the status of the City’s finances on the basis

of “ generally accepted accounting principles” ( GAAP). In most cases this conforms to

the way the City prepares the budget. One exception is the treatment of compensated

absences. Compensated absences, including accrued but unused administrative leave,

compensatory time and vacation leave, are treated slightly different in the budget than

in the Audit Report.

C. Responsibility

The City Manager is responsible for preparing a budget in accordance with the

guidelines established by the City Council.

D. Budget Preparation

The process of developing the operating budget begins officially in March of each year.

The budget preparation process provides department heads an opportunity to examine

programs; to propose changes in current services; to recommend revisions in

organizations and methods; and to outline requirements for capital outlay items.

E. Operating Budget

Ongoing operating costs should be supported by ongoing, stable revenue sources. This

protects the City from fluctuating services levels and avoids crises when one- time

revenues are reduced or removed. Listed below are some corollaries to this policy:

• Fund balances or contingency accounts should be used only for one- time

expenditures, such as capital equipment and capital improvements.

• Ongoing maintenance costs, such as street resurfacing and parks maintenance,

should be financed through recurring operating revenues rather than through

bond issuance.

• Fluctuating federal grants should not be used to fund ongoing programs.

F. Revenue Policies

A diversified and stable revenue system will be maintained to ensure fiscal health and

absorb short run fluctuations in any one revenue source.

The City Manager shall review the encumbrances and continuing appropriations to be

submitted to the City Council for approval from one fiscal year to the next fiscal year.

These encumbrances and continuing appropriations shall become a part of the City

budget.

City of Belvedere - Budget Guidelines

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G. Capital Budget

The Five- Year Capital Improvement Plan shall be prepared and updated each year.

Although this plan may include “ unfunded” projects that carry out the City’s strategic

and general plans, it must also include a capital spending plan that identifies projects

that can be completed with known funding sources. Each department must, when

planning capital projects, estimate the project’s impact on the City’s operating budget.

H. Budget Review

During the budget review phase, the City Manager’s Office, analyzes new positions,

operating and capital budget requests. The Finance Committee which consists of four

members chosen by the City Council from the community, the Mayor, the Vice- Mayor

and the City Manager, reviews the draft budget and makes a recommendation to the

City Council for adoption.

I. Budget Adoption

The City Manager presents the budget to the City Council. A public hearing is held and

the budget is adopted by resolution.

J. Budget Implementation

A budgetary control system will be maintained to ensure compliance with the budget.

The Finance Officer is responsible for setting up the budget for tracking purposes and

is charged with ensuring funds availability during the year to cover expenditures and

appropriations. Reports comparing the budget with expenditures are generated on a

monthly basis.

K. Budget Revision

The City Council approves total budgeted appropriations throughout the year. Actual

expenditures may not exceed budgeted appropriations. The City Manager or his

designee is authorized to transfer budgeted amounts at the category level. The City has

the following programs accounted for through its governmental funds: general

government, public safety, public works, parks and open space, community

development, streets & storm drain maintenance, and capital expenditures. Use of

unappropriated reserves must be specifically approved by the City Council.

City of Belvedere - Budget Guidelines

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IV. Financial Policies

A. General

The financial polices establish the framework for overall fiscal planning and

management. The policies set forth guidelines for both current activities and long range

planning. The policies will be reviewed annually to assure the highest standards of

fiscal management.

B. Overall Goals

The overall financial goals underlying these financial policies are:

Fiscal Conservatism: To ensure that the City is at all times in a solid financial

condition. This can be defined as:

Cash solvency - ability to pay bills.

Budgetary solvency - ability to balance the budget.

Long run solvency - ability to pay future costs.

Service level solvency - ability to provide needed and desired services.

Flexibility: to ensure that the City is in a position to respond to changes in the economy

or new service challenges without an undue amount of financial stress.

Adherence to the Highest Accounting and Management Practices: as set by the

Governments Finance Officers’ Association standards for financial reporting and

budgeting, by the Governmental Accounting Standards Board and other professional

standards.

C. Cash Management

1. Purpose

An investment policy has been adopted by resolution. The investment policy provides

guidelines for the prudent investment of temporary idle cash and outlines the policies

for maximizing the efficiency of the cash management system. The ultimate goal is to

enhance the economic status of the City while protecting its pooled cash.

2. Objective

The cash management system is designed to accurately monitor and forecast

expenditures and revenues, thus enabling the City to invest funds to the fullest extent

possible. The City attempts to obtain the highest yield obtainable as long as

investments meet the criteria established for safety and liquidity.

City of Belvedere - Budget Guidelines

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3. Policy

In order to maximize interest earnings, the City commingles the cash of all funds,

except those funds held in trust for the City by various financial institutions in

accordance with applicable trust agreements related to debt issues. Interest revenue

derived from commingled cash is allocated monthly to the participating funds based on

the relative cash balance of each fund.

4. Procedures

Criteria for selecting investments and the order of priority are:

Safety. The safety and risk associated with an investment refers to the potential loss of

principal, interest or a combination of these amounts. The City only operates in those

investments that are considered very safe and are allowable under Government Code

Section 53601.

Liquidity. This refers to the ability to “ cash in” at any moment in time with a minimal

chance of losing some portion of principal or interest. Liquidity is an important

investment quality especially when the need for unexpected funds occasionally occurs.

Yield. This is the dollar earnings an investment can provide, and sometimes is

described as the rate of return.

5. Risk Management

The City maintains a comprehensive risk assessment program and annual hazard

survey to identify areas that may pose liability issues. Furthermore, the City has a

policy of vigorously defending claims filed against the City of Belvedere and continues

to maintain an excellent loss history.

6. Annual Audit

Sound accounting practices suggest that an annual audit is a prudent business decision.

The City requires an annual audit by a qualified independent accountant of the books

of account, financial records, inventories and reports of all City officers and employees

involved in the handling of financial matters. In compliance with the requirement of an

annual audit, Odenberg, Ullako & Muranishi a firm of Certified Public Accountants,

completed the audit for the fiscal year ending June 30, 2006.

City of Belvedere - Budget Guidelines

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Annual Appropriations Limit

The Appropriations Limit, established by the State of California per Article XIIIB of

the California State Constitution, sets a limit for the annual appropriations of tax

proceeds for all municipalities.

Article XIIIB was recently amended by Proposition 111 to change the method of

calculating the annual appropriations limit. Prior to Proposition 111, the annual

appropriations limit was adjusted annually by the change in the cost of living or by the

change in California per capita personal income, whichever was less, and by the

percentage change in the population of the City.

Under the guidelines set forth by Proposition 111, the annual appropriations limit will

not exceed a base year adjusted by the change in population of the City or the County

combined with either the change in California per capita personal income or the change

in the local assessment roll due to local nonresidential construction. Proposition 111

also changed the base year for all municipalities to 1986- 87. Starting with a base year

limit of $ 779,204 for 1986- 87 and increasing it to the 2007/ 2008 limit by using the

guidelines set forth in Proposition 111, the calculation would be as follows:

2006/ 2007 Limit $ 2,051,868

Adjustment Factors:

Population 1.0097

Inflation 1.0442

Total Adjustment 1.0543

2007/ 2008 Limit $ 2,163,284

City of Belvedere – Full Time Employee List

TITLE 2007/ 2008

No.

City Manager 1

Planning Manager 1

Building Official 1

Finance Officer 1

Public Works Superintendent 1

Deputy City Clerk 1

Building Inspector 1

Senior Maintenance Worker 1

Police Secretary 1

Department Secretary II 2

Maintenance Worker II 1

Maintenance Worker I 1

Police Sergeant 1

Police Officer 5

Total 19

9

City Positions

City Manager/ City Clerk – 1

Planning Manager – 1

Building Official – 1

Finance Officer – 1

PW Superintendent – 1

Deputy City Clerk/ ATCM – 1

Building Inspector – 1

Sr. Maintenance Worker – 1

Police Secretary – 1

Department Secretary II – 2

Maintenance Worker II - 1

Maintenance Worker I – 1

City Engineer ( PT) – 1

Planning Technician ( PT) – 1

Laserfiche Technician ( PT) – 1

Planning Intern ( PT) – 1

Police Sergeant – 1

Police Officer – 5

Police Chief ( Contract) – 1

Tiburon Fire

Protection District

Contract for Services

Finance

Officer

Becky Eastman

Police Officers

Andy Rosas, Paul Sims

Mike Celeberti, Tom Marksbury,

Vacant

Department

Secretary II

Nancy Miller

Department

Secretary II

Lorrie Duffy

5- 1- 07

Planning

Technician ( PT)

Felicia Wheaton

Planning

Manager

Pierce Macdonald

Police Chief

Mark Campbell

Contract for Services

Police

Secretary

Lylene Phillips

Building

Official

Lee Braun

Building

Inspector

Genaro Muniz

DCC/ ATCM/

Risk Mgr

Leslie Carpentiers

Laserfiche

Technician ( PT)

Sam Choi

IT Coordinator

Damien Moore

Contract for Services

Police SGT

Chris Pool

Planning

Intern ( PT)

Vacant City Engineer ( PT)

Bob Branz

Public Works

Superintendent

Scott Derdenger

Senior Maintenance

Worker

Gerhard Laufer

Maintenance

Workers II & I

Max Sandoval

Javier Villegas

Public Safety Planning & Building Administration Public Works

City Attorney

Rob Epstein

Deputy City Attorney

Todd Smith City Manager

George J. Rodericks

Belvedere Residents

City Council

John Telischak, Mayor

Jerry Butler, Vice Mayor

City Councilors: Jim Berg, Tom Cromwell, & Barbara Morrison

Investments & Property

Fines & Forefeitures

Intergovernmental

Service Charges

Non- Property Taxes

Licenses & Permits

Fire Fund

Capital Improvement

Property Taxes $ 3,104,002

$ 319,000

$ 269,000

$ 232,350

$ 184,160

$ 34,000

$ 174,000

$ 6,841,898

$ 1,921,789

$ 603,597

Community Center

Insurance Reserve*

General Administration

Public Works

Fire*

Planning & Building

Police

Capital Improvement* $ 2,480,000

$ 1,339,867

$ 683,084

$ 25,000

$ 25,450

$ 7,357,971

$ 1,139,327

$ 959,593

$ 705,650

City of Belvedere

2007/ 2008 Revenues

2007/ 2008 Appropriations

* 2007/ 2008 Appropriations include the following reserve transfers

totaling $ 955,996:

•$ 380,996 Reserve Transfer to Subsidize the Fire Fund

•$ 25,000 Reserve Transfer to Fund the Insurance Reserve

•$ 500,000 Reserve Transfer to Fund Capital Improvements

•$ 50,000 Reserve Transfer to Fund the Equipment Replacement Fund

TOTAL REVENUES

TOTAL APPROPRIATIONS

Major Fiscal Changes/ Impacts

Overall Revenue Assumptions

The 2007- 08 Budget predicts the following revenue sources conservatively:

• Property Taxes – estimated at a 9% increase over the prior year –

actual increase from 2006- 07 estimated to actual is 13%

• License & Permit Revenues, Fines & Forfeitures, and Services

Charges – estimated based on prior year receipts – with the noted

exception of Planning & Building Penalties which are estimated

minimally.

The 2007- 08 Budget does not include specified revenues due to their uncertainty

within the State’s budget. These include potential revenues totaling $ 300,000 in

the following areas:

• ERAF - $ 300,000

Overall Expenditure Assumptions

The 2007- 08 Budget includes routine expenditures that are budgeted prudently.

However, it is typical that these routine expenditures will either be at or below the

budgeted amount.

Departmental Major Fiscal Changes

General Administration Department

For the 2007- 08 Fiscal Year, the following are major fiscal changes or

assumptions within the General Administration Budget:

• . None.

Planning & Building Departments

For the 2007- 08 Fiscal Year, the following are major fiscal changes or

assumptions within the Planning & Building Department Budgets:

• The addition of an hourly Planning Intern position at $ 18,000 per year.

• The addition of Planning & Building Software Licensing Fees ( for the

new permit processing software) - $ 12,000 This is a cost that is

reimbursed through the permit revenue collection process.

• The addition of funds to begin the process of updates to the City’s

General Plan and Housing Element - $ 145,000

12

Public Works Department

For the 2007- 08 Fiscal Year, the following are major fiscal changes or

assumptions within the Public Works Budget:

• None.

Police Department

For the 2007- 08 Fiscal Year, the following are major fiscal changes or

assumptions within the Police Department Budget:

• None.

