T O W N   O F   C O L M A  
 
F Y   2 0 0 8 - 0 9  
A d o p t e d   B u d g e t  
M a y o r   H e l e n   F i s i c a r o  
  V i c e   M a y o r   J o a n n e   F .   d e l   R o s a r i o  
C o u n c i l   m e m b e r   F r o s s a n n a   “ F r o ”   V a l l e r g a    
C o u n c i l   m e m b e r   J o s e p h   S i l v a  
C o u n c i l   m e m b e r   D i a n a   C o l v i n  
TOWN OF COLMA
FY 2008- 09 Adopted Budget
TABLE OF CONTENTS
INTRODUCTION
City Manager’s Transmittal Memo 1
Community Profile 9
Expenditure Summary 10
Expenditure by Category 11
Revenue Summary 12
Capital Improvement Projects 13
Status of Fund Balances 14
Staffing 15
DEPARTMENTS
City Council 17
City Treasurer 21
City Attorney 23
City Manager / City Clerk Department 27
Administration 28
Human Resources 33
Finance 37
General Services 40
Dept Service – COP’s 43
Police Department 45
Police Administration 46
Police Patrol 50
Police Communications 53
Police Grants 56
Public Works Department 59
Public Works Administration / Engineering 60
Public Works Maintenance 62
Public Works Facility Operations 68
Planning Department 75
Recreation Services Department 79
APPENDIX
About Colma 87
Appropriation Limit 91
Budget Process 92
Budget and Financial Policies 93
Revenue Detail 97
Glossary of Budget Terms 102
Resolution 2008- 37 107
Transmittal Memo
TO: Mayor and Members of the City Council
FROM: Diane McGrath, City Manager
DATE: June 11, 2008
SUBJECT: FY 2008- 09 Adopted Budget
Staff is pleased to present the FY 2008- 09 Adopted Budget for the Town of Colma which
represents an outstanding effort by the Town to provide municipal services and a Capital
Improvement Plan ( CIP) which reflects the Goals and Objectives expressed by the City Council.
EXECUTIVE SUMMARY
The FY 2008- 09 Adopted Budget was available on May 9, 2008 for public inspection and has
been developed under principles utilized by the City Council in prior years. With expenditures
totaling $ 15.3 million, the Adopted Budget is 7% lower than the $ 16.4 million FY 2007- 08
Adopted Budget, which contained one- time outside agency funding for the El Camino Real at F
Street Utility Undergrounding Project. The Adopted Budget is well within the Appropriation
Limit 1 of $ 35.9 million. The assumptions used in preparing the Adopted Budget are attached.
FY 2008- 09 General Fund revenues are projected to be $ 14 million, which is $ 1.3 million less
than the projected expenditures. FY 2008- 09 revenues are also expected to be $ 2.2 million less
than the revenues contained in the FY 2007- 08 Adopted Budget, due in part to the one- time
outside agency funding for the utility undergrounding project, and lower sales tax receipts
attributed to the nationwide economic downturn. Cardroom taxes are expected to total $ 3.4
million for FY 2007- 08 and are budgeted at the same amount in the Adopted Budget.
The FY 2008- 09 Adopted Budget includes a $ 1.3 million transfer from the balance of the
General Fund to address the shortfall between revenues and expenditures and meet the state
requirement to adopt a balanced budget. The transfer will reduce the General Fund Reserve 2 to
$ 17.3 million.
ECONOMIC OVERVIEW
The Town of Colma is the smallest municipality in San Mateo County with 1,600 residents.
Sales and cardroom taxes are the primary funding sources. The Town consistently ranks in the
1 Also known as the GANN Limit.
2 General Fund Reserve is the balance of all general funds not otherwise appropriated ( budgeted) or accounted for,
such as the allocated reserves Council set aside for Litigation, Insurance, Disaster Preparedness, Employee Benefits
and Operations.
1
top five in per capita sales tax rankings 3 in the State of California, largely due to the Serramonte
Boulevard Auto Row and big box retail at the Metro 280 shopping center.
This reliance on sales taxes makes the Town vulnerable to changes in consumer spending.
With the recent sub- prime mortgage meltdown and associated credit crunch, consumers are
making different spending choices, especially in the area of luxury goods. These choices are
reflected in lower than expected sales tax revenues during FY 2007- 08; the FY 2008- 09
Adopted Budget assumes no sales tax growth.
