1
CITY OF SEBASTOPOL
BUDGET
FISCAL YEAR 2005/ 2006
Adopted June 21, 2005
Amended August 2, 2005
MAYOR
Larry Robinson
VICE MAYOR
Sarah Glade Gurney
COUNCIL
Linda Kelley
Craig Litwin
Sam Pierce
Sebastopol City Hall
7120 Bodega Ave.
Sebastopol, CA 95472
City Manager( 707) 823- 1153
Finance Dept. ( 707) 823- 7863
2
CITIZENS OF SEBASTOPOL
CITY COUNCIL
CITY MANAGER
CITY CLERK CITY ATTORNEY
PLANNING
Director
Associate
Technician (. 5)
Arborist ( Contract)
FINANCE DEPT.
Director
Admin. Analyst
Account Clerk II
BUILDING DEPT.
Building Official
Technician (. 5)
FIRE DEPT.
Chief
Technician (. 5)
Volunteers:
Asst. Chief ( 2)
Captains ( 6)
Firefighters ( 24)
POLICE
Chief
Lieutenant
Sergeant ( 2)
Corporal ( 2)
Officers ( 9)
Admin Sprt Mgr
Dispatcher ( 5)
Control Aide
Res Officers ( 9)
Explorers ( 9)
Volunteers ( 9)
PUBLIC WORKS
Superintendent
Maint. Supervisor
Senior Maint. Worker
Maint. Worker III ( 3)
Maint. Worker I ( 2)
Laborer ( 1)
Technician (. 5)
ENGINEERING
Assistant to the City Manager/ Engineering Dir.
Technician ( 1)
City Engineer ( Contract)
Traffic Engineer ( Contract)
3
CITY OF SEBASTOPOL
STAFF
David D. Brennan City Manager
Lawrence McLaughlin City Attorney
Jeffrey Weaver Chief of Police
John Zanzi Fire Chief
Richard Emig Public Works Superintendent
Susan Kelly Engineering Director /
Assistant to the City Manager
Hollie Fiori City Clerk
Ronald Puccinelli Director of Finance
Kenyon Webster Director of Planning
Glenn Schainblatt Building Official
John Wanger Consulting City Engineer
Gene Benton Consulting Traffic Engineer
Becky Duckles Consulting Arborist
4
City of Sebastopol Revenue Estimates
ACCOUNT 2002/ 2003
ACTUAL
2003/ 2004
ACTUAL
2004/ 2005
ESTIMATE
2005/ 2006
ESTIMATE
GENERAL FUND ( 000)
4010 Property Taxes 782,424 817,248 1,067,198 1,088,540
4018 Transient Occupancy Tax 254,135 215,512 260,000 260,000
4019 ERAF III SB 1096 0 0 ( 110,464) ( 110,500)
4020 P. G. & E. Franchise 49,498 55,914 55,962 56,000
4025 Garbage Franchise 108,397 112,428 108,770 108,770
4030 Cable TV Franchise 34,065 50,433 44,000 60,000
4040 Real Estate Transfer Tax 107,337 208,119 177,180 155,000
4050 Sales Tax 1,525,874 1,479,969 1,161,376 1,253,300
4052 Prop Tax In- Lieu of Sales Tax 0 0 345,551 350,000
4055 P. S. A. F. ( Prop 172) 55,828 63,454 65,000 65,250
4060 Booking Fee Reimbursement 18,849 18,849 18,849 0
4070 Business Improvement District 8,919 7,915 8,500 8,540
4080 Business Licenses 108,719 119,902 115,000 115,000
4100 Dog Licenses 4,890 4,232 4,100 4,100
4110 Pet Shelter Release Fee 4,350 3,710 1,025 2,200
4120 Building Permits 140,918 161,870 160,000 125,000
4123 Building Incremental Fee 1,108 5,965 4,100 4,000
4130 Vehicle Code Fines 44,276 35,809 29,000 40,000
4140 Criminal Code Fines 4,644 5,483 500 2,000
4150 Parking Violations 18,678 34,032 22,800 22,000
4200 Interest Income 31,826 8,263 10,000 13,000
4205 Cell Tower Lease 21,612 20,418 24,150 24,000
4210 Rental Income 7,250 7,500 7,500 7,500
4211 Crossing Guard Reimbursement 5,000 5,000 5,000 5,000
4220 Parking Space Rentals 13,770 11,195 9,800 10,000
4221 Veteran’s Building Parking 240 240 0 0
4300 Vehicle In- Lieu Tax 472,581 354,627 82,680 84,000
4301 Property Tax In- Lieu of VLF 0 0 419,882 420,000
4302 VLF Tax Loan Repayment 0 0 0 133,250
ACCOUNT 2002/ 2003
ACTUAL
2003/ 2004
ACTUAL
2004/ 2005
ESTIMATE
2005/ 2006
ESTIMATE
5
4310 Off- Highway User Fees 208 228 270 270
4320 State Mandated Cost Reimburse 511 0 0 0
4330 P. O. S. T Reimbursements 4,312 4,440 6,000 5,000
4410 Sales of Publications 148 164 178 175
4415 Management Deposit Acct Fees 2,157 3,082 4,056 3,000
4420 Planning Fees 35,011 39,835 43,000 35,000
4421 Notary Services 100 90 100 100
4423 Building Inspector Revenue 80,338 111,758 9,854 0
4424 Finance Dept Deposit Acct Fees 1,994 15,834 3,600 3,000
4425 Plaza Rental Fees 1,305 1,895 1,350 1,300
4430 Encroachment Permits 11,977 13,898 12,200 12,500
4431 Engineering Maps/ Reports 376 265 350 300
4432 Grading Permits 800 3,010 600 1,000
4433 Engineering Staff Time 33,873 30,347 35,000 34,000
4434 Sale of Plans & Specifications 4,378 289 200 200
4440 Street/ Sidewalk Reimbursements 846 17,196 25,000 24,700
4445 Public Works Services 17,187 20,079 18,500 18,000
4459 Abandoned Vehicles 4,233 3,063 2,500 2,500
4460 Police Services/ Fingerprinting 14,104 21,825 17,400 18,000
4461 Police D. U. I. Recovery 3,074 943 300 300
4462 Vehicle Releases 11,945 9,928 10,300 10,000
4463 Police Reports/ Copies 5,314 5,996 6,000 6,000
4464 Police False Alarms 1,898 3,287 2,403 2,400
4465 Fire Department Fees 6,181 18,965 12,800 12,500
4467 Police Overtime Reimbursement 3,753 3,880 5,800 3,800
4470 Weed Abatement Charges 0 0 350 0
4480 Ives Pool Reimbursement 51,445 51,600 51,600 51,600
4490 Finance Dept. Loan Processing 232 78 72 72
4500 Sale of Surplus Property 15 1,774 0 2,000
4505 Insurance Rebate 66,348 17,669 17,600 7,000
4510 Miscellaneous Income 736 1,217 600 600
ACCOUNT 2002/ 2003
ACTUAL
2003/ 2004
ACTUAL
2004/ 2005
ESTIMATE
2005/ 2006
ESTIMATE
6
TOTAL GENERAL FUND REVENUES: 4,189,987 4,210,722 4,385,442 4,561,267
DEBT SERVICE FUNDS ( 004)
4650 Property Tax, G. O. Bonds 234,587 222,535 267,500 267,500
SEWER FUND ( 420)
4200 Interest Income 31,324 16,835 20,000 10,000
4505 Insurance Rebate 26,165 26,320 8,700 8,700
4720 Sewer Service Fees 1,814,381 1,879,458 1,960,000 2,058,000
TOTAL SEWER FUND REVENUES 1,871,870 1,922,613 1,988,700 2,076,700
WATER FUND ( 510)
4200 Interest Income 8,293 32,831 6,000 3,000
4505 Insurance Rebate 6,000 4,000 4,000 4,000
4750 City Used Water 56,589 60,824 63,000 68,500
4755 Residential- Inside City 702,080 726,058 735,000 771,600
4760 Commercial- Inside City 198,459 197,956 200,000 210,000
4761 Commercial - Outside City 135 401 550 575
4770 Backflow Inspections 2,347 5,600 5,000 5,000
4780 Other Revenues 2,823 9,140 7,600 8,000
TOTAL WATER FUND REVENUES 976,726 1,036,810 1,021,150 1,070,675
COMMUNITY FUND ( 033)
4511 Donations 1,554 1,489 1,500 1,500
INDUSTRIAL WASTE ( 783)
4730 User Fees 4,331 4,881 2,109 4,601
SPECIAL LAW ENFORCEMENT SUPPLEMENTAL FUNDS ( 812)
4835 SLESF ERAF Return 100,000 100,000 100,000 100,000
POLICE GRANTS ( 813 & 816)
813-
4836
COPS School Resource Officer 70,368 42,857 0 0
ACCOUNT 2002/ 2003
ACTUAL
2003/ 2004
ACTUAL
2004/ 2005
ESTIMATE
2005/ 2006
ESTIMATE
7
816-
4372
Motorcycle Grant 0 0 100,000 125,179
GAS TAX FUND ( 830)
4800 AB2928 State Traffic
Congestion
57,158 0 0 0
4805 S2105 Gas Tax ( Prop. 111) 48,735 52,910 49,120 50,000
4810 S2106 Gas Tax 40,503 43,545 40,500 41,000
4815 S2107 Gas Tax 64,646 70,552 64,600 65,000
4820 S2107.5 Gas Tax ( Engineering) 2,000 2,000 2,000 2,000
TOTAL GAS TAX REVENUES 213,042 169,007 156,220 158,000
REDEVELOPMENT FUND ( 950)
4200 Interest Income ( 950) General 30,000 81,230 18,000 18,000
4950 Tax Increment ( 950) General 906,000 1,016,436 1,036,765 1,057,500
4955 Loan Repayments ( 950) General 65,000 47,847 58,000 12,000
TOTAL GENERAL REDEVELOPMENT 1,001,000 1,145,513 1,112,765 1,087,500
REDEVELOPMENT LOW- COST HOUSING FUND ( 951)
4210 Rental Income ( 951) LCH Fund 0 14,999 17,148 18,000
4200 Interest Income( 951) LCH Fund 45,000 10,963 12,000 1,000
4950 Tax Increment ( 951) LCH Fund 294,000 337,990 344,750 351,645
TOTAL REDEVELOPMENT LOW- COST HOUSING 339,000 363,952 373,898 370,645
TRUST & AGENCY FUNDS
4014 Special Assessments 56,000 32,000 21,000 18,000
4725 Street Lighting Assessments 86,540 86,983 86,229 86,230
TOTAL SPECIAL ASSESSMENTS 142,540 118,983 107,229 104,230
SPECIAL SALES TAX ( OO1)
4050 Sales Tax - .125% 57,451 187,712 187,000 360,000
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Expenditure Allocations 2005/ 2006
Pg Department General
Fund
Water
Fund
Sewer
Fund
General
Redevel.
Other Seb. T/ U
Tax
Total
16 City Council 45,647 9,867 11,256 1,060 67,830
19 City Manager 201,414 27,124 22,987 33,772 285,297
21 Finance Department 139,363 78,517 73,637 9,385 6,000 306,902
23 City Attorney 109,526 7,197 5,250 121,973
26 Planning Department 256,811 10,287 10,287 277,385
30 Police Services 2,367,454 2,850 2,370,304
31 Animal Control 8,000 8,000
32 Emergency Preparedness 2,350 2,350
34 Fire Services 449,687 16,506 124,058 590,251
37 Building Inspection 104,902 24,829 24,830 1,800 156,361
39 Engineering 128,845 54,775 37,491 3,000 224,111
43 Corporation Yard Admin. 34,541 111,633 80,937 12,000 239,111
45 Government Buildings 43,078 43,078
47 Streets - General Fund 51,909 51,909
49 Parking Lots 19,590 19,590
51 Street Cleaning 1,000 1,000
53 Parks & Landscaping 127,711 5,700 133,411
55 Ives Pool 78,358 78,358
57 Recreation 46,711 46,711
59 Community Support 44,231 44,231
60 Non - Departmental 37,705 4,398 3,815 282 46,200
61 Business Improv. Area 0 8,600 8,600
67 Community Services 0 8,600 8,600
69 Streets- Gas Tax 75,114 158,000 233,114
71 Industrial Waste 0 4,601 4,601
73 SLESF Funding 0 100,000 100,000
74 OTS Motorcycle Grant 0 105,179 105,179
77 Sewage Treatment 0 1,426,734 1,426,734
Pg Department General
Fund
Water
Fund
Sewer
Fund
General
Redevel.
Other Seb. T/ U
Tax
Total
9
79 Sewer Mains 0 270,192 270,192
82 Water Utility 0 524,962 524,962
84 Debt Service - Water 0 210,327 210,327
86 Debt Service - General 0 258,973 258,973
88 Redevelopment 0 220,281 220,281
89 Low- Cost Housing 0 807,500 807,500
90 Debt Service -
Redevelopment
0 755,859 23,435 779,294
92 Street Light Assess. Dist. 10,548 86,727 97,275
93 Debt Service - Woodstone 0 37,200 37,200
Street Repair Reserve 0 50,000 50,000
Depreciation 0 0 68,472 60,000 128,472
Total Expenditures 4,384,495 1,080,422 2,035,888 1,020,639 1,603,615 260,608 10,385,667
Approved Revenues 4,432,517 1,070,675 2,076,700 987,000 821,558 360,000 9,388,450
Unallocated Revenues 48,022 ( 9,747) 40,812 ( 33,639) ( 782,057) 99,392 ( 997,217)
Prior Year Unallocated
Reserve
59,130 65,422 175,298 194,909 446,718 158,100 941,477
Estimated Fund Reserves 107,152 55,675 216,110 161,270 ( 335,339) 257,492 ( 55,740)
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CITY OF SEBASTOPOL
COMPARISON OF REVENUES/ EXPENDITURES
FISCAL YEARS 2004/ 2005 to 2005/ 2006
2004/ 05
Budgeted
Revenues
2004/ 05
Estimated
Revenues
2005/ 06
Budgeted
Revenues
2004/ 05
Budgeted
Expenditures
2004/ 05
Estimated
Expenditures
2005/ 06
Budgeted
Expenditures
General Fund $ 4,252,420 $ 4,365,181 $ 4,432,517 $ 4,199,738 $ 4,338,256 $ 4,384,495
Special Revenue
Funds
$ 259,829 $ 356,220 $ 383,179 $ 258,329 $ 401,487 $ 351,579
Water Fund $ 1,011,000 $ 1,016,000 $ 1,070,675 $ 1,095,718 $ 1,227,187 $ 1,080,422
Sewer Fund $ 1,964,000 $ 1,948,700 $ 2,076,700 $ 1,977,814 $ 1,916,068 $ 2,035,888
Debt Service Fund $ 267,500 $ 267,500 $ 267,500 $ 267,500 $ 256,869 $ 258,973
Redevelopment Fund $ 987,000 $ 1,112,663 $ 1,087,500 $ 932,064 $ 879,832 $ 1,020,639
Redeve. Housing
Set- aside Fund
$ 341,148 $ 373,898 $ 370,645 $ 199,099 $ 37,054 $ 855,935
Trust & Agency
Funds
$ 107,229 $ 107,229 $ 104,230 $ 118,236 $ 124,008 $ 137,128
Sales Tax 0.25% $ 187,000 $ 187,000 $ 360,000 $ 96,000 $ 107,058 $ 260,608
Total Operating $ 9,377,126 $ 9,734,391 $ 10,152,946 $ 9,144,498 $ 9,287,819 $ 10,385,667
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Discussion:
Property taxes, franchise fees show little change from 2004/ 05 to 2005/ 06. The Business License/ Code
Violation/ Sales Tax revenue total shows modest growth reflecting a combination of the new Motorcycle enforcement
program that should result in increased traffic fines and a slow economic recovery that will produce a 4% increase
in sales tax revenues. The fees category shows an increase of $ 30,625 due to yearly updates of the City fee
schedule to recapture costs of special services not normally requested by everyday citizens. Other fees are
relatively unchanged. The state continues to take “ ERAF III” in 2005/ 06 which is a reduction of approximately
$ 120,000 from normal property taxes.