13

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

BUDGET SUMMARY REVENUES & EXPENDITURES - ALL FUNDS

GENERAL

FUND

FIRE

FUND

CAPITAL

IMPROVEMENT

FUND

ROAD IMPACT

FEES

EQUIPMENT

REPLACEMENT

FUND

INSURANCE

RESERVE

FUND TOTALS

REVENUES

TAXES

Property Taxes $ 3,104,002 $ 0 $ 0 $ 0 $ 0 $ 0 $ 3,104,002

Non- Property Taxes 269,000 0 0 0 0 0 269,000

Fire Protection Charge 0 603,597 0 0 0 0 603,597

Gas Taxes 0 0 46,000 0 0 0 46,000

Subtotal Taxes $ 3,373,002 $ 603,597 $ 46,000 $ 0 $ 0 $ 4,022,600

NON- TAXES

Construction Permits $ 270,000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 270,000

Other Licenses and Permits 49,000 0 0 150,000 0 0 199,000

Fines and Forfeitures 34,000 0 0 0 0 0 34,000

Investments and Property 174,000 0 22,406 0 0 0 196,406

Other Agencies 148,160 0 432,883 0 0 0 581,043

Service Charges 232,350 0 500 0 0 0 232,850

Miscellaneous Other Revenue 36,000 0 1,270,000 0 50 0 1,306,050

Subtotal Non- Taxes $ 943,510 $ 0 $ 1,725,789 $ 150,000 $ 50 $ 0 $ 2,819,349

TOTAL CURRENT REVENUE $ 4,316,512 $ 603,597 $ 1,771,789 $ 150,000 $ 50 $ 0 $ 6,841,949

EXPENDITURES

OPERATIONS

General Administration $ 683,084 $ 0 $ 0 $ 0 $ 0 $ 0 $ 683,084

Planning and Building 1,339,867 0 0 0 0 0 1,339,867

Police 1,139,327 0 0 0 0 0 1,139,327

Public Works 705,650 0 0 0 0 0 705,650

Community Center 25,450 0 0 0 0 0 25,450

Fire 0 959,593 0 0 0 0 959,593

Subtotal Operations $ 3,893,378 $ 959,593 $ 0 $ 0 $ 0 $ 0 $ 4,852,971

FY2008 REV& EXP SUM 2008 SUMMARY 14 adopted June 4, 2007

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

BUDGET SUMMARY REVENUES & EXPENDITURES - ALL FUNDS

GENERAL

FUND

FIRE

FUND

CAPITAL

IMPROVEMENT

FUND

ROAD IMPACT

FEES

EQUIPMENT

REPLACEMENT

FUND

INSURANCE

RESERVE

FUND TOTALS

CAPITAL IMPROVEMENTS

Streets $ 0 $ 0 $ 20,000 $ 488,000 $ 0 $ 0 $ 508,000

Drainage 0 0 177,500 0 0 0 177,500

Lanes 0 0 35,000 0 0 0 35,000

Parks/ Open space 0 0 100,500 0 0 0 100,500

City Buildings 0 0 57,000 0 0 0 57,000

Miscellaneous Other 0 0 332,000 0 0 0 332,000

Underground Utility Districts 0 0 1,270,000 0 0 0 1,270,000

Subtotal Cap. Improvements $ 0 $ 0 $ 1,992,000 $ 488,000 $ 0 $ 0 $ 2,480,000

EQUIPMENT REPLACEMENT

Equipment $ 0 $ 0 $ 0 $ 0 $ 73,000 $ 0 $ 73,000

LEGAL DAMAGES/ SETTLEMENTS $ 0 $ 0 $ 0 $ 0 $ 0 $ 25,000 $ 25,000

TOTAL EXPENDITURES ALL FUNDS $ 3,893,378 $ 959,593 $ 1,992,000 $ 488,000 $ 73,000 $ 25,000 $ 7,430,971

TOTAL CURRENT REVENUE $ 4,316,512 $ 603,597 $ 1,771,789 $ 150,000 $ 50 $ 0 $ 6,841,949

Less Total Expenditures ($ 3,893,378) ($ 959,593) ($ 1,992,000) ($ 488,000) ($ 73,000) ($ 25,000) ($ 7,430,971)

Difference $ 423,134 ($ 355,996) ($ 220,211) ($ 338,000) ($ 72,950) ($ 25,000) ($ 589,023)

Plus Est. Fund Balances @ 7- 1- 07 $ 3,783,749 $ 125,000 $ 741,848 $ 1,214,408 $ 122,050 $ 75,000 $ 6,062,055

TOTAL FUNDS AVAILABLE $ 4,206,883 ($ 230,996) $ 521,637 $ 876,408 $ 49,100 $ 50,000 $ 5,473,032

TRANSFERS

From GF to FF ( 380,996) 380,996

From GF to CIF ( 500,000) 500,000

From GF to ERF ( 50,000) 50,000

From GF to IRF ( 25,000) 25,000

PROJ. YR. END BAL. @ 6- 30- 08 $ 3,250,888 $ 150,000 $ 1,021,637 $ 876,408 $ 99,100 $ 75,000 $ 5,473,032

FY2008 REV& EXP SUM 2008 SUMMARY 15 adopted June 4, 2007

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

REVENUES - ALL FUNDS

FUND/ ACTIVITY

FY06- 07

APPROVED

REVENUES

FY06- 07

ESTIMATED

REVENUES

FY07- 08

APPROVED

REVENUES

GENERAL FUND

Property Taxes:

Current Secured $ 2,483,548 $ 2,514,021 $ 2,690,002

Supplemental Assessments 75,000 75,000 75,000

Unsecured 73,348 70,000 70,000

ERAF 0 264,856 175,000

ERAF III Shift 0 ( 92,525) ( 96,000)

VLF Swap 0 144,478 145,000

Real Property Transfer 45,000 45,000 45,000

Subtotal $ 2,676,896 $ 3,020,830 $ 3,104,002

Local Non- Property Taxes:

Sales Taxes $ 55,000 $ 50,000 $ 50,000

Triple Flip 0 14,345 14,500

Sales Taxes - SB509 23,000 23,000 23,000

Business Licenses 70,000 70,000 70,000

PG& E Franchise 22,000 25,547 26,000

CATV Franchise 34,000 34,000 34,500

Garbage Franchise 46,000 50,000 51,000

Subtotal $ 250,000 $ 266,892 $ 269,000

FY2008 REV& EXP SUM 2008 REVENUES 16 adopted June 4, 2007

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

REVENUES - ALL FUNDS

FUND/ ACTIVITY

FY06- 07

APPROVED

REVENUES

FY06- 07

ESTIMATED

REVENUES

FY07- 08

APPROVED

REVENUES

Licenses & Permits:

Construction Permits $ 270,000 $ 270,000 $ 270,000

Encroachment Permits 35,000 37,000 37,000

Revocable Licenses 7,500 11,000 8,000

Parking Permits 2,000 2,000 2,000

Miscellaneous Licenses and Permits 2,000 3,000 2,000

Subtotal $ 316,500 $ 323,000 $ 319,000

Fines & Forefeitures:

Vehicle Code Fines $ 10,000 ($ 3,000) $ 10,000

Planning & Building Penalties 160,000 225,000 24,000

Subtotal $ 170,000 $ 222,000 $ 34,000

Investments & Property:

Investments $ 110,000 $ 180,000 $ 160,000

Rent 10,000 13,309 11,000

Community Center Rentals 3,000 3,000 3,000

Subtotal $ 123,000 $ 196,309 $ 174,000

Revenue From Other Agencies:

Motor Vehicle In Lieu $ 20,000 $ 13,500 $ 15,000

HOPTR 20,000 21,000 21,000

POST Reimb 2,000 4,000 3,000

State Mandated Costs Reimbursement 0 4,500 3,000

Booking Fees 0 660 660

Supplemental Law Enforcement Funding 100,500 100,500 100,500

Recycling 5,000 0 5,000

Subtotal $ 147,500 $ 144,160 $ 148,160

FY2008 REV& EXP SUM 2008 REVENUES 17 adopted June 4, 2007

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

REVENUES - ALL FUNDS

FUND/ ACTIVITY

FY06- 07

APPROVED

REVENUES

FY06- 07

ESTIMATED

REVENUES

FY07- 08

APPROVED

REVENUES

Service Charges:

Road Closure Signs $ 3,250 $ 7,000 $ 5,000

Plan Reviews 160,000 145,000 145,000

Technology Fee 0 4,300 4,300

Zoning/ Subdivision Fees 750 0 750

Variances and Use Permits 7,500 10,000 8,000

Design Review/ Design Review Exceptions 50,000 58,000 50,000

Appeals 800 800 800

Residential Building Reports 5,000 5,000 5,000

Maps, Publications, and Copies 1,000 1,000 1,000

Special Police Services 1,000 500 500

Financial Services 9,000 9,000 9,000

Miscellaneous Charges for Services 100 5,700 3,000

Subtotal $ 238,400 $ 246,300 $ 232,350

Miscellaneous Other Revenue:

Golf Tournament $ 20,000 $ 27,610 $ 20,000

Concert- in- the- Park Series 15,000 16,307 15,000

Miscellaneous Other Revenue: 1,000 1,000 1,000

Subtotal $ 36,000 $ 44,917 $ 36,000

Total General Fund Revenue $ 3,958,296 $ 4,464,408 $ 4,316,512

FY2008 REV& EXP SUM 2008 REVENUES 18 adopted June 4, 2007

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

REVENUES - ALL FUNDS

FUND/ ACTIVITY

FY06- 07

APPROVED

REVENUES

FY06- 07

ESTIMATED

REVENUES

FY07- 08

APPROVED

REVENUES

FIRE FUND

Fire Protection Charge $ 577,605 $ 573,406 $ 603,597

Total Fire Fund Revenue $ 577,605 $ 573,406 $ 603,597

CAPITAL IMPROVEMENT FUND

Bid Packages $ 500 $ 880 $ 500

Traffic Mitigation Grant 10,660 15,906 10,660

Marin County Transportation Sales Tax 22,223 23,630 22,223

State Proposition 1B Bond Revenue 0 0 400,000

Sidewalk Repair Reimbursements 40,000 40,000 0

Rental Income ( Cell Site) 21,806 21,171 21,806

Road Impact Fee 125,000 190,000 150,000

Utility Undergrounding 820,000 688,119 1,270,000

Total Cap. Improvement Fund Revenue $ 1,040,189 $ 979,706 $ 1,875,189

GAS TAX FUND

Investment Earnings $ 400 $ 800 $ 600

Section 2105 13,500 13,500 13,500

Section 2106 15,500 14,500 14,500

Section 2107 17,500 17,000 17,000

Section 2107.5 1,000 1,000 1,000

Total Gas Tax Fund Revenue $ 47,900 $ 46,800 $ 46,600

EQUIPMENT REPLACEMENT FUND

Sale of Property $ 1,000 $ 50 $ 50

Total Equip. Repl. Fund Revenue $ 1,000 $ 50 $ 50

TOTAL REVENUE - ALL FUNDS $ 5,624,990 $ 6,064,370 $ 6,841,949

FY2008 REV& EXP SUM 2008 REVENUES 19 adopted June 4, 2007

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

EXPENDITURES - ALL FUNDS

FUND/ ACTIVITY

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

GENERAL FUND:

General Administration $ 648,827 $ 669,367 $ 683,084

Planning and Building 1,035,456 1,026,613 1,339,867

Police 1,068,326 1,079,079 1,139,327

Public Works Operations & Maintenance 756,707 713,625 705,650

Community Center 22,500 17,000 25,450

TOTAL GENERAL FUND $ 3,531,816 $ 3,505,684 $ 3,893,378

FIRE FUND: $ 853,135 $ 880,691 $ 959,593

CAPITAL IMPROVEMENT FUND:

Streets $ 243,000 $ 176,629 $ 508,000

Drainage 146,500 90,016 177,500

Lanes 32,500 33,000 35,000

Parks and Open Space 134,500 79,500 100,500

Community Buildings 5,000 5,000 57,000

Miscellaneous Other 337,000 107,500 332,000

Utility Underground Districts 820,000 688,119 1,270,000

TOTAL CAPITAL IMPROVEMENT FUND $ 1,718,500 $ 1,179,764 $ 2,480,000

RESTRICTED FUNDS:

Equipment Replacement $ 65,000 $ 65,000 $ 73,000

Legal Damages and Settlements 100,000 25,000 25,000

TOTAL RESTRICTED FUNDS $ 165,000 $ 90,000 $ 98,000

TOTAL ALL FUNDS $ 6,268,451 $ 5,656,139 $ 7,430,971

FY2008 REV& EXP SUM 2008 EXPENDITURES 20 adopted June 4, 2007

CITY of BELVEDERE

FY2006- 07 - FY2011- 12 Projections

Revenues - Select Funds

FY2006- 07 FY2006- 07 FY2007- 08 FY2008- 09 FY2009- 10 FY2010- 11 FY2011- 12

FUND/ ACTIVITY Budget Est. Revenues Proposed Bud. Projections Projections Projections Projections

GENERAL FUND

Property Taxes:

Current Secured $ 2,483,548 $ 2,514,021 $ 2,690,002 $ 2,878,303 $ 3,079,784 $ 3,295,369 $ 3,526,045

Supplemental Assessments 75,000 75,000 75,000 77,250 79,568 81,955 84,413

Unsecured 73,348 70,000 70,000 72,100 74,263 76,491 78,786

ERAF 0 264,856 175,000 0 0 0 0

ERAF III Shift 0 ( 92,525) ( 96,000) ( 96,000) ( 96,000) ( 96,000) ( 96,000)

VLF Swap 0 144,478 145,000 145,000 145,000 145,000 145,000

Real Property Transfer 45,000 45,000 45,000 45,900 46,818 47,754 48,709

Subtotal $ 2,676,896 $ 3,020,830 $ 3,104,002 $ 3,122,553 $ 3,329,432 $ 3,550,568 $ 3,786,953

Local Non- Property Taxes:

Sales Taxes $ 55,000 $ 50,000 $ 50,000 $ 51,500 $ 53,045 $ 54,636 $ 56,275

Triple Flip 0 14,345 14,500 14,500 14,500 14,500 14,500

Sales Taxes - SB509 23,000 23,000 23,000 23,690 24,401 25,133 25,887

Business Licenses 70,000 70,000 70,000 70,000 70,000 70,000 70,000

PG& E Franchise 22,000 25,547 26,000 26,520 27,050 27,591 28,143

CATV Franchise 34,000 34,000 34,500 35,190 35,894 36,612 37,344

Garbage Franchise 46,000 50,000 51,000 52,020 53,060 54,122 55,204

Subtotal $ 250,000 $ 266,892 $ 269,000 $ 273,420 $ 277,950 $ 282,594 $ 287,353

Licenses & Permits:

Construction Permits $ 270,000 $ 270,000 $ 270,000 $ 275,400 $ 280,908 $ 286,526 $ 292,257

Encroachment Permits 35,000 37,000 37,000 37,000 37,000 37,000 37,000

Revocable Licenses 7,500 11,000 8,000 8,000 8,000 8,000 8,000

Parking Permits 2,000 2,000 2,000 2,000 2,000 2,000 2,000

Miscellaneous Licenses and Permits 2,000 3,000 2,000 2,000 2,000 2,000 2,000

Subtotal $ 316,500 $ 323,000 $ 319,000 $ 324,400 $ 329,908 $ 335,526 $ 341,257

Fines & Forefeitures:

Vehicle Code Fines $ 10,000 ($ 3,000) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000

Planning & Building Penalties 160,000 225,000 24,000 50,000 50,000 50,000 50,000

Subtotal $ 170,000 $ 222,000 $ 34,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000

FY2008 What if for CIF FY2007- 12 summary 21 adopted June 4, 2007

CITY of BELVEDERE

FY2006- 07 - FY2011- 12 Projections

Revenues - Select Funds

FY2006- 07 FY2006- 07 FY2007- 08 FY2008- 09 FY2009- 10 FY2010- 11 FY2011- 12

FUND/ ACTIVITY Budget Est. Revenues Proposed Bud. Projections Projections Projections Projections

Investments & Property:

Investments $ 110,000 $ 180,000 $ 160,000 $ 161,600 $ 163,216 $ 164,848 $ 166,497

Rent 10,000 13,309 11,000 11,000 11,000 11,000 11,000

Community Center Rentals 3,000 3,000 3,000 3,000 3,000 3,000 3,000

Subtotal $ 123,000 $ 196,309 $ 174,000 $ 175,600 $ 177,216 $ 178,848 $ 180,497

Revenue From Other Agencies:

Motor Vehicle In Lieu $ 20,000 $ 13,500 $ 15,000 $ 15,450 $ 15,914 $ 16,391 $ 16,883

HOPTR 20,000 21,000 21,000 21,000 21,000 21,000 21,000

POST Reimb 2,000 4,000 3,000 3,030 3,060 3,091 3,122

State Mandated Costs Reimbursement 0 4,500 3,000 3,000 3,000 3,000 3,000

Booking Fees 0 660 660 660 660 660 660

Supplemental Law Enforcement Funding 100,500 100,500 100,500 100,500 100,500 100,500 100,500

Recycling 5,000 0 5,000 5,000 5,000 5,000 5,000

` $ 147,500 $ 144,160 $ 148,160 $ 148,640 $ 149,134 $ 149,642 $ 150,164

Service Charges:

Road Closure Signs $ 3,250 $ 7,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000

Plan Reviews 160,000 145,000 145,000 147,900 150,858 153,875 156,953

Technology Fee 0 4,300 4,300 4,300 4,300 4,300 4,300

Zoning/ Subdivision Fees 750 0 750 750 750 750 750

Variances and Use Permits 7,500 10,000 8,000 8,000 8,000 8,000 8,000

Design Review/ Design Review Exceptions 50,000 58,000 50,000 50,000 50,000 50,000 50,000

Appeals 800 800 800 800 800 800 800

Residential Building Reports 5,000 5,000 5,000 5,000 5,000 5,000 5,000

Maps, Publications, and Copies 1,000 1,000 1,000 1,000 1,000 1,000 1,000

Special Police Services 1,000 500 500 500 500 500 500

Financial Services 9,000 9,000 9,000 9,000 9,000 9,000 9,000

Miscellaneous Charges for Services 100 5,700 3,000 3,000 3,000 3,000 3,000

Subtotal $ 238,400 $ 246,300 $ 232,350 $ 235,250 $ 238,208 $ 241,225 $ 244,303

Miscellaneous Other Revenue: $ 36,000 $ 44,917 $ 36,000 $ 36,000 $ 36,000 $ 36,000 $ 36,000

Total GF Revenue $ 3,958,296 $ 4,464,408 $ 4,316,512 $ 4,375,863 $ 4,597,848 $ 4,834,404 $ 5,086,526

FIRE FUND $ 577,605 $ 573,406 603,597 $ 633,777 $ 665,466 $ 698,739 $ 733,676

CAPITAL IMPROVEMENT FUND $ 1,088,089 $ 1,026,506 $ 1,921,789 $ 2,917,500 $ 2,330,000 $ 2,000,000 $ 1,450,000

TOTAL REVENUE - ALL SELECT FUNDS $ 5,623,990 $ 6,064,320 $ 6,841,899 $ 7,927,140 $ 7,593,314 $ 7,533,143 $ 7,270,203

FY2008 What if for CIF FY2007- 12 summary 22 adopted June 4, 2007

CITY of BELVEDERE

FY2006- 07 - FY2011- 12 Projections

Expenditures - Select Funds

FY2006- 07 FY2006- 07 FY2007- 08 FY2008- 09 FY2009- 10 FY2010- 11 FY2011- 12

FUND/ ACTIVITY Budget Est Expenditures Proposed Bud. Projections Projections Projections Projections

GENERAL FUND

General Administration:

Personnel Services $ 326,546 $ 346,777 $ 375,804 $ 387,078 $ 398,690 $ 410,651 $ 422,971

Fringe Benefits 126,092 137,834 147,264 151,682 156,233 160,920 165,747

Subtotal $ 452,638 $ 484,611 $ 523,068 $ 538,760 $ 554,923 $ 571,571 $ 588,718

Outside Services $ 175,396 $ 176,019 $ 179,771 $ 186,962 $ 194,440 $ 202,218 $ 210,307

Utilities 14,500 17,000 15,000 15,600 16,224 16,873 17,548

Operations ( 17,906) ( 32,663) ( 60,155) ( 62,562) ( 65,064) ( 67,667) ( 70,373)

Materials & Supplies 24,200 24,400 25,400 26,416 27,473 28,572 29,714

Subtotal $ 196,190 $ 184,756 $ 160,016 $ 166,416 $ 173,073 $ 179,996 $ 187,196

Total GA Expenditures $ 648,828 $ 669,367 $ 683,084 $ 705,177 $ 727,996 $ 751,567 $ 775,914

Planning & Building:

Personnel Services $ 458,605 $ 443,064 $ 513,140 $ 528,534 $ 544,390 $ 560,722 $ 577,544

Fringe Benefits 154,827 154,577 169,268 174,346 179,577 184,964 190,513

Subtotal $ 613,432 $ 597,641 $ 682,408 $ 702,880 $ 723,967 $ 745,686 $ 768,056

Outside Services $ 118,450 $ 115,061 $ 321,450 $ 334,308 $ 347,680 $ 361,588 $ 376,051

Communications 1,000 1,000 1,800 1,872 1,947 2,025 2,106

Operations 294,824 305,061 321,986 334,865 348,260 362,190 376,678

Materials & Supplies 7,750 7,850 12,223 12,712 13,220 13,749 14,299

Subtotal $ 422,024 $ 428,972 $$ 657,, 459 $ 683,757 $ 711,107 $ 739,552 $ 769,134

Total P& B Expenditures $ 1,035,456 $ 1,026,613 $ 1,339,867 $ 1,386,637 $ 1,435,074 $ 1,485,237 $ 1,537,190

Police:

Personnel Services $ 518,656 $ 504,078 $ 536,048 $ 552,129 $ 568,693 $ 585,754 $ 603,327

Fringe Benefits 254,318 247,945 270,614 278,733 287,095 295,708 304,579

Subtotal $ 772,974 $ 752,023 $ 806,662 $ 830,862 $ 855,788 $ 881,462 $ 907,905

Outside Services $ 249,467 $ 273,471 $ 276,845 $ 287,919 $ 299,436 $ 311,413 $ 323,869

Utilities 13,440 13,440 13,440 13,978 14,537 15,118 15,723

Operations 16,970 22,970 23,705 24,653 25,639 26,665 27,731

Materials & Supplies 15,475 17,175 18,675 19,422 20,199 21,007 21,847

Subtotal $ 295,352 $ 327,056 $ 332,665 $ 345,972 $ 359,810 $ 374,203 $ 389,171

Total PD Expenditures $ 1,068,326 $ 1,079,079 $ 1,139,327 $ 1,176,834 $ 1,215,598 $ 1,255,664 $ 1,297,076

FY2008 What if for CIF FY2007- 12 summary 23 adopted June 4, 2007

CITY of BELVEDERE

FY2006- 07 - FY2011- 12 Projections

Expenditures - Select Funds

FY2006- 07 FY2006- 07 FY2007- 08 FY2008- 09 FY2009- 10 FY2010- 11 FY2011- 12

FUND/ ACTIVITY Budget Est Expenditures Proposed Bud. Projections Projections Projections Projections

Public Works Operations & Maintenance:

Personnel Services $ 391,289 $ 380,705 $ 372,065 $ 383,227 $ 394,724 $ 406,566 $ 418,763

Fringe Benefits 152,174 151,555 121,415 125,057 128,809 132,673 136,653

Subtotal $ 543,463 $ 532,260 $ 493,480 $ 508,285 $ 523,533 $ 539,239 $ 555,416

Outside Services $ 121,850 $ 91,670 $ 112,500 $ 117,000 $ 121,680 $ 126,547 $ 131,609

Utilities 23,500 23,500 24,500 25,480 26,499 27,559 28,662

Operations 41,895 38,695 43,420 45,157 46,963 48,842 50,795

Materials & Supplies 26,000 27,500 31,750 33,020 34,341 35,714 37,143

Subtotal $ 213,245 $ 181,365 $ 212,170 $ 220,657 $ 229,483 $ 238,662 $ 248,209

Total PW Expenditures $ 756,708 $ 713,625 $ 705,650 $ 728,941 $ 753,016 $ 777,901 $ 803,625

Community Center:

Outside Services $ 5,750 $ 5,750 $ 8,700 $ 8,961 $ 9,230 $ 9,507 $ 9,792

Utilities 2,750 2,250 2,750 2,833 2,917 3,005 3,095

Operations 14,000 9,000 14,000 10,000 10,000 10,000 10,000

Total CC Expenditures $ 22,500 $ 17,000 $ 25,450 $ 21,794 $ 22,147 $ 22,512 $ 22,887

TOTAL GF EXPENDITURES $ 3,531,818 $ 3,505,684 $ 3,893,378 $ 4,019,383 $ 4,153,832 $ 4,292,882 $ 4,436,692

FIRE FUND

TFPD Contract $ 847,700 $ 880,691 $ 955,593 $ 1,003,373 $ 1,053,541 $ 1,106,219 $ 1,161,529

Operations 4,000 4,000 4,000 4,000 4,000 4,000 4,000

TOTAL FF EXPENDITURES $ 851,700 $ 884,691 $ 959,593 $ 1,007,373 $ 1,057,541 $ 1,110,219 $ 1,165,529

CAPITAL IMPROVEMENT FUND $ 2,482,000 $ 1,179,764 $ 2,480,000 $ 3,185,000 $ 2,458,000 $ 2,000,000 $ 1,625,000

INSURANCE RESERVE FUND $ 100,000 $ 25,000 $ 25,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000

TOTAL EXPENDITURES - ALL SELECT FUNDS $ 6,965,518 $ 5,595,139 $ 7,357,971 $ 8,271,756 $ 7,729,374 $ 7,463,100 $ 7,287,222

FY2008 What if for CIF FY2007- 12 summary 24 adopted June 4, 2007

CITY OF BELVEDERE

FY2006- 07 Projected Revenue & Expenditure Summaries

Capital Road Equipment Insurance

General Fire Improvement Impact Replacement Reserve

Fund Fund Fund Fees Fund Fund Totals

Fund Balances @ 7- 1- 06

( Per FY05- 06 Audit) $ 3,285,444 $ 100,000 $ 447,800 $ 1,033,708 $ 137,000 $ 100,000 $ 5,103,952

Plus Estimated Actual

FY06- 07 Revenue 4,464,408 573,406 1,026,506 190,000 50 0 6,254,370

Total Available Revenue $ 7,749,852 $ 673,406 $ 1,474,306 $ 1,223,708 $ 137,050 $ 100,000 $ 11,358,322

Less Estimated Actual

FY06- 07 Expenditures 3,505,684 880,691 1,179,764 9,300 65,000 25,000 5,665,439

Revenue Over Expenditures $ 4,244,168 ($ 207,285) $ 294,542 $ 1,214,408 $ 72,050 $ 75,000 $ 5,692,883

