1
CITY OF SEBASTOPOL
Approved Budget
FISCAL YEAR 2004- 2005
MAYOR
Linda Kelley
VICE MAYOR
Larry Robinson
COUNCIL
Robert Anderson
Craig Litwin
Sam Spooner
Sebastopol City Hall
7120 Bodega Ave.
Sebastopol, CA 95472
City Manager( 707) 823- 1153
Finance Dept. ( 707) 823- 7863
2
CITIZENS OF SEBASTOPOL
CITY COUNCIL
CITY MANAGER
CITY CLERK CITY ATTORNEY
BUILDING DEPT.
Building Official
Technician (. 5)
FINANCE DEPT.
Director
Fiscal Analyst
Account Clerk II
FIRE DEPT.
Chief
Technician (. 5)
Volunteers:
Asst. Chief ( 2)
Captains ( 7)
Firefighters ( 24)
PLANNING
Director
Associate
Technician (. 5)
Arborist ( Contract)
POLICE
Chief
Sergeant ( 2)
Corporal ( 2)
Officers ( 8)
Admin. Support
Manager ( 1)
Dispatcher ( 5)
Control Aide
Reserve
Officers ( 9)
Explorers ( 11)
Community
Service
Volunteers ( 8)
PUBLIC WORKS
Superintendent
Maint. Supervisor
Senior Maint. Wkr
Inspector/ MW III
Maint. Worker III ( 2)
Maint. Worker I ( 2)
Laborer ( 1)
Technician (. 5)
ENGINEERING
Assistant to the City Manager/ Engineering Dir.
Technician ( 1)
City Engineer ( Contract)
Traffic Engineer ( Contract)
3
CITY OF SEBASTOPOL
STAFF
David D. Brennan City Manager
Lawrence McLaughlin City Attorney
Jeffrey Weaver Chief of Police
John Zanzi Fire Chief
Richard Emig Public Works Superintendent
Susan Kelly Engineering Director /
Assistant to City Manager
Hollie Fiori City Clerk
Ronald Puccinelli Director of Finance
Kenyon Webster Director of Planning
Todd Cunningham Building Official
John Wanger Consulting City Engineer
Gene Benton Consulting Traffic Engineer
Becky Duckles Consulting Arborist
4
City of Sebastopol
Revenue Estimates
ACCOUNT 2001- 2002
ACTUAL
2002- 2003
ACTUAL
2003- 2004
ESTIMATE
2004- 2005
ESTIMATE
GENERAL FUND ( 000)
4010 Property Taxes 719,380 782,424 876,000 935,000
4018 Transient Occupancy Tax 247,706 254,135 255,000 260,000
4020 P. G. & E. Franchise 56,262 49,498 55,914 55,000
4025 Garbage Franchise 75,802 108,397 112,500 112,600
4030 Cable TV Franchise 51,267 34,065 43,900 44,000
4040 Real Estate Transfer Tax 141,569 107,337 154,345 140,000
4050 Sales Tax 1,599,424 1,525,874 1,405,770 1,425,000
4055 P. S. A. F. ( Prop 172) 59,533 55,828 55,000 55,000
4060 Booking Fee Reimbursement 18,849 18,849 18,849 0
4070 Business Improvement District 9,717 8,919 8,607 8,600
4080 Business Licenses 109,929 108,719 115,000 115,000
4100 Dog Licenses 4,100 4,890 4,100 4,100
4110 Pet Shelter Release Fee 2,810 4,350 2,500 2,500
4120 Building Permits 168,219 140,918 155,000 140,000
4123 Building Incremental Fee 0 1,108 5,100 4,100
4130 Vehicle Code Fines 40,788 44,276 29,000 29,000
4140 Criminal Code Fines 767 4,644 2,500 2,500
4150 Parking Violations 20,040 18,678 22,800 22,800
4200 Interest Income 40,439 31,826 34,000 35,000
4205 Cell Tower Lease 15,762 21,612 22,150 22,150
4207 Public Phone Commissions 175 175 0 0
4210 Rental Income 7,500 7,250 7,250 7,250
4211 Crossing Guard Reimbursement 1,500 5,000 5,000 0
4220 Parking Space Rentals 6,030 13,770 13,000 13,000
4221 Vet’s Building Parking 240 240 240 240
4300 Vehicle In- Lieu Tax 433,084 472,581 396,000 445,000
4310 Off- Highway User Fees 185 208 228 230
4320 State Mandated Cost
Reimbursement
19,094 511 0 0
4330 P. O. S. T Reimbursements 2,833 4,312 3,000 3,000
ACCOUNT 2001- 2002
ACTUAL
2002- 2003
ACTUAL
2003- 2004
ESTIMATE
2004- 2005
ESTIMATE
5
4410 Sales of Publications 72 148 144 150
4415 Management Developer Revenue 692 2,157 2,000 2,000
4420 Planning Fees 44,049 35,011 32,000 32,000
4421 Notary Services 60 100 100 100
4423 Building Inspector Revenue 61,692 80,338 97,448 0
4424 Finance Dept. Fees 884 1,994 15,100 15,100
4425 Plaza Rental Fees 1,020 1,305 1,320 1,350
4430 Encroachment Permits 16,395 11,977 14,815 12,200
4431 Engineering Maps/ Reports 482 376 360 350
4432 Grading Permits 1,800 800 2,745 2,000
4433 Engineering Staff Time 31,805 33,873 36,018 34,000
4434 Sale of Plans & Specifications 777 4,378 1,600 1,500
4440 Street/ Sidewalk Reimbursements 24,700 846 25,080 25,000
4445 Public Works Services 19,804 17,187 18,500 18,500
4459 Abandoned Vehicles 4,120 4,233 2,500 2,500
4460 Police Services/ Fingerprinting 3,234 14,104 17,400 17,400
4461 Police D. U. I. Recovery 2,446 3,074 1,500 1,500
4462 Vehicle Releases 9,865 11,945 10,300 10,300
4463 Police Reports/ Copies 2,048 5,314 6,073 6,000
4464 Police False Alarms 1,752 1,898 3,200 3,200
4465 Fire Dept. Fees 12,257 6,181 12,800 12,800
4467 Police Overtime Reimbursement 6,025 3,753 3,400 3,400
4470 Weed Abatement Charges 650 0 0 0
4480 Ives Pool Reimbursement 49,333 51,445 51,600 51,600
4490 Finance Dept. Loan Processing 72 232 200 200
4500 Sale of Surplus Property 6,402 15 1,770 0
4505 Insurance Rebate 81,468 66,348 17,669 17,600
4510 Miscellaneous Income 540 736 600 600
TOTAL GENERAL FUND REVENUES: 4,237,448 4,190,162 4,178,995 4,152,420
DEBT SERVICE FUNDS ( 004)
4650 Property Tax, G. O. Bonds 238,918 234,587 243,258 267,500
ACCOUNT 2001- 2002
ACTUAL
2002- 2003
ACTUAL
2003- 2004
ESTIMATE
2004- 2005
ESTIMATE
6
SEWER FUND ( 420)
4200 Interest Income 46,109 31,324 25,500 20,000
4505 Insurance Rebate 5,044 26,165 26,320 24,000
4720 Sewer Service Fees 1,676,430 1,814,381 1,865,135 1,920,000
TOTAL SEWER FUND REVENUES 1,727,583 1,871,870 1,916,955 1,964,000
WATER FUND ( 510)
4200 Interest Income 40,069 8,293 7,400 6,000
4505 Insurance Rebate 6,084 6,000 4,000 4,000
4750 City Used Water 58,349 56,589 56,900 58,000
4755 Residential- Inside City 674,296 702,080 726,058 730,000
4760 Commercial- Inside City 194,760 198,459 197,956 200,000
4761 Commercial - Outside City 390 135 401 400
4770 Backflow Inspections 5,059 2,347 5,600 5,000
4780 Other Revenues 2,140 2,823 7,650 7,600
TOTAL WATER FUND REVENUES 981,147 976,726 1,005,965 1,011,000
COMMUNITY FUND ( 033)
4511 Donations 1,438 1,554 1,489 1,500
INDUSTRIAL WASTE ( 783)
4730 User Fees 4,132 4,331 4,881 2,109
FEDERAL GRANTS ( 810)
4057 CLEEP Technology Grant 32,419 16,300 0 0
SPECIAL LAW ENFORCEMENT SUPPLEMENTAL FUNDS ( 812)
4836 SLESF ERAF Return 100,000 100,000 100,000 100,000
COPS SCHOOL FAST GRANT ( 813)
4835 COPS School Resource Officer Grant 58,894 70,368 73,875 0
ACCOUNT 2001- 2002
ACTUAL
2002- 2003
ACTUAL
2003- 2004
ESTIMATE
2004- 2005
ESTIMATE
7
GAS TAX FUND ( 830)
4800 AB2928 State Traffic Congestion 57,158 57,158 0 0
4805 S2105 Gas Tax ( Prop. 111) 49,126 48,735 48,410 49,120
4810 S2106 Gas Tax 41,492 40,503 39,899 40,500
4815 S2107 Gas Tax 64,590 64,646 62,729 64,600
4820 S2107.5 Gas Tax ( Engineering) 2,000 2,000 2,000 2,000
TOTAL GAS TAX REVENUES 214,366 213,042 153,038 156,220
REDEVELOPMENT FUND ( 950)
4200 Interest Income ( 950) General 40,000 30,000 30,000 18,000
4950 Tax Increment ( 950) General 871,000 906,000 924,000 911,000
4955 Loan Repayments ( 950) General 65,000 65,000 65,000 58,000
TOTAL GENERAL REDEVELOPMENT 976,000 1,001,000 1,019,000 987,000
REDEVELOPMENT LOW- COST HOUSING FUND ( 951)
4210 Rental Income ( 951) LCH Fund 0 0 7,145 17,148
4200 Interest Income( 951) LCH Fund 4,500 45,000 48,000 12,000
4950 Tax Increment ( 951) LCH Fund 218,000 294,000 300,000 312,000
TOTAL REDEVELOPMENT LOW- COST HOUSING 222,500 339,000 355,145 341,148
TRUST & AGENCY FUNDS
4014 Special Assessments 60,652 56,000 32,000 21,000
4725 Street Lighting Assessments 86,272 86,540 86,983 86,229
TOTAL SPECIAL ASSESSMENTS 146,924 142,540 118,983 107,229
SPECIAL SALES TAX ( OO1)
4050 Sales Tax - .125% 0 57,451 206,862 187,000
8
Expenditure Allocations 2004- 2005
Pg Department General
Fund
Water
Fund
Sewer
Fund
General
Redevel.
Other Total
16 City Council 50,643 9,867 11,256 1,060 72,826
19 City Manager 179,143 27,124 22,987 33,772 263,026
21 Finance Department 131,467 78,517 73,637 9,385 293,006
23 City Attorney 71,933 7,197 5,250 500 84,880
26 Planning Department 238,740 10,287 10,287 259,314
30 Police Services 2,225,000 2,225,000
31 Animal Control 15,500 15,500
32 Emergency Preparedness 2,050 2,050
34 Fire Services 430,239 16,506 1,100 447,845
37 Building Inspection 117,433 24,829 24,830 167,092
39 Engineering 116,848 54,775 37,491 1,500 210,614
43 Corporation Yard Admin. 33,203 111,633 80,937 225,773
45 Government Buildings 45,022 45,022
47 Streets - General Fund 48,978 48,978
49 Parking Lots 18,270 18,270
51 Street Cleaning 1,000 1,000
53 Parks & Landscaping 126,581 126,581
55 Ives Pool 85,172 85,172
57 Recreation 46,159 46,159
59 Community Support 34,958 34,958
60 Non - Departmental 44,655 4,398 3,815 282 53,150
61 Business Improvement Area 8,764 8,764
65 Community Fund 0 0
67 Streets- Gas Tax 62,925 156,220 219,145
69 Industrial Waste 0 2,109 2,109
70 COPS Grant Officer 0 0
71 SLESF Funding 0 100,000 100,000
74 Sewage Treatment 0 1,404,927 1,404,927
Pg Department General
Fund
Water
Fund
Sewer
Fund
General
Redevel.
Other Total
9
76 Sewer Mains 0 233,925 233,925
79 Water Utility 0 420,407 420,407
80 Debt Service - Water 0 227,852 227,852
82 Debt Service - General 0 267,500 267,500
84 Redevelopment 0 129,974 129,974
85 Low- Cost Housing 0 175,500 175,500
86 Debt Service - Redevelopment 0 757,591 23,599 781,190
88 Street Light Assessment Dist. 5,055 86,226 91,281
89 Debt Service - Woodstone 0 32,010 32,010
Depreciation 53,997 102,326 68,472 224,795
Total Expenditures 4,193,735 1,095,718 1,977,814 932,064 846,264 9,045,595
Approved Revenues 4,152,420 1,011,000 1,964,000 987,000 821,558 8,935,978
Unallocated Revenues ( 41,315) ( 84,718) ( 13,814) 54,936 ( 24,706) ( 109,617)
Prior Year Unallocated Reserve 92,466 65,422 175,298 194,909 446,718 974,813
Estimated Fund Reserves 51,151 ( 19,296) 161,484 249,845 422,012 865,196
10
CITY OF SEBASTOPOL
COMPARISON OF REVENUES/ EXPENDITURES
FISCAL YEARS 2003- 2004 to 2004- 2005
2003- 04
Budgeted
Revenues
2003- 04
Estimated
Revenues
2004- 05
Budgeted
Revenues
2003- 04
Budgeted
Expenditures
2003- 04
Estimated
Expenditures
2004- 05
Budgeted
Expenditures
General Fund $ 4,156,377 $ 4,178,959 $ 4,152,420 $ 4,164,888 $ 4,037,382 $ 4,199,738
Special Revenue
Funds
$ 340,306 $ 180,245 $ 259,829 $ 393,556 $ 260,217 $ 258,329
Water Fund $ 991,900 $ 1,005,965 $ 1,011,000 $ 969,153 $ 1,029,108 $ 1,095,718
Sewer Fund $ 1,960,262 $ 1,916,955 $ 1,964,000 $ 1,784,964 $ 1,803,608 $ 1,977,814
Debt Service Fund $ 240,000 $ 243,258 $ 267,500 $ 256,100 $ 243,258 $ 267,500
Redevelopment Fund $ 1,019,000 $ 1,019,000 $ 987,000 $ 917,539 $ 809,386 $ 932,064
Redeve. Housing
Set- aside Fund
$ 348,000 $ 355,145 $ 341,148 $ 52,200 $ 2,944,908 $ 199,099
Trust & Agency
Funds
$ 118,983 $ 118,983 $ 107,229 $ 86,984 $ 128,857 $ 118,236
Sales Tax .125% $ 130,000 $ 206,862 $ 187,000 $ 0 $ 97,058 $ 147,058
Total Operating $ 9,304,828 $ 9,225,372 $ 9,277,126 $ 8,625,384 $ 11,353,782 $ 9,195,556
11
Discuss
ion:
Property taxes, franchise fees , business licenses, code violations and sales taxes show little change from
2003- 04 to 2004- 05. The fees category shows a reduction of $ 97,400 due to the cancellation of the
building inspector program with Cotati, although there is a corresponding decrease of expenditures for the
building inspection department. Vehicle- in- lieu tax revenue increases by approximately $ 90,000 since the
State “ took” that much during the first three months of 2003- 04, and has promised not to do that during
2004- 05. TOT and Other fees are relatively unchanged. There may be shifting between property taxes,
sales taxes and vehicle- in- lieu fees because of actions taken by the State of California as it tries to
balance its budget. Indications at this time are the “ triple- flip” should not result in a net reduction of
revenues and even though the sales tax revenues may be reduced, the state will replace those revenues
with property taxes that were diverted to schools from cities under the ERAF program in prior years.