The Town is uniquely challenged in its efforts to diversify its revenue base with 76% of the
Town’s two square miles developed as cemeteries or zoned for cemetery usage, and the
remainder substantially developed.
The Town continues to invest in infrastructure, funded largely by sales and cardroom tax
revenues. In the past several years, two major facilities were constructed: the Colma
Community Center ($ 6.25 million) and a Police Facility ($ 8.89 million). During FY 2006- 07, the
Town completed a multi- year reconstruction of Junipero Serra Boulevard, a major arterial
adjacent to the 280 Freeway, at a cost of $ 7 million. During FY 2007- 08, the Town initiated
Phase I of the Hillside Beautification Project estimated to cost $ 2.6 million over the next two
years, and a renovation of Town Hall estimated at $ 2.2 million during the same time frame. All
of these projects were funded exclusively by the Town.
Debt Service
Debt service payments for the Certificates of Participation ( COPs) issued in 2003 remain on
schedule. The outstanding debt amount will be $ 13.5 million at the end of FY 2008- 09. No
additional amounts have been set aside to create a fund to pay off the COPs ahead of schedule.
Cardroom Tax Revenue
The cardroom revenue appears at this point in time to be recession resistant. Council approval
of seven additional tables in March of this year may result in additional tax revenue for the
Town. The additional tables require approval from the State Gaming Control Board, which has
not happened yet. Therefore consistent with the conservative revenue estimate approach used
in prior years, staff did not assume an increase in the Adopted Budget. Staff will monitor the
taxes closely through FY 2008- 09 and may recommend an adjustment to the Budget if the
receipts come in significantly higher than estimated.
Cardroom tax revenue has recovered from the FY 2006- 07 wagering limits issue. Historically,
the Town received cardroom taxes in amounts ranging from $ 3.0 to $ 3.7 million annually. The
FY 2008- 09 Adopted Budget assumes $ 3.4 million in cardroom revenue which is the same
amount the Town expects to receive this fiscal year. While the impact of the wagering limits
was not as severe as expected, the situation crystallized the need to diversify the Town’s
revenue base, which is heavily reliant on taxes from the cardroom and auto sales.
Employee Salaries and Benefits
During FY 2007- 08, the Town negotiated a cap on medical benefits for new members of the
Police Officers Association. Medical benefits for new hires are now fully paid by the Town up to
the second most expensive plan available through PERS Health ( PEMCHA). Employees choosing
the most expensive option will be paying the difference on a pre- tax basis. The contract, which
expires on May 31, 2010, gives Officers Cost of Living Adjustments ( COLAs) of 5%, 4% and 4%
in each year of the agreement. Negotiations with the Colma Police Communications/ Records
3 Based on the annual report produced by the HdL Companies.
2
Association ( Dispatchers) resulted in a one- year extension of their contract with no COLA.
Unrepresented staff received a 4.2% COLA effective January 1, 2008. The Colma Sergeants
Association contract is due to expire on June 30, 2008 and the impact of those negotiations is
unknown at this time.
The Adopted Budget assumes increases in the cost of health premiums of 15%, and vision and
dental of 1%.
During FY 2007- 08, the required Town contribution to CalPERS Safety Employees' Retirement
decreased slightly from approximately 25.6% to 25.1% as a result of positive returns by
CalPERS investments. Rates for all other employees increased from 13% to 14.4% in this same
time period.
For FY 2008- 09, rates for Safety Employees increased to 27.04% primarily due to two
retirements during FY 2007- 08. Contributions for all other employees decreased slightly to
13.9%. CalPERS rates are sensitive to fluctuations in the stock market. Although the intention
of the rate smoothing policy adopted several years ago is to minimize the impact, it has not
been tested. The current nationwide economic downturn is a good opportunity for public
agencies to see this policy at work.
FUTURE CHALLENGES
Impact of the State Budget Deficit
The State budget situation continues to deteriorate. Initial budget deficit estimates were $ 14 to
$ 16 billion. The Governor provided an update on May 14, 2008 indicating the deficit is closer to
$ 20 billion.
Staff has been monitoring the situation closely. The State Legislative Analyst’s Office ( LAO) has
stated that the Supplemental Law Enforcement Services Fund ( SLESF) grant that is used to
support the Community Services Officer ( CSO) position is high on their list of items to cut. The
Town has sufficient balance in the SLESF Fund to continue to fund the CSO position through FY
2008- 09. Staff is developing a plan to address the service impacts of the loss of this position if
the grant is discontinued and will be ready to brief the Council when the State budget has been
finalized.