Transfers In/( Out) ( 775,009) 332,285 447,306 0 50,000 0 0

Workers Comp Return

of Excess Deposit 314,590 314,590

Estimated Fund

Balance @ 6- 30- 07 $ 3,783,749 $ 125,000 $ 741,848 $ 1,214,408 $ 122,050 $ 75,000 $ 6,007,473

FY2008 What if for CIF 06- 07 projected year end 25 adopted June 4, 2007

CITY OF BELVEDERE

FY2007- 08 Projected Revenue & Expenditure Summaries

Capital Road Equipment Insurance

General Fire Improvement Impact Replacement Reserve

Fund Fund Fund Fees Fund Fund Totals

Estimated Fund Balances @ 7/ 1/ 07 $ 3,783,749 $ 125,000 $ 741,848 $ 1,214,408 $ 122,050 $ 75,000 $ 6,062,055

Plus Estimated FY07- 08

Revenue 4,316,512 603,597 1,771,789 150,000 50 0 6,841,949

Total Available Revenue $ 8,100,262 $ 728,597 $ 2,513,637 $ 1,364,408 $ 122,100 $ 75,000 $ 12,904,004

Less Estimated FY07- 08

Expenditures $ 3,893,378 $ 959,593 $ 1,992,000 $ 488,000 $ 73,000 $ 25,000 $ 7,430,971

Revenue Over Expenditures $ 4,206,883 ($ 230,996) $ 521,637 $ 876,408 $ 49,100 $ 50,000 $ 5,473,033

Transfers In/( Out) ( 955,996) 380,996 500,000 0 50,000 25,000 0

Projected Balances @ 6/ 30/ 08 $ 3,250,888 $ 150,000 $ 1,021,637 $ 876,408 $ 99,100 $ 75,000 $ 5,473,033

FY2008 What if for CIF 2007- 08 summary 26 adopted June 4, 2007

CITY OF BELVEDERE

FY2008- 09 Projected Revenue & Expenditure Summaries

Capital Road Equipment Insurance

General Fire Improvement Impact Replacement Reserve

Fund Fund Fund Fees Fund Fund Totals

Estimated Fund Balances @ 7/ 1/ 08 $ 3,250,888 $ 150,000 $ 1,021,637 $ 876,408 $ 99,100 $ 75,000 $ 5,473,033

Plus Estimated FY08- 09

Revenue 4,375,863 633,777 2,767,500 150,000 1,000 0 7,928,140

Total Available Revenue $ 7,626,750 $ 783,777 $ 3,789,137 $ 1,026,408 $ 100,100 $ 75,000 $ 13,401,172

Less Estimated FY08- 09

Expenditures $ 4,019,383 $ 1,007,373 $ 3,037,500 $ 147,500 $ 50,000 $ 25,000 $ 8,286,756

Revenue Over Expenditures $ 3,607,367 ($ 223,596) $ 751,637 $ 878,908 $ 50,100 $ 50,000 $ 5,114,417

Transfers In/( Out) ( 993,596) 398,596 520,000 0 50,000 25,000 5,114,417

Projected Balances @ 6/ 30/ 09 $ 2,613,772 $ 175,000 $ 1,271,637 $ 878,908 $ 100,100 $ 75,000 $ 5,114,417

FY2008 What if for CIF 2008- 2009 summary 27 adopted June 4, 2007

CITY OF BELVEDERE

FY2009- 10 Projected Revenue & Expenditure Summaries

Capital Road Equipment Insurance

General Fire Improvement Impact Replacement Reserve

Fund Fund Fund Fees Fund Fund Totals

Estimated Fund Balances @ 7/ 1/ 09 $ 2,613,772 $ 175,000 $ 1,271,637 $ 878,908 $ 100,100 $ 75,000 $ 5,114,417

Plus Estimated FY09- 10

Revenue 4,597,848 665,466 2,180,000 150,000 1,000 0 7,594,314

Total Available Revenue $ 7,211,620 $ 840,466 $ 3,451,637 $ 1,028,908 $ 101,100 $ 75,000 $ 12,708,731

Less Estimated FY09- 10

Expenditures $ 4,153,832 $ 1,057,541 $ 2,338,000 $ 120,000 $ 50,000 $ 25,000 $ 7,744,374

Revenue Over Expenditures $ 3,057,788 ($ 217,076) $ 1,113,637 $ 908,908 $ 51,100 $ 50,000 $ 4,964,358

Transfers In/( Out) ( 792,076) 417,076 300,000 0 50,000 25,000 4,964,358

Projected Balances @ 6/ 30/ 10 $ 2,265,712 $ 200,000 $ 1,413,637 $ 908,908 $ 101,100 $ 75,000 $ 4,964,358

FY2008 What if for CIF 2009- 10 summary 28 adopted June 4, 2007

CITY OF BELVEDERE

FY2010- 11 Projected Revenue & Expenditure Summaries

Capital Road Equipment Insurance

General Fire Improvement Impact Replacement Reserve

Fund Fund Fund Fees Fund Fund Totals

Estimated Fund Balances @ 7/ 1/ 10 $ 2,265,712 $ 200,000 $ 1,413,637 $ 908,908 $ 101,100 $ 75,000 $ 4,964,358

Plus Estimated FY10- 11

Revenue 4,834,404 698,739 1,850,000 150,000 1,000 0 7,534,143

Total Available Revenue $ 7,100,116 $ 898,739 $ 3,263,637 $ 1,058,908 $ 102,100 $ 75,000 $ 12,498,500

Less Estimated FY10- 11

Expenditures $ 4,292,882 $ 1,110,219 $ 1,887,000 $ 113,000 $ 50,000 $ 25,000 $ 7,478,100

Revenue Over Expenditures $ 2,807,234 ($ 211,479) $ 1,376,637 $ 945,908 $ 52,100 $ 50,000 $ 5,020,400

Transfers In/( Out) ( 811,479) 436,479 300,000 0 50,000 25,000 5,020,400

Projected Balances @ 6/ 30/ 11 $ 1,995,755 $ 225,000 $ 1,676,637 $ 945,908 $ 102,100 $ 75,000 $ 5,020,400

FY2008 What if for CIF 2010- 11 summary 29 adopted June 4, 2007

CITY OF BELVEDERE

FY2011- 12 Projected Revenue & Expenditure Summaries

Capital Road Equipment Insurance

General Fire Improvement Impact Replacement Reserve

Fund Fund Fund Fees Fund Fund Totals

Estimated Fund Balances @ 7/ 1/ 11 $ 1,995,755 $ 225,000 $ 1,676,637 $ 945,908 $ 102,100 $ 75,000 $ 5,020,400

Plus Estimated FY11- 12

Revenue 5,086,526 733,676 1,300,000 150,000 1,000 0 7,271,203

Total Available Revenue $ 7,082,281 $ 958,676 $ 2,976,637 $ 1,095,908 $ 103,100 $ 75,000 $ 12,291,602

Less Estimated FY11- 12

Expenditures $ 4,436,692 $ 1,165,529 $ 1,380,000 $ 245,000 $ 50,000 $ 25,000 $ 7,302,222

Revenue Over Expenditures $ 2,645,589 ($ 206,853) $ 1,596,637 $ 850,908 $ 53,100 $ 50,000 $ 4,989,381

Transfers In/( Out) ( 831,853) 456,853 300,000 0 50,000 25,000 4,989,381

Projected Balances @ 6/ 30/ 12 $ 1,813,735 $ 250,000 $ 1,896,637 $ 850,908 $ 103,100 $ 75,000 $ 4,989,381

FY2008 What if for CIF 2011- 12 summary 30 adopted June 4, 2007

31

CITY OF BELVEDERE

GENERAL ADMINISTRATION

MISSION, GOALS & OVERALL ORGANIZATION

The General Administration Department consists of the City Manager, the Finance

Officer, and the Deputy City Clerk/ Assistant to the City Manager/ Risk Manager. The

City Manager is responsible for the day- to- day operations of the City and oversight of all

departments as the City’s chief administrative officer appointed by the City Council. The

Department’s mission and day- to- day activities cover a wide range of functions. Its

customers consist of the public, community groups, and local organizations, as well as,

all the other City departments.

Direct responsibilities of the Department include, but are not limited to: preparation of

the City’s Annual Operating Budget; finance administration, accounts receivable and

payable, payroll processing, management, implementation, and enforcement of the City’s

human resources and administrative policies and programs; city clerk functions such as

records management in accordance with approved retention schedules, election

administration, preparation of City Council agendas and minutes, certification of official

actions taken by the Council, and codification of City ordinances; oversight of various

contracts and inter- agency agreements; coordination of certain community activities and

organizations; computer systems administration and information technology support;

coordination of City services; public information services; and employee safety and risk

management.

The Department’s goals are:

• To effectively and efficiently implement the goals, policies, and objectives of the City

Council.

• To provide a work environment for staff that encourages innovation, quality customer

service, and a strong sense of fiscal and ethical responsibility.

• To define and maintain a positive revenue structure, including tax- based revenues,

fees, and charges which are fair, equitable, and efficient.

• To produce for public review exemplary accounting and financial reporting that is

thorough, accurate, and timely.

• To provide quality customer service to the community and continuously strive to

improve public access and communication.

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

32

General Administration

Total Budget: $ 683,084

PERSONNEL

SERVICES

$ 523,068

MATERIALS

& SUPPLIES

$ 25,400

OPERATIONS

( 60,155)

UTILITIES

$ 15,000

OUTSIDE

SERVICES

$ 179,771

CITY of BELVEDERE - FY2007- 2008 ANNUAL OPERATING BUDGET

BUDGET SUMMARY - GENERAL ADMINISTRATION

MAJOR ACCOUNT CLASSIFICATION

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

PERSONNEL SERVICES $ 326,546 $ 346,777 $ 375,804

FRINGE BENEFITS 126,092 137,834 147,264

SUBTOTAL $ 452,638 $ 484,611 $ 523,068

OUTSIDE SERVICES $ 175,396 $ 176,019 $ 179,771

UTILITIES 14,500 17,000 15,000

OPERATIONS ( 17,906) ( 32,663) ( 60,155)

MATERIALS AND SUPPLIES 24,200 24,400 25,400

SUBTOTAL $ 196,190 $ 184,756 $ 160,016

GRAND TOTAL $ 648,828 $ 669,367 $ 683,084

FY2008 GEN ADMIN 2008 SUMMARY 33 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

SALARY DETAIL - GENERAL ADMINISTRATION

BUDGETED POSITIONS Present Salary INCREASE Salary Increase TOTAL

CLASS TITLE EMPLOYEE'S NAME STEP MONTHS RATE DATE MONTHS RATE FOR YEAR

REGULAR SALARIES:

City Manager George Rodericks -- $ 13,733 164,796

Asst. to City Mgr./ Risk Mgr. Leslie Carpentiers E 12 7,003 84,036

Finance Officer Becky Eastman E 12 9,010 108,120

Subtotal

GRAND TOTAL $ 356,952

FY2008 GEN ADMIN 2008 SALARY 34 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

PERSONNEL SERVICES:

4000 10 REGULAR SALARIES $ 310,759 $ 330,759 $ 356,952

Provides for a full- time city manager, a full- time deputy city clerk/ assistant to

the city manager, and a full- time finance officer.

4030 10 SICK LEAVE CONVERSION 2,677 2,908 3,918

Pursuant to current policies, sick leave conversion is being budgeted in an

amount which reflects the maximum that can be paid in a year to those

employees who qualify. The actual amount that will be paid out is dependent

on actual sick leave usage during the calendar year.

4091 00 DEFERRED COMPENSATION 3,600 3,600 3,600

City employees may choose to participate in the deferred compensation plan.

The City will match employee contributions up to $ 100 per month.

4095 10 LONGEVITY PAY 2310 2,310 4,134

Employees who have worked for the City for 5 consecutive years are eligible for

2.5% longevity pay and employees who have worked for the City for 10

consecutive years are eligible for 5% longevity pay.

4090 10 AUTO ALLOWANCE 7,200 7,200 7,200

This line item provides for the augmentation to the salaries of the City Manager

and the Finance Officer to compensate for the use of their personal vehicles

while engaged in City- related business.

TOTAL PERSONNEL SERVICES $ 326,546 $ 346,777 $ 375,804

FY2008 GEN ADMIN 2008 DETAIL 35 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

FRINGE BENEFITS:

4100 10 INSURANCE BENEFITS $ 47,355 $ 51,661 $ 53,620

The City provides the following insurance benefits to employees: Health, Dental,

Long Term Disablity and Life Insurance. The cost of benefits is paid by the City

with a maximum of $ 1,000 per employee paid for health coverage. The cost of

retiree health benefits for administration department retirees is included in this

account and will be $ 10,687 for two retirees.

4110 10 PERS 74,002 81,194 88,196

Retirement contributions are comprised of two rates-- the employer rate and the

employee rate. The employee rate is set by law at 7%. The employer rate is

determined by an actuarial valuation of the City's PERS account each year and

it fluctuates depending on the account balance. The valuation study for 2007

indicated that the employer rate will be 13.983% in FY07- 08. The amount

budgeted for FY07- 08 represents the City's contribution rate ( 13.983%) and the

pickup of the employee contribution rate ( 7%) In addition, the City participates

in a PARS supplemental retirement program to support the retention and

recruitment of quality city employees. The cost will be 1.57% of covered

salaries.