Revenue( s) 2003- 2004 2004- 2005
Property Tax/ Franchise Fees $ 1,088,314 $ 1,146,600
Bus. License/ Code Violation / Sales Tax $ 1,607,777 $ 1,594,300
Fees $ 487,520 $ 344,620
Vehicle- In- Lieu $ 396,000 $ 445,000
TOT / Other $ 599,384 $ 621,900
12
Discussion:
Total general fund revenues show a slight drop of $ 25,000 from 2003- 04 to 2004- 05. Redevelopment
revenues will decrease slightly with the completion of a few commercial projects within the redevelopment
area boundaries and the normal 2% increase in valuation in property taxes, interest earnings for
redevelopment will decrease since the fund purchased two low- cost housing sites during 2003- 04, and the
State is taking approximately $ 40,000 to balance its budget. Water and sewer fees show no significant
increases at this time although a rate study is in progress, and there may be an adjustment. Special
revenues will decrease as the special COPS grant is exhausted. Debt service and trust & agency funds
will be slightly changed.
Revenue 2003- 2004 2004- 2005
General Fund $ 4,178,995 $ 4,152,420
Redevelopment $ 1,374,145 $ 1,328,148
Water Fees $ 1,005,965 $ 1,011,000
Sewer Fees $ 1,916,955 $ 1,964,000
Special Revenue $ 409,549 $ 259,829
Debt Service $ 240,000 $ 267,500
Trust & Agency $ 142,540 $ 107,229
13
Discussion:
The Police Department expenditures will increase $ 160,610 from 2003- 04 to 2004- 05 even though the
number of sworn personnel will decline from 15 to 13. The reduction was done through retirements. The
major increase of $ 173,093 is in retirement system costs and health insurance costs. The fire department
budget will increase by $ 42,432 with increases spread among benefits, vehicle, supplies, and training
expenses. Public works shows a minor decrease in total expenditures since one of the landscape laborer
positions was eliminated. Land use reflects a reduction of $ 50,000 with the elimination of the Cotati
building inspection program. Support services and parks & pool are virtually unchanged.
Expenditure FY 2003- 2004 FY 2004- 2005
Police $ 2,080,890 $ 2,240,500
Fire $ 407,463 $ 449,895
Public Works $ 442,735 $ 411,418
Land Use $ 465,706 $ 356,173
Support Services $ 410,552 $ 459,199
Parks & Pool $ 224,374 $ 211,753
14
Discussi
on:
The changes to police, fire, public works, land use, and support services are discussed in the General
Fund Expenditures graph. Sewer expenses show an increase of $ 160,000 due to increased charges from
the City of Santa Rosa for Sebastopol’s share of Laguna Regional sewer treatment plant operating costs.
The water fund expenditures are virtually unchanged. Redevelopment shows a major decrease since
$ 2,896,000 was expended in 2003- 04 to purchase two sites that will be used for affordable housing
projects. Those purchases used accumulated funds from prior years and are no longer available.
Expenditure FY 2003- 2004 FY 2004- 2004
Police/ Fire $ 2,563,263 $ 2,790,395
Public Works/ Land Use $ 1,285,917 $ 975,619
Debt Service $ 1,308,552 $ 1,308,552
Sewer $ 1,813,744 $ 1,977,814
Water $ 999,070 $ 993,392
Redevelopment $ 3,058,809 $ 882,064
Other/ Support Services $ 754,936 $ 759,266
15
City Council
The City Council is the five member policy and decision making body of the City. Elected for
staggered four year terms, the City Council, through the City staff, is responsible for the operation
of the City. The City Council budget reflects the costs associated with supporting the Council's
activities.
City Council membership and terms of office:
Councilperson Term Expires
Linda Kelley, Mayor November 2006
Larry Robinson, Vice Mayor November 2006
Craig Litwin November 2004
Sam Spooner November 2004
Robert Anderson Vacant 6/ 9/ 2004
16
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6010
Department: City Council
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 18,812 19,299 18,950 18,900 18,900
6023 Benefits 19,848 22,078 29,083 29,100 30,212
6030 Office Supplies 1,350 1,565 1,300 1,400 1,500
6050 Supplies/ Services 1,168 297 1,070 1,000 1,200
6060 Conferences 50 883 2,770 1,500 3,500
6065 Meetings ** 2,103 1,865 2,000 1,900 2,525
6070 Dues/ Subscriptions 5,919 6,564 6,450 6,450 6,600
6320 Publications 2,216 3,134 2,000 2,100 2,100
6425 Liab., Property, Flood Ins. 0 1,700 1,992 2,000 2,179
6860 Ad Hoc Studies /
Contract Services ***
4,536 349 1,500 2,600 3,500
TOTAL OPERATING $ 56,002 $ 57,734 $ 67,115 $ 66,950 $ 72,216
Capital Outlay
6926 Microphone System 620 943 0 0 0
6972 Copier Lease ( 10%) 745 625 610 610 610
TOTAL CAPITAL $ 1,365 $ 1,568 $ 610 $ 610 $ 610
TOTAL DEPARTMENT $ 57,367 $ 59,302 $ 67,725 $ 67,560 $ 72,826
Redevelopment Fund Cost Allocation $ 0 $ 0 ($ 1,060) ($ 1,060) ($ 1,060)
Industrial Waste Cost Allocation ($ 168) $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 2,715) ($ 9,302) ($ 9,674) ($ 9,674) ($ 9,867)
Sewer Fund Cost Allocation ($ 2,368) ($ 10,612) ($ 11,036) ($ 11,036) ($ 11,256)
General Fund Cost Allocation $ 52,116 $ 39,388 $ 45,955 $ 45,790 $ 50,643
* Staff: Mayor and 4 City Councilpersons
** Includes $ 625 payable to Sebastopol Community Center for Teen Center use.
*** Includes $ 1,200 set aside for community events ( i. e. Sustainable & Solar Festivals)
City Council also sits as the Board of Directors of the Community Development Agency.
17
City Manager
The City Manager is the chief administrator of the City. The City Manager also functions as the
Executive Director of the Community Development Agency. Under direction of the City Council, the
City Manager is responsible for the implementation of Council policies, ordinances and budgetary
decisions. The City Manager is also responsible for administration of personnel rules and policies,
including negotiating with the City's two formally recognized bargaining units.
The City Clerk’s role includes coordination of local ballot measures and City Council elections with the
County Registrar of Voters, compliance with state campaign reporting and conflict of interest laws, and
overall records keeping of the City.
There are no significant changes in this budget for 2004/ 05. The expenditures are budgeted at a level
similar to the current year with the large increases shown in benefits (+$ 19,789) and liability and property
insurances (+$ 2,635). The increases in these line items are the result of increased costs for PERS
retirement and insurance premium expenses.
For fiscal year 2003/ 04 the department substantially completed the following objectives:
1. Enhanced the affordable housing program of the Sebastopol Community Development Agency
through the acquisition of two sites for housing projects and acquiring professional assistance for the
development of the CDA housing program. The Planning Department also completed a community
workshop to identify desirable elements for the two housing sites. Currently, the CDA is preparing an
RFP to obtain services of a development team to initiate a project on the Covert Lane property.
2. A Woodsmoke Ordinance was adopted by the City Council through the joint efforts of the City
Council, Building Department, and a committee of interested community members and air quality
agencies.
3. A Living Wage Ordinance was adopted by the City Council after several meetings and revisions to a
draft submittal from the Living Wage Coalition.
4. The Strategic Plan has been completed and the annual City Council goals established to prioritize the
elements within that plan. This will continue on an annual basis to retain a prioritization of objectives
within the plan and to update with new objectives to achieve the stated goals within the Strategic Plan.
5. A comprehensive city impact fee schedule and city services fee schedule has been adopted by the City
Council. The schedule will be updated annually and submitted to the City Council for adoption.
6. Significant upgrades to Ives Pool have been completed that include improvements to the pumps and
heating system and resurfacing of the pool with a new fiberglass surface. Still in progress is an additional
upgrade to the pump system and the installation of solar panels to reduce electrical consumption by 50%
for both improvements.
7. The Council appointed Budget Subcommittee completed a review of mid year budget reductions and
FY 04/ 05 recommendations from the department head budget strategy group. These recommendations
for the most part were implemented in the in the current fiscal year and the balance will be included in the
final budget for FY 04/ 05 wherever appropriate to balance the budget.
8. Prepare an Affordable Housing Linkage Fee Ordinance for the City Council’s adoption.
18
For fiscal year 2004/ 05 the following objectives will be a priority for this department:
1. Advise Council on the viability and process for placing a measure on the November ballot to
raise the sales tax in Sebastopol by one eighth of one percent.
2. Work with the Economic Development Specialist and the Chamber of Commerce on
implementation of priority tasks in the Economic Development Strategy.
3. Participate in the development of a plan and implementation of a groundwater study in the
Santa Rosa Plain and in the immediate Sebastopol Groundwater Basin.
4. Focus on all activities listed in the City Council priorities for FY 2004/ 05 adopted in January
2004 and contained in the Strategic Plan.
5. Closely monitor the financial viability of the City funds to ensure that adverse trends and
events are mitigated quickly and the budgets remain balanced at the end of FY 04/ 05.
19
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6020
Department: City Manager
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 172,282 184,045 178,198 179,700 175,000
6016 Vehicle Allowance 4,500 3,000 4,500 4,500 4,500
6023 Benefits 36,703 39,678 43,395 43,400 63,189
6030 Office Supplies 2,293 2,107 2,100 1,600 2,100
6040 Vehicle 13 22 200 50 200
6045 Equipment 632 239 500 0 500
6060 Training 1,811 140 1,600 1,200 1,500
6065 Meetings 276 240 300 350 450
6070 Dues/ Subscriptions 661 470 600 400 700
6425 Liab., Property, Flood Ins. 2,585 6,872 7,886 5,260 7,895
6860 Contract Services 4,477 3,125 3,850 1,200 3,500
TOTAL OPERATING $ 226,233 $ 239,938 $ 243,129 $ 237,660 $ 259,534
Capital Outlay
6905 Office Furniture 0 500 0 0 0
6907 Computer Equipment 0 0 1,400 1,100 0
6972 Copier Lease ( 60%) 3,577 3,752 3,660 3,660 3,492
TOTAL CAPITAL $ 3,577 $ 4,252 $ 5,060 $ 4,760 $ 3,492
TOTAL DEPARTMENT $ 229,810 $ 244,190 $ 248,189 $ 242,420 $ 263,026
Redevelopment Fund Cost Allocation ($ 27,014) ($ 33,722) ($ 33,772) ($ 33,772) ($ 33,772)
Industrial Waste Cost Allocation ($ 227) $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 23,241) ($ 25,569) ($ 26,592) ($ 26,592) ($ 27,124)
Sewer Fund Cost Allocation ($ 20,096) ($ 21,669) ($ 22,536) ($ 22,536) ($ 22,987)
General Fund Cost Allocation $ 159,232 $ 163,230 $ 165,289 $ 159,520 $ 179,143
* Staff: City Manager and City Clerk
20
Finance Department
The Finance Department is responsible for the establishment and maintenance of the City’s
financial records. Responsibilities of this department include:
< Preparation of the annual City budget and maintenance of changes during fiscal year
< Preparation of the 3 annual State Controller reports for the Redevelopment Agency, Gas
Tax Street Report, and the General City- Wide Report of Financial Transactions
< Financial management of the Water and Sewer enterprise funds including billing, collecting,
and rate setting
< Created and maintains the City’s User Fee Schedule
< Processing of Accounts Payables for all City depts & administering best purchasing practices
< Collection of Accounts Receivables for Business Licenses, Development Deposits,
Transient Occupancy Taxes, and other monies owed to City
< Administers loan programs for earthquake retrofitting and water & sewer connection fees
< Management of the City’s various bank accounts including those for Redevelopment Agcy
< Balancing the financial records to the general ledger including monthly reconciliation of all
cash and checking accounts, and reports of balances held in developer deposit accounts
< Preparation of all mandated financial Federal and State filings
< Assists Auditor in compliance of financial records
< Services the City’s various long term municipal bond debt, Certificates of Participation and
other sources of financing used for major capital projects
< Maintains the fixed asset inventory including posting of yearly depreciation
< Provides other departments with monthly financial reports and assistance
< Maintains the City’s Payroll, Personnel, Medical, and Worker’s Compensation files
< Provides all legally compliant City payroll services for 100 employees
< Updates job descriptions for all departments
< Maintains Employee Handbook
< Manages PERS retirement benefit program
< Administers City’s 457 Deferred Compensation programs
< Administration of the City’s self- insured Dental and Vision insurance programs
< Administration of the Health, Life, and Long Term Disability insurance programs
< Administration of HIPPA privacy act, and Cal/ OSHA compliance
< Creates and implements various employee benefit / insurance programs and policies
< Maintains and updates the City’s website, Staff Telephone Directory, and City’s Roster
Major Budget Changes for 2004/ 2005:
Due to severe budget cutbacks caused by reduction of revenues at the State level, no significant
changes from 2003- 2004 can be accommodated. The Finance Department continues to seek more
effective means of providing necessary services with available resources. Staffing levels continue
to remain an issue due to loss of the Accountant- Auditor during the 1993 budget reduction.