If the situation continues to deteriorate, the State may look for additional creative funding
options which will impact the Town, similar to the ongoing shift of sales taxes adopted in FY
2004- 05 ( typically referred as the “ Triple Flip”). However, the Governor’s update on May 14 th
did not include any new cuts that affected the Town.
GASB 45
The Governmental Accounting Standards Board ( GASB) Statement 45, which outlines the new
requirements for governments to disclose the cost of providing other post- employment benefits
( OPEB) in the financial statements in their annual audit documents, presents a unique challenge
for the Town. Other post- employment benefits include health insurance coverage and other
items paid by the Town on behalf of the retiring employee, excluding pensions.
For the Town of Colma, the cost of medical and dental benefits provided to retired employees,
elected officials, and their respective spouses and dependents will be determined and reflected
in the FY 2008- 09 audited financial statements. Currently the Town accounts for these
expenses on a pay- as- you- go basis, so the immediate costs are identified but the long range
total is not.
3
The Town hired Nicolay Consulting to prepare the required actuarial analysis. Staff has
scheduled a July workshop with the Council to discuss this issue in detail.
Revenue Diversification
Staff held a long- range financial planning workshop with the Council on May 28 th to discuss the
results of a consultant’s analysis of the Town’s revenue enhancement options. Due to the
amount of information presented, staff will be following up with the Council on this topic as part
of the June 20 th workshop.
FINANCIAL INFORMATION
Summary
In the FY 2008- 09 Adopted Budget, revenues are projected to be $ 14 million with total
expenditures at $ 15.3 million; the operating shortfall of $ 1.3 million will be transferred from the
General Fund Reserve. The budget provides $ 13.1 million in funding to maintain existing levels
of service in the operating departments, $ 1.1 million to CIP projects, and slightly less than $ 1
million to Debt Service. The chart below shows the breakdown of the FY 2008- 09 Adopted
Budget by fund.
Adopted Budget By Fund
$ 15.3 Million
Police Grants
.6%
Debt Service
Capital Improvement 6%
7%
General Fund
86.4%
The Introduction Section contains a Fund Balances schedule which shows the revenues and
expenditures projected for FY 2008- 09 and estimated fund balances at the end of the fiscal
year. These calculations are based upon projected revenues and expenditures through the end
of FY 2007- 08. The Section also contains summary information on current CIP projects,
revenues, expenditures and staffing. 4
Revenue
The FY 2008- 09 Adopted Budget contains a decrease in the revenue budget of $ 2.2 million or
13% less than the FY 2007- 08 Adopted Budget due largely to lower projected sales tax
revenue, and one- time funding from other jurisdictions for the El Camino Real at F Street Utility
4 For detailed information on all CIP projects, see the separate CIP Five- Year Plan.
4
Undergrounding project ( CIP # 923). Sales tax revenues are projected to remain the same as
FY 2007- 08 actual receipts, which are estimated to be 9% lower than the FY 2007- 08 Adopted
Budget.
Revenue History
$ 11
$ 12
$ 13
$ 14
$ 15
$ 16
FY 2004
Actual
FY 2005
Actual
FY 2006
Actual
FY 2007
Actual
FY 2008
Estimated
FY 2009
Adopted
Millions
The chart above shows revenue peaking in FY 2007 due to a one- time Tax Equity Allocation Act
payment from San Mateo County, and strong sales tax revenues. Estimated revenues drop in
FY 2008 reflecting the impact of the nationwide economic downturn on the Town’s sales tax
revenues, and then again in the FY 2008- 09 Adopted Budget.
As a low property tax municipality, the Town is heavily reliant on sales and cardroom taxes as
indicated in the chart below:
General Fund – Revenues $ 14 Million
Sales Tax
56%
Cardroom Tax
24%
Interest
5%
Property Tax
2%
Rents
2%
Other
2%
Fees
4%
CIP Reimbursements
5%
5
Expenditures
The Operating Budget 5 for FY 2008- 09, which maintains existing levels of service, is 2% higher
than the FY 2007- 08 Adopted Budget. The chart below shows the breakdown of these
expenditures by category.