4130 10 MEDICARE 4,735 4,979 5,449

Federal law requires that all employees contribute to Medicare. The Medicare

contribution rate is 2.9% and is split evenly between the employer and

employee with both parties paying 1.45% of payroll.

TOTAL FRINGE BENEFITS $ 126,092 $ 137,834 $ 147,264

FY2008 GEN ADMIN 2008 DETAIL 36 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

OUTSIDE SERVICES:

5010 10 FINANCIAL SERVICES $ 31,300 $ 31,300 $ 32,600

This account covers the costs associated with performing the annual audit of

the cities books which will be $ 26,000. Software maintenance for the

accounting software will be $ 6,100 and miscellaneous bank charges estimated

to be $ 500.

5011 10 LASERFICHE ANNUAL SUPPORT 3,087 3,087 3,087

This account covers the cost of annual support and upgrades for the City's

Laserfiche document management system.

5012 10 LEGAL SERVICES 32,200 25,000 32,200

This account is used for City Attorney expenses that are related to general

matters. Expenses for Attorney matters related to Planning & Building

department activities are charged to that department separately.

5015 10 IT SUPPORT 26,464 31,000 26,464

This line item provides for the City's contracted information technology position

to support all city computer equipment and software.

5020 10 RICHARDSON BAY REGIONAL AGENCY 10,622 12,272 13,397

The City Council approved participation in the RBRA to oversee the

implementation of the Richardson Bay Special Area Plan. The amount the City

agreed to pay to help defray the costs of the Agency is 7.5% of the Agency's

budget.

FY2008 GEN ADMIN 2008 DETAIL 37 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

5030 10 HAZARDOUS MATERIAL RESPONSE UNIT 200 265 300

This account covers the City share of the hazardous material response team.

5040 10 ANIMAL CONTROL JOINT POWERS AGREEMENT 16,793 15,307 15,883

The allocation of animal control costs among the cities is based on a

combination of two factors that include population and service calls.

5050 10 CONGESTION MANAGEMENT PLAN 4,730 4,371 4,730

Proposition 111 which was passed by California voters in 1991 authorized an

extra 1/ 2 cent sales tax on gasoline to help fund improvements to streets and

roads. Belvedere, as well as all of the other Marin cities and the County receive

these funds each year. One of the requirements that must be met calls for the

implementation of a congestion management plan to ensure maximum

utilization of the funds in reducing traffic congestion on city and county streets

and highways.

5060 10 MARIN HOUSING AUTHORITY 1,000 1,004 1,010

The Marin Housing Authority provides housing assistance to needy residents in

Marin's communities, Belvedere included. It is recommended that funding in

the amount indicated again be included in the budget for FY07- 08.

5070 10 MARIN MEDIATION SERVICES 1,100 1,100 1,100

This line item provides for a contribution to Marin Mediation Services ( MMS) in

recognition of the service it provides to the City. MMS is again requesting City

funding in the amount of $ 1,100 for FY07- 08.

FY2008 GEN ADMIN 2008 DETAIL 38 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

5071 00 MARIN GENERAL SERVICES AGENCY 2,900 2,882 2,900

The City is a member of the Marin General Services Agency ( MGSA.) The

MGSA administers, finances, and governs various assigned governmental

functions to include the Marin Street Light Acquisition Joint Powers Authority

( MSLAJPA), Marin County Stormwater Pollution Prevention Program

( MCSTOPPP), Marin County Taxicab Regulation Program, Abandoned Vehicle

Abatement Program, and the MarinMap GIS System. Funding for the Agency

consists of contributions of the member agencies based on assessed valuation

of real property and population.

5080 10 EMERGENCY PREPAREDNESS SERVICES 35,000 35,000 35,000

This line item provides for 25% of the cost of a Belvedere- Tiburon Emergency

Preparedness Coordinator position. This position is an employee of the Town

of Tiburon and provides emergency preparedness support for the Disaster

Advisory Council and assists with the organization, training, and development

of volunteers. This position also coordinates with neighborhood and business

watch programs, and develops modifies, and updates the Emergency

Operations Plan. The account also provides funding for emergency

preparedness supplies for the joint position as well as for Belvedere specifically

to include funding in support of Disaster Service Worker Preparedness Kits.

5090 10 MARIN TELECOMMUNICATIONS AGENCY 6,000 5,207 6,000

This line item respresents the cost to the City for participation in the joint

countywide efforts to manage the cable TV franchise agreement and to deal

with the proposed placement of telecommunication devices in the public

right- of- way.

FY2008 GEN ADMIN 2008 DETAIL 39 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

5091 10 LAFCO MEMBERSHIP 3,000 3,024 3,100

Beginning with FY01- 02 the cities and towns in Marin were required by

legislation to pay a portion of the costs associated with LAFCO. This line item

provides for those costs in FY07- 08

5990 10 OTHER CONTRACT/ OUTSIDE SERVICES 1,000 5,200 2,000

This account provides for those unanticipated miscellaneous contractual and

outside costs that are encountered during the year. The cost overrun in

FY06- 07 was for the city's portion of the camp study done for recreation

TOTAL OUTSIDE SERVICES $ 175,396 $ 176,019 $ 179,771

UTILITIES:

6000 10 COMMUNICATIONS $ 8,500 $ 11,000 $ 9,000

This line item covers the annual maintenance agreement for the City's

telephone system and the monthly service charges for landline & cellular phone

useage and the equipment rental charge on the two payphones at City Hall and

the Community Center.

6020 10 POWER 6,000 6,000 6,000

This account provides for gas and electricity for City Hall. It is anticipated that

power costs for FY07- 08 will be similar to what was experienced in the prior

year.

TOTAL UTILITIES $ 14,500 $ 17,000 $ 15,000

FY2008 GEN ADMIN 2008 DETAIL 40 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

OPERATIONS:

6110 10 ADMINISTRATIVE OVERHEAD ($ 278,460) ($ 288,487) ($ 304,225)

This account reflects the charge- off to the Planning budget for specific overhead

items which benefit Planning and Building. To account for the amount of time

being spent on Planning & Building related issues by the City Manager, the

City Engineer and the Public Works Superintendent, an overhead factor of 40%

is applied to more accurately reflect the costs that should be charged off as

administrative overhead.

6120 10 COMMUNITY ACTIVITIES 44,000 44,000 32,190

This account covers all community promotional activities such as awards,

celebrations, annual town meetings, the volunteer holiday party and the city

newsletter. The 2007 cost includes upgrades to the City newsletter- color and

paper type.

6121 10 GOLF TOURNAMENT 25,000 27,792 25,000

In FY06- 07 the Belvedere- Tiburon Library Agency was the recipient of the

proceeds of the Belvedere Open Golf Tournament, which resulted in net

earnings of $ 15,200. In FY07- 08, the Belvedere- Tiburon Recreation District will

be the recipient.

6122- 10 CONCERTS IN THE PARK 15,000 19,315 18,000

The City's annual summer concert series costs are offset by donations from

the public and include a contribution from the City of $ 5,000.

FY2008 GEN ADMIN 2008 DETAIL 41 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

6130 10 EQUIPMENT MAINTENANCE 1,000 500 1,000

This provides for typewriter, fax and computer equipment repair and

maintenance.

6140 10 INSURANCE 134,868 122,022 123,285

Liability & Worker's Compensation - The City's estimated insurance

premium for the California JPIA for FY07- 08 remains unchanged at $ 43,341 for

liability and $ 42,020 for workers' compensation. Dependent on the

maintenance of the City's excellent safety record, we may expect a refund of

up to $ 17,182 in 2008. Fidelity Bond - The cost of the City officials' fidelity bond

is estimated at $ 1,107. Property & Vehicle Comprehensive/ Collision - The

City's insurance covers full replacement value of personal property and

earthquake. The premium is $ 36,817.

6150 10 MEMBERSHIPS AND DUES 5,491 7,000 5,965

This line item provides for the memberships and dues that are recommended

for inclusion in the FY07- 08 budget. The detail can be found on the Dues page

of this budget.

FY2008 GEN ADMIN 2008 DETAIL 42 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

6160 10 NOTICES AND ADS 5,250 5,250 5,250

This account provides for all public notices and ads that are required to be

published by the City, as well as necessary recruitment ads.

6170 10 CONFERENCES, MEETINGS, & TRAINING 21,445 21,445 20,965

See the detailed breakdown of Conferences, Meetings and Training request

costs for FY07- 08 that is attached to this budget.

6180 10 EQUIPMENT LEASES 8,000 8,000 11,915

This account covers the cost of the photocopier/ printer/ scanner and the

postage meter the City leases, as well as service contracts for these

machines.

6990 10 OTHER OPERATING EXPENSES 500 500 500

This account is used for unforseen expenses that may come up during the year.

TOTAL OPERATIONS ($ 17,906) ($ 32,663) ($ 60,155)

FY2008 GEN ADMIN 2008 DETAIL 43 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - GENERAL ADMINISTRATION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

MATERIALS AND SUPPLIES:

7000 10 OFFICE SUPPLIES $ 8,500 $ 8,500 $ 9,000

This line item covers cost of all miscellaneous supplies such as paper,

paperclips, pencils, writing pads, tape, file folders, batteries, etc.

7010 10 PHOTO SUPPLIES 200 200 200

Covers the cost of digital camera supplies such as batteries & memory cards.

7020 10 POSTAGE 7,500 7,500 8,000

The budget request for FY07- 08 takes into consideration the continued heavy

emphasis placed on noticing residents of various issues that might affect them.

7030 10 PRINTING AND REPRODUCTION 5,000 5,000 5,000

This account covers costs of any specialized material that must be sent to an

outside printer. Examples would be forms, maps, plans, special

announcements, public notices, letterhead stationary, payroll and accounts

payable checks and tax forms.

7040 10 SUBSCRIPTIONS & PUBLICATIONS 1,500 1,700 1,700

This line item covers the cost of subscriptions to local newspapers and

professional journals as well as updates of the annotated California codes.

7190 10 OTHER MATERIALS AND SUPPLIES 1,500 1,500 1,500

This account serves as the catch- all account for unanticipated materials and

supplies.

TOTAL MATERIALS AND SUPPLIES $ 24,200 $ 24,400 $ 25,400

FY2008 GEN ADMIN 2008 DETAIL 44 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

CONFERENCES, MEETINGS & TRAINING DETAIL- GENERAL ADMINISTRATION

PURPOSE

LOCATION OF

CONFERENCE

/ TRAINING

EMPLOYEE

TITLE

MODE

OF

TRAVEL MONTH

NUM.

DAYS

AWAY

PER

DIEM LODGING

TRAVEL

COSTS

REG.

FEE

TOTAL

BUDGET

REQUEST

CONFERENCES:

ICMA Annual Conference Pennsylvania City Mgr. Air Oct. 5 $ 300 $ 1,000 $ 350 $ 575 $ 2,225

LofCC Annual Conference Sacramento City Council/ Mgr. Auto Sep. 4 900 1,600 1,200 2,000 5,700

Laserfiche Institute Long Beach Dep. Clerk Air May 2 40 300 300 350 990

Laserfiche Institute Long Beach Staff Air May 2 40 300 300 350 990

CSMFO Conference Anaheim Fin. Off. Air Mar 3 180 320 300 435 1,235

LofCC CM Department Meeting La Jolla City Mgr. Auto Feb. 4 240 575 300 510 1,625

MEETINGS & TRAINING:

MCCMC Marin Co. Council/ Mgr. Auto Mthly $ 2,100 # 1

Emergency Preparedness Trng Marin Co. Staff Auto Varies $ 2,000

Belv./ Tib. Mayors Meeting Belvedere Council/ Mgr. " Mthly 600 # 2

Marin Managers Association Marin Co. City Mgr. " Mthly 180 # 3

Local Meetings Marin Co. Council/ Mgr. " Varies 720 # 4

Training Local Staff Auto Varies 1,200

Various Council Meetings Belvedere Council/ Mgr. " Varies 1,200 # 5

Health & Safety Training Various Staff Auto Varies 200 # 6

GRAND TOTAL $ 20,965

# 1 $ 40/ mo. x 9 mos. x 5 attendees + $ 300 for staff at one MCCMC mtg # 4 $ 20/ meeting x 36 mtgs

# 2 $ 100/ meeting x 6 mtgs # 5 $ 100/ mo.

# 3 $ 15/ meeting x 12 mtgs # 6 Most training provided free by CJPIA

FY2008 GEN ADMIN 2008 TRAINING 45 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ORGANIZATION MEMBER AMOUNT NOTES

ABAG City $ 650 Annual membership in ABAG provides the city with access to

regional planning information.

ICMA City Manager 1,400 Annual membership in the quintessential professional organization

for city mangers

Ca. City Management Association City Manager 375 Annual membership

Belvedere- Tiburon Rotary City Manager 400 Annual membership

Tiburon Chamber of Commerce City 230 Annual membership

League of California Cities City 1,400 Annual membership in the League of California Cities

No. Bay Div. of League of California Cities City 150 Annual membership in the North Bay Division of the League of

California Cities

Marin County City Managers Association City Manager 100 Membership in the Marin County city manager's association

MCCMC City 800 Meets periodically to discuss issues concerning all cities and towns

and includes our share of the lobbyist hired to represent MCCMC in

Sacramento.