Replacing that position is improbable to due current budgetary restraints imposed on cities by the
State of California. A more plausible solution would be to combine various city offices. This
would directly benefit the Finance department for the sole purpose of sharing front counter /
receptionist duties with other departments. This would provide ample coverage during absences for
the front counter positions, which need to be filled at all times.
21
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6030
Department: Finance
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 173,292 178,674 188,750 187,800 192,400
6013 Health In- Lieu Benefit 2,475 3,300 3,300 3,300 3,300
6023 Benefits 47,669 39,216 48,742 48,742 61,935
6025 Telephone 777 678 850 650 650
6030 Office Supplies 5,816 6,995 6,400 6,350 6,300
6040 Vehicle 0 0 150 50 100
6045 Equipment 1,983 3,724 3,000 2,400 2,600
6060 Training 1,004 419 100 230 200
6065 Meetings 229 83 0 0 0
6070 Dues/ Subscription 795 896 599 599 599
6075 Personnel Admin.** 1,360 1,154 4,500 3,500 4,850
6425 Liab., Property, Flood Ins. 9,489 7,466 8,156 8,156 8,842
6850 Sales Tax Audit 831 2,053 1,500 2,000 2,000
6860 Software Maintenance 5,952 6,539 6,250 7,900 7,500
TOTAL OPERATING $ 251,672 $ 251,197 $ 272,297 $ 271,677 $ 291,276
Capital Outlay
6940 Computer Equipment 2,511 5,699 0 0 0
6972 Copier Lease( 30%) 1,789 1,876 1,830 1,830 1,730
TOTAL CAPITAL $ 4,300 $ 7,575 $ 1,830 $ 1,830 $ 1,730
TOTAL DEPARTMENT $ 255,972 $ 258,772 $ 274,127 $ 273,507 $ 293,006
Redevelopment Fund Cost Allocation ($ 1,210) ($ 1,385) ($ 1,385) ($ 1,385) ($ 9,385)
Industrial Waste Cost Allocation ($ 688) $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 64,830) ($ 74,016) ($ 76,977) ($ 76,977) ($ 78,517)
Sewer Fund Cost Allocation ($ 61,976) ($ 69,416) ($ 72,193) ($ 72,193) ($ 73,637)
General Fund Cost Allocation $ 127,268 $ 113,955 $ 123,572 $ 122,952 $ 131,467
* Staff: Finance Director, Fiscal Analyst, and Account Clerk II
** City Employee Recognition and Service Award Program
22
City Attorney
The City Attorney is responsible for legal advice and representation of the City Council and all
city departments. The City Attorney coordinates all legal representation of the City, including
outside counsel, if needed. At the direction of the City Council, the City Attorney prepares all
ordinances and other legal documents for Council consideration.
23
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6040
Department: City Attorney
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 43,224 51,500 57,000 58,092 58,500
6023 Benefits 12,916 13,390 16,208 16,208 21,403
6024 Codification Project 6,538 0 0 0 0
6050 Services 0 0 1,000 1,000 2,500
6060 Training 202 1,091 0 0 0
6310 Litigation Reserve 791 0 0 0 0
6311 Settlement Reserve 0 0 0 0 0
6425 Liab., Property, Flood Ins. 9,127 1,866 2,071 2,071 2,477
6860 Contract Services 27 123 0 0 0
TOTAL OPERATING $ 72,825 $ 67,970 $ 76,279 $ 77,371 $ 84,880
TOTAL DEPARTMENT $ 72,825 $ 67,970 $ 76,279 $ 77,371 $ 84,880
Industrial Waste Cost Allocation ($ 13) ($ 13) ($ 13) ($ 13) ($ 500)
Water Fund Cost Allocation ($ 6,812) ($ 6,785) ($ 7,056) ($ 7,056) ($ 7,197)
Fund Cost Allocation ($ 4,972) ($ 4,949) ($ 5,147) ($ 5,147) ($ 5,250)
General Fund Cost Allocation $ 61,028 $ 56,223 $ 64,063 $ 65,155 $ 71,933
* Staff: City Attorney
24
Planning Department
The Planning Department provides planning and environmental review assistance to the City
Council, Planning Commission, Design Review Board, Tree Board, Business Outreach
Committee, Laguna Advisory Committee, Community Development Agency, citizen
committees, the City’s residents and the real estate, development and construction industries.
This service is divided into two primary functions, current and advance planning. In addition,
the Department has managed the planning, construction, and limited volunteer maintenance of
the City’s newest park, the Laguna de Santa Rosa Wetlands Preserve.
Current planning includes receiving and processing all applications for land use permits,
subdivision and other development permits, preparing staff reports for the appropriate City
boards and commissions and performing inspections to assure compliance with zoning and other
planning regulations. This role includes preparation of necessary environmental documents as
required by State and City laws and policies.
Advance planning includes preparation of long- range planning documents, including the General
Plan, Economic Development Strategy, Community Development Agency reports, grant
preparation, community facility planning, special studies, and new policy documents and
ordinances. It also includes the following programs, which must be monitored each year:
< Annual traffic impact fee study
< Annual level of service report
< Annual Planning report
< Evaluation of ABAG population forecasts
< Growth Management allocation monitoring
Accomplishments During 2003- 2004:
< Processing of Zoning Ordinance Update.
< Processing of Hilltop Heights office building, Basso Furniture Store, 100 Brown St., Pitt
Avenue mixed use, two mixed use projects on Healdsburg Avenue and one on South
Main, a major subdivision on Litchfield, an annexation on Norlee, and other projects.
< Processing of the Laguna Vista project, one of the largest development projects in recent
years.
< Management of skatepark/ community garden project.
< Manage process for formulation of two potential affordable housing projects on City
properties.
< Participate in update and adoption of revised Economic Development Strategy.
< Revision of Sign Ordinance.
< Revision of Tree Ordinance.
< Management of Coastal Conservancy grant for Laguna Preserve trail/ restoration project.
< Preparation of update to park impact fees.
< Initiation of Northeast Area Specific Plan process.
< Assist in coordination of volunteer cleanup and planting events for Laguna Preserve.
Objectives for 2004- 2005:
The budget for 2004- 2005 includes continuation of the current and advance planning functions
detailed above as well as the following special projects listed below.
25
< Process zoning ordinance amendments.
< Continue work on skate park/ community garden project.
< Monitor construction projects.
< Monitor State grant opportunities for park or other projects.
< Work with Community Center on possible replacement building.
< Continue work with other City departments to improve permit processing services.
< Continue staff work on City- wide design guidelines.
< Continue management of plans for two potential affordable housing projects.
< Continue work on Northeast Area Specific Plan.
< Develop restoration plan for former industrial waste field.
26
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6050
Department: Planning
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 169,560 160,092 165,781 165,781 165,500
6020 Overtime 2,002 1,434 1,050 1,050 1,050
6023 Benefits 43,805 47,004 51,012 51,012 64,663
6025 Telephone 1,608 1,057 1,000 1,000 1,000
6030 Office Supplies 5,542 4,922 4,400 4,400 4,400
6040 Vehicle Expense 405 199 300 300 300
6045 Equipment Expense 916 1,684 1,005 1,005 1,005
6060 Training 1,099 140 250 250 1,250
6065 Meetings - Teen Center ** 0 0 0 625 625
6070 Dues/ Subscriptions 1,115 843 1,000 1,000 1,000
6320 Publication 1,978 1,251 1,800 1,800 1,800
6425 Liab., Property, Flood Ins. 1,184 6,992 8,090 8,090 7,815
6860 Contract Services 10,733 6,643 5,000 5,000 5,000
TOTAL OPERATING $ 239,947 $ 232,261 $ 240,688 $ 241,313 $ 255,408
Capital Outlay
6907 Telephone Equipment 223 223 250 250 56
6940 Computer Equipment 394 0 0 0 0
6972 Copier Lease 4,024 4,321 3,300 3,300 3,850
TOTAL CAPITAL $ 4,641 $ 4,544 $ 3,550 $ 3,550 $ 3,906
TOTAL DEPARTMENT $ 244,588 $ 236,805 $ 244,238 $ 244,863 $ 259,314
Water Fund Cost Allocation ($ 9,268) ($ 9,695) ($ 10,085) ($ 10,085) ($ 10,287)
Sewer Fund Cost Allocation ($ 9,268) ($ 9,697) ($ 10,085) ($ 10,085) ($ 10,287)
General Fund Cost Allocation $ 226,052 $ 217,413 $ 224,068 $ 224,693 $ 238,740
Charges to project deposits: ($ 35,000) ($ 30,000) ($ 30,000) ($ 32,000) ($ 32,000)
Net General Fund Costs: $ 191,052 $ 187,413 $ 194,068 $ 192,693 $ 206,740
* Staff: Planning Director, Associate Planner, & .50 Planning/ Public Works Technician
** Teen Center use charged by Sebastopol Community Center
27
Police Department
The level of criminal activity within our community has an impact on our living and working
environments. Since Sebastopol has a comparatively low crime rate, pride in the community is enhanced.
The Police Department has in important role in helping to improve the quality of life in Sebastopol
through the prevention of crime, the investigation of criminal acts, and the delivery of a variety of public
services. Our primary goal is to provide a safe and secure environment for all city residents and anyone
who works in or visits Sebastopol.
The Sebastopol Police Department is a full- service law enforcement agency composed of 13 sworn peace
officers and 7 civilian support staff. The department is managed by the Chief of Police and an
Administrative Support Manager. Line supervision is provided by 2 Police Sergeants and 2 Police
Corporals. The Sebastopol Police Department’s volunteer bureau supplements the paid staff. The
Volunteer Bureau is composed of 9 Reserve Police Officers, 8 Community Service Volunteers, and 11
Police Explorers. The department’s sworn staff is at its lowest staffing level in twenty years, having been
reduced from 17 sworn in early 2001 to 13, a 24% reduction.
The department is organized into three major components; Administration, Operations, and Technical and
Support Services.
Administration: Consists of the management of the department, who insure that operations are
efficient, professional, and directed toward organizational goals and objectives. Administration is also
responsible for insuring that fiscal and personnel matters are handled properly and that the agency
continues to maintain its exemplary standards of performance and community service.
Operations: Consists of 12 uniformed peace officers who respond to calls for service and crisis
intervention twenty- four hours a day, seven days as week. Last year, officers handled over 21,758 police
incidents. The members of the Volunteer Bureau and their assigned tasks are part of the operations
division. The members of the Operations Division are responsible for training newly- hired officers or
volunteers, on- going training of existing officers and volunteers, investigation of all criminal activity in
Sebastopol, the processing of arrested individuals, and providing general patrol and service delivery
around the clock.
Technical and Support Service: The maintenance, processing, and distribution of records is
combined with dispatching services, both of which constitute Technical and Support Services. The
dispatch center is responsible for accepting all emergency and non- emergency telephone calls for public
safety services, both from the public and other agencies. The dispatchers are responsible for directing
available resources to address identified community needs. The Administrative Support Manager and the
five Dispatchers are also responsible for staffing the front counter, providing a variety of requested
services. The Technical and Support Service Division is also responsible for handling and storage of
property and evidence, assisting with the maintenance of the Police Services building, parking
enforcement and animal control services.
Budget Impacts for FY 2003- 2004
Only one sworn officer has needed to utilize workers’ compensation benefit for approximately twelve
weeks, which is a vast improvement over FY 2002/ 2003.
28
The Department has been reduced by two additional sworn employees in FY2003/ 2004. In
FY2000/ 2001, one sworn position was eliminated due to anticipated state budget problems. In
FY2002/ 2003, an additional sworn position was eliminated to help fund potential expenses related to the
City’s withdrawal from the Sonoma County Law Enforcement CAD/ RMS/ MDC Consortium. { To date,
no general fund monies have been expended to pay for any Consortium withdrawal- related expenses.} In
FY2003/ 2004, the department lost two additional sworn employees. The first position was lost when the
West Sonoma County Union High School District was unable to fund the School Resource Officer
position due to the state budget crisis. The second position, the Police Lieutenant, was left vacant
following Chief Pitter’s retirement, in an attempt to lessen the severity of future increases in expenses
related primarily to workers’ compensation and retirement.
The Department general fund budget was reduced by nearly 2% at the beginning of the fiscal year and an
additional 2% mid- fiscal year.
Goals and Objectives for FY2004- 2005
Goal # 1: Obtain staffing levels that provide an effective response to current and anticipated
events, and allow the opportunity to address issues pro- actively.
Objective 1.1: Restore at least one of the four eliminated sworn positions.
Objective 1.2: Minimize time lost to on- duty injuries
Objective 1.3: Maintain a viable Volunteer Bureau
Goal # 2: Enhance cooperation and collaboration with local schools.
Objective 2.1: Work with the schools to obtain partial or total funding for the School
Resource Officer position.
Objective 2.2: Participate in a community- wide collaborative to address youth issues.
Objective 2.3: Direct patrol officers to routinely include schools in their patrol areas.
Objective 2.4: Maintain open and on- going communication with school officials.
Goal # 3: Enhance efforts to maintain an adequate level of professional training.
Objective 3.1: Complete Racial Profiling training for all sworn employees.
Objective 3.2: Complete Identity Theft training for all sworn employees.
Objective 3.3: Provide Sexual Harassment training for all employees.
Objective 3.4: Maintain on- going Use of Force/ Range training for all sworn employees.
Objective 3.5: Complete Radar Operator training for all sworn employees.
Objective 3.6: Obtain mandated supervisory training for sworn supervisors.
29
Goal # 4: Enhance relationships within the Spanish- speaking community.