Revenue( s) FY 2004/ 05 FY 2005/ 06
Property Tax/ Franchise Fees $ 1,219,968 $ 1,257,310
Bus. License/ Code Violation / Sales Tax $ 1,594,300 $ 1,782,300
Fees $ 344,620 $ 375,245
Vehicle- In- Lieu $ 502,562 $ 508,000
TOT / Other $ 691,787 $ 509,662
12
Discussion:
Total general fund revenues show a slight drop of $ 25,000 from 2003- 04 to 2004- 05. Redevelopment revenues
will decrease slightly with the completion of a few commercial projects within the redevelopment area boundaries
and the normal 2% increase in valuation in property taxes, interest earnings for redevelopment will decrease since
the fund purchased two low- cost housing sites during 2003- 04, and the State is taking approximately $ 40,000 to
balance its budget. Water and sewer fees show no significant increases at this time although a rate study is in
progress, and there may be an adjustment. Special revenues will decrease as the special COPS grant is exhausted.
Debt service and trust & agency funds will be slightly changed.
Revenue FY 2004/ 05 FY 2005/ 06
General Fund $ 4,353,237 $ 4,432,517
Redevelopment $ 1,486,663 $ 1,458,145
Water Fees $ 1,021,150 $ 1,070,675
Sewer Fees $ 1,988,700 $ 2,076,700
Special Revenue $ 546,829 $ 784,232
Debt Service $ 267,500 $ 267,500
Trust & Agency $ 107,229 $ 104,230
13
Discussion:
The Police Department expenditures will increase $ 129,606 from 2004/ 05 to 2005/ 06 - the major increase of
$ 118,229 is in retirement system costs and health insurance costs. The Parks and Pool budgets show a net
increase of $ 41,027 due to the addition of a landscape laborer position. Support services shows an increase of
$ 36,751 mainly caused by increased City Attorney costs.
Expenditure FY 2004/ 05 FY 2005/ 06
Police $ 2,248,698 $ 2,378,304
Fire $ 446,541 $ 449,687
Public Works $ 411,418 $ 408,856
Land Use $ 356,173 $ 361,713
Support Services $ 459,199 $ 495,950
Parks & Pool $ 211,753 $ 252,780
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Discussion:
The changes to police, fire, public works, land use, and support services are discussed in the General Fund
Expenditures graph. Sewer expenses show an increase of $ 160,000 due to increased charges from the City of
Santa Rosa for Sebastopol’s share of Laguna Regional sewer treatment plant operating costs. The water fund
expenditures are virtually unchanged. Redevelopment shows a major decrease since $ 2,896,000 was expended
in 2003/ 04 to purchase two sites that will be used for affordable housing projects. Those purchases used
accumulated funds from prior years and are no longer available.
Expenditure FY 2004/ 05 FY 2005/ 06
Police/ Fire $ 2,790,395 $ 3,176,084
Public Works/ Land Use $ 975,619 $ 1,023,349
Debt Service $ 256,869 $ 258,973
Sewer $ 1,916,068 $ 2,035,888
Water $ 1,227,187 $ 1,080,422
Redevelopment $ 916,886 $ 1,876,574
Other/ Support Services $ 759,266 $ 934,377
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City Council
The City Council is the five member policy and decision making body of the City. Elected for staggered
four year terms, the City Council, through the City staff, is responsible for the operation of the City. The
City Council budget reflects the costs associated with supporting the Council's activities.
City Council membership and terms of office:
Councilperson Term Expires
Larry Robinson, Mayor November 2006
Sarah Glade Gurney, Vice Mayor November 2006
Linda Kelley November 2006
Craig Litwin November 2008
Sam Pierce November 2008
16
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6010
Department: City Council
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 19,299 18,475 18,900 19,200 18,900
6023 Benefits 22,078 29,083 30,212 30,212 24,485
6030 Office Supplies 1,565 1,386 1,500 1,400 1,500
6050 Supplies / Services 297 841 1,200 1,000 1,200
6060 Conferences 883 500 3,500 3,500 4,000
6065 Meetings ** 1,865 2,026 2,525 2,100 2,100
6070 Dues / Subscriptions 6,564 5,400 6,600 6,000 6,700
6320 Publications 3,134 4,051 2,100 2,000 2,100
6425 Liab., Property, Flood Ins. 1,700 1,992 2,179 2,179 1,985
6860 Ad Hoc Studies /
Contract Services ***
349 2,591 3,500 3,400 3,500
TOTAL OPERATING $ 57,734 $ 66,345 $ 72,216 $ 70,991 $ 66,470
Capital Outlay
6926 Microphone/ Recording
Equipment
943 0 0 0 750
6972 Copier Lease ( 10%) 625 610 610 610 610
TOTAL CAPITAL $ 1,568 $ 610 $ 610 $ 610 $ 1,360
TOTAL DEPARTMENT $ 59,302 $ 66,955 $ 72,826 $ 71,601 $ 67,830
Redevelopment Fund Cost Allocation $ 0 ($ 1,060) ($ 1,060) ($ 1,060) ($ 1,060)
Industrial Waste Cost Allocation $ 0 $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 9,302) ($ 9,674) ($ 9,867) ($ 9,867) ($ 9,867)
Sewer Fund Cost Allocation ($ 10,612) ($ 11,036) ($ 11,256) ($ 11,256) ($ 11,256)
General Fund Cost Allocation $ 39,388 $ 45,185 $ 50,643 $ 49,418 $ 45,647
* Staff: Mayor and 4 City Councilpersons
** Includes $ 625 payable to Sebastopol Community Center for Teen Center use.
*** Includes $ 1,200 set aside for community events ( i. e. Sustainable & Solar Festivals)
City Council also sits as the Board of Directors of the Community Development Agency.
17
City Manager
The City Manager is the chief administrator of the City. The City Manager also functions as the Executive
Director of the Community Development Agency. Under direction of the City Council, the City Manager
is responsible for the implementation of Council policies, ordinances and budgetary decisions. The City
Manager is also responsible for administration of personnel rules and policies, including negotiating with
the City's two formally recognized bargaining units.
The City Clerk’s role includes coordination of local ballot measures and City Council elections with the
County Registrar of Voters, compliance with state campaign reporting and conflict of interest laws, and
overall records keeping of the City.
For fiscal year 2004/ 05, the department substantially completed the following objectives:
1. Advise the Council on the viability and process for placing a measure on the 2004 November ballot to
raise the sales tax in Sebastopol by one eighth of one percent.
Based upon recommendations from the city’s Revenue Enhancement Committee, the City Council
voted to place measure T on the ballot in November. Although it was a general tax requiring only 50%
+ 1 of the electorate vote for approval, the sales tax measure was approved by over 65% of the voters and
thereby raised the local sales tax increment to one quarter of one percent. This increased the annual
projected revenue to $ 365,000 for capital expenditures on city equipment, buildings and street
improvements and other unmet capital needs.
2. Work with the Economic Development Specialist and the Chamber of Commerce on implementation
of priority tasks in the Economic Development Strategy.
A second economic forum was held to begin a community discussion of economic development
priorities. Business outreach in the form of monthly visits and discussions are scheduled by the ED
Specialist and through the Business Outreach Committee. A Facade Improvement Program has been
designed and implemented. Other ED initiatives, such as a sign program, are pending for next fiscal year.
3. Participate in the development of a plan and implementation of a groundwater study in the Santa Rosa
Plain and in the immediate Sebastopol Groundwater Basin.
In Conjunction with City Council representatives and the Engineering Director, the City has
entered into an agreement with numerous public agencies to implement a groundwater study for the Santa
Rosa Plain. This will take several years and be a very comprehensive effort to identify groundwater
characteristics in this area. In addition, we have applied for funding from the State Proposition 50 funds
to provide assistance to improve our existing groundwater management capabilities. As staff resources
permit, we are taking advantage of funding opportunities to enhance our understanding of groundwater
supplies that Sebastopol depends upon.
4. Focus on all activities listed in the City Council priorities for FY 2004/ 05 adopted in January 2004
and contained in the Strategic Plan.
City departments have made some progress on the strategic plan objectives listed within the plan
adopted by the City Council. Most notably have been those objectives within the stated goals of
enhancing the financial viability, provide services, build infrastructure, support the local economy,
enhance communication among Council/ Community, develop/ implement long range plans, and protect,
enhance and restore environmental quality. However, because most of the city resources have been
directed toward ongoing core service functions and new issues raised by City Council members, progress
18
in these areas has been slow.
5. Closely monitor the financial viability of the city funds to ensure that adverse trends and events are
mitigated quickly and the budgets remain balanced at the end of FY 04/ 05.
Due to the conscientious efforts of all departments and cooperative foresight among the
management team with the City Council, we have managed to accomplish this objective despite severe
financial challenges during the past year. The city’s financial planning and budgeting process continues
to sustain the city during these difficult times and still provide a high level of service by all department
personnel.
For fiscal year 2005/ 06, the following objectives will be a priority for this department:
1. Further develop the Solar Sebastopol program to progress toward the goal of one megawatt of solar
energy production capacity. Implement construction of at least one PV system for city facilities.
2. Support the specific plan process for the northeast area of the city for economic enhancement,
affordable housing and location of civic services and amenities to provide viable locations for city hall,
library and community art, recreation, theater and program needs.
3. Continue to identify revenue enhancement opportunities for the City Council to consider for November
2006 ballot.
4. Select high benefit impact implementation measures from the economic development strategy in
collaboration with the Chamber of Commerce.
5. Continue to enhance affordable housing opportunities in Sebastopol through land acquisition and
providing assistance to affordable housing projects to obtain financial support.
6. Monitor the corrective efforts to restore the county landfill and advise the Council on immediate and
long range impacts to the city residents and solid waste franchise agreement.
7. Continue negotiations on a new franchise agreement for cable service in Sebastopol.
8. Schedule a minimum of three study sessions for the City Council to hold in depth discussion of priority
issues identified by the Council.
19
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6020
Department: City Manager
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 184,045 180,825 181,405 181,405 189,040
6016 Vehicle Allowance 3,000 4,500 2,250 2,250 0
6023 Benefits 39,678 43,395 63,189 63,189 75,753
6030 Office Supplies 2,107 1,614 2,100 1,800 2,000
6040 Vehicle 22 57 200 175 300
6045 Equipment 239 500 500 0 600
6060 Training 140 947 1,500 1,300 1,600
6065 Meetings 240 376 450 500 600
6070 Dues / Subscriptions 470 461 700 450 500
6425 Liab., Property, Flood Ins. 6,872 7,886 7,895 7,895 7,250
6860 Contract Services 3,125 775 3,500 1,500 4,000
TOTAL OPERATING $ 239,938 $ 241,336 $ 263,689 $ 260,464 $ 281,643
Capital Outlay
6905 Office Furniture 500 0 0 0 0
6940 Computer Equipment 0 1,400 1,085 0 0
6972 Copier Lease ( 60%) 3,752 3,660 3,654 3,654 3,654
TOTAL CAPITAL $ 4,252 $ 5,060 $ 4,739 $ 3,654 $ 3,654
TOTAL DEPARTMENT $ 244,190 $ 246,396 $ 268,428 $ 264,118 $ 285,297
Redevelopment Fund Cost Allocation ($ 33,722) ($ 33,772) ($ 33,772) ($ 33,772) ($ 33,772)
Industrial Waste Cost Allocation $ 0 $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 25,569) ($ 26,592) ($ 27,124) ($ 27,124) ($ 27,124)
Sewer Fund Cost Allocation ($ 21,669) ($ 22,536) ($ 22,987) ($ 22,987) ($ 22,987)
General Fund Cost Allocation $ 163,230 $ 163,496 $ 184,545 $ 180,235 $ 201,414
* Staff: City Manager and City Clerk
20
Finance Department
The Finance Department is responsible for the establishment and maintenance of the City’s financial
records. Responsibilities of this department include:
< Preparation of the annual City budget and maintenance of changes during fiscal year
< Preparation of the 3 annual State Controller reports for the Redevelopment Agency, Gas Tax
Street Report, and the General City- Wide Report of Financial Transactions
< Financial management of the Water and Sewer enterprise funds including billing, collecting,
and rate setting
< Created and maintains the City’s User Fee Schedule
< Processing of Accounts Payables for all City depts & administering best purchasing practices
< Collection of Accounts Receivables for Business Licenses, Development Deposits, Transient
Occupancy Taxes, and other monies owed to City
< Administers loan programs for earthquake retrofitting and water & sewer connection fees
< Management of the City’s various bank accounts including those for Redevelopment Agcy
< Balancing the financial records to the general ledger including monthly reconciliation of all
cash and checking accounts, and reports of balances held in developer deposit accounts
< Preparation of all mandated financial Federal and State filings
< Assists Auditor in compliance of financial records
< Services the City’s various long term municipal bond debt, Certificates of Participation and
other sources of financing used for major capital projects
< Maintains the fixed asset inventory including posting of yearly depreciation
< Provides other departments with monthly financial reports and assistance
< Maintains the City’s Payroll, Personnel, Medical, and Worker’s Compensation files
< Provides all legally compliant City payroll services for 100 employees
< Updates job descriptions for all departments
< Maintains Employee Handbook
< Manages PERS retirement benefit program
< Administers City’s 457 Deferred Compensation programs
< Administration of the City’s self- insured Dental and Vision insurance programs
< Administration of the Health, Life, and Long Term Disability insurance programs
< Administration of HIPPA privacy act, and Cal/ OSHA compliance
< Creates and implements various employee benefit / insurance programs and policies
< Maintains and updates the City’s website, Staff Telephone Directory, and City’s Roster
Major Budget Changes for 2005/ 2006:
None.
During the 2004/ 2005 fiscal year, the two separate lobbies at City Hall were combined into one lobby.