Chamber of Commerce City 200 Supports the local chamber of commerce

Califorina Society of Municipal Finance Officers Finance Officer 125 Annual membership

Gov't Finance Officer's Association Finance Officer 135 Annual membership

TOTAL $ 5,965

FY2008 GEN ADMIN2008 Dues 46 adopted June 4, 2007

CITY OF BELVEDERE

PLANNING DEPARTMENT

MISSION, GOALS & OVERALL ORGANIZATION

The Planning Department consists of a Planning Manager, a Planning Technician,

Planning Intern, and the Department Secretary. The Planning Manager is the Planning

Director for the Department. The Planning Department’s mission is to serve the citizens

of Belvedere and serve the Planning Commission in implementing planning law and the

Belvedere Municipal Code, particularly the Zoning Ordinance and the Architectural and

Environmental Design Review Ordinance. The Department’s goals are:

• To act ethically and responsively and to facilitate Belvedere residents’

participation in their government body.

• To provide streamlined and consistent Zoning and Design Review permit

processing.

• To provide streamlined review of small projects exempted from the Design

Review Ordinance.

• To improve communication with residents, applicants, property owners, and

legislators.

• To ensure consistency with state and federal law.

• To work with the entire team of City staff effectively and responsively.

Major projects in the coming year include:

• Begin comprehensive General Plan Update, including Housing Element Update

required by State law to develop a plan for meeting affordable housing

requirements;

• Continue streamlining and consistency in the zoning and design review permit

process;

• Implementation of a comprehensive permit tracking system.

• Digitize and update the City’s Official Zoning Map using GIS technology.

47

CITY OF BELVEDERE

BUILDING DEPARTMENT

MISSION, GOALS & OVERALL ORGANIZATION

The Building Department consists of a Building Official, a Building Inspector and

Department Secretary.

The Belvedere Building Department seeks to provide the highest quality of service to

residents and permit applicants through timely and comprehensive plan reviews during

the application process and thorough inspections at the time of construction.

Staff professionalism in providing these services is promoted through technical

certifications held by staff, membership and participation in professional associations,

and a well- budgeted year around training program. Organizational competency and

efficient service to the Department’s constituency is further enhanced through weekly

inter- departmental staff meetings with the City’s Planning Department

Major projects in the coming year include:

• Prepare an ordinance to amend Municipal Code Section 16.04 Construction

Codes, reflecting the adoption of new building, mechanical, electrical & plumbing

codes.

• Continue to develop written Building Department policies, procedures and code

interpretations.

• Continued development of comprehensive handouts regarding Belvedere

construction policies and standards.

• Prepare for Council consideration new ordinances or revisions to the existing

Building Ordinance regarding fireplaces and the recycling of construction waste.

48

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

49

Planning & Building

Total Budget: $ 1,339,867

MATERIALS

& SUPPLIES

$ 12,223

PERSONNEL

SERVICES

$ 682,408

OUTSIDE

SERVICES

$ 321,450

OPERATIONS

$ 321,986

COMMUNICATIONS

$ 1,800

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET SUMMARY - PLANNING AND BUILDING INSPECTION

MAJOR ACCOUNT CLASSIFICATION

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

PERSONNEL SERVICES $ 458,605 $ 443,064 $ 513,140

FRINGE BENEFITS 154,827 154,577 169,268

SUBTOTAL $ 613,432 $ 597,641 $ 682,408

OUTSIDE SERVICES $ 118,450 $ 115,061 $ 321,450

COMMUNICATIONS 1,000 1,000 1,800

OPERATIONS 294,824 305,061 321,986

MATERIALS AND SUPPLIES 7,750 7,850 12,223

SUBTOTAL $ 422,024 $ 428,972 $ 657,459

GRAND TOTAL $ 1,035,456 $ 1,026,613 $ 1,339,867

FY2008 PLANNING 2008 SUMMARY 50 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

SALARY DETAIL - PLANNING AND BUILDING INSPECTION

BUDGETED POSITIONS Present Salary INCREASE Salary Increase TOTAL

CLASS TITLE EMPLOYEE'S NAME STEP MONTHS RATE DATE MONTHS RATE FOR YEAR

REGULAR SALARIES:

Building Official Lee Braun E 12 $ 8,510 $ 102,120

Planning Manger Pierce MacDonald C 12 8,733 104,796

Department Secretary II Nancy Miller E 12 4,680 56,160

Department Secretary II Lorrie Duffy E 12 4,680 56,160

Building Inspector Genero Muniz E 12 5,972 71,664

Subtotal $ 390,900

TEMP. & PART- TIME

Planning Technician Felicia Wheaton 12 4,728 56,736

Laserfiche Technician Sam Choi 12 1,521 18,252

Planning Internship Vacant 12 1,500 18,000

Subtotal $ 92,988

GRAND TOTAL $ 483,888

FY2008 PLANNING 2008 SALARY 51 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

PERSONNEL SERVICES:

4000 20 REGULAR SALARIES $ 369,480 $ 369,480 $ 390,900

Regular full- time salaries included in this budget are for the Planning and the

Building Secretaries, the Building Official, the Planning Manager, and the

Building Inspector.

4010 20 TEMPORARY AND PART- TIME EMPLOYEES 64,011 49,644 92,988

This account provides for the Planning Technician and the Laserfiche

Technician. FY07- 08 includes an increase of $ 18,000 for the creation

of a new temporary Planning Internship position.

4020 20 OVERTIME 3,000 3,500 4,000

Overtime worked by the department secretary who attends all Planning

Commission meetings is provided for in this line item.

4030 20 SICK LEAVE CONVERSION 3,434 1,806 5,021

This line item provides for the sick leave incentive program which rewards

employees with a cash incentive for not using sick leave.

FY2008 PLANNING 2008 DETAIL 52 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

4050 20 REIMBURSEMENT OF BENEFIT 5,640 5,640 5,640

Employees who can prove that they have health insurance coverage through

another source may receive medical reimbursement from the City of up to $ 250

per month if they elect to not use the City's health plan.

4091 20 DEFERRED COMPENSATION 5,856 5,856 5,856

City employees may choose to participate in the deferred compensation plan.

The City will match employee contributions up to $ 100 per month

4095 20 LONGEVITY PAY 2,600 2,554 4,151

Employees who have worked for the City for 5 consecutive years are eligible for

2.5% longevity pay and employees who have worked for the City for 10

consecutive years are eligible for 5% longevity pay.

4090 20 AUTO ALLOWANCE 4,584 4,584 4,584

This line item covers the monthly auto allowance granted to the Planning

Manager and the Planning Technician for use of their personal vehicles while

on City related business.

TOTAL PERSONNEL SERVICES $ 458,605 $ 443,064 $ 513,140

FY2008 PLANNING 2008 DETAIL 53 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

FRINGE BENEFITS:

4100 20 INSURANCE BENEFITS $ 47,363 $ 47,363 $ 49,767

The City offers the following insurance coverage benefits to employees: Health,

Dental, Long Term Disablity and Life Insurance. The cost of benefits is paid by

the City with a maximum of $ 1,000 per month paid for health coverage.

4110 20 PERS 100,814 100,814 112,061

Retirement contributions are comprised of two rates-- the employer rate and the

employee rate. The employee rate is set by law at 7%. The employer rate is

determined by an actuarial valuation of the City's PERS account each year and

it fluctuates depending on the account balance. The valuation study for 2007

indicated that the employer rate will be 13.983% in FY07- 08. The amount

budgeted for FY07- 08 represents the City's contribution rate ( 13.983%) and the

pickup of the employee contribution rate ( 7%) In addition, the City participates

in a PARS supplemental retirement program to support the retention and

recruitment of quality city employees. The cost will be 1.57% of covered

salaries.

4130 20 MEDICARE 6,650 6,400 7,441

Federal law requires that all employees contribute to Medicare. The Medicare

contribution rate is 2.9% and is split evenly between the employer and

employee with both parties paying 1.45% of payroll.

TOTAL FRINGE BENEFITS $ 154,827 $ 154,577 $ 169,268

FY2008 PLANNING 2008 DETAIL 54 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

OUTSIDE SERVICES:

5101 20 PLAN REVIEW SERVICES $ 45,000 $ 38,611 $ 54,450

This account provides for outside plan review servcies that cannot be done in

house. This is a cost reimbursed expense. Services in this account include

review of Building Code conformance, as well as conformance to Planning

approvals and completion of required conditions of approval.

5102 20 BUILDING PERMIT PLANNING CONDITION REVIEW SERVICES 9,450 9,450 0

Expenditures for this account will now be combined with the above account

number 5101- 20.

5012 20 LEGAL SERVICES 38,000 38,000 38,000

This account is used for City Attorney expenses that are related to planning

and building matters.

5016 20 SOFTWARE MAINTENANCE 0 3,000 12,000

The Planning & Building software purchased in FY06- 07 requires monthly

maintenance fees of $ 1000.

5120 20 PLANNING CONSULTANT SERVICES- PLANNING DEPARTMENT 20,000 20,000 191,000

A City Council goal to meet the recommendations of the Golt consultants

report and State requirements for an updated Housing Element is the

comprehensive update of the Belvedere General Plan. The Plan was last

updated in 1994. This account provides for approximately half of the cost of a

two year program to update the General Plan and hire additional consultants

with expertise in housing, transportation, open space, hazards, noise, and

other technical elements of the Plan.

FY2008 PLANNING 2008 DETAIL 55 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

5990 20 OTHER CONTRACT/ OUTSIDE SERVICES 6,000 6,000 26,000

This account covers unanticipated expertise that may be required during a

project review such as structural & soils engineering or other specialized

technical assistance that the Department may need. It also provides for

additional Planning services in response to seasonal increases in applications

and for the preparation of environmental review documents, such as Initial

Studies. This is a reimbursed expense.

TOTAL OUTSIDE SERVICES $ 118,450 $ 115,061 $ 321,450

UTILITIES:

6000 20 COMMUNICATIONS $ 1,000 $ 1,000 $ 1,800

This line item covers the expense of the cellular phones that the Building Official

and the Building Inspector carry while out in the field.

TOTAL COMMUNICATIONS $ 1,000 $ 1,000 $ 1,800

OPERATIONS:

6110 20 ADMINISTRATIVE OVERHEAD $ 278,460 $ 288,487 $ 304,225

This account reflects the 40% General Administration department charge- off for

specific overhead costs incurred by General Administration that are attributable

to Planning and Building.

FY2008 PLANNING 2008 DETAIL 56 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

6150 20 MEMBERSHIPS AND DUES 900 1,110 1,110

This account covers the dues of the Marin County Planners Association, the

American Planners Association, and City membership in the International

Congress of Building Officials ( ICBO) and the Redwood Empire Chapter of the

ICBO.

6160 20 NOTICES AND ADS 1,500 1,500 1,500

This account provides for publishing of legal notices in the local newspapers

regarding Planning Commission public hearings and actions.

6170 20 CONFERENCES, MEETINGS, & TRAINING 13,714 13,714 14,900

As indicated on the attached Conferences, Meetings & Training detail,

recommended expenditures provide for attendance at various conferences &

meetings for the Planning & Building staff.

6190- 20 VEHICLE MAINTENANCE 250 250 250

This item covers corrective and preventive maintenance for the vehicle used by

the Building Inspector.

TOTAL OPERATIONS $ 294,824 $ 305,061 $ 321,986

FY2008 PLANNING 2008 DETAIL 57 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PLANNING AND BUILDING INSPECTION

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

MATERIALS AND SUPPLIES:

7030 20 PRINTING AND REPRODUCTION $ 3,750 $ 1,750 $ 3,750

This account covers printing and reproduction expenditures for specialized

Building Division forms such as " Stop Work" orders and building permit forms.

7040 20 SUBSCRIPTIONS AND PUBLICATIONS 1,000 1,000 3,373

The Building Department will begin to purchase new code publications in 2007,

reflecting the state's eventual adoption of new codes. In addition, Planning

publications published and updated annually be CELSOC provide current

environmental and planning law requirements. Publications related to design,

current practices, and implementation of design and environmental review

provide comparisons to City practices which are beneficial to applicants,

residents, and staff.

7080 20 FUEL 1,500 3,600 3,600

This account covers the cost of gasoline used by the Building Inspector during

the course of his daily inspections throughout the City.

7190 20 OTHER MATERIALS & SUPPLIES 1,500 1,500 1,500

This line item reflects what the City spends for cast bronze plaques for historic

properties that have received special recognition by the City's Historic

Preservation Committee.

TOTAL MATERIALS AND SUPPLIES $ 7,750 $ 7,850 $ 12,223

FY2008 PLANNING 2008 DETAIL 58 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

CONFERENCES, MEETINGS AND TRAINING DETAIL - PLANNING

ORGANIZATION

LOCATION OF

CONFERENCE/

TRAINING

EMPLOYEE

TITLE

MODE

OF

TRAVEL MONTH

NUM.

DAYS

AWAY

PER

DIEM

LODG-ING

TRAVEL

COSTS

REG.