Objective 4.1: Continue presentations on Spanish language radio.
Objective 4.2: Encourage employees to learn functional Spanish.
Objective 4.3: Provide written materials in Spanish.
Goal # 5: Address traffic- related impacts on the community.
Objective 5.1: Continue to utilize grant- funded traffic enforcement opportunities.
Objective 5.2: Complete Radar Operator training for all sworn employees.
Objective 5.3: Deploy “ rolling radar” in three patrol vehicles.
Objective 5.4: Re- establish the “ 55 Alive” program for local seniors.
Objective 5.5: Make presentation in Driver’s Education classes.
Objective 5.6: Utilize the City’s Traffic Calming Program to address concerns.
Goal # 6: To provide safe, effective and efficient parking control and management.
Objective 6.1: Revise and update all neighborhood parking restrictions.
Objective 6.2: Encourage the rental of downtown parking spaces.
Objective 6.3: Maintain enhanced enforcement toward parking scoff laws.
30
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6200
Department: Police Services
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 1,298,034 1,157,589 1,224,678 1,209,678 1,174,444
6012 Comp. Time Payable 0 0 0 0 15,000
6014 Workers’ Compensation 124,575 126,829 12,000 6,000 0
6018 Uniform Allowances 26,681 26,425 24,500 24,550 24,500
6019 Holiday Pay 74,369 71,194 73,329 73,500 73,000
6020 Overtime 89,748 54,612 60,000 55,000 55,000
6023 Benefits 298,281 355,115 449,327 449,327 624,920
6025 Telephone 15,187 15,497 14,500 13,750 14,500
6030 Office Supplies 8,482 5,918 7,000 7,000 7,000
6040 Vehicle Expense 39,859 30,886 32,000 31,000 35,000
6045 Equipment 43,310 17,540 18,700 18,700 18,700
6050 Supplies/ Services 52,588 26,378 13,500 16,500 13,500
6051 Booking Fees 25,792 27,715 26,000 25,000 26,000
6060 Training 16,967 9,596 10,500 10,500 10,500
6070 Dues/ Subscriptions 1,726 2,613 1,500 1,250 1,000
6330 Utilities 24,849 23,449 23,065 22,000 23,000
6425 Liab., Property, Flood Ins. 35,158 59,795 66,135 66,135 67,936
6860 Contract Services** 24,558 24,150 35,500 35,500 41,000
TOTAL OPERATING $ 2,200,164 $ 2,035,301 $ 2,092,234 $ 2,065,390 $ 2,225,000
Capital Outlay
6904 Unmarked Car- Lease 5,689 0 0 0 0
6909 County- wide CAD/ RMS 30,020 0 0 0 0
TOTAL CAPITAL $ 35,709 $ 0 $ 0 $ 0 $ 0
TOTAL DEPARTMENT $ 2,235,873 $ 2,035,301 $ 2,092,234 $ 2,065,390 $ 2,225,000
Other Fund Allocations ($ 119,027) $ 0 $ 0 $ 0 $ 0
General Fund Expenditures $ 2,116,846 $ 2,035,301 $ 2,092,234 $ 2,065,390 $ 2,225,000
Department Revenues ($ 186,003) ($ 208,040) ($ 199,800) ($ 224,040) ($ 206,040)
Net General Fund $ 1,930,843 $ 1,827,261 $ 1,892,434 $ 1,841,350 $ 2,018,960
* Staff: Chief, Sergeant ( 2), Corporal ( 2), Officers ( 8), Admin. Mgr, Dispatcher ( 5), Reserve Officers ( 9)
** Includes $ 5,000 to help fund school crossing guards
31
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6220
Department: Animal Control
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6050 Department Supplies 253 1,953 500 450 500
6860 Contract Services 7,563 7,295 15,000 15,000 15,000
TOTAL DEPARTMENT $ 7,816 $ 9,248 $ 15,500 $ 15,450 $ 15,500
32
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6230
Department: Emergency Preparedness
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6025 Telephone 1,069 866 700 400 0
6030 Office Supplies 0 0 50 50 50
6050 Special Supplies* 2,000 3,025 2,000 2,300 2,000
TOTAL DEPARTMENT $ 3,069 $ 3,891 $ 2,750 $ 2,750 $ 2,050
*$ 2,000 to Sonoma County Emergency Preparedness Services for printing and compiling of emergency plans
33
Fire Department
The Fire Department is responsible for traditional fire safety programs and emergency response.
The Fire Department is operated by one full- time Fire Chief, one full- time Technician shared
with the Building and Safety Department, and 30 dedicated Volunteer Firefighters.
The department provides emergency response to fires, vehicle accidents, medical emergencies
and hazardous situations. It provides non- emergency response to invalid assists, water clean- up,
smoke removal and trapped animals. One of its major services is its public education and fire
inspection programs, designed to reduce the likelihood and severity of fires.
Budget Narrative:
Key changes in the proposed budget include:
< 6010 - Salaries: Salaries show an increase of $ 8,813 over last year. This increase is
detailed as:
Salary merit increases: $ 3,540
Increased call volume: $ 13,605
Reduction in part- time shifts: ($ 8,332)
( Shifts reduced from 20 to 15)
< 6050 - Supplies and Services: Increased $ 4,500 from Redcom Dispatch System. This
is the full cost of the system as this is the final year of a 3- year phase in of costs. This
increase is offset by income from Rincon Valley Fire Protection District.
< Capital Outlay: Minimum capital outlay for department operation proposed.
34
City of Sebastopol 2004- 2005
Budget Expenditures
Account No. 000- 6280 Department: Fire Services
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 228,788 248,543 237,642 244,334 246,455
6023 Benefits 53,610 49,164 57,852 57,852 87,362
6025 Telephone 7,841 7,274 7,020 7,020 6,780
6030 Office Supplies 1,674 2,402 2,250 1,800 2,000
6040 Vehicle 26,816 15,032 14,400 12,500 14,160
6045 Equipment 5,214 2,954 4,300 2,800 3,900
6050 Supplies/ Service 41,832 43,538 45,200 45,200 49,700
6060 Training 5,834 5,659 2,500 2,000 4,000
6070 Dues/ Subscriptions 3,468 5,285 3,200 3,200 3,400
6080 Misc. Supplies 2,574 1,565 2,575 600 2,300
6330 Utilities 8,810 4,708 7,596 7,596 7,600
6420 Unemployment Insurance 0 244 530 530 500
6425 Liab., Property, Flood Ins. 9,191 11,124 12,304 12,304 12,961
6435 Employer Paid Def. Comp. 1,800 1,800 1,800 1,800 1,800
6460 Volunteer Accident/ Health 0 2,023 0 2,023 2,023
TOTAL OPERATING $ 397,452 $ 401,315 $ 399,169 $ 401,559 $ 444,941
Capital Outlay
6918/ 40 Apparatus / Computer Equip 11,827 2,500 0 0 0
6935 Fire Fighting Gear 0 6,380 3,000 3,000 1,000
6947 SCBA Tanks & Gear 5,421 0 1,200 0 0
6972 Copier Lease 2,000 787 1,904 1,904 1,904
6994 Radio Equipment/ Pagers 0 12,129 5,000 1,000 0
TOTAL CAPITAL $ 19,248 $ 21,796 $ 11,104 $ 5,904 $ 2,904
TOTAL DEPARTMENT $ 416,700 $ 423,111 $ 410,273 $ 407,463 $ 447,845
Water Fund Cost Allocation ($ 15,028) ($ 15,560) ($ 16,182) ($ 16,182) ($ 16,506)
Fire Annexation Fund ($ 5,000) $ 0 $ 0 $ 0 ($ 1,100)
General Fund Cost Allocation $ 396,672 $ 407,551 $ 394,091 $ 391,281 $ 430,239
Weed Abatement Revenues ($ 200) ($ 200) ($ 200) $ 0 $ 0
Fire Department Fees ($ 9,000) ($ 12,000) ($ 6,000) ($ 13,000) ($ 12,800)
Net General Fund Cost $ 387,472 $ 395,351 $ 387,891 $ 378,281 $ 417,439
* Staff: Fire Chief, .50 Building/ Fire Technician, 30 Volunteers, and .80 Firefighter
35
Building Inspection
The Building and Safety Division is responsible for the administration and enforcement of the
City of Sebastopol’s construction codes relative to new and existing development, and alteration
or repair to residential, commercial, and industrial buildings and properties. The Division plans,
coordinates, and manages all city activities related to building and construction inspections,
including review of construction plans, drawings, specifications for compliance with state and
local requirements.
The Building and Safety Division also investigates complaints regarding possible Housing Code
and Municipal Code violations, gathers evidence with regard to said violations and issues
correction notices. The Division is also responsible for consultation with architects, engineers,
contractors, and property owners concerning building construction and land development.
Major Budget Changes for 2004- 2005:
The City of Sebastopol Building and Safety Division budget for 2004- 2005 reflects some
changes in staffing needs. The department will no longer have the need for a full- time building
inspector. The Division will no longer be providing building department services to the City of
Cotati to operate its Building and Safety Department as Cotati is experiencing a large amount of
construction activity and will hire full- time staff for the Building and Safety Division. The City
of Sebastopol will continue operations with a full- time Building Official and half- time Building
and Fire Technician.
Permit and Plan Review activity has declined from previous years but will remain steady during
fiscal year 2004- 2005. The estimated construction values for this fiscal year will be
approximately $ 10,000,000.
Goals for 2004- 2005
Green Building Policy:
The Building and Safety Division is currently working on a green building policy and has
formed a committee at the recommendation of the City Council. The committee is currently
studying ideas and information in order to develop a policy that will serve the needs of
Sebastopol. The end result will be a policy that provides guidelines for the development
community and citizens to utilize to insure sustainable construction practices within Sebastopol.
Staff expects to complete a draft of this policy by October of 2004.
Code Adoption Ordinance:
The State of California is in the process of implementing a new set of Construction Codes. It is
anticipated that the State will introduce these codes around the beginning of 2005. The City of
Sebastopol will then be required to adopt the Codes by writing a Code Adoption Ordinance to be
added to the Sebastopol Municipal Code.
36
Customer Service Evaluation:
The Building and Safety Division will continue to evaluate customer service levels by providing
our customers with evaluation forms. These surveys are sent out randomly and are anonymous.
We have had successes with the program thus far, and plan to make additional changes in our
services through comments provided by our customers through this survey.
Building and Safety Division Relocation:
The Building and Safety Division expects to complete a report to the City Council on moving
Building and Safety Services to the current location of the Planning, Engineering, and Public
Works Departments. The report will recommend that the Building and Safety Division be moved
to this location in order to complete the Development Services goal of being located in one
building. This move will ensure higher level of customer service and team development within
the various departments.
Strategic Plan Coordination:
The Building and Safety Division will implement these goals to ensure that our citizens will
continue to receive the best possible service. All of these goals will support the Organizational
Ideas of the City of Sebastopol by providing a level of responsibility in the Division. Staff will
additionally improve communication within the work place by working as a team on these
projects.
By developing these goals and moving forward with implementation, the City of Sebastopol can
help to protect and enhance Environmental Quality for our citizens.
.
37
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6290
Department: Building Inspection
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 169,279 153,872 157,332 157,332 101,976
6023 Benefits 36,045 35,222 38,775 38,775 38,002
6025 Telephone 2,620 2,499 3,248 2,032 2,400
6030 Office Supplies 690 986 1,000 1,000 1,000
6040 Vehicle 370 459 850 500 850
6050 Special Supplies 1,731 3,525 2,600 2,600 2,600
6060 Training 2,729 1,134 2,300 1,200 4,100
6070 Dues/ Subscriptions 496 470 540 490 425
6085 Building Rent ( Corp. Yard) 0 0 15,120 0 0
6330 Utilities / Lease 2,500 2,500 2,000 1,500 2,500
6425 Liab., Property, Flood Ins. 85 5,637 6,489 6,489 7,535
6435 Employer Paid Def. Comp. 1,800 1,800 1,800 1,800 1,800
6860 Contract Services 0 6,901 52,920 0 2,000
TOTAL OPERATING $ 218,345 $ 215,005 $ 284,974 $ 213,718 $ 165,188
Capital Outlay
6918 Building Repair 2,600 0 0 0 0
6972 Copier Lease 2,317 2,243 1,904 1,904 1,904
TOTAL CAPITAL $ 4,917 $ 2,243 $ 1,904 $ 1,904 $ 1,904
TOTAL DEPARTMENT $ 223,262 $ 217,248 $ 286,878 $ 215,622 $ 167,092
Incremental ( 000- 4123) 0 0 0 0 ($ 5,000)
Water Fund Cost Allocation ($ 16,038) ($ 23,406) ($ 24,342) ($ 24,342) ($ 24,829)
Sewer Fund Cost Allocation ($ 16,039) ($ 23,407) ($ 24,343) ($ 24,342) ($ 24,830)
General Fund Cost Allocation $ 191,185 $ 170,435 $ 238,193 $ 166,938 $ 112,433
Cotati Reimbursement ($ 63,571) ($ 98,942) ($ 168,600) ($ 98,000) $ 0
Building Dept. Fees ($ 168,219) ($ 140,918) ($ 155,000) ($ 140,000) ($ 130,000)
Department Overhead $ 44,652 $ 60,829 $ 86,063 $ 68,999 $ 20,051
Net General Fund Cost $ 4,047 ($ 8,596) $ 656 ($ 2,063) $ 2,484
* Staff: Building Official and 0.5 Building/ Fire Technician
38
Engineering Department/ Assistant to the City Manager
The Engineering Department provides administrative and technical support and professional
engineering services in the areas of Community Development, Private and Capital Construction
Management and Inspection, and Grading and Encroachment Permit Issuance, Water, Sewer and
Storm Drain age Utilities Regulatory Compliance. The department head also serves as Assistant
to the City Manager, and is assigned as the City’s representative to various countywide
committees dealing with waste management, sewer, water, storm drainage and transportation.
Staff consists of the Engineering Director/ Assistant to the City Manager, and one full- time
Public Works Technician. The Consulting City Engineer and Consulting Traffic Engineer
provide professional engineering services on a contract basis.