This remodeling enabled the administrative offices, located in City Hall, to share the receptionist duties.
21
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6030
Department: Finance
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 178,674 186,795 192,400 189,000 192,000
6013 Health In- Lieu Benefit 3,300 3,300 3,300 3,300 3,300
6023 Benefits 39,216 48,742 61,935 61,935 70,712
6025 Telephone 678 428 650 450 450
6030 Office Supplies 6,995 6,069 6,300 6,250 6,500
6040 Vehicle 0 29 100 195 200
6045 Equipment 3,724 2,818 2,600 2,500 3,000
6060 Training 419 230 200 165 250
6065 Meetings 83 0 0 0 0
6070 Dues / Subscription 896 267 599 467 500
6075 Employee Award
Program**
1,154 2,587 4,850 4,800 4,800
6425 Liab., Property, Flood Ins. 7,466 8,156 8,842 8,842 8,008
6850 Sales Tax Audit 2,053 2,556 2,000 1,800 2,000
6860 Software Maintenance 6,539 7,326 7,500 7,972 7,500
TOTAL OPERATING $ 251,197 $ 269,303 $ 291,276 $ 287,676 $ 299,220
Capital Outlay
6940 Computer Equipment ( 001) 5,699 0 0 8,000 6,000
6972 Copier Lease ( 30%) 1,876 1,830 1,730 1,730 1,682
TOTAL CAPITAL $ 7,575 $ 1,830 $ 1,730 $ 9,730 $ 7,682
TOTAL DEPARTMENT $ 258,772 $ 271,133 $ 293,006 $ 297,406 $ 306,902
Redevelopment Fund Cost Allocation ($ 1,385) ($ 1,385) ($ 9,385) ($ 9,385) ($ 9,385)
Capital Replacement ( from Fund 001 pg 65) $ 0 $ 0 $ 0 $ 0 ($ 6,000)
Water Fund Cost Allocation ($ 74,016) ($ 76,977) ($ 78,517) ($ 78,517) ($ 78,517)
Sewer Fund Cost Allocation ($ 69,416) ($ 72,193) ($ 73,637) ($ 73,637) ($ 73,637)
General Fund Cost Allocation $ 113,955 $ 120,578 $ 131,467 $ 135,867 $ 139,363
* Staff: Finance Director, Administrative Analyst, and Account Clerk II
** City Employee Recognition and Service Award Program
22
City Attorney
The City Attorney is responsible for legal advice and representation of the City Council and all city
departments. The City Attorney coordinates all legal representation of the City, including outside
counsel, if needed. At the direction of the City Council, the City Attorney prepares all ordinances
and other legal documents for Council consideration.
23
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6040
Department: City Attorney
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 51,500 58,092 58,500 58,500 78,520
6023 Benefits 13,390 16,208 21,403 21,403 28,856
6050 Services 0 1,534 2,500 2,500 2,500
6060 Training 1,091 0 0 0 0
6310 Litigation Reserve 0 2,748 0 0 10,000
6425 Liab., Property, Flood Ins. 1,866 2,071 2,477 2,477 2,097
6860 Contract Services 123 0 5,000 0 0
TOTAL OPERATING $ 67,970 $ 80,653 $ 89,880 $ 84,880 $ 121,973
TOTAL DEPARTMENT $ 67,970 $ 80,653 $ 89,880 $ 84,880 $ 121,973
Industrial Waste Cost Allocation ($ 13) ($ 13) ($ 500) ($ 500) $ 0
Water Fund Cost Allocation ($ 6,785) ($ 7,056) ($ 7,197) ($ 7,197) ($ 7,197)
Sewer Fund Cost Allocation ($ 4,949) ($ 5,147) ($ 5,250) ($ 5,250) ($ 5,250)
General Fund Cost Allocation $ 56,223 $ 68,437 $ 76,933 $ 71,933 $ 109,526
* Staff: City Attorney
24
Planning Department
The Planning Department provides planning and environmental review assistance to the City
Council, Planning Commission, Design Review Board, Tree Board, Business Outreach Committee,
Laguna Advisory Committee, Community Development Agency, citizen committees, the City’s
residents and the real estate, development and construction industries. This service is divided into
two primary functions, current and advance planning. With a staff of only two planners ( the
Director and one Associate), the Department has a challenging workload.
In addition to traditional planning and land use related functions, the Department is managing the
development of two major affordable housing projects on City- owned land, one on Covert Lane, and
a second on Walker Avenue. The Department has also managed the planning, construction, and
limited volunteer maintenance of the City’s newest park, the Laguna de Santa Rosa Wetlands
Preserve, is directing efforts to create another new park, a combination skatepark and community
garden, and has facilitated expenditure of other parks grant funds for replacement of play equipment
in Laguna Youth Park.
Current planning includes receiving and processing all applications for land use permits, subdivision
and other development permits, preparing staff reports for the appropriate City boards and
commissions and performing inspections to assure compliance with zoning and other planning
regulations. This role includes preparation of necessary environmental documents as required by
State and City laws and policies. Given legal permit processing obligations, current planning work
generally takes higher priority over advance planning and special projects in the day- to- day work
of the Department. Permit application activity levels, and applicant difficulties or public interest in
particular applications also have a significant impact on Department workload.
Advance planning includes preparation of long- range planning documents, including the General
Plan, Economic Development Strategy, Community Development Agency reports, grant preparation,
community facility planning, special studies, and new policy documents and ordinances. It also
includes the following programs, which must be monitored each year:
< Annual traffic impact fee study
< Annual level of service report
< Annual Planning report
< Evaluation of ABAG population forecasts
< Growth Management allocation monitoring
< Provision of educational and advisory materials to boards and commissions
< Participation in SCTA PAC
< Preparation of quarterly City newsletter
Accomplishments During 2004/ 2005
< Adoption of Zoning Ordinance Update.
< Processing of 100 Brown St., Pitt Avenue mixed use, two mixed use projects on
Healdsburg Avenue as well as one on North Main and one on South Main, a minor
subdivision on Jewell, a major subdivision on Litchfield, the City’s first condominium
conversion application, and other projects.
25
< Continued processing of the Laguna Vista project, one of the largest development
projects in recent years.
< Management of skatepark/ community garden project, including preparation of two major
State grant applications for over $ 750,000 in funding.
< Manage process for development of two potential affordable housing projects on City
properties, including formulation of development programs, formulation of RFPs,
selection of developers, and negotiations with developers.
< Participate in implementation of Economic Development Strategy.
< Management of Coastal Conservancy grant for Laguna Preserve trail/ restoration project.
< Preparation of the Northeast Area Alternatives Report, and initiation of Specific Plan
process.
< Development of amendments to the Scenic Open Space District regulations.
< Development of Condominium Conversion Ordinance.
< Formulation of increased incentives for water conservation through toilet retrofits.
< Development of mandatory dual- flush toilet requirement for new construction,
development of zero net flow requirements.
< Management of Local Government Energy Partnership ( LGEP) consultants regarding
water and energy conservation policies.
< Assist in formulation and implementation of City Council priority- setting workshop.
< Participate in Laguna open space technical advisory committees for the Open Space
District and the Laguna Foundation.
< Assist in coordination of volunteer cleanup and planting events for Laguna Preserve.
Objectives for 2005/ 2006
The budget for 2005/ 2006 includes continuation of the current and advance planning functions
detailed above as well as the following special projects listed below. Several of the special projects
either have or will involve considerable staff effort and time: in particular, the Northeast Area
Specific Plan, the skatepark/ community garden, and the affordable housing projects. Given these
projects, the Department has constrained ability to undertake new assignments.
< Preparation of Northeast Area Specific Plan, including an Environmental Impact Report.
< Continue work on skate park/ community garden project, coordinate first phase of
construction.
< Manage development of the Covert Lane and Walker Avenue affordable housing
projects.
< Complete work on Scenic Open Space District amendments.
< Coordinate implementation of relevant Council- approved LGEP initiatives.
< Monitor construction projects.
< Monitor State grant opportunities for park or other projects.
< Develop restoration plan for former industrial waste field.
< Other projects as established by Council priority- setting process.
< If resources permit, initiate update of Subdivision Ordinance and rezonings per Housing
Element recommendations.
City of Sebastopol
26
2005/ 2006 Budget Expenditures
Account No. 000- 6050
Department: Planning
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 160,092 163,308 165,500 165,500 173,382
6020 Overtime 1,434 914 1,050 1,050 1,050
6023 Benefits 47,004 51,012 64,663 64,663 73,951
6025 Telephone 1,057 840 1,000 1,000 1,000
6030 Office Supplies 4,922 2,352 4,400 4,400 4,400
6040 Vehicle Expense 199 150 300 300 300
6045 Equipment Expense 1,684 1,088 1,005 1,005 1,005
6060 Training 140 53 1,250 1,250 3,000
6065 Meetings - Teen Center ** 0 0 625 625 625
6070 Dues / Subscriptions 843 1,000 1,000 1,000 1,000
6320 Publication 1,251 404 1,800 1,800 1,800
6425 Liab., Property, Flood Ins. 6,992 8,090 7,815 7,815 7,022
6860 Contract Services 6,643 4,937 5,000 5,000 5,000
TOTAL OPERATING $ 232,261 $ 234,148 $ 255,408 $ 255,408 $ 273,535
Capital Outlay
6907 Telephone Equip( PIF 09/ 04) 223 223 56 56 0
6972 Copier Lease 4,321 3,602 3,850 3,850 3,850
TOTAL CAPITAL $ 4,544 $ 3,825 $ 3,906 $ 3,906 $ 3,850
TOTAL DEPARTMENT $ 236,805 $ 237,973 $ 259,314 $ 259,314 $ 277,385
Water Fund Cost Allocation ($ 9,695) ($ 10,085) ($ 10,287) ($ 10,287) ($ 10,287)
Sewer Fund Cost Allocation ($ 9,697) ($ 10,085) ($ 10,287) ($ 10,287) ($ 10,287)
General Fund Cost Allocation $ 217,413 $ 217,803 $ 238,740 $ 238,740 $ 256,811
Charges to project deposits: ($ 30,000) ($ 30,000) ($ 32,000) ($ 32,000) ($ 30,000)
Net General Fund Costs: $ 187,413 $ 187,803 $ 206,740 $ 206,740 $ 226,811
* Staff: Planning Director, Associate Planner, & .50 Planning/ Public Works Technician
** Teen Center use charged by Sebastopol Community Center
Police Department
27
The level of criminal activity within our community has an impact on our living and working
environments. Since Sebastopol has a comparatively low crime rate, pride in the community is
enhanced. The Police Department has an important role in helping to improve the quality of life in
Sebastopol through the prevention of crime, the investigation of criminal acts, and the delivery of
a variety of public services. Our primary goal is to provide a safe and secure environment for all
city residents and anyone who works in or visits Sebastopol.
The Sebastopol Police Department is a full- service law enforcement agency composed of 15 sworn
peace officers and 7 civilian support staff. The department is managed by the Chief of Police, the
Lieutenant, and an Administrative Support Manager. Line supervision is provided by 2 Police
Sergeants and 2 Police Corporals. The Sebastopol Police Department’s volunteer bureau
supplements the paid staff. The Volunteer Bureau is composed of 8 Reserve Police Officers, 11
Community Service Volunteers, and 5 Police Explorers. The department’s sworn staff, which
peaked at 17 sworn in 2001, was 13 sworn in 2004. Grant funds were used in August of 2004 and
January of 2005 to restore two positions, bring the department up to its current 15 sworn positions.
The department is organized into three major components; Administration, Operations, and
Technical and Support Services.
Administration: Consists of the management of the department, who insure that operations are
efficient, professional, and directed toward organizational goals and objectives. Administration is
also responsible for insuring that fiscal and personnel matters are handled properly and that the
agency continues to maintain its exemplary standards of performance and community service.
Operations: Consists of 13 uniformed peace officers who respond to calls for service and crisis
intervention twenty- four hours a day, seven days as week. Last year, officers handled over 21,645
police incidents. The members of the Volunteer Bureau and their assigned tasks are part of the
operations division. The members of the Operations Division are responsible for training newly-hired
officers or volunteers, on- going training of existing officers and volunteers, investigation of
all criminal activity in Sebastopol, the processing of arrested individuals, and providing general
patrol and service delivery around the clock.
Technical and Support Service: The maintenance, processing, and distribution of records is
combined with dispatching services, both of which constitute Technical and Support Services. The
dispatch center is responsible for accepting all emergency and non- emergency telephone calls for
public safety services, both from the public and other agencies. The dispatchers are responsible for
directing available resources to address identified community needs. The Administrative Support
Manager and the five Dispatchers are also responsible for staffing the front counter, providing a
variety of requested services. The Technical and Support Service Division is also responsible for
handling and storage of property and evidence, assisting with the maintenance of the Police Services
building, parking enforcement and animal control services.
Budget Impacts for FY 2004/ 2005:
28
In FY2000/ 2001, one sworn position was eliminated due to anticipated state budget problems. In
FY2002/ 2003, an additional sworn position was eliminated to help fund potential expenses related
to the City’s withdrawal from the Sonoma County Law Enforcement CAD/ RMS/ MDC Consortium.
In FY2003/ 2004, the department lost two additional sworn employees. The first position was lost
when the West Sonoma County Union High School District was unable to fund the School Resource
Officer position due to the state budget crisis. The second position, the Police Lieutenant, was left
vacant following Chief Pitter’s retirement, in an attempt to lessen the severity of future increases in
expenses related primarily to workers’ compensation and retirement. In August, 2004, the City
restored one of the four positions utilizing Special Law Enforcement Supplemental Funding
( SLESF) from the State. In January, 2005, the City restored another sworn position using Office of
Traffic Safety funds.
Goals and Objectives for FY2005/ 2006:
Goal # 1: Obtain staffing levels that provide an effective response to current and anticipated
events, and allow the opportunity to address issues pro- actively.
Objective 1.1: Seek funding to restore the School Resource Officer position.
Objective 1.2: Minimize time lost to on- duty injuries
Objective 1.3: Maintain a viable Volunteer Bureau
Goal # 2: Enhance cooperation and collaboration with local schools.
Objective 2.1: Work with the schools to obtain partial or total funding for the School
Resource Officer position.
Objective 2.2: Participate in a community- wide collaborative to address youth issues.
Objective 2.3: Direct patrol officers to routinely include schools in their patrol areas.
Objective 2.4: Maintain open and on- going communication with school officials.
Goal # 3: Enhance efforts to maintain an adequate level of professional training.
Objective 3.1: Continue to meet State- mandated training requirements
Objective 3.2: Complete Identity Theft training for all sworn employees.
Objective 3.3: Provide Sexual Harassment training for all employees.
Objective 3.4: Maintain on- going Use of Force/ Range training for all sworn employees.
Objective 3.5: Complete Radar Operator training for all sworn employees
29
Goal # 4: Enhance relationships within the Spanish- speaking community.
Objective 4.1: Continue presentations on Spanish language radio.