FEE

TOTAL

BUDGET

REQUEST

CONFERENCES:

Planners Institute ( LofCC) No. Cal Planning Mgr Auto Mar. 3 240 420 350 495 1,505

Planners Institute ( LofCC) No. Cal Planning Tech Auto Mar. 3 240 420 350 495 1,505

CCAPA Conference No. Cal Planning Mgr Auto Oct 3 100 370 100 400 970

CCAPA Conference No. Cal Planning Tech Auto Oct 3 100 370 100 400 970

TRAINING

Arch. Mtls & Methods UC Berkeley Planning Tech Auto Sept 1 30 395 425

Design & Construction UC Berkeley Planning Tech Auto Feb 1 30 395 425

Design Principles & Elements San Francisco Planning Mgr Auto Feb 0 470 470

Autumn Plants & Apps. San Francisco Planning Mgr Auto Sept 0 470 470

AICP Exam & Prep Course San Francisco Planning Mgr Auto Oct 1 535 535

AICP Exam & Prep Course San Francisco Planning Tech Auto Oct 1 535 535

MEETINGS:

Marin Planning Directors Marin Co. Planning Mgr Auto Mthly. 260

Bay Area Plng. Directors Various Planning Mgr Auto Mthly. 140

Chairman Planning Mtgs. Various Planning Mgr Auto Mthly. 720

TOTAL $ 8,930

FY2008 PLANNING 2008 TRAINING PL 59 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

CONFERENCES, MEETINGS AND TRAINING DETAIL - BUILDING

ORGANIZATION EMPLOYEE

LOCATION OF

TRAINING

REG.

FEE

TRAVEL

COSTS LODGING MEALS

TOTAL

BUDGET

REQUEST

Conferences

ICC BO Reno $ 350 $ 50 $ 600 $ 200 $ 1,200

CALBO- ABM BO Monterey 350 50 600 200 1,200

Training

CALBO BI San Rafael 500 100 0 0 600

CALBO BI Concord 400 150 0 0 550

IAPMO BI Various 500 150 0 0 650

CALBO DS Concord 250 100 0 0 350

CALBO BO San Rafael 500 0 0 0 500

Meetings

MCCAB BO San Rafael 180 0 0 0 180

REACO BO Petaluma 240 0 0 0 240

Certifications BO/ BI Oakland 500 0 0 0 500

TOTAL $ 5,970

FY2008 PLANNING 2008 TRAINING BL 60 adopted June 4, 2007

CITY OF BELVEDERE

POLICE DEPARTMENT

MISSION, GOALS & OVERALL ORGANIZATION

It is the mission of the Belvedere Police Department to provide safety and security

through police services; enforce the laws in the interest of justice; cultivate a strong

feeling of community and promote a sense of compassion and concern for the quality of

life for all who visit and live in the City of Belvedere. The Belvedere Police Department

consists of a Chief of Police, a Police Sergeant, five Patrol Officers, and a Confidential

Chief’s Secretary.

The department provides 24 hour a day patrol that is dispatched by the Marin County

Sheriff’s Office through contractual agreement. Sworn officers enforce federal, state and

local laws including parking and traffic laws. We also investigate traffic accidents and

respond to all emergencies and medical calls. Belvedere PD is a well- trained, full service

organization using modern police practices and equipment. The department operates

under the compliance and certification of the California Peace Officer’s Standards and

Training ( POST). The department also employs the philosophy of Community Oriented

Policing ( COPs). Each department member is dedicated to serving the citizens of

Belvedere.

The Belvedere Police Department has several long term, continuous goals:

• Reduce crime rate.

• Reduce traffic accidents and “ near misses”.

• Support the city in its overall goals and objectives.

• Strive to help improved quality of life and safety within the city.

• Continue to aggressively work with citizens and other agencies to prepare

Belvedere for the possibility of a catastrophic event.

Within the next year there are short- term goals that the department would like to acheive:

• Stay abreast of current law enforcement trends and provide training for PD

personnel.

• Automate evidence and property storage.

• Automate the department’s policy and procedure manual.

61

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

62

Police

Total Budget: $ 1,139,327

MATERIALS AND SUPPLIES

$ 18,675

OPERATIONS

$ 23,705

UTILITIES

$ 13,440

OUTSIDE SERVICES

$ 276,845

PERSONNEL SERVICES

$ 806,662

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET SUMMARY - POLICE

MAJOR ACCOUNT CLASSIFICATION

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

PERSONNEL SERVICES $ 518,656 $ 504,078 $ 536,048

FRINGE BENEFITS 254,318 247,945 270,614

SUBTOTAL $ 772,974 $ 752,023 $ 806,662

OUTSIDE SERVICES $ 249,467 $ 273,471 $ 276,845

UTILITIES 13,440 13,440 13,440

OPERATIONS 16,970 22,970 23,705

MATERIALS AND SUPPLIES 15,475 17,175 18,675

SUBTOTAL $ 295,352 $ 327,056 $ 332,665

GRAND TOTAL $ 1,068,326 $ 1,079,079 $ 1,139,327

FY2008 POLICE 2008 SUMMARY 63 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

SALARY DETAIL - POLICE

BUDGETED POSITIONS Present Salary Increase Salary Increase TOTAL

CLASS TITLE Employees' Name Step Months Rate Date Months Rate FOR YEAR

REGULAR SALARIES:

Police Secretary Lylene Phillips E 12 $ 4,726 56,712

Police Sergeant Chris Pool E 12 7,182 86,184

Police Officer Michael Celiberti E 12 6,110 73,320

Police Officer Tom Marksbury E 12 6,110 73,320

Police Officer Andy Rosas E 12 6,110 73,320

Police Officer Paul Sims E 12 6,110 73,320

Police Officer Vacant A 6 5,027 1/ 1/ 2008 6 $ 5,059 60,516

GRAND TOTAL $ 496,692

FY2008 POLICE 2008 SALARY 64 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

PERSONNEL SERVICES:

4000 30 REGULAR SALARIES $ 490,224 $ 477,953 $ 496,692

This account pays salaries for the Police Department's compliment of one

sergeant, a secretary and five officers. Sgt Pool is the immediate supervisor of

the Police Officers and also conducts the more complex criminal

investigations. Chief Campbell's salary and benefits can be found in account

5240- 30 as the city contracts with the Sheriff's department for its Police Chief.

4020 30 OVERTIME 15,000 15,000 15,000

Overtime is incurred for such duties as court appearances, unexpected

illnesses, backfill for officers at training, during criminal investigations and other

emergencies.

4030 30 SICK LEAVE CONVERSION 5,657 2,409 4,657

As an incentive for employees to use as little sick leave as possible, the City

agreed to a sick- leave conversion policy which allows employees to be paid for

a portion of their unused sick leave if they have taken a minimum of sick leave

during the year. This line item represents the maximum sick leave payout that

can occur in FY07- 08.

BUDGET DETAIL - POLICE

FY2008 POLICE 2008 DETAIL 65 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

4040 30 HOLIDAY PAY 18,422 19,773 18,607

Because of the need to provide public safety services every day of the year,

police officers are not able to take holidays off as are other employees. To

compensate the sworn personnel for this, they receive holiday pay which is

paid at straight time. The six sworn officers assigned to work the holidays

will receive holiday pay during the fiscal year.

4060 30 EDUCATION INCENTIVE 7,200 7,313 7,800

An incentive of up to $ 125 per month is given to sworn police officers who

qualify through a combination of education and training. Currently all police

personnel are eligible to receive the benefit.

4070 30 GRAVEYARD SHIFT PAY 2,100 2,100 2,184

Pursuant to the current MOU, an officer regularly assigned to the graveyard

shift receives a shift differential equal to 2.5% of base salary.

4080 30 FIELD TRAINING OFFICER ( FTO) PAY 200 200 200

The Sergeant acts as an FTO as part of his normal duties without additional

pay. One police officer also serves as an FTO and receives a 5% incentive

while he is actually training new officers. Field Training is mandated by the

POST for all newly hired officers.

4081 30 EVIDENCE AND PROPERTY MANAGER 1,200 1,200 1,200

Monthly incentive of $ 100 to hold certification in, and manage the property and

evidence held by the Police Department. Requires current P. O. S. T. training and

certification. The Police Secretary holds this position.

FY2008 POLICE 2008 DETAIL 66 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

4082 30 SECURE LAW ENFORCEMENT AUTOMATED SYSTEMS MANAGER 1,200 1,200 1,200

Monthly incentive of $ 100 to hold certification in, and maintain a high skill level

in the use and management of all securely regulated law enforcement

information systems. These systems include, but are not limited to CLETS,

CAD, AAS, and radio communications. Must represent department in annual

DOJ audits and conduct annual training to other PD members. The Police

Secretary holds this position.

4083 30 RECORDS MANAGER 600 600 600

Monthly incentive of $ 50 to hold supervisory certification in, and current

expertise in the management of the Police Department's information and

records. Requires P. O. S. T. training and certification in public records

management. Responsible for the proper release, retention, and destruction and

sealing of reports and information. The Police Secretary holds this position.

4050 30 DEFERRED COMPENSATION 8,400 7,460 8,400

City employees may choose to participate in the deferred compensation plan.

The City will match employee contributions up to $ 100 per month

4090 30 MILEAGE ALLOWANCE 0 0 10,800

Police Officers and the Sergeant each receive a monthly allowance of $ 150 to

offset travel/ communte costs.

4095 30 LONGEVITY PAY 17,203 17,620 17,458

The six sworn officers and the Police Secretary are eligible for longevity pay in

varying increments, up to 5% of base salary for time in service with the

department. The benefit continues an effort to retain high quality employees and

eliminate the turnover that the department experienced in prior years.

FY2008 POLICE 2008 DETAIL 67 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

4096 30 REIMBURSEMENT OF WAGES ( 48,750) ( 48,750) ( 48,750)

This account is used to credit back money received from the State of California

for the Supplemental Law Enforcement Grant. The grant is used to fund a

portion of one officer's salary and benefits.

TOTAL PERSONNEL SERVICES $ 518,656 $ 504,078 $ 536,048

FRINGE BENEFITS:

4100 30 INSURANCE BENEFITS $ 78,992 $ 78,992 $ 94,196

The City offers the following insurance coverage benefits to it's employees:

Health, Dental, Long Term Disability and Life Insurance. The insurance is

paid for by the City with a maximum of $ 1,000 per month paid for health

insurance.

4110 30 PERS 188,289 181,010 189,128

This line item reflects the contributions made by the City towards the

employee contribution rate as provided for in the salary and benefits resolutions

for the department's employees. For all non- safety employees, the rate that is

picked up by the City is 7%. For safety employees, the city picks up 8 of the

9% contribution rate. The PERS actuarial valuation for 2007 shows the

employer rate for safety employees as 24.49% and the non- safety employee

rate as 13.771%. The City also participates in a PARS supplemental

retirement program to support the retention and recruitment of quality city

employees. The cost will be 1.57% of non safety salaries and 3.73% of safety

salaries.

FY2008 POLICE 2008 DETAIL 68 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

4130 30 MEDICARE 8,227 8,033 8,480

Federal law requires that all employees contribute to Medicare. This

contribution is in addition to any taxes and retirement payments the City is

required to make on behalf of the employee. The Medicare contribution rate is

2.9% of payroll and is split evenly between the employer and employee with

both parties paying 1.45%.

4140 30 UNIFORM ALLOWANCE 4,860 4,860 4,860

All uniformed employees are provided a uniform allowance to defray the costs

of uniform maintenance. Pursuant to the MOU with the BPOA and the salary

resolutions with the Miscellaneous Employees, the rate is $ 60.00 per month

for officers and $ 45.00 per month for the police clerk.

4050 30 ON- DUTY MEALS 200 50 200

While working overtime in excess of 12 hours, officers are given $ 10 for a meal.

4151 30 REIMBURSEMENT OF BENEFITS

This account is used to credit back money received from the State of California ( 26,250) ( 25,000) ( 26,250)

for the Supplemental Law Enforcement Grant. The grant is used to fund a

portion of one officer's salary and benefits. The percentage of grant allocation

was reduced from 100% ($ 100,000) to 75% ($ 75,000) to allow for 25% of the

grant funding to be used in other front line deployment areas.

TOTAL FRINGE BENEFITS $ 254,318 $ 247,945 $ 270,614

FY2008 POLICE 2008 DETAIL 69 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

OUTSIDE SERVICES:

5200 30 PISTOL RANGE $ 160 $ 250 $ 300

This account provides for the City contract with Marin County for the use of the

range for firearms training.

5210 30 POLICE DISPATCH 32,535 34,388 35,637

The City contracts for police and as needed public works dispatching with the

Marin County Communications Center. The service provided is excellent and at

a significantly lower cost than our prior provider. This includes computer aided

dispatching management.

5220 30 MAJOR CRIMES TASK FORCE 14,090 14,673 14,090

All cities within Marin County contribute to the funding of this investigative unit

which focuses on drug dealers. The task force operates under the command of

the Marin County Sheriff's Office with all task force personnel supplied by the

Sheriff.

5230 30 BOOKING FEES 1,950 1,950 1,200

The Cities are charged $ 83 for each booking made into the Marin County Jail.

FY2008 POLICE 2008 DETAIL 70 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

5240 30 POLICE CHIEF AGREEMENT 179,202 190,118 190,118

The City entered into an agreement with the County to provide a Sheriff's

Department Lieutenant to serve as the Belvedere Police Chief. This amount

covers salary, benefits, retirement and a 5% merit adjustment.

5250 30 MARIN EMERGENCY RADIO AUTHORITY 13,000 10,762 13,000

The funds budgeted cover Belvedere's share for MERA operating costs for this

fiscal year.