Major Budget Changes for 2004- 2005: None
Accomplishments in 2003- 2004
< Completed Strategic Plan update, Council Priorities for 2004
< Completed Living Wage Ordinance
< Completed Neighborhood Traffic Calming Program
< Completed Greenhouse Gas Inventory, Reduction Goals and Implementation Plan
< Completed Department Heads Budget Strategy Recommendations
< Completed Community Water Forum planning
< Began Concept Design Approval for Roundabouts ( Consultant Contract)
< Began Sewer Water and Storm Drain Master Plans Update ( Consultant Contract)
< Constructed McFarlane Avenue Pedestrian Path
< Constructed Resurfacing of Bodega, Washington, Murphy and Calder Avenues
< Constructed North High Street Sanitary Sewer Replacement
< Constructed Waterline Replacement/ Overlay, ( Huntley, Jesse, Neva, Brittain, Dutton)
< Completed Design ( Ready to Bid) Street Smart Sebastopol Phase 1
< Completed Design ( Ready to Bid) Access Ramps ADA Compliance
< Completed Design ( Ready to Bid) Railroad Forest Bike Path
< Ongoing Development Review and Construction Inspection
Objectives for 2004- 2005
Consistent with established City Council Priorities(*) Engineering Department efforts will focus
on the following projects and programs for the 2004/ 05 Fiscal Year:
1. Participate in Santa Rosa Plain Basin- wide Groundwater Study by USGS*
2. Wellhead Protection Ordinance
3. Complete Concept Design Approval for Lynch and Fircrest Intersection Improvements*
4. Complete Storm Water Management Plan*
5. Greenhouse Gas Reduction Workplan Implementation*
6. Construction of Street Smart Sebastopol Phase I *
7. Construction of Handicap Ramps ADA Compliance
8. Construction of Railroad Forest Bike Path
9. Utilities Undergrounding Policy and In- Lieu Fee
39
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6300
Department: Engineering
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 136,741 136,912 132,204 130,476 132,456
6023 Benefits 33,998 36,097 40,547 40,547 48,450
6025 Telephone 1,273 931 1,050 800 1,050
6040 Vehicle 519 316 500 500 650
6050 Supplies/ Services 1,474 1,840 2,000 1,750 2,000
6060 Training 443 10 1,250 1,250 1,250
6425 Liab., Property, Flood Ins. 5,575 5,520 6,258 6,258 6,652
6860 Contract Services 7,247 23,555 16,050 15,000 16,050
6861 Special Projects ** 0 0 5,000 5,000 0
TOTAL OPERATING $ 187,270 $ 205,181 $ 204,859 $ 201,581 $ 208,558
Capital Outlay
6907 Telephone Equipment 223 223 223 223 56
6972 Copier Lease 2,012 2,160 2,000 1,800 2,000
TOTAL CAPITAL $ 2,235 $ 2,383 $ 2,223 $ 2,023 $ 2,056
TOTAL DEPARTMENT $ 189,505 $ 207,564 $ 207,082 $ 203,604 $ 210,614
( 1) Industrial Waste Cost Allocation ($ 10,995) ($ 11,000) ($ 11,000) ($ 11,000) ($ 1,500)
( 2) Water Fund Cost Allocation ($ 63,900) ($ 51,636) ($ 53,701) ($ 53,701) ($ 54,775)
Sewer Fund Cost Allocation ($ 41,912) ($ 35,169) ($ 36,576) ($ 36,576) ($ 37,491)
General Fund Cost Allocation $ 72,698 $ 109,759 $ 105,805 $ 102,327 $ 116,848
( 3) Revenues from Charges ($ 51,260) ($ 51,404) ($ 30,000) ($ 56,000) ($ 50,000)
Net General Fund Cost $ 21,438 $ 58,355 $ 75,805 $ 46,327 $ 66,848
* Staff: Engineering Director/ Assistant to the City Manager and Planning/ Public Works Technician
** Base Map Updates
( 1) ( 2) Need to revisit cost allocation, phase out Industrial Waste in 2004/ 05, and increase water fund allocation for Engineering to reflect
actual time spent - increased from earlier years.
( 3) Projected revenues based on 2003/ 04 year- to- date are significantly higher than estimated for budget. Assume a similar level of activity
for 2004/ 05.
40
Public Works
2003- 2004 Budget Analysis
With staffing needs met, the focus of the 2003- 2004 budget was on equipment replacement and
maintenance. While most of the goals were achieved, some had to be postponed due to budget cuts
throughout the fiscal year.
Most notable were the vacant positions left open when two staff members left the City's employment in
2003. Our initial accomplishment of meeting staffing needs was short- lived when, due to rising insurance
and retirement premiums and the State budget crisis, the City was unable to fill those vacancies left by the
departing employees. Fortunately, by utilizing the services of volunteers and work experience people,
our workforce has been temporarily supplemented.
As stated, most of the goals were achieved in regards to equipment replacement and maintenance. An old
truck was replaced, the City's pool buildings were painted and the pool was resurfaced, and several pieces
of equipment were replaced, rebuilt, or installed in our water and sewer systems.
A maintenance program for the pumps at the City's water and sewer pumping facilities is still pending.
Fortunately, most of the equipment has been rebuilt in the past five years, so the program, once in place,
will be largely beneficial for future use in identification of maintenance needs on a proactive, rather than
reactive, basis. Information for this program will most likely be integrated into the water and sewer
master plans that are currently being developed.
Energy efficiency at the water and sewer pumping facilities remains a priority, and new equipment will be
specified to replace old equipment when necessary.
Energy efficiency measures were taken to retrofit the lighting in most of the City's facilities this year with
high efficiency lighting, using State funding to supplement City funds. Upcoming State funding for
replacement of energy efficient heating and air conditioning units is anticipated in the near future.
Water, sewer, and storm drain master plans are being developed to prioritize replacement of existing
infrastructure. The sewer main data gathered over the last four years from the televising program will be
integrated into the sewer master plan for implementation.
2004- 2005 Budget Submittal
Filling vacant position( s) in Public Works remains a priority, as there are currently 1.7 FTE vacant due to
budget concerns in fiscal year 2003- 2004.
Besides a few general fund requests for equipment replacement or maintenance, most of the requests for
improvements lie within the water and sewer enterprise funds.
The general fund improvements are: ( 1) Replacement of a shop welder, ( 2) Generator service contract for
the unit at the Police Department, and ( 3) 1/ 3 the cost to replace a concrete saw. In addition, Gas Tax
Streets has a budget item for repair of traffic signal loops at Bodega Ave. & Pleasant Hill Ave.
The Sewer and Water Fund improvements are: ( 1) Repairs to the sewer flushing unit, ( 2) Generator
service contract for units at sewer and water facilities, ( 3) Replacement of check valves at the Morris
Street pump station, ( 4) acquisition of a trash pump, and ( 5) 2/ 3 the cost of the concrete saw.
The above items are explained in further detail on the attached 2004- 2005 budget pages.
41
Strategic Plan Coordination
The Public Works Department's goal remains to provide the best customer service to the community with
the resources available. By filling vacant positions in the department and replacing, upgrading, and
acquiring new equipment where necessary, we will be able to continue to meet this goal.
Staffing remains a priority as we continue into the next fiscal year. Current levels of staff will translate
into a decreased level of service to the community in landscape maintenance. Priority is always given to
public health and safety concerns, and at current staffing levels all but one staff member is dedicated to
providing safe water, sewer, and public access to the community. The remaining staff member designated
to work in landscape maintenance will not be able to maintain the current level of standard that the
community is accustomed to. Filling vacant position( s) will enable us to raise the level of landscape
maintenance.
While it is desirable and necessary to fill vacant position( s), Public Works continues to utilize volunteers
as they become available to assist in landscape maintenance. The adoption program for landscape areas
has helped alleviate the workload somewhat for our department. Were it not for this program, ultimate
staffing levels would need to be increased by ½ FTE.
Energy efficiency remains a priority in evaluating all City facilities for lighting, heating and air
conditioning, and pump motors. Public Works will continue to search for equipment that is energy
efficient in order to retrofit existing equipment, and to search for funding to offset the cost of new
equipment.
As stated in the 2003- 2004 budget analysis, a lighting retrofit for energy efficiency was accomplished in
that fiscal year with funding from the State, which paid for over 50% of the project. Upcoming is heating
and air conditioning funding for replacement units that will be more energy efficient than existing units.
This year Public Works will research specifications for pump motors for the City's water and sewer
facilities in an effort to have that information available when existing motors need replacement.
Being aware of the high energy consumption at the Police facility, and the water and sewer pump
facilities, Public Works is working with Dave Erickson to study City- wide energy efficiency measures.
Included in this study will be the possibility of retrofitting the City's street lights with light emitting
diodes ( LEDs).
42
Corporation Yard
The Public Works Department is responsible for operation and maintenance of the City
infrastructure, including the water and sewer systems, industrial waste system, streets, parks,
swimming pool, parking lots and government buildings. Public Works also provides inspection
of private and public construction projects on public streets and properties.
Major Budget Changes for 2004- 2005:
The Public Works Department is in need of replacing the shop welder ( vintage WWII).
Originally budgeted for in 2002- 2003 in the amount of $ 900, it was removed from the budget
prior to purchase. Since that time, the existing welder worked sporadically after repairs were
made by an electrical contractor. It does not currently work, and the contractor has informed the
City parts are not available for this welder. As Public Works uses a welder for various
maintenance purposes, the request is again being made to replace this old unit. The cost for a
replacement welder is $ 650.
Capital Outlay:
< Shop Welder $ 650
43
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6310
Department: Corporation Yard
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 113,681 130,965 111,442 120,763 112,764
6018 Clothing Allowance 4,500 6,890 4,500 4,500 4,800
6023 Benefits 28,853 26,004 29,135 29,135 38,295
6025 Communications 3,195 3,109 6,817 6,817 6,817
6030 Office Supplies 399 488 1,000 1,000 1,000
6040 Vehicle 29,218 26,168 27,000 27,000 27,000
6050 Supplies/ Services 11,702 8,803 10,000 10,000 8,000
6330 Utilities 8,233 6,172 8,270 8,270 8,270
6425 Liab., Property, Flood Ins. 13,685 6,065 6,790 6,790 6,655
TOTAL OPERATING $ 213,466 $ 214,664 $ 204,954 $ 214,275 $ 213,601
Capital Outlay
6907 Telephone Equipment 445 445 445 445 111
6910 Power Saw 2002/ 03
Welder 2004/ 05
0 842 0 0 650
6951 Dump Truck 8,626 9,411 9,411 9,411 9,411
6972 Photocopier 172 0 0 0 2,000
7028 Water Trailer 6,332 0 0 0 0
TOTAL CAPITAL $ 15,575 $ 10,698 $ 9,856 $ 9,856 $ 12,172
TOTAL DEPARTMENT $ 229,041 $ 225,362 $ 214,810 $ 224,131 $ 225,773
Industrial Waste Cost Allocation ($ 487) $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 94,992) ($ 105,235) ($ 109,444) ($ 109,444) ($ 111,633)
Sewer Fund Cost Allocation ($ 74,840) ($ 76,298) ($ 79,350) ($ 79,350) ($ 80,937)
Capital Replacement Fund ($ 35,060) $ 0 $ 0 $ 0 $ 0
General Fund Cost Allocation $ 23,662 $ 43,829 $ 26,016 $ 35,337 $ 33,203
Department Revenues ($ 28,000) ($ 28,000) ($ 26,000) ($ 26,000) ($ 26,000)
Net General Fund Cost ($ 4,338) $ 15,829 $ 16 $ 9,337 $ 7,203
* Staff: Public Works Superintendent, .10 Maintenance Supervisor, .50 Planning/ Public Works Technician
44
Government Buildings
The government buildings account is maintenance of City Hall, the Police Department and
Public Works buildings.
Major Budget Changes for 2004- 2005:
Generator service contract for auxiliary power unit at the Police Department. Cost: $ 1,155. It is
critical that this generator, along with those at the sewer lift stations, and water Well # 6, function
properly due to the facilities they serve. Failure of these units to operate properly could have
dire consequences for the City. In the past, service was performed on a reactionary basis. Other
generators, such as at City Hall and Public Works, are not so critical, therefore a service contract
is not requested for those units.
45
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6060
Department: Government Buildings
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 9,600 4,861 8,781 8,781 8,569
6020 Overtime 139 297 0 0 0
6023 Benefits 11,739 1,732 3,639 3,639 4,386
6025 Telephone 2,929 2,336 2,200 2,200 2,200
6050 Supplies** 30,557 14,919 17,800 16,300 20,110
6330 Utilities ( City Hall) 9,267 7,884 9,241 8,350 8,350
6425 Liab., Property, Flood Ins. 5,168 1,429 1,677 1,677 1,407
TOTAL OPERATING $ 69,399 $ 33,458 $ 43,338 $ 40,947 $ 45,022
TOTAL DEPARTMENT $ 69,399 $ 33,458 $ 43,338 $ 40,947 $ 45,022
* Staff: .20 FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05
Janitorial ( excludes Fire Station) $ 6,190 $ 6,190 $ 7,345
Misc. Maintenance 13,110 10,110 10,110
Generator Service Contract 0 0 1,155
Fire Parking Lot 9,000 0 0
Rain Gutters 1,000 0 0
Exterior painting Police Station ( Paint) 0 1,500 1,500
Total $ 29,300 $ 17,800 $ 20,110
46
General Fund Streets
Major Budget Changes for 2004- 2005:
1/ 3 cost for concrete saw. Cost: $ 1,000. This item is used for asphalt replacement jobs, and for
trenching water and sewer jobs, therefore the allocation is split three ways between streets, water, and
sewer accounts. The current price of equipment is not functioning properly and in need of replacement.
Capital Outlay:
< 1/ 3 cost for concrete saw. Cost $ 1,000.