Operating Budget Expenditures
$ 0
$ 2
$ 4
$ 6
$ 8
$ 10
$ 12
$ 14
FY 2006
Budgeted
FY 2007
Budgeted
FY 2008
Budgeted
FY 2009
Adopted
Capital Outlay
Contracts
Services
Benefits
Salaries
Millions
The Town’s expenditure budget increased in FY 2007- 08 reflecting the one- time outside agency
funding for the El Camino Real at F Street Utility Undergrounding Project ( CIP # 923), a joint
project with the City of Daly City and San Mateo County.
The chart below shows the current funding gap of $ 1.3 million which is substantially larger than
the $ 300,000 shortfall which required a transfer from reserves to balance the budget last year.
Revenue and Expenditure Trends
( Includes all funds, CIP and Debt Service)
$ 0
$ 2
$ 4
$ 6
$ 8
$ 10
$ 12
$ 14
$ 16
$ 18
FY 2004
Actual
FY 2005
Actual
FY 2006
Actual
FY 2007
Actual
FY 2008
Estimated
FY 2009
Adopted
Revenue
Expenditures
Millions
Funding Gap
5 The operating budget number here includes Police Grants ($ 111,100) and excludes the CIP and Debt Service.
6
RESERVE POLICY
The Allocated Reserve categories have not changed from previous years. The General Fund
Allocated Reserve contains money set aside for specific activities including litigation, insurance,
disaster preparedness, employee benefits, and operations. The Allocated Reserve totals $ 6.5
million or 42% of the FY 2008- 09 Adopted Budget. In February of this year, The Council
clarified its reserve policy by creating a General Reserve consisting of the balance of all funds
not otherwise appropriated ( budgeted) or accounted for. Given the Town’s ample General
Reserve, transfers made during the year typically come from that reserve rather than a specific
Allocated Reserve category.
PRESENTATION CHANGES
Staff added several enhancements to the FY 2008- 09 Adopted Budget including:
1. About Colma: A brief history, key demographics from the 2000 Census, a list of
major employers and a breakdown of Town sales tax revenues by category
compared to the average of California cities statewide.
2. Information on the Town’s Budget and Financial Policies highlighting elements of the
Town’s Budget Procedures Ordinance.
3. More charts and graphs to provide a visual representation of trends and relationships
in the financial data.
4. Reorganization of the document: Town- wide organization chart, the Budget
Message, Community Profile, and Summary Schedules are in the Introduction
Section. About Colma, Appropriation Limit chart, Budget Process, Budget and
Financial Policies, Revenue Detail, and Glossary are now in the Appendix.
Attachments:
! Economic Assumptions for FY 2008- 09
7
ECONOMIC ASSUMPTIONS FOR FY 2008- 09
Assumptions for FY 2008- 09 include a stabilization of the national, state and regional
economies. The stock market is showing signs of improvement and many economists indicate
the next six months will be critical in terms of duration and severity of the national economic
downturn. The Town expects no further erosion of consumer confidence, and anticipates the
Bay Area economy will maintain its unique position in the state with regard to job growth. For
FY 2008- 09, the Town is budgeting sales taxes at approximately the same amount as FY 2007-
08 estimated receipts, which is approximately $ 800,000 less than the FY 2007- 08 Adopted
Budget. The Town assumes no revenue growth in FY 2008- 09. The rate of inflation is a
significant unknown element. The Town assumes that the rate of inflation will remain stable;
however inflationary pressures on employee fringe benefits and energy may outpace the overall
rate of inflation.
Impact of Economic Assumptions on Formulation of Revenue Estimates and
Expenditure Budgets
The expectation for little to no growth in the economy has prompted the Town to be relatively
conservative in estimating FY 2008- 09 revenues.
The following assumptions were used in the preparation of this budget:
! As required by law, the budget is balanced with $ 1.3 million coming from the General Fund
Reserve, projected to be at $ 17.3 million by the end of FY 2008- 09.
! Cardroom tax revenue is estimated at $ 3.4 million. This estimate assumes that the
Cardroom revenue continues to be recession resistant, and current levels of activity continue
through FY 2008- 09.
! The State of California does not take any additional funding from the Town.
! Real estate prices and interest rates stabilize.
! Tax Equity Allocation ( TEA) funding continues at approximately $ 250,000 annually.
! No large private developments occur.
! No cost of living adjustments for employees, unless required by contract.
! Benefit increases as follows: PERS Health 15%, Dental 1%, and Vision 1%.
! Positions are budgeted at actual step; vacant positions are budgeted at mid- step ( step 3).
! Health benefits are budgeted at 75% of the Town’s maximum exposure reflecting the limited
use of the highest insurance option available to employees.