5241 30 MEDICAL OVERSIGHT 3,000 3,000 3,000

A medical doctor is required to serve as the Police Department's Medical

Director to provide oversight of our first aid and early defibrillation program.

5242 30 REPORTS AND RECORDS AUTOMATION 3,030 3,030 3,250

These funds are for Belvedere's 1.58% share of the total cost to maintain a

county wide, fully automated report writing and records management system.

The system is maintained by the County and the Compudyne Corporation.

5990 30 OTHER OUTSIDE SERVICES 2,500 2,500 3,500

Provides funds for the city's share of the countywide child sex assault program,

Critical Reach program and other outside services.

5265 30 POLICE POLICY MANUAL UPDATE & MAINTENANCE 0 5,000 1,950

In FY05- 06 the Police Department purchased a complete policy manual from

the professional corporation, Lexipol. These funds are for our continuing

subscription that ensures continuous legal and operational review of our critical

operating procedures.

FY2008 POLICE 2008 DETAIL 71 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

5266 30 MARIN INFORMATION AND DATA ACCESS SYSTEM 0 7,800 7,800

MIDAS provides the Police Department with a high speed, secure network that

allows the department access to critical local, state, and federal law

enforcement networks. It also provides internet access.

5267 30 MOBILE DATA TERMINAL MAINTENANCE AGREEMENT 0 0 3,000

This contract provides maintenance to the department's three mobile

computers in the patrol cars.

TOTAL OUTSIDE SERVICES $ 249,467 $ 273,471 $ 276,845

UTILITIES:

6000 30 COMMUNICATIONS $ 12,000 $ 12,000 $ 12,000

The communications budget provides for costs associated with public safety

communications devices utilized by the department. In addition to standard

telephone services the cost of 7 pagers. This line item also includes the cost of

four cellular telephones. Three are assigned to the department and one is

assigned to the AM emergency radio advisory system. Funds are also

budgeted to pay for air time for the mobile data transmitters.

6020 30 POWER ( Gas and Electric) 1,440 1,440 1,440

Pays for the Police Departments share for electricity and gas for the Police

Station.

TOTAL UTILITIES $ 13,440 $ 13,440 $ 13,440

FY2008 POLICE 2008 DETAIL 72 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

OPERATIONS:

6130 30 EQUIPMENT MAINTENANCE $ 2,000 $ 2,000 $ 2,000

Miscellaneous unplanned repairs to department equipment such as computers,

typewriters, rechargeable flashlights, etc., are provided for in this account.

This account also provides for miscellaneous preventative maintenance to

department equipment including routine maintenance of police radios, the

mandatory annual re- certification of the radar equipment used for enforcement

by the department and maintenance of the copy maching

6150 30 MEMBERSHIP DUES 505 505 505

This account covers memberships in various professional organizations ( see

attached detail sheet).

6160 30 NOTICES AND ADS 200 200 200

This account covers costs associated with found property ads, personnel

recruitment ads, etc.

6170 30 TRAVEL & MEETINGS 1,765 1,765 2,500

This account provides for departmental travel and meetings which are not

POST reimbursable. It covers reimbursements for mileage, bridge fares and

parking fees incurred in the use of personal vehicles while department

personnel are engaged in city business.

FY2008 POLICE 2008 DETAIL 73 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

6175 30 TRAINING ( POST REIMBURSABLE) 7,000 7,000 7,000

In order to field well- trained generalist officers, each officer receives ongoing

specialized training each year, some of which is mandated by the state. A

portion of this training is reimbursed by the State of California.

xxxx 30 INTEROPERABILITY LAW ENFORCEMENT FUNCTIONS 0 6,000 6,000

The department participates in several LE functions, working with other

organizations, that benefit the City but may not occur within the city limits.

These include Friday nights on Main Street, Avoid the 13, Marin Bicycle

Coalition, the county fair, opening day on the bay, safe grad night etc.

6190 30 VEHICLE MAINTENANCE 5,500 5,500 5,500

The department maintains a fleet of four police vehicles, three of which are

equipped with full emergency equipment and are assigned to patrol operations.

The fourth is assigned to the police chief and is equipped with modified

emergency equipment, and is available for patrol use on a backup basis if

necessary. This line item provides for any corrective measures that are

necessary to keep the vehicles running, such as replacement of batteries,

repair of tires etc. The department currently has a preventative maintenance

program wherein the vehicles are serviced every 5,000 miles in accordance with

the manufacturer's recommendations for vehicles in heavy- duty service.

TOTAL OPERATIONS $ 16,970 $ 22,970 $ 23,705

FY2008 POLICE 2008 DETAIL 74 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

MATERIALS AND SUPPLIES:

7000 30 OFFICE SUPPLIES $ 750 $ 750 $ 750

This account covers miscellaneous items such as laser printer ink cartridges,

paper, letterhead, business cards, pens, etc.

7010 30 PHOTO AND MICROFILM SUPPLIES 250 250 250

This account provides for photographic supplies and developing costs

associated with the Department's activities. The use of digital photography

has reduced film and processing costs.

7030 30 PRINTING AND REPRODUCTION 1,000 1,000 1,000

This line item covers the costs associated with printing citations and other

miscellaneous departmental forms.

7040 30 SUBSCRIPTIONS AND PUBLICATIONS 500 500 500

In order for the department to remain proficient and up- to- date on new

developments in law enforcement and changes in the various codes that we are

required to enforce, we need to purchase professional journals and books.

7050 30 AMMUNITION AND WEAPONS 750 750 750

This account provides for ammunition and weapons used by the police

department. All sworn officers are required to demonstrate proficiency four

times each year at the range with their sidearm and carbine. Funds are used

from this account to purchase ammunition, service weapons and to purchase

less than lethal munitions deployed by the Department.

FY2008 POLICE 2008 DETAIL 75 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

ACCOUNT ITEM

FY 06- 07

APPROVED

BUDGET

FY 06- 07

ESTIMATED

EXPENDITURES

FY 07- 08

APPROVED

BUDGET

BUDGET DETAIL - POLICE

7060 30 CHEMICALS AND GASES 25 25 25

This budget item provides for replacement of " OC" pursuant to the

manufacturer's recommendation. Two OC sprays will be replaced this fiscal

year.

7070 30 CRIME PREVENTION SUPPLIES 200 200 200

This line item provides for the reorder of certain supplies, such as CPR

instruction cards, Junior Police Badges and 9- 1- 1 informational color books as

supplies are exhausted.

7080 30 GAS AND OIL SUPPLIES 7,000 8,700 8,700

This line item provides for the fuel used by the department's vehicles during the

year. Gasoline stored at the corporation yard provides fuel for the patrol

vehicles.

7090 30 PROTECTIVE CLOTHING/ SAFETY EQUIPMENT 3,000 3,000 3,000

By law, the City is mandated to provide officers with safety equipment ( e. g.

firearms, holsters, duty belt, rain gear, handcuffs, etc.) The MOU between the

City and the BPOA requires that safety equipment and bullet resistant vests be

provided.

7190 30 OTHER MATERIALS AND SUPPLIES 2,000 2,000 2,000

This account covers investigative supplies and equipment, first aid supplies,

flares, videotapes for the in- car video system, and other supplies as needed.

xxxx 30 EMERGENCY/ DISASTER PREPAREDNESS OPERATIONS SUPPLIES 0 0 1,500

The city is very active in working on emergency preparedness issues. These

funds provide for miscellaneous small supplies in support of disaster planning.

TOTAL MATERIALS AND SUPPLIES $ 15,475 $ 17,175 $ 18,675

FY2008 POLICE 2008 DETAIL 76 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

MEMBERSHIPS AND DUES DETAIL - POLICE

ORGANIZATION MEMBER AMOUNT NOTES

A professional police management group which addresses

Marin County Police Chiefs Assoc. Chief Campbell $ 200 mutual issues of statewide concern.

California Law Enforcement Records Includes professional journal. Addresses issues of mutual

Association Clerk Phillips 75 concern.

Meets monthly to share information regarding crime in Marin

Marin County Investigators Assoc. Sgt Pool 25 County.

Marin County Child Sexual Abuse

Task Force Sgt Pool 25 Permits the pooling of investigative resources in complex cases.

California Assoc. of Law Enforcement Meets periodically to discuss issues regarding hiring of police

Background Investigators Sgt Pool 25 personnel. Includes newsletter.

Provides legal update training and sharing of information.

Reduced tuition fees for all Department members while attending

California Peace Officers Assoc. Department membership 155 CPOA courses.

TOTAL $ 505

FY2008 POLICE 2008 DUES 77 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

CONFERENCES, MEETINGS AND TRAINING DETAIL - POLICE

ORGANIZATION

LOCATION OF

CONFERENCE/

TRAINING

EMPLOYEE

TITLE

MODE

OF

TRAVEL MONTH

NUM.

DAYS

AWAY

PER

DIEM

LODG-ING

TRAVEL

COSTS

REG.

FEE

TOTAL

BUDGET

REQUEST

CONFERENCE:

CLEAR Records TBA Chief's Sec Air Sept 5 $ 260 $ 690 $ 290 $ 275 $ 1,515

Management

MEETINGS:

Liaison pick- up and Marin County Designated Private Daily @$. 275 100

deliveries to various Personnel Auto per mile

agencies/ DA/ Courts

Marin Chief's Association Marin County Chief Auto Monthly 150

Various Meetings 735

TOTAL $ 2,500

FY2008 POLICE 2008 TRAINING 78 adopted June 4, 2007

CITY OF BELVEDERE

DEPARTMENT OF PUBLIC WORKS

MISSION, GOALS & OVERALL ORGANIZATION

The Public Works Department is responsible for the development, improvement and

maintenance of the City’s infrastructure. It is the Department’s goal to provide the

citizens of Belvedere with the highest standard of public facilities consistent with

sound engineering practices and fiscal responsibility.

The Public Works Superintendent and three maintenance workers manage and maintain

the City’s roads, buildings, parks, storm drains and numerous other public facilities.

The City Engineer is responsible for the design and construction of various public

improvement projects. Private consultants and service providers supplement the efforts

of City staff consistent with specific needs, but always under the direction and review

of the Public Works Department.

Major projects in the coming year include:

• Construction of the San Rafael Avenue Utility Undergrounding project;

• Construction of storm drain, sidewalk access and pavement overlay

improvements within the San Rafael Avenue Utility District;

• Storm drain improvements at City Hall/ Community Road;

• Roadway stabilization at 214 Bayview Avenue;

• Repairs & improvements to Harry B. Allen Stairs; and

• Coordination of final design for the Lower Belvedere Avenue Utililty

Underground District and the Bayview/ Bella Vista District.

79

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

80

Public Works Operations & Maintenance

Total Budget: $ 705,650

PERSONNEL

SERVICES

$ 493,480

OUTSIDE

SERVICES

$ 112,500

UTILITIES

$ 24,500

OPERATIONS

$ 43,420

MATERIALS &

SUPPLIES

$ 31,750

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET SUMMARY - PUBLIC WORKS OPERATIONS & MAINTENANCE

MAJOR ACCOUNT CLASSIFICATION

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

PERSONNEL SERVICES $ 391,289 $ 380,705 $ 372,065

FRINGE BENEFITS 152,174 151,555 121,415

SUBTOTAL $ 543,463 $ 532,260 $ 493,480

OUTSIDE CONTRACT SERVICES $ 121,850 $ 91,670 $ 112,500

UTILITIES 23,500 23,500 24,500

OPERATIONS 41,895 38,695 43,420

MATERIALS AND MISCELLANEOUS SERVICES 26,000 27,500 31,750

SUBTOTAL $ 213,245 $ 181,365 $ 212,170

GRAND TOTAL $ 756,708 $ 713,625 $ 705,650

FY2008 PW 2008 SUMMARY 81 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

SALARY DETAIL - PUBLIC WORKS OPERATIONS & MAINTENANCE

BUDGETED POSITIONS Present Salary INCREASE Salary Increase TOTAL

CLASS TITLE EMPLOYEE'S NAME STEP MONTHS RATE DATE MONTHS RATE FOR YEAR

REGULAR SALARIES:

Public Works Sup't Scott Derdenger E 12 7,659 91,908

Sr. Maintenance Worker Gerhard Laufer E 12 4,895 58,740

Maint. Worker II Max Sandoval D 5 4,179 11/ 21/ 2007 7 4,387 51,604

Maint. Worker I Javier Villegas C 6 3,567 1/ 24/ 2008 6 3,745 43,872

246,124

TEMP. & PART- TIME:

City Engineer Bob Branz 12 8,190 98,280

Maintenance Worker Vacant 10,400

subtotal 108,680

Grand Total $ 354,804

FY2008 PW 2008 SALARY 82 adopted June 4, 2007

CITY of BELVEDERE - FY 2007- 2008 ANNUAL OPERATING BUDGET

BUDGET DETAIL - PUBLIC WORKS OPERATIONS & MAINTENANCE

ACCOUNT ITEM

FY06- 07

APPROVED

BUDGET

FY06- 07

ESTIMATED

EXPENDITURES

FY07- 08

APPROVED

BUDGET

PERSONNEL SERVICES:

4000 40 REGULAR SALARIES $ 359,874 $ 347,311 $ 246,124

This line item covers regular full- time salar