Objective 4.2: Encourage employees to learn functional Spanish.
Objective 4.3: Provide written materials in Spanish.
Goal # 5: Address traffic- related impacts on the community.
Objective 5.1: Continue to utilize grant- funded traffic enforcement opportunities.
Objective 5.2: Continue to maximize the educational and enforcement opportunities
presented by the motorcycle officers.
Objective 5.3: Complete Radar Operator training for all sworn employees.
Objective 5.4: Re- establish the “ 55 Alive” program for local seniors.
Objective 5.5: Make presentation in Driver’s Education classes.
Objective 5.6: Utilize the City’s Traffic Calming Program to address concerns.
Goal # 6: To provide safe, effective and efficient parking control and management.
Objective 6.1: Revise and update all neighborhood parking restrictions.
Objective 6.2: Encourage the rental of downtown parking spaces.
Objective 6.3: Maintain enhanced enforcement toward parking scofflaws.
30
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6200
Department: Police Services
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 1,142,589 1,191,595 1,174,444 1,164,444 1,242,370
6012 Vacation/ Comp. Time Payable 15,000 15,000 15,000 20,000 15,000
6014 Worker’s Compensation 126,829 16,815 0 10,000 0
6018 Uniform Allowances 26,425 24,550 23,550 23,698 24,150
6019 Holiday Pay 71,194 64,806 73,000 73,000 67,000
6020 Overtime 54,612 51,777 55,000 45,000 50,000
6023 Benefits 355,115 442,977 624,920 624,920 757,402
6025 Telephone 15,497 12,839 14,500 12,000 13,000
6030 Office Supplies 5,918 7,044 7,000 6,000 6,000
6040 Vehicle Expense 30,886 31,093 35,000 38,000 37,000
6045 Equipment 17,540 12,920 18,700 12,500 12,500
6050 Supplies / Services 26,378 23,840 15,681 21,000 22,000
6051 Booking Fees 27,715 27,902 26,000 31,000 16,600
6060 Training 9,596 14,051 10,500 18,000 18,000
6070 Dues/ Subscriptions 2,613 750 1,000 1,200 1,200
6330 Utilities 23,449 21,553 23,000 21,000 21,000
6425 Liab., Property, Flood Ins. 59,795 66,135 67,936 67,936 66,248
6860 Contract Services 24,150 40,995 42,543 43,500 48,780
TOTAL OPERATING $ 2,035,301 $ 2,066,642 $ 2,227,774 $ 2,233,198 $ 2,418,250
Capital Outlay
6905 ( 3) Office Chairs ( 001) 0 0 0 0 750
6940 Computer Replcmnts ( 001) 0 0 0 0 1,600
6945 Booking Camera ( 001) 0 0 0 0 500
TOTAL CAPITAL $ 0 $ 0 $ 0 $ 0 $ 2,850
TOTAL DEPARTMENT $ 2,035,301 $ 2,066,642 $ 2,227,774 $ 2,233,198 $ 2,421,100
Capital Replacements ( Fund 001 page 65) $ 0 $ 0 $ 0 $ 0 ($ 2,850)
General Fund Expenditures $ 2,035,301 $ 2,066,642 $ 2,227,774 $ 2,233,198 $ 2,418,250
Department Revenues ($ 208,040) ($ 199,800) ($ 206,040) ($ 197,000) ($ 198,790)
Net General Fund $ 1,827,261 $ 1,866,842 $ 2,021,734 $ 2,036,198 $ 2,219,460
* Staff: Chief, Lieutenant, Sergeant ( 2), Corporal ( 2), Officers ( 9), Admin. Mgr, Dispatcher ( 5), Reserve Officers ( 9)
31
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6220
Department: Animal Control
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6050 Department Supplies 1,953 472 500 500 500
6860 Contract Services 7,295 15,400 15,000 15,000 7,500
TOTAL DEPARTMENT $ 9,248 $ 15,872 $ 15,500 $ 15,500 $ 8,000
32
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6230
Department: Emergency Preparedness
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6025 Telephone 866 458 0 300 300
6030 Office Supplies 0 0 50 50 50
6050 Special Supplies * 3,025 2,322 2,000 2,000 2,000
TOTAL DEPARTMENT $ 3,891 $ 2,780 $ 2,050 $ 2,350 $ 2,350
*$ 2,000 to Sonoma County Emergency Preparedness Services for printing and compiling of emergency plans
33
Fire Department
The Fire Department is responsible for traditional fire safety programs and emergency response.
The Fire Department is operated by one full- time Fire Chief, one full- time Technician shared with
the Building and Safety Department, and 32 dedicated Volunteer Firefighters.
The department provides emergency response to fires, vehicle accidents, medical emergencies and
hazardous situations. It provides non- emergency response to assist home bound invalids, water
clean- up, smoke removal and trapped animals. One of its major services is its public education and
fire inspection programs, designed to reduce the likelihood and severity of fires.
Major changes for 2005/ 2006:
6040 Vehicle Expense: 20% increase in fuel costs
6050 Supplies and Services: $ 1100 increase in REDCOM contract
Capital Expense: $ 1800 for SCBA tanks
$ 7000 for apparatus room exhaust system
$ 1800 for report software upgrade
$ 20,000 for parking lot paving
Other: The Volunteer Firefighter Assoc. is funding $ 20,000 for a remodel of the kitchen.
The department goals are also attached. The department continues to make great strides at
completion of these goals. The goals presented are a direct result of the city’s strategic goals and
have been reviewed and accepted by the entire department staff.
34
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6280
Department: Fire Services
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 248,543 248,213 246,455 246,455 253,717
6023 Benefits 49,164 57,852 87,362 87,362 91,310
6025 Telephone 7,274 7,031 6,780 6,780 6,780
6030 Office Supplies 2,402 1,275 2,000 2,000 2,000
6040 Vehicle 15,032 16,533 14,160 14,160 15,060
6045 Equipment 2,954 2,941 3,900 3,900 3,500
6050 Supplies / Service 43,538 37,458 49,700 49,700 50,457
6060 Training 5,659 3,698 4,000 3,000 4,000
6070 Dues / Subscriptions 5,285 3,282 3,400 3,480 3,515
6080 Miscellaneous Supplies 1,565 587 2,300 2,300 2,300
6330 Utilities 4,708 7,343 7,600 7,600 7,343
6420 Unemployment Insurance 244 1,219 500 3,139 3,100
6425 Liab., Property, Flood Ins. 11,124 12,304 12,961 12,961 12,207
6435 Employer Paid Def. Comp. 1,800 1,800 1,800 1,800 5,400
TOTAL OPERATING $ 399,292 $ 401,536 $ 442,918 $ 444,637 $ 460,689
Capital Outlay
6916 Ladder Truck Lease ( 001) 0 0 97,058 97,058 97,058
6918 Apparatus Room Exhaust ( 001) 2,500 0 0 0 7,000
6935 Fire Fighting Gear 6,380 0 1,000 0 0
6946 Radio Equipment/ Pagers 12,129 5,000 0 0 0
6947 SCBA Tanks & Gear 0 0 0 0 1,800
6972 Copier Lease 787 2,594 1,904 1,904 1,904
7003 Homeland Grant Match 0 0 12,450 12,450 0
7043 Parking Lot Repair ( 001) 0 0 0 0 20,000
7058 Report Software Upgrade 0 0 0 0 1,800
TOTAL CAPITAL $ 21,796 $ 7,594 $ 112,412 $ 111,412 $ 129,562
TOTAL DEPARTMENT $ 421,088 $ 409,130 $ 555,330 $ 556,049 $ 590,251
Allocations continued on next page.
35
Fire Department Allocations
Water Fund Cost Allocation ($ 15,560) ($ 16,182) ($ 16,506) ($ 16,506) ($ 16,506)
Fire Annexation Fund ( 071- 4860) $ 0 $ 0 ($ 1,100) $ 0 $ 0
Fire Truck Lease ( from Fund 001 pg 65) $ 0 $ 0 ($ 97,058) ($ 97,058) ($ 97,058)
Apparatus Room Exhaust
( from Fund 001 page 65)
$ 0 $ 0 $ 0 $ 0 ($ 7,000)
Parking Lot Repair
( from Fund 001 page 65)
$ 0 $ 0 $ 0 $ 0 ($ 20,000)
Weed Abatement Revenues ($ 200) ($ 200) $ 0 ($ 350) $ 0
Fire Department Fees ($ 12,000) ($ 6,000) ($ 12,800) ($ 12,800) ($ 12,500)
Net General Fund Cost $ 393,328 $ 386,748 $ 427,866 $ 429,335 $ 437,187
* Staff: Fire Chief, .50 Building/ Fire Technician, 30 Volunteers, and .80 Firefighter
36
Building Inspection
The Building and Safety Division is responsible for the administration and enforcement of the City
of Sebastopol construction codes relative to new and existing development and alteration or repair
of existing buildings. The Division plans, coordinates and manages all city activities related to
building and construction inspections, including review of construction plans, drawings and
specifications for compliance with state and local requirements.
The Building and Safety Division also investigates complaints regarding possible Housing Code and
Municipal Code violations, gathers evidence with regard to said violations and issues correction
notices. The Division is also responsible for consultation with architects, engineers, contractors and
property owners concerning building construction and land development.
The Division is staffed by one full- time Deputy Building Official and one half- time Building and
Fire Technician. The Fire Chief oversees the Divisions management and administration and acts
as the Building Official.
Major Budget Changes for 2005/ 2006:
Supplies and Services:
80 hours Contract Inspector - Vacation Coverage $ 1,928
40 hours Contract Inspector – Special Projects $ 968
Training:
Remove training line item. Training to be
included in Incremental Fee collected on
the building permit. ($ 4,100)
Dues/ Subscriptions:
U. S. Green Building Council $ 550
Capital Outlay:
Roof Repair $ 6,000
37
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6290
Department: Building Inspection
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 153,872 164,449 102,976 86,019 91,494
6023 Benefits 35,222 38,775 38,002 38,002 36,821
6025 Telephone 2,499 2,039 2,400 1,200 1,656
6030 Office Supplies 986 725 1,000 1,000 1,000
6040 Vehicle 459 426 850 1,200 1,300
6050 Special Supplies 3,525 2,315 2,600 7,000 2,892
6060 Training 1,134 567 4,100 300 1,800
6070 Dues / Subscriptions 470 120 425 500 1,125
6330 Utilities / Lease 2,500 0 2,500 0 0
6425 Liab., Property, Flood Ins. 5,637 6,489 7,535 7,535 4,569
6435 Employer Paid Def. Comp. 1,800 1,800 1,800 1,800 1,800
6860 Contract Services 6,901 52,920 2,000 5,000 4,000
TOTAL OPERATING $ 215,005 $ 270,625 $ 166,188 $ 149,556 $ 148,457
Capital Outlay
6918 Building Repair 0 0 0 0 6,000
6972 Copier Lease 2,243 2,598 1,904 1,904 1,904
TOTAL CAPITAL $ 2,243 $ 2,598 $ 1,904 $ 1,904 $ 7,904
TOTAL DEPARTMENT $ 217,248 $ 273,223 $ 168,092 $ 151,460 $ 156,361
Incremental ( 069- 4123) 0 0 ($ 5,000) ($ 300) ($ 1,800)
Water Fund Cost Allocation ($ 23,406) ($ 24,342) ($ 24,829) ($ 24,829) ($ 24,829)
Sewer Fund Cost Allocation ($ 23,407) ($ 24,343) ($ 24,830) ($ 24,830) ($ 24,830)
General Fund Cost Allocation $ 170,435 $ 224,538 $ 113,433 $ 101,501 $ 104,902
Cotati Reimbursement ($ 98,942) ($ 168,600) $ 0 ($ 9,854) $ 0
Building Dept. Fees ($ 140,918) ($ 155,000) ($ 130,000) ($ 140,000) ($ 125,000)
Department Overhead $ 43,450 $ 76,502 $ 50,428 $ 48,467 $ 18,763
Net General Fund Cost ($ 25,975) ($ 22,560) $ 33,861 $ 114 ($ 1,335)
* Staff: Building Official and 0.5 Building/ Fire Technician
38
Engineering Department/ Assistant to the City Manager
The Engineering Department provides administrative and technical support and professional engineering
services in the areas of Community Development, Private and Capital Construction Management and
Inspection, and Grading and Encroachment Permit Issuance, Water, Sewer and Storm Drain age Utilities
Regulatory Compliance, manages all engineering activities, and is responsible for the City’s Capital
Improvement Program.
The Assistant to the City Manager works on a variety City- wide projects including the City Strategic Plan
and annual Priority- setting, City budget preparation, and labor negotiations with the City’s two bargaining
units, and is assigned as the City’s representative to various countywide committees dealing with waste
management, sewer, water, storm drainage and transportation.
Department Staff includes the Engineering Director/ Assistant to the City Manager, and one full- time Public
Works Technician. The City Engineer and Traffic Engineer provide professional services on a contract
basis.
Major Budget Changes for 2005/ 2006: None
Accomplishments in 2004/ 2005:
< Completed construction of Access Ramps ADA Compliance ( CDBG Project)
< Accepted Bids for Railroad Forest Bike Path and Street Smart Sebastopol Phase 1 to be
constructed in Summer of 2005
< Completed Final Report for Concept Design for Roundabouts
< Completed Laguna Force Main Replacement Phase 1 Concept Design
< Participated in USGS SR Plain Groundwater Study and USGS GAMA ( water quality) study.
< Prepared grant application to North Coast Integrated Regional Water Management Plan for
Sebastopol Municipal Water System Groundwater Management Program.
< Completed 2004 Pavement Management Program update.