47
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6330
Department: General Fund Streets
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 11,559 15,575 19,184 19,184 16,350
6020 Overtime 0 0 0 1,800 1,800
6023 Benefits 6,061 5,651 6,618 6,618 6,835
6050 Supplies 16,385 19,066 17,000 17,000 17,000
6060 Training 420 133 0 0 0
6330 Utilities** 3,634 3,036 3,750 4,430 4,430
6425 Liab., Property, Flood Ins. 470 1,420 1,541 1,541 1,563
TOTAL OPERATING $ 38,529 $ 44,881 $ 48,093 $ 50,573 $ 47,978
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) $ 0 $ 0 $ 0 $ 0 $ 1,000
6959 Signal Design $ 0 $ 0 $ 14,000 $ 14,000 $ 0
TOTAL CAPITAL $ 0 $ 0 $ 14,000 $ 14,000 $ 1,000
TOTAL DEPARTMENT $ 38,529 $ 44,881 $ 62,093 $ 64,573 $ 48,978
* Staff: Includes .30 FTE
** Utilities are for water supplied to street landscape areas.
48
Parking Lots
Major Budget Changes for 2004- 2005:
No major budget changes.
49
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6340
Department: Parking Lots
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 3,058 2,329 4,790 4,790 5,177
6023 Benefits 2,909 2,782 2,989 2,989 4,138
6050 Supplies** 339 359 3,980 3,980 500
6330 Utilities 9,636 9,841 10,747 8,455 8,455
TOTAL DEPARTMENT $ 15,942 $ 15,311 $ 22,506 $ 20,214 $ 18,270
* Staff: Includes .20 FTE
** Supplies: 2004/ 05
Maintenance & Repairs $ 500
50
Street Cleaning
Major Budget Changes for 2004- 2005:
No major budget changes.
51
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6350
Department: Street Cleaning
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries 0 46 0 0 0
6050 Supplies 115 1,185 1,000 1,000 1,000
6860 Contract Services 0 37,600 37,600 0 0
TOTAL DEPARTMENT $ 115 $ 38,831 $ 38,600 $ 1,000 $ 1,000
52
Parks and Landscaping Department
Public Works maintains all City parks and landscape areas. The City has three major parks, two
of which include restrooms. All three have play structures. The Plaza is at the center of town
and includes a pavilion and landscaping. The Laguna Preserve is a newly formed natural habitat
area at the east edge of town that contains plantings and trails and also includes an outdoor
classroom.
With the acquisition of grant monies from the Coastal Conservancy, the Laguna Preserve will be
expanding in the near future. Public Works will need to increase staff in order to maintain the
Laguna Preserve once the expansion is implemented.
Major Budget Changes for 2004- 2005:
No major budget changes.
53
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6380
Department: Parks and Landscaping
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 88,116 81,496 33,785 33,785 37,295
6011 Standby 3,481 3,507 3,728 3,728 3,650
6020 Overtime 7,490 6,586 6,000 4,000 1,000
6023 Benefits 27,728 25,774 20,898 20,898 27,825
6050 Supplies** 30,311 33,541 30,000 30,000 30,000
6330 Utilities 21,094 17,632 20,559 22,900 22,900
6425 Liab., Property, Flood Ins. 85 5,192 5,473 5,473 3,911
TOTAL OPERATING $ 178,305 $ 173,728 $ 120,443 $ 120,784 $ 126,581
TOTAL DEPARTMENT $ 178,305 $ 173,728 $ 120,443 $ 120,784 $ 126,581
* Staff: Includes 1.30FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05
Landscaping supplies $ 9,500 $ 9,500 $ 9,500
Middle Way Contract 10,463 10,463 10,463
Park & playground repairs 10,037 10,037 10,037
Total $ 30,000 $ 30,000 $ 30,000
54
Ives Pool
Public Works maintains and monitors the municipal pool’s filters, heater, chemical system,
bathhouse, landscaping and apparatus around the deck of the pool. The West Sonoma County
Swimmers ( WSCS) operate the pool functions, such as public swim, lap swimming, and swim
meets.
Major Budget Changes for 2004- 2005:
No major budget changes.
55
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6385
Department: Ives Pool
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 13,039 14,328 16,249 16,249 17,752
6020 Overtime 486 1,427 1,820 500 500
6023 Benefits 4,551 4,200 4,984 4,984 6,933
6025 Telephone 1,066 1,326 1,215 1,200 1,200
6050 Supplies** 10,310 5,730 20,260 10,260 7,460
6330 Utilities 44,637 33,768 35,205 30,650 30,650
6425 Liab., Property, Flood Ins. 1,815 2,462 2,723 2,723 2,677
TOTAL OPERATING $ 75,904 $ 63,241 $ 82,456 $ 66,566 $ 67,172
Capital Outlay
6908 Resurface Repayment $ 0 $ 0 $ 0 $ 10,000 $ 10,000
6948 Chlorine Generator System $ 0 $ 3,703 $ 8,000 $ 8,000 $ 8,000
TOTAL DEPARTMENT $ 75,904 $ 66,944 $ 90,456 $ 84,566 $ 85,172
Ives Pool Reimbursement ($ 69,135) ($ 51,445) ($ 66,000) ($ 52,000) ($ 52,000)
Net General Fund Cost $ 6,769 $ 15,499 $ 24,456 $ 32,566 $ 33,172
* Staff: Includes .30 FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05
Chemicals for pool and generator lease $ 1,200 $ 2,460 $ 2,460
Chlorinator, boiler, and Strantrol 500 500 500
Maintenance and repairs 4,500 4,500 4,500
Pool resurfacing 0 10,000 0
Exterior painting of buildings ( paint) 0 2,800 0
Total $ 6,200 $ 20,260 $ 7,460
56
Recreation
Major Budget Changes for 2004- 2005:
No major budget changes.
57
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6390
Department: Recreation
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries 1,996 1,162 5,490 5,490 4,221
6023 Benefits 0 2,246 2,506 2,506 2,188
6050 Maintenance/ Supplies 1,405 740 1,000 1,000 1,000
6330 Utilities ( Electric & Gas) 16,187 16,318 15,000 20,000 15,000
6425 Insurances 3,251 0 0 0 0
6860 Contract Services 25,000 25,000 23,750 23,750 23,750
TOTAL DEPARTMENT $ 47,839 $ 45,466 $ 47,746 $ 52,746 $ 46,159
* Staff: Includes .10 FTE
Salaries:
Building Maintenance 2002/ 03 2003/ 04 2004/ 05
Community Center $ 2,225 $ 2,602 $ 1,200
Youth Annex 200 300 300
-- -- --
Landscaping -- -- --
Community Center $ 2,226 $ 1,035 $ 1,221
Youth Annex 2,225 1,035 1,000
Garzot Building 1,236 518 500
Total $ 8,112 $ 5,490 $ 4,221
Supplies:
Community Center $ 500 $ 500 $ 500
Youth Annex 250 250 250
Garzot Building 250 250 250
Total $ 1,000 $ 1,000 $ 1,000
Utilities: ( Electricity and Gas Only)
Community Center $ 5,000 $ 5,000 $ 5,000
Youth Annex 5,000 5,000 5,000
Garzot Building 5,000 5,000 5,000
Total 15,000 $ 15,000 $ 15,000
Service Contracts:
Community Center Total $ 25,000 $ 23,750 $ 23,750
58
Community Support
Major Budget Changes for 2004- 2005:
Budget constraints ( reductions in state controlled revenues, increases in health care costs, retirement
costs, and worker’s compensation premium costs) forced a reduction in the community services grant
program from $ 27,075 in FY 2003- 2004 to $ 18,000 in FY 2004- 2005. Materials costs have been
increased due to the aging library HVAC system requiring repairs more often and the exterior of the
library is due for painting.
.
1Salaries
Building Maintenance 2003/ 04 2004/ 05
Library $ 1151 $ 1,121
Senior Center 300 600
Landscaping -- --
Ives Pool 500 500
Library 1500 1,500
Senior Center 588 500
Total $ 4,039 $ 4,221
2Supplies: Library $ 1,227 $ 2,500
Senior Center 500 500
Exterior Painting of Library ( Paint) 0 1,500
Total $ 1,727 $ 4,500
3Utilities Museum & Burbank Cottage $ 3,254 $ 2,850
Comm. & Teen Centers, and 3,200 3,200
Garzot Bldg ( water & sewer only) $ 6,454 $ 6,050
4Service Agencies
Center for the Arts $ 7,600 5,000
Chamber of Commerce 5,700 2,000
Historical Society 3,325 1,500
Rainbow House 5,225 4,000
Senior Center 3,325 2,500
World Friends 1,900 1,500
West County Community Services 0 1,500
Total $ 27,075 $ 18,000
59
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6395
Department: Community Support
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries1 16,630 1,971 4,039 4,039 4,221
6023 Benefits 0 1,702 2,061 2,061 2,187
6050 Maint. Supplies2 4,030 3,442 1,727 1,727 4,500
6330 Utilities3 2,275 4,172 6,454 6,454 6,050
6860 Services4 27,125 24,125 27,075 27,075 18,000
TOTAL DEPARTMENT $ 50,060 $ 35,412 $ 41,356 $ 41,356 $ 34,958
Staff: .1 FTE
60
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6120
Department: Non- Departmental
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6012 Vacation In Lieu Pay* 0 0 0 0 25,000
6054 Prop. Tax Admin. 1,100 1,019 1,200 0 1,200
6600 Audit 17,250 17,250 15,000 15,150 19,950
6610 Election 0 6,756 0 0 7,000
TOTAL DEPARTMENT $ 18,350 $ 25,025 $ 16,200 $ 15,150 $ 53,150
Redevelopment Fund Cost Allocation ($ 217) ($ 282) ($ 282) ($ 282) ($ 282)
Industrial Waste Cost Allocation ($ 150) $ 0 $ 0 $ 0 $ 0
Water Fund Cost Allocation ($ 5,585) ($ 4,146) ($ 4,312) ($ 4,312) ($ 4,398)
Sewer Fund Cost Allocation ($ 5,112) ($ 3,596) ($ 3,740) ($ 3,740) ($ 3,815)
General Fund Cost Allocation $ 7,286 $ 17,001 $ 7,866 $ 6,816 $ 44,655
* New account to record transactions whereby employees sell unused vacation time.
61
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 090- 6360
Department: Business Improvement Area
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6050 Committee Activities 8,914 8,895 8,568 8,568 8,764
TOTAL DEPARTMENT $ 8,914 $ 8,895 $ 8,568 $ 8,568 $ 8,764
Financed by special Downtown Business Improvement Area Assessment on business license tax of downtown businesses. Committee of
downtown business owners submits application for funds used to promote visitors and shoppers in the Sebastopol Downtown Business
District.
Total of budget is net collections from previous year.
62
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6070
Department: Insurances
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6400 Liability Premium 76,065 91,203 112,996 112,996 106,330
6402 Liability Deductible 18,622 3,763 10,000 21,827 20,000
6405 Property Premium 2,890 5,334 5,400 6,096 6,200
6406 Vehicle Insurance 4,583 5,161 5,000 4,019 4,800
6407 Earthquake & Flood 16,933 20,041 20,000 21,531 21,600
6408 Boiler Insurance 1,336 1,721 1,700 644 700
6425 Department Charges ( 105,565) ( 123,540) ( 155,096) ( 155,096) ( 159,630)
TOTAL DEPARTMENT $ 14,864 $ 3,683 $ 0 $ 12,017 $ 0
63
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 000- 6080
Department: Employee Benefits
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
DEPT-
6013
Health Ins. In- Lieu * 0 0 0 0 0
6015 Police PORAC Premiums 4,914 3,783 4,700 4,700 4,700
6410 Worker’s Compensation 73,764 77,773 119,394 123,585 182,644
6412 Worker’s Comp Deductible 22,112 57,025 30,000 52,654 20,000
DEPT-
6420
Unemployment Ins. * 0 2,940 0 0 0
6430 Retirement 165,866 205,651 267,587 270,000 546,991
6432 Fire Length of Service
Award
8,570 9,347 9,350 9,365 9,363
DEPT-
6435
Employer Paid Deferred
Compensation *
4,341 1,720 1,720 1,720 0
6440 Health Insurance 272,209 327,585 385,000 390,000 369,400
6443 Health Deductible 3,400 4,507 3,400 1,000 0
6445 Medicare 30,939 33,694 34,000 33,500 33,800
6446 Social Security 15,483 14,866 15,200 13,300 14,000
6450 Life Insurance 5,814 6,081 6,650 5,275 6,200
6460 Disability Insurance 7,385 6,318 12,300 7,657 6,800
6465 Child Care 3,000 1,920 2,400 2,400 2,400
6470 Dental Program 49,629 58,478 50,000 58,500 55,900
6475 EAP Insurance 0 0 0 850 2,550
6480 Vision Insurance 19,404 17,755 20,000 15,000 17,750
6490 Preventative Health 2,500 2,600 3,500 0 0
6023 Department Charges ( 753,009) ( 801,511) ( 959,781) ( 959,781) ( 1,272,498)
TOTAL DEPARTMENT ($ 63,679) $ 30,532 $ 5,420 $ 29,725 $ 0
* Direct cost to the appropriate departments.
Special Revenue Funds
64
Special Revenue Funds are used to track the receipt and use of restricted funds. The City of
Sebastopol has the following restricted funds:
Community Fund
Funds are received from donations from private citizens and community organizations through
direct mail or through inclusion with the water/ sewer bill payment. The funds are allocated
yearly by Council action to organizations or individuals providing needed services to the
Sebastopol area.
Gas Tax Fund
Funds are received from the State of California from the City of Sebastopol’s share of the
Highway User Tax collected at the gas pump. The proceeds are restricted to the operation and
maintenance of City streets.
Industrial Waste Fund
Funds are used to operate the industrial waste disposal system that was established for the
agricultural processors in the Morris Street area. The Barlow Company is currently the only user
left on the system and the Barlow Company pays for all operating and repair costs of the system.
Transportation Development Act Funds
The Metropolitan Transportation Commission administers the City’s Transportation
Development Act Funds. These are Federal funds generated from Highway User Taxes that are
passed through the State and used specifically for public transit. The City of Sebastopol has
turned over operation of its bus system to the County of Sonoma with the exception of a contract
with the Sonoma County Council on Aging for transportation of frail elderly. The City does not
operate any buses.
C. O. P. S. Federal Grant
Funds were received through the Community Oriented Policing Services program of the Federal
Government. In the past, Sebastopol has received a grant to pay the additional cost of one police
officer. Future funding is un- programmed by the State, at this time.