8
The Town of Colma ,   k n o w n   w o r l d w i d e   a s   t h e   “ C i t y   o f  
S o u l s , ”   i s   t h e   s m a l l e s t   c i t y   i n   S a n   M a t e o   C o u n t y   w i t h   1 , 6 0 0    
r e s i d e n t s   a n d   1 . 5   m i l l i o n   “ s o u l s . ”     H o w e v e r ,   C o l m a   i s   m o r e   t h a n  
j u s t   1 6   c e m e t e r i e s .     C o l m a ’ s   c o m m e r c i a l   b u i l d i n g s   m a k e   a   d i s t i n c t  
a r c h i t e c t u r a l   s t a t e m e n t   r e s u l t i n g   f r o m   d e s i g n   s t a n d a r d s   t h a t    
e n c o u r a g e   S p a n i s h - M e d i t e r r a n e a n   m o t i f s .     C o l m a   b o a s t s   a n   o l d -
w o r l d   c h a r m   a l l   i t s   o w n ,   f r o m   i t s   b r i c k - p a v e d   r e s i d e n t i a l   s t r e e t s  
a n d   o r n a m e n t a l   s t r e e t   l a m p s   t o   i t s   r e s t o r e d   h i s t o r i c a l   m u s e u m  
a n d   r a i l r o a d   d e p o t   l o c a t e d   a t   i t s   5 , 5 0 0   s q u a r e   f o o t   C o m m u n i t y  
C e n t e r .     T h e   r e c e n t l y   c o m p l e t e d   s t a t e - o f - t h e - a r t   P o l i c e   S t a t i o n  
c o m p l e m e n t s   t h e   a r c h i t e c t u r e   o f   t h e   h i s t o r i c   a n d   c h a r m i n g  
T o w n   H a l l   a c r o s s   t h e   s t r e e t .   W i t h i n   i t s   t w o   s q u a r e   m i l e    
b o u n d a r y ,   t h e   T o w n   e n j o y s   a   s t r o n g   t a x   b a s e   w i t h   t w o   s h o p p i n g  
c e n t e r s ,   o n e   o f   N o r t h e r n   C a l i f o r n i a ’ s   m o s t   c o m p l e t e   c o l l e c t i o n s  
o f   c a r   d e a l e r s h i p s ,   a n d   a   c a r d   r o o m .     T h e r e   a r e   t w o   B A R T    
s t a t i o n s   n e a r b y .    
COMMUNITY PROFILE
T o w n   o f   C o l m a  
U N I Q U E   S E R V I C E S  
P R O V I D E D   T O  
R E S I D E N T S :  
 
! " R E C R E A T I O N  
P R O G R A M S   A T   1 0 %  
O F   C O S T   F O R   A D U L T S  
A N D   5 %   O F   C O S T  
F O R   Y O U T H   A N D  
S E N I O R S  
 
! " N A T I O N A L  
P O L L U T A N T  
D I S C H A R G E  
E L I M I N A T I O N   S Y S T E M  
( N P D E S )   F E E S   A T  
5 0 %   O F   C O S T  
 
! " F R E E   B A S I C   C A B L E    
 
! " S E W E R   S E R V I C E S   A T    
$ 1   P E R   Y E A R  
9
EXPENDITURE SUMMARY
2005- 06 2006- 07 2007- 08 2007- 08 2008- 09
FUND # DEPARTMENTS/ DIVISIONS ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
11 GENERAL FUND
CITY COUNCIL 190,659 1 84,518 246,418 2 32,600 257,418
CITY TREASURER 24,026 2 5,703 31,260 2 9,210 34,600
CITY ATTORNEY 389,533 4 50,196 405,000 3 98,760 410,000
CITY MANAGER/ CITY CLERK ADMIN 1,091,933 9 49,926 1,066,810 1,011,100 1,115,100
HUMAN RESOURCES - 161,035 196,975 1 68,050 191,400
FINANCE 295,796 2 84,007 330,400 2 74,000 327,200
GENERAL SERVICES 1,174,869 1,023,398 997,000 9 33,000 1,120,000