< Prepared new agreement for use of Industrial Waste system with Summerfield Foods
< Assisted with preparation of City Council – Department Managers Priority- setting Workshops
< Participated in development of Measure M ( County Transp. Tax) Strategic Plan as part of SCTA
Technical Advisory Committee
Objectives for 2005/ 2006:
Consistent with established City Council Priorities(*) Engineering Department efforts will focus on projects
and programs in the following areas for the 2005- 06 Fiscal Year:
< Groundwater Management / Wellhead Protection
< Sewer, Water and Storm Drain Master Planning and Capital Program
< Stormwater Management
< Traffic Improvements and Pedestrian Safety
< Undergrounding Ordinance
< Development Planning and Engineering Review
City of Sebastopol
39
2005/ 2006 Budget Expenditures
Account No. 000- 6300
Department: Engineering
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 136,912 128,881 132,456 132,456 136,116
6023 Benefits 36,097 40,547 48,450 48,450 57,611
6025 Telephone 931 802 1,050 900 1,000
6040 Vehicle 316 571 650 500 650
6050 Supplies / Services 1,840 1,753 2,000 2,000 2,000
6060 Training 10 1,124 1,250 1,124 1,500
6425 Liab., Property, Flood Ins. 5,520 6,258 6,652 6,652 5,734
6860 Contract Services 23,555 15,498 16,050 15,000 17,500
6861 Special Projects ** 0 5,216 0 7,200 0
TOTAL OPERATING $ 205,181 $ 200,650 $ 208,558 $ 214,282 $ 222,111
Capital Outlay
6907 Telephone Equip ( PIF 09/ 04) 223 223 56 56 0
6940 Computer Equipment 0 0 0 2,243 0
6972 Copier Lease 2,160 1,960 2,000 1,800 2,000
TOTAL CAPITAL $ 2,383 $ 2,183 $ 2,056 $ 4,099 $ 2,000
TOTAL DEPARTMENT $ 207,564 $ 202,833 $ 210,614 $ 218,381 $ 224,111
Industrial Waste Cost Allocation ($ 11,000) ($ 11,000) ($ 1,500) ($ 3,000) ($ 3,000)
Water Fund Cost Allocation ($ 51,636) ($ 53,701) ($ 54,775) ($ 54,775) ($ 54,775)
Sewer Fund Cost Allocation ($ 35,169) ($ 36,576) ($ 37,491) ($ 37,491) ($ 37,491)
General Fund Cost Allocation $ 109,759 $ 101,556 $ 116,848 $ 123,115 $ 128,845
Revenues from Charges ($ 51,404) ($ 30,000) ($ 50,000) ($ 48,000) ($ 48,000)
Net General Fund Cost $ 58,355 $ 71,556 $ 66,848 $ 75,115 $ 80,845
* Staff: Engineering Director/ Assistant to the City Manager and Planning/ Public Works Technician
** For Pavement Management System Update in 04/ 05
Public Works
40
2004/ 2005 Budget Analysis
As the 2004/ 2005 FY progressed, the 1.7 FTE positions that were vacant from the preceding fiscal
year were not filled due to concerns about available funds to sustain those positions. Therefore, in
2004/ 2005 public works remained staffed with 9.5 FTEs instead of being fully staffed with 11.2
FTEs.
Energy efficiency remained at the forefront of our efforts, with staff obtaining an Energy
Commission grant to fund an energy audit of City facilities. Results of a study identified those
facilities consuming the most energy, and they were prioritized for in- depth analysis and
recommendations for energy reduction. The police department, library, Garzot building, and water
wells were among the most prevalent users of energy, and will be the focus of further analysis.
As staff continued with arsenic studies and testing at the water wells, unforeseen pump failures
occurred at two of the wells, calling for a reprioritization of efforts and focus on rebuilding the water
pumps. As spring approached, all the water wells but one were placed back on line to pump water,
capable of meeting water demands for the upcoming summer season. Mid- year budget adjustments
to the water account were necessary to fund repairs to the wells, and for arsenic testing.
All general and enterprise fund improvements requested in the 2004/ 2005 budget were purchased
and/ or implemented with the exception of the check valves at the Morris Street sewer pump station,
and the pressure sensing valve for the water system. It has been determined that the most desirable
time to replace the check valves at the sewer pump station will be during the sewer force main
replacement. The pressure sensing valve hasn’t been purchased yet due to staff time constraints.
2005/ 2006 Budget Submittal
Filling vacant position( s) in public works remains a priority, as there are currently 1.7 FTE vacant
due to budget concerns in the 2004/ 2005 FY. The 2005/ 2006 budget submittal requests filling a
vacant Laborer position to increase public works staff by 1 FTE.
General fund equipment requests include replacement of a 1985 Chevrolet S- 10 pickup with a 2005
Ford Ranger pickup, replacement of a 1995 mower for the parks, and replacement of an existing
transit with a laser unit, used to determine grade elevations for streets, sidewalks, and sewer mains
( the laser unit would be funded ½ each from general fund and sewer enterprise fund).
Enterprise fund equipment requests include replacement of the transit with a laser unit ( described
above), replacement of the flow meter at water well 6, replacement of the 1987 John Deere backhoe
tractor with a 2000 Case backhoe tractor, and purchase of a 2000 Case loader/ grader tractor, which
replaces a 1970 John Deere the City auctioned and did not replace a couple of years ago.
The budget pages for all of the above items will identify the cost associated with purchasing the
item.
Strategic Plan Coordination
41
The public works department’s goal remains to provide the best customer service to the community
with the resources available. By filling vacant position in the department and replacing, upgrading,
and acquiring new equipment where necessary, we will be able to continue to meet this goal.
Staffing remains a priority as we continue into the next fiscal year. Current levels of staff contribute
to a continued decreased level of service in landscape maintenance. Priority is always given to
public health and safety concerns, and at current staffing levels all but one staff member is dedicated
to providing safe water, sewer, and public access to the community. The remaining staff member
designated to work in landscape maintenance is limited in his ability to maintain a level of standard
desirable to the community.
Energy efficiency remains a priority and evaluation of City facilities is in progress for energy
efficiency retrofits of specific facilities. A grant from the Energy Commission is funding an audit
of high energy use facilities and funding opportunities are being researched for implementation of
recommended retrofits of equipment.
Corporation Yard
42
The Public Works Department is responsible for operation and maintenance of the City
infrastructure, including the water and sewer systems, industrial waste system, streets, parks,
swimming pool, parking lots and government buildings. Public Works also provides inspection of
private and public construction projects on public streets and properties.
Major Budget Changes for 2005/ 2006:
Capital Outlay:
< 2005 Ford Pickup $ 12,000
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6310
Department: Corporation Yard
43
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 130,965 117,209 112,764 112,764 115,157
6018 Clothing Allowance 6,890 4,770 4,800 4,770 4,800
6023 Benefits 26,004 29,135 38,295 38,295 46,093
6025 Communications 3,109 5,357 6,817 6,275 6,817
6030 Office Supplies 488 1,024 1,000 1,000 1,000
6040 Vehicle 26,168 32,527 27,000 30,000 30,000
6050 Supplies / Services 8,803 10,590 8,000 6,000 8,000
6420 Unemployment Insurance 0 0 0 2,138 1,000
6330 Utilities 6,172 4,937 8,270 8,270 4,801
6425 Liab., Property, Flood Ins. 6,065 6,790 6,655 6,655 5,873
TOTAL OPERATING $ 214,664 $ 212,339 $ 213,601 $ 216,167 $ 223,541
Capital Outlay
6907 Telephone Equip ( PIF 9/ 04) 445 445 111 111 0
6910 Power Saw 2002/ 03
Welder 2004/ 05
842 0 650 637 0
6951 Dump Truck ( PIF 08/ 05) 9,411 8,627 9,411 9,411 1,570
6956 2005 Ford Ranger PU ( 001) 0 0 0 0 12,000
6972 Photocopier 0 0 2,000 2,000 2,000
TOTAL CAPITAL $ 10,698 $ 9,072 $ 12,172 $ 12,159 $ 15,570
TOTAL DEPARTMENT $ 225,362 $ 221,411 $ 225,773 $ 228,326 $ 239,111
Industrial Waste Cost Allocation $ 0 $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 105,235) ($ 109,444) ($ 111,633) ($ 111,633) ($ 111,633)
Sewer Fund Cost Allocation ($ 76,298) ($ 79,350) ($ 80,937) ($ 80,937) ($ 80,937)
Capital Replacement ( Fund 001 pg 65) $ 0 $ 0 $ 0 $ 0 ($ 12,000)
General Fund Cost Allocation $ 43,829 $ 32,617 $ 33,203 $ 35,756 $ 34,541
Department Revenues ($ 28,000) ($ 26,000) ($ 26,000) ($ 42,750) ($ 42,750)
Net General Fund Cost $ 15,829 $ 6,617 $ 7,203 ($ 6,994) ($ 8,209)
* Staff: Public Works Superintendent, .10 Maintenance Supervisor, .50 Planning/ Public Works Technician
44
Government Buildings
The government buildings account is maintenance of City Hall, the Police Department and Public
Works buildings.
Major Budget Changes for 2005/ 2006:
None.
45
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6060
Department: Government Buildings
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 4,861 3,219 10,611 13,757 8,657
6020 Overtime 297 107 0 74 0
6023 Benefits 1,732 3,639 4,386 4,386 5,392
6025 Telephone 2,336 1,973 2,200 1,935 2,000
6050 Supplies ** 14,919 18,390 30,110 33,573 18,610
6330 Utilities ( City Hall) 7,884 8,616 8,350 8,350 6,850
6425 Liab., Property, Flood Ins. 1,429 1,677 1,407 1,407 1,569
TOTAL OPERATING $ 33,458 $ 37,621 $ 57,064 $ 63,482 $ 43,078
TOTAL DEPARTMENT $ 33,458 $ 37,621 $ 57,064 $ 63,482 $ 43,078
* Staff: .20 FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Janitorial ( excludes Fire Station) $ 6,190 $ 6,190 $ 7,345 $ 7,345
Miscellaneous Maintenance 13,110 10,110 10,110 10,110
Generator Service Contract 0 0 1,155 1,155
Rain Gutters 1,000 0 0 0
Exterior painting Police Station ( paint) 0 1,500 1,500 0
City Hall Lobby Remodel ( mid year adj.) 0 0 10,000 0
Total $ 20,300 $ 17,800 $ 30,110 $ 18,610
46
General Fund Streets
Major Budget Changes for 2005/ 2006:
None.
47
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6330
Department: General Fund Streets
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 15,575 8,885 16,350 16,350 15,492
6020 Overtime 0 0 1,800 500 2,000
6023 Benefits 5,651 6,618 6,835 6,835 8,244
6050 Supplies 19,066 13,752 17,000 17,000 17,000
6060 Training 133 0 0 0 0
6330 Utilities ** 3,036 8,354 4,430 4,430 7,854
6425 Liab., Property, Flood Ins. 1,420 1,541 1,563 1,563 1,319
TOTAL OPERATING $ 44,881 $ 39,150 $ 47,978 $ 46,678 $ 51,909
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) $ 0 $ 0 $ 1,000 $ 976 $ 0
6959 Signal Design $ 0 $ 13,810 $ 0 $ 0 $ 0
TOTAL CAPITAL $ 0 $ 13,810 $ 1,000 $ 976 $ 0
TOTAL DEPARTMENT $ 44,881 $ 52,960 $ 48,978 $ 47,654 $ 51,909
* Staff: Includes .30 FTE
** Utilities are for water supplied to street landscape areas.
48
Parking Lots
Major Budget Changes for 2005/ 2006:
None.
49
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6340
Department: Parking Lots
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 2,329 5,237 4,401 2,222 5,269
6023 Benefits 2,782 2,989 4,138 4,138 5,167
6050 Supplies ** 359 3,621 500 500 500
6330 Utilities 9,841 8,434 8,455 8,455 8,654
TOTAL DEPARTMENT $ 15,311 $ 20,281 $ 17,494 $ 15,315 $ 19,590
* Staff: Includes .20 FTE
** Supplies: 2004/ 05 2005/ 06
Maintenance & Repairs $ 500 $ 500
50
Street Cleaning
Major Budget Changes for 2005/ 2006:
None.
51
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6350
Department: Street Cleaning
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries 46 0 0 0 0
6050 Supplies 1,185 1,075 1,000 1,000 1,000
6860 Contract Services 37,600 0 0 0 0
TOTAL DEPARTMENT $ 38,831 $ 1,075 $ 1,000 $ 1,000 $ 1,000
52
Parks and Landscaping Department
Public Works maintains all City parks and landscape areas. The City has three major parks, two of
which include restrooms. All three have play structures. The Plaza is at the center of town and
includes a pavilion and landscaping. The Laguna Preserve is a newly formed natural habitat area
at the east edge of town that contains plantings and trails and also includes an outdoor classroom.
With the acquisition of grant monies from the Coastal Conservancy, the Laguna Preserve will be
expanding in the near future. Public Works will need to increase staff in order to maintain the
Laguna Preserve once the expansion is implemented.
Major Budget Changes for 2005/ 2006:
Capital Outlay:
< Xmark Mower $ 5,700
53
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6380
Department: Parks and Landscaping
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 81,496 39,573 37,295 22,143 38,105
6011 Standby 3,507 3,616 3,650 3,650 3,764
6020 Overtime 6,586 3,517 1,000 250 0
6023 Benefits 25,774 20,898 27,825 27,825 33,822
6042 Landscaping Supplies 0 0 0 0 9,500
6043 Middle Way Contract 0 0 0 0 10,463
6044 Park & Playground Repairs 0 0 0 0 10,037
6050 Supplies ** 33,541 32,053 30,000 30,000 0
6330 Utilities 17,632 23,314 22,900 22,900 18,540
6425 Liab., Property, Flood Ins. 5,192 5,473 3,911 3,911 3,480
TOTAL OPERATING $ 173,728 $ 128,444 $ 126,581 $ 110,679 $ 127,711
Capital Outlay
6910 Xmark Mower ( Fund 001) $ 0 $ 0 $ 0 $ 0 $ 5,700
TOTAL CAPITAL $ 0 $ 0 $ 0 $ 0 $ 5,700
TOTAL DEPARTMENT $ 173,728 $ 128,444 $ 126,581 $ 110,679 $ 133,411
Capital Replacement ( Fund 001 pg 65) $ 0 $ 0 $ 0 $ 0 ($ 5,700)
Net General Fund Cost $ 173,728 $ 128,444 $ 126,581 $ 110,679 $ 127,711
* Staff: Includes 1.30FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05
( 6042) Landscaping supplies $ 9,500 $ 9,500 $ 9,500
( 6043) Middle Way Contract 10,463 10,463 10,463
( 6044) Park & playground repairs 10,037 10,037 10,037
Total $ 30,000 $ 30,000 $ 30,000
54
Ives Pool
Public Works maintains and monitors the municipal pool’s filters, heater, chemical system,
bathhouse, landscaping and apparatus around the deck of the pool. The West Sonoma County
Swimmers ( WSCS) operate the pool functions, such as public swim, lap swimming, and swim
meets.
Major Budget Changes for 2005/ 2006:
None.
55
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6385
Department: Ives Pool
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 14,328 15,631 17,752 17,752 17,892
6020 Overtime 1,427 88 500 300 0
6023 Benefits 4,200 4,984 6,933 6,933 8,415
6025 Telephone 1,326 1,326 1,200 798 800
6046 Pool / Generator Chemicals 0 0 0 0 2,460
6047 Chlorinator, Boiler &
Stantrol
0 0 0 0 500
6048 Maintenance & Repairs 0 0 0 0 4,040
6050 Supplies ** 5,730 10,143 7,460 5,500 0
6330 Utilities 33,768 37,455 30,650 30,650 24,404
6425 Liab., Property, Flood Ins. 2,462 2,723 2,677 2,677 1,847
TOTAL OPERATING $ 63,241 $ 72,350 $ 67,172 $ 64,610 $ 60,358
Capital Outlay
6908 Resurface Repayment
( Fund 718)
$ 0 $ 0 $ 10,000 $ 10,000 $ 10,000
6948 Chlorine Generator System
( PIF 09/ 2012)
$ 3,703 $ 8,896 $ 8,000 $ 8,000 $ 8,000
TOTAL DEPARTMENT $ 66,944 $ 81,246 $ 85,172 $ 82,610 $ 78,358
Ives Pool Reimbursement 000- 4480 ($ 69,135) ($ 51,445) ($ 52,000) ($ 51,600) ($ 51,600)
Net General Fund Cost ($ 2,191) $ 29,801 $ 33,172 $ 31,010 $ 26,758
* Staff: Includes .30 FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05
( 6046) Chemicals for pool and generator lease $ 1,200 $ 2,460 $ 2,460
( 6047) Chlorinator, boiler, and Strantrol 500 500 500
( 6048) Maintenance and repairs 4,500 4,500 4,500
Pool resurfacing 0 10,000 0
Exterior painting of buildings ( paint) 0 2,800 0
Total $ 6,200 $ 20,260 $ 7,460
56
Recreation
Major Budget Changes for 2005/ 2006:
None.