SLESF Funding
State Government Code Sections 30061- 30065 designate that the Supplemental Law
Enforcement Services Fund ( SLESF) is a special state allocation to be expended exclusively to
provide front line law enforcement services. This funding is subject to the State budget process
and may or may not be available in future years.
65
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 033- 6100
Department: Community Fund
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6860 Services 1,600 0 0 0 0
TOTAL DEPARTMENT $ 1,600 $ 0 $ 0 $ 0 $ 0
The Community fund was established by the City Council on August 1, 1995. The fund’s purpose is to allow water and sewer customers an
opportunity to contribute to community service agencies. A contribution may be pledged for payment along with the bi- monthly utility bill
and the payment of that amount will be credited to the Community Fund. The City Council annually holds a public hearing to consider funding
priorities.
Priorities for 2001/ 2002 were: 2002/ 2003 and 2003/ 2004
Sebastopol World Friends $ 1,000 $ 0
Rainbow House 600 0
$ 1,600 $ 0
66
Gas Tax Streets
Funds are received from the State of California from the City of Sebastopol’s share of the
Highway User Tax collected at the gas pump. The proceeds are restricted to the operation and
maintenance of City streets.
Major Budget Changes for 2004- 2005:
Repair of 3 traffic signal loops at Bodega Avenue and Pleasant Hill Avenue North. Cost is
$ 1,750. Currently only 1 loop is functioning in the eastbound left turn lane of Bodega Avenue.
To build in redundancy in case of failure of that lone functioning signal loop, it is recommended
the other 3 loops be repaired.
67
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 830- 6330
Department: Gas Tax Streets
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 111,368 90,857 97,438 97,438 93,546
6023 Benefits 27,069 37,411 38,246 38,246 48,189
6050 Supplies** 57,312 74,976 70,100 70,100 72,450
6330 Utilities 4,634 4,571 4,540 3,960 3,960
6860 Engineering 0 1,000 1,000 1,000 1,000
TOTAL DEPARTMENT $ 200,383 $ 208,815 $ 211,324 $ 210,744 $ 219,145
* Staff: Includes 2.20 FTE
** Supplies: 2002/ 03 2003/ 04 2004/ 05
Barricades, misc. tools & equip. 3,500 $ 3,500 $ 3,500
Blacktop, sand, rock, etc. 17,540 17,540 17,540
Middle Way contract 10,460 10,460 10,460
Sidewalk repairs ( co- op program) 2,500 2,500 2,500
Signal maintenance ( Bodega/ Jewell) 9,000 3,600 5,200
Signal maintenance ( Cal Trans) 9,000 9,000 9,000
Street painting 7,000 7,000 7,000
Compost / Mulch / Plants 5,000 5,000 5,000
Repair to traffic signal loops 0 0 1,750
Street signs 8,000 11,500 10,500
Total $ 72,000 $ 70,100 $ 72,450
68
Industrial Waste
The City owns the Industrial waste disposal system, that was established for several fruit
processors operating in Sebastopol in the1970’ s. The Barlow Company is the last remaining
processor to use the system. The Barlow Company operates the system under a lease agreement
with the City, performing all routing maintenance and repairs, and reimburses all of the City’s
annual costs associated with the operation and maintenance of the Industrial Waste Disposal
System, and compliance with the joint Industrial Waste Discharge Permit issued to the City and
Barlow by the North Coast Regional Water Quality Control Board.
Major Budget Changes for 2004- 2005:
In January 2004, the City learned that The Barlow Company was ceasing processing operations
at the plant on Morris Street and that the property is for sale. For Fiscal Year 2004- 2005, the
budget has been reduced to cover costs to the City for the Engineering and Public Works
Departments to oversee the proper abandonment of the Industrial Waste Pumping Station and
Irrigation System, to assure that these are left in a condition acceptable to the City on the
termination of our agreement with Barlow.
This budget includes the cost of
1. Salaries and Benefits for Engineering and Public Works personnel.
2. Consulting Services for advice of the City Engineer regarding proper abandonment of the
Industrial Waste Pump Station, mains and irrigation system ( if needed).
Utilities and Supplies expenses are not anticipated for FY 2004- 05.
69
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 783- 6370
Department: Industrial Waste
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries 641 1,315 2,225 1,500 1,500
6023 Benefits 0 247 352 240 109
6050 Supplies 20 0 100 0 0
6860 Contract Services 0 150 100 500 500
6330 Utilities* 3,471 2,044 2,104 1,500 0
TOTAL DEPARTMENT $ 4,132 $ 3,756 $ 4,881 $ 3,740 $ 2,109
* Assume no discharges through Industrial Waste system after January 2004. For fiscal year 2004/ 05 include line items to
cover Engineering and Public Works salaries and minor consultant expense to oversee abandonment of Industrial Waste
system by the Barlow Company.
70
City of Sebastopol
2004- 2005 Budget Expenditures
Fund No. 813
Department: C. O. P. S. in Schools Grant
Dept
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6080-
6430
Retirement 3,966 4,000 6,775 6,775 0
6080-
6440
Health Insurance 6,900 6,900 8,280 8,280 0
6080-
6450
Life Insurance 53 53 53 53 0
6080-
6460
Disability Insurance 234 234 228 228 0
6200-
6010
Police Salaries 46,791 46,914 30,397 30,397 0
TOTAL DEPARTMENT $ 57,944 $ 58,101 $ 45,733 $ 45,733 $ 0
71
City of Sebastopol
2004- 2005 Budget Expenditures
Fund No. 812
Department: SLESF Funding
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Police Officer Salary 10,231 25,000 0 0 45,000
6023 Benefits 0 0 0 0 25,000
6014 Excess Worker’s Comp. 32,993 0 0 0 0
6030 Arrest Photo Cabinet 792 0 0 0 0
6045 Equipment 24,018 1,500 0 0 0
6050 Pre- Employment Costs 2,320 0 0 0 2,000
6860 Contract Services 13,774 10,595 0 0 0
6904 Unmarked Car 5,690 7,922 0 37 0
6909 County- Wide CAD/ RMS 10,182 103,473 100,000 29,190 28,000
TOTAL DEPARTMENT $ 100,000 $ 148,490 $ 100,000 $ 29,227 $ 100,000
Supplemental Law Enforcement Services Funding ( SLESF) was amended by Senate Bills 736 and 823 to require expenditure plans
adopted by public hearing. The City of Sebastopol adopts its SLESF plan as part of the annual budget hearing with the SLESF
appropriation singled out with a separate public notice and a separate resolution approving the allocation of funds. SLESF is appropriated
yearly by the State of California and there is no guarantee that funding will be available.
72
WATER/ SEWER ENTERPRISE FUNDS
These funds account for operations that are financed and operated in a manner similar to private
business enterprise where the intent of the governing body is that the costs ( including depreciation) of
providing goods or services to the general public on a continuing basis be financed or recovered
through user charges.
Water
GOALS
C Continuously provide an adequate supply of water that is free of health hazards and of
acceptable quality to meet demands.
C Protect the health and welfare of the community by insuring the continuous operation of the
City’s water pumping and distribution systems.
C Assure maximum fair collection of water revenue by maintaining all City water meters within
A. W. W. A. tolerances and by providing accurate recordation of all water meters.
C To fund the cost of pumping, transmission and debt service of the water system.
Sewer
GOALS
C Protect the health and welfare of the community by insuring the continuous uninterrupted
operation of the wastewater collection and transmission system.
C Provide appropriate, economical maintenance and repair of the waste water collection and
transmission system and appurtenances.
Funds allocated to pay for costs of other departments are based on Council approved budget and a
cost allocation plan completed by David M. Griffith & Associates, a consultant firm under contract to
perform this service.
73
City of Sebastopol
2004- 2005 Budget Allocations
Account No. 420- 6XXX- 6005
Department: Sewer Administration
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 City Council 2,368 10,612 11,036 11,036 11,256
6020 City Manager 20,096 21,669 22,536 22,536 22,987
6030 Finance 61,976 69,416 72,193 72,193 73,637
6040 City Attorney 4,972 4,949 5,147 5,147 5,250
6050 Planning 9,268 9,697 10,085 10,085 10,287
6070 Insurances 6,488 5,788 6,402 6,402 6,530
6080 Employee Benefits* 28,293 0 0 0 0
6120 Audit 5,112 3,596 3,740 3,740 3,815
6290 Building Inspection 16,039 23,407 24,343 24,343 24,830
6300 Engineering 41,912 35,169 36,576 36,756 37,491
6310 Corporation Yard 74,840 76,298 79,350 79,350 80,937
6680 Depreciation 67,129 67,129 67,129 67,129 68,472
TOTAL ALLOCATIONS $ 338,493 $ 327,730 $ 338,537 $ 338,717 $ 345,492
* Employee benefits transferred as a direct charge to Sewer Mains.
74
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 420- 6410
Department: Sewage Treatment
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6050 Operation/ Maintenance 659,721 623,053 708,501 648,843 804,732
6512 Debt Service 643,409 645,816 597,196 597,196 600,195
TOTAL DEPARTMENT $ 1,303,130 $ 1,268,869 $ 1,305,697 $ 1,246,039 $ 1,404,927
Operations and maintenance costs represent the City of Sebastopol’s share of the Santa Rosa Subregional Sewer
system operating expenses. The costs each year are budgeted based on expected sewer flows and expenses
associated with changing environmental requirements. The increase of $ 77,198 in operating costs from the
budget of 2003- 2004 is due primarily from energy costs to transport treated water to the Geysers for injection
into the steam fields. The debt service budget line has shown small decreases in the last few years as outstanding
debt has been refinanced with lower interest rates. Sebastopol can expect operating costs to continue to increase
in the future since any method of disposal for treated wastewater is becoming increasingly expensive.
75
Sewer Utility
Major Budget Changes for 2004- 2005:
Repairs to City’s sewer flushing unit. Cost: $ 8,000. This unit does not build up enough pressure to
adequately flush several of the sewer mains in town. Repair to the pump is the cost effective option vs
replacement of the whole unit.
Generator service contract for Morris Street and Green Valley sewer pump station auxiliary power
units. Cost: $ 2310. ( As explained in Government Buildings account, page 44)
Replace 2 check valves at Morris Street sewer pump station. Cost: $ 16,560. These valves are leaking
sewage at the lift station, and are not holding tight against the backflow of fluid from the force main.
They are large units in need of installation by a contractor.
Capital Outlay:
< ½ cost of trash pump. Cost: $ 750. ( As explained in Water account, page 78)
< 1/ 3 cost for concrete saw. Cost: $ 1,000. ( As explained in Streets account, page 46)
76
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 420- 6420
Department: Sewer Mains
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries* 84,670 70,807 85,258 85,258 92,489
6011 Standby 6,632 6,680 6,900 6,900 6,952
6020 Overtime 3,548 2,044 2,100 4,900 4,900
6023 Benefits 0 24,811 29,947 29,947 40,582
6025 Telephone 2,261 2,375 1,400 2,188 2,200
6045 Equipment** 0 0 0 0 8,000
6050 Supplies*** 41,976 26,090 37,000 37,000 29,310
6060 Training 255 133 500 500 500
6330 Utilities 19,699 17,840 17,656 14,950 14,950
6425 Liab., Property, Flood Ins. 0 0 0 0 6,941
6860 Contract Services**** 38,956 25,625 33,000 32,963 21,560
TOTAL OPERATING $ 197,997 $ 176,405 $ 213,761 $ 214,606 $ 228,384
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) 0 0 0 0 1,000
6907 Telephone Equipment 668 668 668 668 167
6956 Pickup Truck 4,683 3,624 3,624 3,624 3,624
6964 Trash Pump ( ½ cost) 0 0 0 0 750
7033 Generator 0 0 500 500 0
TOTAL CAPITAL $ 5,351 $ 4,292 $ 4,792 $ 4,792 $ 5,541
TOTAL DEPARTMENT $ 203,348 $ 180,697 $ 218,553 $ 219,398 $ 233,925
* Staff: Includes 1.80 FTE
** Equipment expense includes repair to sewer flusher.
** Supplies: 2002/ 03 2003/ 04 2004/ 05
Lift Station maintenance $ 10,500 $ 12,000 $ 12,000
Generator service contract 0 0 2,310
Sewer Main cleaning 11,500 12,000 12,000
Televise sewers 3,000 3,000 3,000
Rebuild Pump 0 10,000 0
Total $ 25,000 $ 37,000 $ 29,310
**** Contract Service expense includes replacement of check valves at lift station.
77
City of Sebastopol
2004- 2005 Budget Allocations
Account No. 510- 6XXX- 6005
Department: Water Administration
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 City Council 2,715 9,302 9,674 9,674 9,867
6020 City Manager 23,241 25,569 26,592 26,592 27,124
6030 Finance 64,830 74,016 76,977 76,977 78,517
6040 City Attorney 6,812 6,785 7,056 7,056 7,197
6050 Planning 9,268 9,695 10,085 10,085 10,287
6070 Insurances 7,784 10,027 11,110 11,110 11,332
6080 Employee Benefits* 32,931 0 0 0 0
6120 Audit 5,585 4,146 4,312 4,312 4,398
6280 Fire 15,028 15,560 16,182 16,182 16,506
6290 Building 16,038 23,406 24,342 24,342 24,829
6300 Engineering 63,900 51,636 53,701 53,701 54,775
6310 Corporation Yard 94,992 105,235 109,444 109,444 111,633
6680 Depreciation 93,903 93,903 93,903 93,903 102,326
TOTAL ALLOCATIONS $ 437,027 $ 429,280 $ 443,378 $ 443,378 $ 458,791
* Benefits were transferred as a direct charge to Water Utility.
78
Water Utility
Major Budget Changes for 2004/ 2005:
Generator service contract for Well 6 auxiliary power unit. Cost $ 575 ( As explained in Government
Buildings account, page 44).
Capital Outlay:
< Replacement of pressure sensing valve $ 6,635
< Sand separator for Well 4 $ 7,700
< ½ cost for Trash pump $ 750
This item used on water and sewer main jobs to pump water and debris out of trenches.