57
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6390
Department: Recreation
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 1,162 4,904 3,588 2,325 4,270
6023 Benefits 2,246 2,506 2,188 2,188 2,691
6050 Maintenance / Supplies 740 792 1,000 1,129 1,000
6330 Utilities ( Electric & Gas) 16,318 18,677 15,000 17,450 15,000
6860 Contract Services 25,000 23,750 23,750 23,750 23,750
TOTAL DEPARTMENT $ 45,466 $ 50,629 $ 45,526 $ 46,842 $ 46,711
Community Center Utility
Reimbursement 000- 4485
$ 0 ($ 3,677) $ 0 ($ 2,450) $ 0
Net General Fund Cost $ 45,466 $ 46,952 $ 45,526 $ 44,392 $ 46,711
* Staff: Includes .10 FTE
Salaries:
Building Maintenance 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Community Center $ 2,225 $ 2,602 $ 1,200 $ 1,214
Youth Annex 200 300 300 303
-- -- -- --
Landscaping -- -- -- --
Community Center $ 2,226 $ 1,035 $ 1,221 $ 1,235
Youth Annex 2,225 1,035 1,000 1,012
Garzot Building 1,236 518 500 506
Total $ 8,112 $ 5,490 $ 4,221 $ 4,270
Supplies:
Community Center $ 500 $ 500 $ 500 $ 500
Youth Annex 250 250 250 250
Garzot Building 250 250 250 250
Total $ 1,000 $ 1,000 $ 1,000 $ 1,000
Utilities: ( Electricity and Gas Only)
Community Center $ 5,000 $ 5,000 $ 5,000 $ 5,000
Youth Annex 5,000 5,000 5,000 5,000
Garzot Building 5,000 5,000 5,000 5,000
Total 15,000 $ 15,000 $ 15,000 $ 15,000
Service Contracts:
Community Center Total $ 25,000 $ 23,750 $ 23,750 $ 23,750
58
Community Support
Major Budget Changes for 2005/ 2006:
None.
1Salaries
Building Maintenance 2003/ 04 2004/ 05 2005/ 06
Library $ 1151 $ 1,121 $ 1,134
Senior Center 300 600 607
Landscaping -- -- –
Ives Pool 500 500 506
Library 1500 1,500 1,517
Senior Center 588 500 506
Total $ 4,039 $ 4,221 $ 4,270
2Supplies: Library $ 1,227 $ 2,500 $ 2,500
Senior Center 500 500 500
Exterior Painting of Library ( Paint) 0 1,500 1,500
Total $ 1,727 $ 4,500 $ 4,500
3Utilities Museum & Burbank Cottage $ 3,254 $ 2,850 $ 2,850
Comm. & Teen Centers, and 3,200 3,200 4,920
Garzot Bldg ( water & sewer only) $ 6,454 $ 6,050 $ 7,770
4Service Agencies
Center for the Arts $ 7,600 5,000 8,000 SEB04
Chamber of Commerce 5,700 2,000 5,000 SEB01
Historical Society 3,325 1,500 2,000 WES06
Rainbow House 5,225 4,000 4,000 SEB11
Senior Center 3,325 2,500 4,000 BUR07
World Friends 1,900 1,500 2,000 SEB28
West County Community Services 0 1,500 0 WES08
Total $ 27,075 $ 18,000 $ 25,000
59
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6395
Department: Community Support
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries1 1,971 5,349 3,588 2,325 4,270
6023 Benefits 1,702 2,061 2,187 2,187 2,691
6050 Maintenance & Supplies2 3,442 2,570 4,500 4,142 4,500
6330 Utilities3 4,172 5,272 6,050 6,050 7,770
6860 Services4 24,125 25,650 18,000 18,000 25,000
TOTAL DEPARTMENT $ 35,412 $ 40,902 $ 34,325 $ 32,704 $ 44,231
Staff: .1 FTE
60
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6120
Department: Non- Departmental
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6012 Vacation In Lieu Pay * 0 0 25,000 25,000 30,000
6054 Property Tax Administration 1,019 1,213 1,200 1,198 1,200
6600 Audit 17,250 15,000 19,950 19,739 15,000
6610 Election 6,756 0 7,000 5,976 0
TOTAL DEPARTMENT $ 25,025 $ 16,213 $ 53,150 $ 51,913 $ 46,200
Redevelopment Fund Cost Allocation ($ 282) ($ 282) ($ 282) ($ 282) ($ 282)
Water Fund Cost Allocation ($ 4,146) ($ 4,312) ($ 4,398) ($ 4,398) ($ 4,398)
Sewer Fund Cost Allocation ($ 3,596) ($ 3,740) ($ 3,815) ($ 3,815) ($ 3,815)
General Fund Cost Allocation $ 17,001 $ 7,879 $ 44,655 $ 43,418 $ 37,705
* Account to record when employees sell unused vacation time.
61
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 090- 6360
Department: Business Improvement Area
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6050 Committee Activities 8,895 6,214 8,764 8,764 8,600
TOTAL DEPARTMENT $ 8,895 $ 6,214 $ 8,764 $ 8,764 $ 8,600
Financed by special Downtown Business Improvement Area Assessment on business license tax of downtown
businesses. Committee of downtown business owners submits application for funds used to promote visitors and
shoppers in the Sebastopol Downtown Business District.
Total of budget is net collections from previous year.
62
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 000- 6070
Department: Insurances
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6400 Liability Premium 91,203 112,996 106,330 106,330 95,487
6402 Liability Deductible 3,763 33,398 20,000 14,800 20,000
6405 Property Premium 5,334 6,096 6,200 7,014 7,100
6406 Vehicle Insurance 5,161 4,019 4,800 6,423 6,500
6407 Earthquake & Flood 20,041 21,531 21,600 20,365 20,500
6408 Boiler Insurance 1,721 644 700 705 720
6425 Department Charges ( 123,540) ( 155,096) ( 159,630) ( 159,630) ( 150,307)
TOTAL DEPARTMENT $ 3,683 $ 23,588 $ 0 ($ 3,993) $ 0
City of Sebastopol
2005/ 2006 Budget Expenditures
63
Account No. 000- 6080
Department: Employee Benefits
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6015 Police PORAC Premiums 3,783 5,792 4,700 5,012 5,150
6410 Worker’s Compensation 77,773 122,958 182,644 182,644 168,922
6412 Worker’s Comp Deductible 57,025 68,405 20,000 19,664 20,000
6430 Retirement 205,651 276,457 546,991 546,990 778,805
6432 Fire Length of Service
Award A/ P VOL03
9,347 9,353 9,363 12,762 12,800
6440 Health Insurance 327,585 349,168 369,400 409,000 439,200
6443 Health Deductible 4,507 1,877 0 0 0
6445 Medicare 33,694 33,611 33,800 33,800 36,217
6446 Social Security 14,866 13,415 14,000 13,000 12,200
6447 S125 Plan Service Fee 0 0 0 114 228
6450 Life Insurance 6,081 5,686 6,200 6,200 6,000
6460 Disability Insurance 6,318 6,568 6,800 4,500 7,850
6465 Child Care 1,920 2,500 2,400 2,400 2,400
6470 Dental Program 58,478 64,456 55,900 57,925 50,000
6475 EAP Insurance 0 419 2,550 2,550 3,415
6480 Vision Insurance 17,755 18,124 17,750 16,000 18,000
6490 Preventative Health 2,600 0 0 0 0
6023 Department Charges ( 801,511) ( 959,781) ( 1,272,498) ( 1,272,498) ( 1,561,187)
TOTAL DEPARTMENT $ 25,872 $ 19,008 $ 0 $ 40,063 $ 0
Direct cost to the appropriate departments.
64
Sebastopol Transactions / Use Tax
On November 2, 2004 the voters of the City of Sebastopol adopted a retail transactions and use tax
to be administered and collected by the State Board of Equalization in the amount of 1/ 4 cent per
dollar. The tax is a general tax and legally could be used for any purpose but the City Council has
determined that the greatest need for the proceeds of the tax are for capital expenditures, public safety
( including police and fire), and street maintenance. The budget page dedicated to the Sebastopol T/ U
Tax shows those areas funded through the proceeds of this tax.
65
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund No. 001
Sebastopol Transactions / Use Tax
Dept/
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6030- 6940 Finance Computer ( pg 21) 0 0 0 0 6,000
6200- 6903 Police Vehicle 0 0 0 0 25,000
6200- 6905 Police Chairs ( pg 30) 0 0 0 0 750
6200- 6940 Police Computers ( pg 30) 0 0 0 0 1,600
6200- 6945 Police Camera ( pg 30) 0 0 0 0 500
6200- 7059 Police Dept Solar Panels 0 0 0 0 40,000
6380- 6910 PW Xmark Mower ( pg 53) 0 0 0 0 5,700
6280- 6916 Fire Ladder Truck ( pg 34) 0 97,058 97,058 97,058 97,058
6280- 6918 Fire Room Exhaust ( pg 34) 0 0 0 0 7,000
6280- 7043 Fire Parking Lot ( pg 34) 0 0 0 0 20,000
6310- 6956 PW Ford Ranger ( pg 43) 0 0 0 0 12,000
6331- 6927 Street Repair Reserve* 0 50,000 50,000 50,000 50,000
Start- up Costs from State 0 50,000 0 0 80,000
TOTAL DEPARTMENT $ 0 $ 197,058 $ 147,058 $ 147,058 $ 345,608
* Street Repair Reserves: Expenditures 761- 6331 / Revenues 761- 4061, 4062, 4063
Possible Future Uses of Special Sales Tax :
Description FY 06/ 07 FY 07/ 08 FY 08/ 09 FY 09/ 10 FY 10/ 11 FY 11/ 12
Fire Ladder Truck 97,058 97,058 97,058 97,058
Fire Pumper Truck 100,000 100,000 100,000
Police Vehicles ( 2) 55,000 55,000 55,000
Solar Panels ( Police) 40,000
Solar Panels ( City Hall) 30,000
HVAC Replacements 60,000 60,000
Street Repair Fund ( 761)* 100,000 100,000 100,000 100,000 100,000 100,000
Public Works Vehicles 70,000 20,000 20,000 20,000 90,000
Other Equip. Replacement 65,000 33,000 75,000 60,000
Computer Replacements 20,000 10,000 10,000 10,000
TOTAL $ 352,058 $ 357,058 $ 357,058 $ 360,058 $ 360,000 $ 360,000
66
Special Revenue Funds
Special Revenue Funds are used to track the receipt and use of restricted funds. The City of Sebastopol
has the following restricted funds:
Community Fund
Funds are received from donations from private citizens and community organizations through direct
mail or through inclusion with the water/ sewer bill payment. The funds are allocated yearly by Council
action to organizations or individuals providing needed services to the Sebastopol area.
Solar Sebastopol Community Project
The Sebastopol City Council responded to the grassroots initiation of this project by setting a goal of
having one megawatt of solar power installed on residential, commercial and public buildings in
Sebastopol. After a Sonoma State sponsored study and community wide survey of solar potential on
roofs of buildings in Sebastopol, the Council set the goal and contracted with a solar cooperative to
manage the program. The Solar Sebastopol program has now evolved into a solar industry membership
organization with community participation. To help fund the effort, the City Council has loaned $ 2600
from the Community Fund to the program, established a solar surcharge on building fees to reimburse
this loan, and provided a 20% discount on solar residential building permits for industry members of
Solar Sebastopol. As of April 1, 2005, installations of solar power systems in Sebastopol has totaled
213Kw or 21% of the one megawatt goal.
Gas Tax Fund
Funds are received from the State of California from the City of Sebastopol’s share of the Highway
User Tax collected at the gas pump. The proceeds are restricted to the operation and maintenance of
City streets.
Industrial Waste Fund
Funds are used to operate the industrial waste disposal system that was established for the agricultural
processors in the Morris Street area. The Barlow Company is currently the only user left on the system
and the Barlow Company pays for all operating and repair costs of the system.
Transportation Development Act Funds
The Metropolitan Transportation Commission administers the City’s Transportation Development Act
Funds. These are Federal funds generated from Highway User Taxes that are passed through the State
and used specifically for public transit. The City of Sebastopol has turned over operation of its bus
system to the County of Sonoma with the exception of a contract with the Sonoma County Council on
Aging for transportation of frail elderly. The City does not operate any buses.
C. O. P. S. Federal Grant
Funds were received through the Community Oriented Policing Services program of the Federal
Government. In the past, Sebastopol has received a grant to pay the additional cost of one police
officer. Future funding is un- programmed by the State, at this time.
SLESF Funding
State Government Code Sections 30061- 30065 designate that the Supplemental Law Enforcement
Services Fund ( SLESF) is a special state allocation to be expended exclusively to provide front line law
enforcement services. This funding is subject to the State budget process and may or may not be
available in future years.
67
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 6100
Department: Community Services
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
033- 6100- 6860 Community Fund 0 0 0 0 0
760- 6100- 6860 Solar Sebastopol 0 0 0 5,200 8,600
TOTAL DEPARTMENT $ 0 $ 0 $ 0 $ 5,200 $ 8,600
The Community fund was established by the City Council on August 1, 1995. The fund’s purpose is to allow water
and sewer customers an opportunity to contribute to community service agencies. A contribution may be pledged
for payment along with the bi- monthly utility bill and the payment of that amount will be credited to the Community
Fund. The City Council annually holds a public hearing to consider funding priorities. In 2004/ 05, the Community
Fund loaned $ 2,600 to the Solar Sebastopol program which was repaid within the 2004/ 05 fiscal year.
Solar Sebastopol is a public education project funded through a building fee held in a dedicated trust account.
2004/ 05 Expenditures 2005/ 06 Expenditures
Community Fund: $ 2,600 $ 0
( loaned to Solar Sebastopol - repaid in the same fiscal year)
Solar Sebastopol: 2004/ 05 Expenditures 2005/ 06 Expenditures
Supplies / Services $ 1,000 $ 1,500
Contract Services 4,200 6,000
Total Expenditures $ 5,200 $ 7,500
Solar Sebastopol: 2004/ 05 Revenue 2005/ 06 Revenue
Memberships $ 2,100 $ 600
Sponsorships 3,000 3,000
Building Permit Surcharge 3,500 5,000
Total Revenues $ 8,600 $ 8,600
68
Gas Tax Streets
Funds are received from the State of California from the City of Sebastopol’s share of the Highway
User Tax collected at the gas pump. The proceeds are restricted to the operation and maintenance
of City streets.
Major Budget Changes for 2005/ 2006:
Repair of 3 traffic signal loops at Bodega Avenue and Pleasant Hill Avenue North. Cost is $ 1,750.
Currently only 1 loop is functioning in the eastbound left turn lane of Bodega Avenue. To build in
redundancy in case of failure of that lone functioning signal loop, it is recommended the other 3
loops be repaired.
69
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 830- 6330
Department: Gas Tax Streets
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 90,857 96,430 93,546 88,495 96,625
6023 Benefits 37,411 38,246 48,189 48,189 59,352
6050 Supplies ** 74,976 75,153 72,450 72,450 72,900
6330 Utilities 4,571 3,704 3,960 3,960 2,537
6860 Engineering 1,000 1,000 1,000 0 1,000
TOTAL OPERATING $ 208,815 $ 214,533 $ 219,145 $ 213,094 $ 232,414
Capital Outlay
6910 Laser ( to replace old
Transit)
$ 0 $ 0 $ 0 $ 0 $ 700
TOTAL CAPITAL $ 0 $ 0 $ 0 $ 0 $ 700
TOTAL DEPARTMENT $ 208,815 $ 214,533 $ 219,145 $ 213,094 $ 233,114
* Staff: Includes 2.20 FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Barricades, misc. tools & equip. 3,500 $ 3,500 $ 3,500 $ 3,500
Blacktop, sand, rock, etc. 17,540 17,540 17,540 17,540
Middle Way contract 10,460 10,460 10,460 10,460
Sidewalk repairs ( co- op program) 2,500 2,500 2,500 2,500
Signal maintenance ( Bodega/ Jewell) 9,000 3,600 5,200 5,200
Signal maintenance ( Cal Trans) 9,000 9,000 9,000 9,000
Street painting 7,000 7,000 7,000 7,000
Compost / Mulch / Plants 5,000 5,000 5,000 5,000
Repair to traffic signal loops 0 0 1,750 2,200
Street signs 8,000 11,500 10,500 10,500
Total $ 72,000 $ 70,100 $ 72,450 $ 72,900
70
Industrial Waste
The City owns the Industrial waste disposal system, that was established for several fruit processors
operating in Sebastopol in the1970’ s. In January, 2004, The Barlow Company who was the last
remaining processor to use the system, ceased operations at the plant at 200 Morris Street. In the
Fall of 2004, the City Council approved an agreement with another food processor, Summerfield
Foods, to discharge process wastewater through the Industrial Waste system to City sewer.
Summerfield will operate the system under a lease agreement with the City, performing all routine
maintenance and repairs, and reimburse all of the City’s annual costs associated with the operation
and maintenance of the Industrial Waste Disposal System, and compliance with the applicable
regulations of the City of Santa Rosa Subregional Water Reclamation System for industrial
dischargers.
Major Budget Changes for 2005/ 2006:
The estimated budget for Industrial Waste in the 2005/ 06 City budget includes costs for Engineering
and Public Works Department staff to administer the agreement with Summerfield, track industrial
waste discharges and compliance with regulations, cover utility costs for the industrial waste pump
station, and to provide any major needed repairs to the system in the event of malfunction. Time
and materials charges for these activities will be billed on a quarterly basis, and reimbursed in full.
This budget includes the cost of:
< Salaries and Benefits for Engineering and Public Works personnel.
< Consulting Services for advice of the City Engineer ( if needed).
< Utilities and Supplies
71
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 783- 6370
Department: Industrial Waste
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries 1,315 1,053 1,500 1,838 2,000
6023 Benefits 247 352 109 109 101
6050 Supplies 0 0 0 1,007 1,000
6860 Contract Services 150 243 500 0 500
6330 Utilities 2,044 1,553 0 500 1,000
TOTAL DEPARTMENT $ 3,756 $ 3,201 $ 2,109 $ 3,454 $ 4,601
Fiscal Year 2005/ 06 - Include estimated staff time and supplies and possible use of consultant to maintain Industrial
Waste pump station discharge to sewer, and to administer agreement with Summerfield Foods. These expenditures
are reimbursed to the City of Sebastopol under agreement with Summerfield Foods.
72
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund No. 813
Department: C. O. P. S. in Schools Grant
Dept
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6080- 6430 Retirement 4,000 6,775 0 0 0
6080- 6440 Health Insurance 6,900 8,280 0 0 0
6080- 6450 Life Insurance 53 53 0 0 0
6080- 6460 Disability Insurance 234 228 0 0 0
6200- 6010 Police Salaries 46,914 34,507 0 0 0
TOTAL DEPARTMENT $ 58,101 $ 49,843 $ 0 $ 0 $ 0
73
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund No. 812
Department: SLESF Funding
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Police Officer Salary 25,000 0 45,000 45,000 49,267
6018 Uniform Allowance 0 0 950 950 950
6019 Holiday Pay 0 0 2,671 2,671 3,006
6023 Benefits 0 0 25,000 25,000 30,000
6045 Equipment 1,500 0 0 0 12,000
6050 Supplies / Services 0 0 3,577 3,577 4,777
6860 Contract Services 10,595 0 0 0 0
6904 Unmarked Car 7,922 37 0 0 0
6909 County- Wide CAD/ RMS 103,473 100,000 28,000 0 0
TOTAL DEPARTMENT $ 148,490 $ 100,037 $ 105,198 $ 77,198 $ 100,000
Supplemental Law Enforcement Services Funding ( SLESF) was amended by Senate Bills 736 and 823 to require
expenditure plans adopted by public hearing. The City of Sebastopol adopts its SLESF plan as part of the annual
budget hearing with the SLESF appropriation singled out with a separate public notice and a separate resolution
approving the allocation of funds. SLESF is appropriated yearly by the State of California and there is no guarantee
that funding will be available.
74
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund No. 816
Department: OTS Motorcycle Grant
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Police Officer Salary 0 0 29,616 29,616 61,170
6013 Health In- Lieu Benefit 0 0 1,650 1,650 3,300
6020 Overtime for DUI Checkpoints 0 0 605 605 12,147
6023 Benefits 0 0 13,619 13,619 28,000
6045 Equipment 0 0 52,419 52,419 0
6050 Supplies / Services 0 0 3,577 3,577 0
6060 Training 0 0 1,055 1,055 2,500
TOTAL DEPARTMENT $ 0 $ 0 $ 102,541 $ 102,541 $ 107,117
The OTS Motorcycle grant beginning Jan. 1, 2005, will pay for the salary and benefits of a Police Officer for eighteen
months, and the purchase of two fully equipped motorcycles and related safety equipment. With this grant, the
Sebastopol Police Department will create a traffic safety unit consisting of two motorcycle officers to develop and
implement a program focusing on DUI and seat belt education and enforcement. The primary goals of the program
are to reduce the number of collision- related injuries to vehicle occupants and pedestrians, increase seat belt
compliance and DUI arrests, and increase service of DUI related arrest warrants.
75
WATER / SEWER ENTERPRISE FUNDS
These funds account for operations that are financed and operated in a manner similar to private business
enterprise where the intent of the governing body is that the costs ( including depreciation) of providing
goods or services to the general public on a continuing basis be financed or recovered through user
charges.
WATER
GOALS:
C Continuously provide an adequate supply of water that is free of health hazards and of
acceptable quality to meet demands.
C Protect the health and welfare of the community by insuring the continuous operation of the
City’s water pumping and distribution systems.
C Assure maximum fair collection of water revenue by maintaining all City water meters within
A. W. W. A. tolerances and by providing accurate recordation of all water meters.
C To fund the cost of pumping, transmission and debt service of the water system.
SEWER
GOALS:
C Protect the health and welfare of the community by insuring the continuous uninterrupted
operation of the wastewater collection and transmission system.
C Provide appropriate, economical maintenance and repair of the waste water collection and
transmission system and appurtenances.
Funds allocated to pay for costs of other departments are based on Council approved budget and a cost
allocation plan completed by David M. Griffith & Associates, a consultant firm under contract to perform
this service.
76
City of Sebastopol
2005/ 2006 Budget Allocations
Account No. 420- 6XXX- 6005
Department: Sewer Administration
Dept. Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 City Council 10,612 11,036 11,256 11,256 11,256
6020 City Manager 21,669 22,536 22,987 22,987 22,987
6030 Finance 69,416 72,193 73,637 73,637 73,637
6040 City Attorney 4,949 5,147 5,250 5,250 5,250
6050 Planning 9,697 10,085 10,287 10,287 10,287
6070 Insurances 5,788 6,402 6,530 6,530 6,530
6120 Audit 3,596 3,740 3,815 3,815 3,815
6290 Building Inspection 23,407 24,343 24,830 24,830 24,830
6300 Engineering 35,169 36,576 37,491 37,491 37,491
6310 Corporation Yard 76,298 79,350 80,937 80,937 80,937
6680 Depreciation 67,129 67,129 68,472 68,472 68,472
TOTAL ALLOCATIONS $ 327,730 $ 338,537 $ 345,492 $ 345,492 $ 345,492
Employee benefits transferred as a direct charge to Sewer Mains.
77
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 420- 6410
Department: Sewage Treatment
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6050 Operation / Maintenance 623,053 649,042 804,732 729,840 793,280
6512 Debt Service 645,816 597,196 600,195 600,195 633,454
TOTAL DEPARTMENT $ 1,268,869 $ 1,246,238 $ 1,404,927 $ 1,330,035 $ 1,426,734
Operations and maintenance costs represent the City of Sebastopol’s share of the Santa Rosa Subregional Sewer
system operating expenses. The costs each year are budgeted based on expected sewer flows and expenses associated
with changing environmental requirements. The increase of $ 63,440 in operating costs from the budget of 2004/ 2005
is due primarily from energy costs to transport treated water to the Geysers for injection into the steam fields. The
debt service budget line has shown small decreases in the last few years as outstanding debt has been refinanced with
lower interest rates. New debt service related to the construction of the pipeline for disposal of treated wastewater
in the Geyser steam fields is now beginning to require repayment and Sebastopol’s share is reflected in the $ 33,259
increase. Sebastopol can expect operating costs to continue to increase in the future since any method of disposal
for treated wastewater is becoming increasingly expensive.
78
Sewer Utility
Major Budget Changes for 2005/ 2006:
Capital Outlay:
< Backhoe Tractor, 2000 case $ 20,000
< Loader Tractor, 2000 case $ 18,500
< Laser $ 700
$ 42,991
79
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 420- 6420
Department: Sewer Mains
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 70,807 80,916 92,489 92,489 94,304
6011 Standby 6,680 6,888 6,952 6,952 7,170
6020 Overtime 2,044 3,520 4,900 2,138 4,000
6023 Benefits 24,811 29,947 40,582 40,582 49,558
6025 Telephone 2,375 2,188 2,200 2,200 2,200
6045 Equipment ** 0 0 8,000 8,962 0
6050 Supplies *** 26,090 37,453 29,310 29,310 29,310
6060 Training 133 236 500 500 500
6330 Utilities 17,840 15,024 14,950 14,950 15,202
6425 Liab., Property, Flood Ins. 0 0 6,941 6,941 6,279
6860 Contract Services **** 25,625 32,963 21,560 0 21,560
TOTAL OPERATING $ 176,405 $ 209,135 $ 228,384 $ 205,024 $ 230,083
Capital Outlay
6897 Morris St Lift Station Repair 0 0 30,000 30,000 0
6910 Saw ( 04/ 05), Laser ( 05/ 06) 0 0 1,000 976 700
6907 Telephone Equip( PIF 09/ 04) 668 668 167 167 0
6949 Backhoe $ 20k, Loader $ 18,5k 0 0 0 0 38,500
6956 Pickup Truck ( PIF 09/ 05) 3,624 3,322 3,624 3,624 909
6964 Trash Pump ( ½ cost) 0 0 750 750 0
7033 Generator 0 500 0 0 0
TOTAL CAPITAL $ 4,292 $ 4,490 $ 35,541 $ 35,517 $ 40,109
TOTAL DEPARTMENT $ 180,697 $ 213,625 $ 263,925 $ 240,541 $ 270,192
* Staff: Includes 1.80 FTE
** Equipment expense includes repair to sewer flusher.
** Supplies: 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Lift Station maintenance $ 10,500 $ 12,000 $ 12,000 $ 12,000
Generator service contract 0 0 2,310 2,310
Sewer Main cleaning 11,500 12,000 12,000 12,000
Televise sewers 3,000 3,000 3,000 3,000
Rebuild Pump 0 10,000 0 0
Total $ 25,000 $ 37,000 $ 29,310 $ 29,310
**** Contract Service expense includes replacement of check valves at lift station.
80
City of Sebastopol
2005/ 2006 Budget Allocations
Account No. 510- 6XXX- 6005
Department: Water Administration
Dept. Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 City Council 9,302 9,674 9,867 9,867 9,867
6020 City Manager 25,569 26,592 27,124 27,124 27,124
6030 Finance 74,016 76,977 78,517 78,517 78,517
6040 City Attorney 6,785 7,056 7,197 7,197 7,197
6050 Planning 9,695 10,085 10,287 10,287 10,287
6070 Insurances 10,027 11,110 11,332 11,332 11,332
6120 Audit 4,146 4,312 4,398 4,398 4,398
6280 Fire 15,560 16,182 16,506 16,506 16,506
6290 Building 23,406 24,342 24,829 24,829 24,829
6300 Engineering 51,636 53,701 54,775 54,775 54,775
6310 Corporation Yard 105,235 109,444 111,633 111,633 111,633
6680 Depreciation 93,903 93,903 102,326 102,326 102,326
TOTAL ALLOCATIONS $ 429,280 $ 443,378 $ 458,791 $ 458,791 $ 458,791
Employee benefits transferred as a direct charge to Water Utility.