< 1/ 3 cost for Concrete Saw $ 1,000
( As explained in Streets account, page 46)
79
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 510- 6510 Department: Water Utility
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries ( 2.40 FTE) 101,111 85,628 112,526 112,526 116,572
6011 Standby 6,467 6,513 6,800 6,800 6,778
6020 Overtime 3,150 3,018 3,900 3,900 3,900
6023 Benefits 0 31,986 41,413 41,413 53,621
6025 Telephone 4,311 4,857 4,600 4,750 4,750
6050 Supplies* 41,415 72,607 47,800 47,800 48,375
6060 Training 911 941 1,600 1,796 1,600
6330 Utilities 106,040 106,633 110,787 114,650 114,650
6425 Liab., Property, Flood Ins. 0 0 0 0 11,785
6806 Backflow Prevention Program 6,000 6,000 6,000 6,000 6,000
6807 Fire Hydrant Rplcmnt Program 7,500 7,500 7,500 7,500 7,500
6808 Meter Replacement Program 20,000 20,000 20,000 20,000 20,000
6860 Contract Services 0 12,135 0 0 5,000
TOTAL OPERATING $ 296,905 $ 357,818 $ 362,926 $ 367,135 $ 400,531
Capital Outlay
6910 Concrete Saw ( 1/ 3 cost) 0 0 0 0 1,000
6907 Telephone Equipment 668 668 668 668 167
6956 Pickup Truck 4,683 5,857 3,624 3,624 3,624
6964 Trash Pump ( ½ cost) 0 0 0 0 750
6966 Well Improvements** 23,974 56,385 31,335 23,635 14,335
7033 Generator 0 0 500 500 0
TOTAL CAPITAL $ 29,325 $ 62,910 $ 36,127 $ 28,427 $ 19,876
TOTAL DEPARTMENT $ 326,230 $ 420,728 $ 399,053 $ 395,562 $ 420,407
* Supplies: 2002/ 03 2003/ 04 2004/ 05
Lab Expenses, Water testing $ 8,800 $ 11,300 $ 11,300
Maintenance & repairs 14,500 26,500 26,500
Generator service contract 0 0 575
Water lateral & boxes replacement/ repairs 12,000 0 ( to maint.) 0
CA Dept of Health Services Fees 0 10,000 10,000
Total $ 35,300 $ 47,800 $ 48,375
** Well Improvements
Soft Starts for Wells 4 & 7 0 $ 17,000 $ 0
Well # 2 Repairs 0 6,635 0
Replacement of Pressure Sensing Value 0 0 6,635
Sand Separator for Well 4 0 7,700 7,700
Total $ 0 $ 31,335 $ 14,335
80
City of Sebastopol
2004- 2005 Budget Expenditures
Fund Number: 510
Department: Water Debt Service
Dept
&
Object
Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
1992 C. O. P. - Pleasant Hill Reservoir # 2 REFA IV
6090- 6550 Interest 20,378 9,348 12,739 12,788 7,875
6091- 6550 Principal 70,000 70,000 75,000 34,340 80,000
6095- 6550 Trustee Fees 742 0 1,000 844 1,000
1989/ 1994/ 2004 C. O. P. ( 20%) - First Street Reservoir
6090- 6545 Interest 45,791 32,743 41,647 41,647 24,092
6091- 6545 Principal 36,000 40,000 43,000 43,000 57,340
6095- 6545 Trustee Fees 865 268 800 0 0
1996 Well # 7 Lease
6090- 6535 Interest 27,341 28,761 23,292 23,292 21,069
6091- 6535 Principal 30,204 28,784 34,257 34,257 36,476
TOTAL DEPARTMENT $ 231,321 $ 209,904 $ 231,735 $ 190,168 $ 227,852
1992 C. O. P. is a refinance of a 1986 C. O. P. and will be fully paid in 2005.
2004 C. O. P. is a refinance of the 1994 C. O. P. and will be paid in full on June 1, 2013.
1996 Well # 7 lease will be paid in full in October of 2011.
81
DEBT SERVICE FUND
This fund accounts for the accumulation of resources and payment of general long- term voter-approved
debt principal and interest not serviced by an enterprise fund, the redevelopment
agency, or special assessment districts.
The City of Sebastopol also services debt in the enterprise fund for the 1978 Water Bonds, the
1992 and 1994 Certificates of Participation and the lease to construct water well # 7. There is
also debt serviced by the Redevelopment Agency for the Tax Increment Bonds of 1986 and 1991
and for the Certificates of Participation of 1989. The Trust and Agency funds also show two
special assessment areas of the City that are paying for street and parking improvements in the
North Gravenstein Highway special assessment district.
G. O. Bonds of 1987
The general obligation bonds of 1987 were passed in the general election of 1986 by a 2/ 3
majority vote of the populace. The purpose of the bonds were to effect a number of sewer
improvements. The revenues to cover the debt are an ad valorem tax on property and are
approximately 7 cents per $ 1,000 valuation.
82
City of Sebastopol
2004- 2005 Budget Expenditures
Fund Number 004
Department: Debt Service Fund
Dept
&
Object
Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
Sewer Bonds, General Obligation Bonds of 1987
6090- 6512 Interest 69,737 60,349 62,300 49,748 49,000
6091- 6512 Principal 165,000 180,000 190,000 190,000 215,000
6095- 6512 Trustee Fees 3,865 3,869 3,800 3,510 3,500
TOTAL $ 238,602 $ 244,218 $ 256,100 $ 243,258 $ 267,500
1987 General Obligation Bonds will be fully paid in 2007.
83
COMMUNITY DEVELOPMENT AGENCY FUND
The basic purpose of California redevelopment law is to give cities a tool to help remove blighting
conditions from a community. Blighted areas are defined in the law as areas in which there are
conditions which constitute physical and economic liabilities requiring redevelopment in the interest of
the health, safety and welfare of the people. These conditions are further defined as inadequate public
improvements, utilities, unsafe buildings or inadequate parking. Further, the law talks about expanding
the supply of affordable housing and employment opportunities for all citizens.
In order to accomplish these goals, a redevelopment agency may acquire land and buildings, dispose of
real property, and construct public facilities. The sale of real property may include conditions on the
sale of properties so that they are used in a manner consistent with the city's redevelopment plan. Public
facilities can include infrastructure ( streets, water and sewer facilities, etc.) and city buildings which
benefit the redevelopment project area. There is a specific ban on the construction of city halls with
redevelopment funds. A redevelopment agency may borrow money to implement these activities. Such
borrowing can be in the form of loans from the city or private sources or from the sale of tax increment
bonds.
The redevelopment agency must set aside 20% of its tax increment revenues for the purpose of assisting
low and moderate income housing. These set aside funds can be used to acquire, improve, finance,
rehabilitate and otherwise subsidize affordable housing ( including mobile homes). These housing
activities may take place in the city, both within and outside the redevelopment project area.
84
City of Sebastopol
2004- 2005 Budget Expenditures
Fund Number: 950- 6950
Department: Redevelopment
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6010 Salaries 1,020 1,230 1,020 5,000 5,000
6023 Benefits 0 27 52 75 74
6050 Services 1,233 1,782 1,500 2,500 5,000
6060 Training 0 155 2,000 1,500 2,000
6070 Dues 3,504 1,790 2,500 2,500 2,700
6600 Audit 7,750 8,600 9,000 9,000 9,200
6860 Contract Services* 10,563 38,054 66,250 46,250 106,000
TOTAL DEPARTMENT $ 24,070 $ 51,638 $ 82,322 $ 66,825 $ 129,974
Allocations to City Council $ 0 $ 0 $ 1,060 $ 1,060 $ 1,060
Allocations to City Manager $ 27,014 $ 27,014 $ 33,772 $ 33,772 $ 33,772
Allocations to Finance $ 1,210 $ 1,210 $ 1,385 $ 1,385 $ 9,385
Allocations to Audit $ 217 $ 217 $ 282 $ 282 $ 282
Total Department Costs $ 52,511 $ 80,079 $ 118,821 $ 103,324 $ 174,473
* Contract Services:
ADA Curb Ramp project $ 40,000
Chamber contract - Economic Development Specialist 27,500
Rosenow & Associates Redevelopment Study 8,500
Northeast Area Specific Plan 30,000
Total $ 106,000
85
City of Sebastopol
2004- 2005 Budget Expenditures
Fund Number: 951- 6951
Department: Low- Cost Housing ( Redevelopment)
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6860 Contract Services* 0 16,896 8,172 25,000 25,000
6900 Mobile Home Rental
Control Contract
0 0 500 0 500
7049 Village Mobile Home Park 7,000 0 1,000 0 0
7021 Rehabilitation Program 121,380 29,960 50,000 0 10,000
7051 Inclusionary Housing Fee** 0 194 200 0 0
6952-
7054
6855 Walker Ave
Hospital Prop.
0 32,970 1,567,080 1,567,080 15,000
6953-
7055
7991 Covert Lane Property 0 0 1,328,533 1,329,750 25,000
7056 Low Income Housing
Incentive Program
0 0 0 0 100,000
TOTAL DEPARTMENT $ 128,380 $ 80,020 $ 2,955,485 $ 2,921,830 $ 175,500
* Includes MCC Program
Consultant Services
** 070- 2015 Revenue Account
The Low- Cost Housing Fund is established by State code and is funded by 20% of gross tax increment revenues and tax increment bond
revenues of the Community Development Agency of the City of Sebastopol. The fund must be expended on housing for low and moderate
income households or to maintain the supply of such housing. Agency director allocates available funds to eligible projects during the
fiscal year.
86
City of Sebastopol
2004- 2005 Budget Expenditures
Fund Numbers: 950 & 951
Department: Redevelopment Agency Debt Service
Dept
&
Object
Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
Fund 950
C. O. P. of 1989/ 1994/ 2004 Police Building ( 80%)
6090- 6545 Interest 154,992 130,972 166,588 108,013 96,368
6091- 6545 Principal 144,000 160,000 172,000 171,700 229,360
6095- 6545 Trustee Fees 2,410 2,410 3,000 1,339 0
Tax Increment Bonds of 1997 - Refunding
6090- 6560 Interest 238,193 231,760 256,427 240,710 249,262
6091- 6560 Principal 156,404 165,882 170,622 137,369 180,101
6095- 6560 Trustee Fees 4,655 2,544 4,500 2,432 2,500
Fund 951
Tax Increment Bonds of 1997 - HSA Portion
6090- 6560 Interest ( 5.21%) 13,092 12,738 14,094 13,700 13,700
6091- 6560 Principal 8,597 9,118 9,378 9,378 9,899
TOTAL DEPARTMENT $ 722,343 $ 715,424 $ 796,609 $ 684,641 $ 781,190
1994 C. O. P. was refunded in 2004 and will be paid in full on October 1, 2013.
1997 Tax Increment Bonds are a refunding issue of the 1986 and 1991 Tax Increment Bonds and will be paid in full in 2021.
87
TRUST AND AGENCY FUNDS
Trust and Agency funds are used to account for assets held by a governmental unit in a trustee
capacity or as an agent for individuals, private organizations, other governmental units and/ or
funds. The following accounts are kept as trusts with the City:
Street Lighting Assessment District
Funds are received from the County via the property tax rolls for the exclusive use of paying the
operating costs of street lighting within the City of Sebastopol. The assessment is the subject of
an annual hearing to review projected costs and setting of the tax levy.
Gravenstein Highway North Assessment District
The Gravenstein Highway North Assessment District was formed on November 19, 1979
pursuant to the Improvement Bond Act of 1915, Division 10 of the Streets and Highways Code
of the State of California. Bonds were authorized to be issued by resolution No. 3363 on August
24, 1981 and were of two types. Series A bonds were issued in the amount of $ 641,456.40 to
finance unpaid assessments for street improvements on North Gravenstein Highway from Covert
Lane to Danmar Drive. Series B bonds were issued in the amount of $ 2,030,097.35 to finance
unpaid assessments for parking lot construction at the Redwood Marketplace shopping center.
Assessments are collected on the property tax rolls and may not be used for any purpose not
specified in the assessment district documentation. Bonds due on the Redwood Marketplace
portion of the assessment district were paid in full on January 1, 2000.
Woodstone Center Assessment District
The Woodstone Center Assessment District was formed on December 3, 1997 pursuant to the
Municipal Improvement Act of 1913, Division 12 of the Streets and Highways Code of the State
of California. The bonds were issued to finance construction and acquisition of certain public
improvements specially benefitting properties located within the boundaries of City Assessment
District 1992- 1 ( Woodstone Center). Assessments to pay debt service are collected on the
property tax rolls of parcels located within that district and may not be used for any purpose not
specified in the assessment district documentation.
88
City of Sebastopol
2004- 2005 Budget Expenditures
Account No. 780- 6330
Department: Street Lighting Assessment District
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6050 Administration 2,987 2,987 2,687 2,680 2,687
6660 Street Lighting 83,651 80,067 82,126 86,650 83,594
6860 Engineer’s Report 4,291 4,737 5,800 5,000 5,000
TOTAL DEPARTMENT $ 90,929 $ 87,791 $ 90,613 $ 94,330 $ 91,281
Special Assessment Revenues ($ 84,172) ($ 86,272) ($ 86,984) ($ 86,984) ($ 86,226)
General Fund Contribution $ 6,757 $ 1,519 $ 3,629 $ 7,346 $ 5,055
Special assessment district to pay for street lighting was created on June 29, 1981 and operated for the next two fiscal years. The district
was re- activated in 1996. The necessary Engineer’s report has been completed and hearings held in order to assess charges for fiscal year
2004- 2005.
89
City of Sebastopol
2004- 2005 Budget Expenditures
Fund No. 778
Department: Woodstone Assessment District
Debt Service
Object Description
2001- 2002
Actual
Expenditure
2002- 2003
Actual
Expenditure
2003- 2004
Budgeted
Expenditures
2003- 2004
Estimated
Expenditures
2004- 2005
Department
Request
6090- 6063 Interest 6,505 24,318 24,318 24,952 18,010
6091- 6063 Principal 10,000 10,000 10,000 40,000 10,000
6095- 6063 Trustee Fees 4,012 4,359 4,358 3,615 4,000
TOTAL DEPARTMENT $ 20,517 $ 38,677 $ 38,676 $ 68,567 $ 32,010
Bonds will be paid in full in 2022.