81
Water Utility
Major Budget Changes for 2005/ 2006:
Capital Outlay:
< Backhoe Tractor, 2000 case $ 20,000
< Loader Tractor, 2000 case $ 18,500
$ 38,500
82
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 510- 6510
Department: Water Utility
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries * 85,628 104,094 116,572 116,572 119,750
6011 Standby 6,513 6,716 6,778 6,778 6,991
6020 Overtime 3,018 3,029 3,900 1,101 4,000
6023 Benefits 31,986 41,413 53,621 53,621 65,679
6025 Telephone 4,857 5,030 4,750 4,750 4,750
6050 Supplies ** 72,607 64,087 48,375 48,375 48,375
6060 Training 941 1,921 1,600 1,600 1,600
6330 Utilities 106,633 112,239 114,650 114,650 110,023
6360 Well Arsenic Program *** 0 21,743 138,507 98,617 46,410
6425 Liab., Property, Flood Ins. 0 0 11,785 11,785 14,820
6806 Backflow Prevention Program 6,000 2,497 6,000 3,000 3,000
6807 Fire Hydrant Rplcmnt Program 7,500 6,966 7,500 7,846 10,500
6808 Meter Replacement Program 20,000 15,866 20,000 20,000 20,000
6860 Contract Services 12,135 0 5,000 2,500 5,000
TOTAL OPERATING $ 357,818 $ 385,601 $ 539,038 $ 491,195 $ 460,898
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) 0 0 1,000 976 0
6907 Telephone Equip( PIF 09/ 04) 668 668 167 167 0
6949 Backhoe $ 20k, Loader $ 18,5k 0 0 0 0 38,500
6956 Pickup Truck ( PIF 09/ 05) 5,857 3,359 3,624 3,624 909
6964 Trash Pump ( ½ cost) 0 0 750 750 0
6966 Well Improvements **** 56,385 20,929 79,265 60,000 24,655
7033 Generator 0 500 0 0 0
TOTAL CAPITAL $ 62,910 $ 25,456 $ 84,806 $ 65,517 $ 64,064
TOTAL DEPARTMENT $ 420,728 $ 411,057 $ 623,844 $ 556,712 $ 524,962
* Staff: Includes 2.40 FTE
See next page for account details.
Water Utility Details
83
** Supplies ( 6050): 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Lab Expenses, Water testing $ 8,800 $ 11,300 $ 11,300 $ 11,300
Maintenance & repairs 14,500 26,500 26,500 26,500
Generator service contract 0 0 575 575
Water lateral/ boxes replace/ repairs 12,000 0( to maint) 0 0
CA Dept of Health Services Fees 0 10,000 10,000 10,000
Total $ 35,300 $ 47,800 $ 48,375 $ 48,375
*** Wells 2 & 6 Arsenic Program ( 6360): 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Arsenic Remediation at Well 2 $ 0 $ 12,220 $ 52,390 $ 46,410
PES Environmental Consulting 0 9,523 7,727 0
Arsenic Test at Well 6 0 0 38,500 0
Total $ 0 $ 21,743 $ 98,617 $ 46,410
*** Well Improvements ( 6966): 2002/ 03 2003/ 04 2004/ 05 2005/ 06
Well # 6 Meter $ 0 $ 0 $ 0 $ 8,820
Well Meter Calibrations 0 0 0 1,500
Soft Starts for Wells 4 & 7 0 17,000 0 0
Well # 2 & 4 Repairs 0 6,635 64,930 0
Replace Pressure Sensing Value 0 0 6,635 6,635
Sand Separator for Well 4 0 7,700 7,700 7,700
Total $ 0 $ 31,335 $ 79,265 $ 24,655
City of Sebastopol
84
2005/ 2006 Budget Expenditures
Fund Number: 510
Department: Water Debt Service
Dept
&
Object
Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
1992 C. O. P. - Pleasant Hill Reservoir # 2 REFA IV
6090- 6550 Interest 9,348 14,891 7,875 7,875 5,356
6091- 6550 Principal 70,000 75,000 80,000 63,832 65,000
6095- 6550 Trustee Fees 0 1,134 1,000 1,000 1,000
1989 / 1994 / 2004 C. O. P. ( 20%) - First Street Reservoir
6090- 6545 Interest 32,743 25,341 24,092 24,092 21,746
6091- 6545 Principal 40,000 34,340 57,340 57,340 59,680
6095- 6545 Trustee Fees 268 800 0 0 0
1996 Well # 7 Lease
6090- 6535 Interest 28,761 23,290 21,069 21,069 18,701
6091- 6535 Principal 28,784 34,255 36,476 36,476 38,844
TOTAL DEPARTMENT $ 209,904 $ 209,051 $ 227,852 $ 211,684 $ 210,327
1992 C. O. P. is a refinance of a 1986 C. O. P. and will be fully paid in 2005.
2004 C. O. P. is a refinance of the 1994 C. O. P. and will be paid in full on June 1, 2013.
1996 Well # 7 lease will be paid in full in October of 2011.
85
DEBT SERVICE FUND
This fund accounts for the accumulation of resources and payment of general long- term voter-approved
debt principal and interest not serviced by an enterprise fund, the redevelopment agency,
or special assessment districts.
The City of Sebastopol also services debt in the enterprise fund for the 1978 Water Bonds, the 1992
and 1994 Certificates of Participation and the lease to construct water well # 7. There is also debt
serviced by the Redevelopment Agency for the Tax Increment Bonds of 1986 and 1991 and for the
Certificates of Participation of 1989. The Trust and Agency funds also show two special assessment
areas of the City that are paying for street and parking improvements in the North Gravenstein
Highway special assessment district.
G. O. Bonds of 1987
The general obligation bonds of 1987 were passed in the general election of 1986 by a 2/ 3 majority
vote of the populace. The purpose of the bonds were to effect a number of sewer improvements.
The revenues to cover the debt are an ad valorem tax on property and are approximately 7 cents per
$ 1,000 valuation.
86
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund Number 004
Department: Debt Service Fund
Dept
&
Object
Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
Sewer Bonds, General Obligation Bonds of 1987
6090- 6512 Interest 60,349 49,748 49,000 38,359 25,463
6091- 6512 Principal 180,000 190,000 215,000 215,000 230,000
6095- 6512 Trustee Fees 3,869 3,510 3,500 3,510 3,510
TOTAL $ 244,218 $ 243,258 $ 267,500 $ 256,869 $ 258,973
1987 General Obligation Bonds will be fully paid in 2007.
87
COMMUNITY DEVELOPMENT AGENCY FUND
The basic purpose of California redevelopment law is to give cities a tool to help remove blighting
conditions from a community. Blighted areas are defined in the law as areas in which there are conditions
which constitute physical and economic liabilities requiring redevelopment in the interest of the health,
safety and welfare of the people. These conditions are further defined as inadequate public improvements,
utilities, unsafe buildings or inadequate parking. Further, the law talks about expanding the supply of
affordable housing and employment opportunities for all citizens.
In order to accomplish these goals, a redevelopment agency may acquire land and buildings, dispose of real
property, and construct public facilities. The sale of real property may include conditions on the sale of
properties so that they are used in a manner consistent with the city's redevelopment plan. Public facilities
can include infrastructure ( streets, water and sewer facilities, etc.) and city buildings which benefit the
redevelopment project area. There is a specific ban on the construction of city halls with redevelopment
funds. A redevelopment agency may borrow money to implement these activities. Such borrowing can be
in the form of loans from the city or private sources or from the sale of tax increment bonds.
The redevelopment agency must set aside 20% of its tax increment revenues for the purpose of assisting low
and moderate income housing. These set aside funds can be used to acquire, improve, finance, rehabilitate
and otherwise subsidize affordable housing ( including mobile homes). These housing activities may take
place in the city, both within and outside the redevelopment project area.
88
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund Number: 950- 6950
Department: Redevelopment
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6010 Salaries 1,230 1,110 5,000 2,000 1,800
6023 Benefits 27 52 74 74 81
6050 Services 1,782 999 5,000 1,500 5,000
6060 Training 155 125 2,000 500 2,000
6070 Dues 1,790 1,790 2,700 1,200 2,700
6600 Audit 8,600 9,000 9,200 9,200 9,200
6860 Contract Services * 38,054 15,043 106,000 97,500 199,500
TOTAL DEPARTMENT $ 51,638 $ 28,119 $ 129,974 $ 111,974 $ 220,281
Allocations to City Council $ 0 $ 1,060 $ 1,060 $ 1,060 $ 1,060
Allocations to City Manager $ 27,014 $ 33,772 $ 33,772 $ 33,772 $ 33,772
Allocations to Finance $ 1,210 $ 1,385 $ 9,385 $ 9,385 $ 9,385
Allocations to Audit $ 217 $ 282 $ 282 $ 282 $ 282
Total Department Costs $ 80,079 $ 64,618 $ 174,473 $ 156,473 $ 264,780
* Contract Services: 2004/ 05 2005/ 06
ADA Curb Ramp project $ 40,000 $ 0
Chamber contract - Economic DeveSpecialist 27,500 27,000
Northeast Area Specific Plan 30,000 125,000
Facade Program 0 30,000
Sign Program 0 15,000
Implementation Plan 0 2,500
Total $ 97,500 $ 199,500
City of Sebastopol
89
2005/ 2006 Budget Expenditures
Fund & Department Number: 951- 6951
Department: Low- Cost Housing ( Redevelopment)
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6860 Contract Services* 16,896 11,850 25,000 5,000 17,500
6900 Mobile Home Rental
Control Contract
0 0 500 0 0
7021 Rehabilitation Program 29,960 50,000 10,000 0 25,000
7051 Inclusionary Housing Fee
( see Revenue acct below)
194 200 0 15,000
7056 Low Income Housing
Incentive Program
0 0 100,000 0 0
Dept Low Income Housing Projects 951- 6952, 951- 6953, 951- 6954
6952 6855 Walker Hospital Prop. 32,970 1,567,080 15,000 5,000 250,000
6953 7991 Covert Lane Property 0 1,339,302 25,000 5,000 200,000
6954 961 Gravenstein Hwy So 0 0 0 0 300,000
TOTAL DEPARTMENT $ 80,020 $ 2,968,432 $ 175,500 $ 15,000 $ 807,500
070- 2015 Inclusionary Housing Fee Revenue ($ 200) $ 0 ($ 3,564) ($ 3,564) ($ 15,000)
Total Department Costs $ 79,820 $ 2,968,432 $ 171,936 $ 11,436 $ 792,500
* Includes MCC Program, Consultant Services, and Planning Staff Time Reimbursement
The Low- Cost Housing Fund is established by State code and is funded by 20% of gross tax increment revenues and tax
increment bond revenues of the Community Development Agency of the City of Sebastopol. The fund must be expended on
housing for low and moderate income households or to maintain the supply of such housing. Agency director allocates
available funds to the three housing projects during the fiscal year.
< Preconstruction Loans
6855 Walker Ave. $ 250,000
7991 Covert Lane $ 200,000
961 Gravenstein Hwy So $ 300,000
City of Sebastopol
2005/ 2006 Budget Expenditures
90
Fund Numbers: 950 & 951
Department: Redevelopment Agency Debt Service
Dept
&
Object
Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
Fund 950
C. O. P. of 1989 / 1994 / 2004 Police Building ( 80%)
6090- 6545 Interest 130,972 101,644 96,368 96,368 77,220
6091- 6545 Principal 160,000 137,360 229,360 223,334 248,480
6095- 6545 Trustee Fees 2,410 31 339 0 0
Tax Increment Bonds of 1997 - Refunding
6090- 6560 Interest 231,760 231,105 249,262 221,162 241,518
6091- 6560 Principal 165,882 180,000 180,101 180,101 184,841
6095- 6560 Trustee Fees 2,544 2,438 2,500 3,800 3,800
Fund 951
Tax Increment Bonds of 1997 - HSA Portion
6090- 6560 Interest ( 5.21%) 12,738 6,087 13,700 12,155 13,275
6091- 6560 Principal 9,118 9,378 9,899 9,899 10,160
TOTAL DEPARTMENT $ 715,424 $ 668,043 $ 781,529 $ 746,819 $ 779,294
1994 C. O. P. was refunded in 2004 and will be paid in full on October 1, 2013.
1997 Tax Increment Bonds are a refunding issue of the 1986 and 1991 Tax Increment Bonds and will be paid in
full in 2021.
91
TRUST AND AGENCY FUNDS
Trust and Agency funds are used to account for assets held by a governmental unit in a trustee
capacity or as an agent for individuals, private organizations, other governmental units and/ or funds.
The following accounts are kept as trusts with the City:
Street Lighting Assessment District
Funds are received from the County via the property tax rolls for the exclusive use of paying the
operating costs of street lighting within the City of Sebastopol. The assessment is the subject of an
annual hearing to review projected costs and setting of the tax levy.
Gravenstein Highway North Assessment District
The Gravenstein Highway North Assessment District was formed on November 19, 1979 pursuant
to the Improvement Bond Act of 1915, Division 10 of the Streets and Highways Code of the State
of California. Bonds were authorized to be issued by resolution No. 3363 on August 24, 1981 and
were of two types. Series A bonds were issued in the amount of $ 641,456.40 to finance unpaid
assessments for street improvements on North Gravenstein Highway from Covert Lane to Danmar
Drive. Series B bonds were issued in the amount of $ 2,030,097.35 to finance unpaid assessments
for parking lot construction at the Redwood Marketplace shopping center. Assessments are
collected on the property tax rolls and may not be used for any purpose not specified in the
assessment district documentation. Bonds due on the Redwood Marketplace portion of the
assessment district were paid in full on January 1, 2000.
Woodstone Center Assessment District
The Woodstone Center Assessment District was formed on December 3, 1997 pursuant to the
Municipal Improvement Act of 1913, Division 12 of the Streets and Highways Code of the State of
California. The bonds were issued to finance construction and acquisition of certain public
improvements specially benefitting properties located within the boundaries of City Assessment
District 1992- 1 ( Woodstone Center). Assessments to pay debt service are collected on the property
tax rolls of parcels located within that district and may not be used for any purpose not specified in
the assessment district documentation.
92
City of Sebastopol
2005/ 2006 Budget Expenditures
Account No. 780- 6330
Department: Street Lighting Assessment District
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6050 Administration 2,987 2,687 2,687 2,687 2,500
6660 Street Lighting 80,067 90,231 83,594 83,594 89,775
6860 Engineer’s Report 4,737 5,354 5,000 4,597 5,000
TOTAL DEPARTMENT $ 87,791 $ 98,272 $ 91,281 $ 90,878 $ 97,275
Special Assessment Revenues ($ 86,272) ($ 86,984) ($ 86,226) ($ 86,226) ($ 86,727)
General Fund Contribution $ 1,519 $ 11,288 $ 5,055 $ 4,652 $ 10,548
Special assessment district to pay for street lighting was created on June 29, 1981 and operated for the next two
fiscal years. The district was re- activated in 1996. The necessary Engineer’s report has been completed and
hearings held in order to assess charges for fiscal year 2004/ 2005.
93
City of Sebastopol
2005/ 2006 Budget Expenditures
Fund No. 778
Department: Woodstone Assessment District Debt Service
Object Description
2002/ 2003
Actual
Expenditures
2003/ 2004
Actual
Expenditures
2004/ 2005
Budgeted
Expenditures
2004/ 2005
Estimated
Expenditures
2005/ 2006
Department
Request
6090- 6063 Interest 24,318 24,952 19,575 19,575 18,900
6091- 6063 Principal 10,000 40,000 15,000 15,000 15,000
6095- 6063 Trustee Fees 4,359 5,080 4,000 3,207 3,300
TOTAL DEPARTMENT $ 38,677 $ 70,032 $ 38,575 $ 37,782 $ 37,200
Bonds will be paid in full in 2022.