POLICE ADMINISTRATION 877,716 8 05,923 979,400 9 08,100 993,400
POLICE PATROL 2,848,756 2,957,459 3,361,800 3,088,600 3,248,500
POLICE COMMUNICATIONS 831,853 7 88,425 894,200 8 56,850 903,450
PW ADMIN/ ENGINEERING/ BUILDING 680,387 5 09,180 650,900 6 48,900 1,002,900
PW MAINTENANCE 1,426,094 1,546,763 1,905,600 1,640,700 1,839,600
PLANNING 296,787 3 21,757 298,440 3 11,045 330,000
RECREATION SERVICES 699,428 7 40,284 744,300 7 48,384 773,600
FACILITY OPERATIONS/ MAINTENANCE 462,300 559,705 786,600 684,500 5 74,350
TOTAL GENERAL OPERATING
EXPENDITURES 11,290,135 11,308,279 12,895,103 $ 11,933,799 $ 13,121,518
29 POLICE GRANTS FUND
POLICE GRANTS 90,539 9 4,644 108,000 1 08,150 111,300
31 CAPITAL IMPROVEMENT 7,454,917 1,443,793 2,480,000 1,660,000 1,135,000
DEBT SERVICE FUNDS
41 BOND 1,250,146 - - - -
43 CERTIFICATE OF PARTICIPATION 957,496 9 61,096 960,000 9 61,700 961,700
TOTAL BUDGET & EXPENDITURES 21,043,233 13,807,812 16,443,103 $ 14,663,649 $ 15,329,518
10
EXPENDITURES BY CATEGORY
FISCAL YEAR 2008- 09
SUPPLIES CAPITAL TOTAL
DEPARTMENTS / DIVISIONS SALARIES BENEFITS & SERVICES CONTRACTS OUTLAY DEPARTMENT
CITY COUNCIL 6 2,000 1 07,300 8 7,918 - 200 257,418
CITY TREASURER 7 ,900 24,200 2 ,500 - - 34,600
CITY ATTORNEY - - - 410,000 - 410,000
CITY MANAGER/ CITY CLERK ADMIN 5 43,500 3 67,600 5 8,000 1 45,000 1 ,000 1,115,100
HUMAN RESOURCES 1 10,100 2 6,200 2 5,100 3 0,000 - 191,400
FINANCE 1 39,400 6 6,100 4 4,700 7 6,000 1 ,000 327,200
GENERAL SERVICES - - 200,000 9 20,000 - 1,120,000
POLICE ADMINISTRATION 5 58,200 2 42,800 8 0,400 7 4,500 3 7,500 9 93,400
POLICE PATROL 2 ,084,100 9 24,300 1 30,600 6 0,000 4 9,500 3 ,248,500
POLICE COMMUNICATIONS 4 61,000 2 07,000 1 69,950 6 3,000 2 ,500 903,450
PW ADMIN/ ENGINEERING/ BUILDING - - 5,900 997,000 - 1,002,900
PW MAINTENANCE 2 32,700 1 00,100 11,800 1 ,487,000 8 ,000 1,839,600
PLANNING - - 30,000 3 00,000 - 330,000
RECREATION SERVICES 3 56,300 1 03,900 2 51,400 6 0,000 2 ,000 773,600
FACILITY OPERATIONS/ MAINTENANCE - - 574,350 - - 574,350
TOTAL GENERAL FUND EXPENDITURES 4 ,555,200 2 ,169,500 1 ,672,618 4 ,622,500 1 01,700 1 3,121,518
CAPITAL IMPROVEMENT - - - 1,135,000 - 1,135,000
POLICE GRANTS 7 3,600 2 7,200 1 0,500 - - 111,300
DEBT SERVICE -- COP's - - - 9 61,700 - 961,700
TOTAL EXPENDITURES 4 ,628,800 2 ,196,700 1 ,683,118 6 ,719,200 1 01,700 1 5,329,518
Use of Funds
34%
24%
22.8%
City Council
2%
City Treasurer
< 1%
City Manager
18%
City Attorney
3%
Police
34%
Public Works
22%
Planning
2%
Recreation
5%
CIP
7%
Police Grants
< 1%
Debt Service
6%
11
REVENUE SUMMARY
2005- 06 2006- 07 2007- 08 2007- 08 2008- 09
FUND# REVENUE SOURCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
11 GENERAL FUND
TOTAL GENERAL FUND ( NET
REVENUES) 1 4,400,714 1 5,637,775 1 6,173,466 1 5,192,126 1 3,971,216
Transfers to Capital Improvement Fund ( 2,000,000) ( 1,424,662) ( 2,480,000) ( 3,479,000) ( 1,135,000)
Transfers to COP Debt Service ( 960,800) ( 965,000) ( 960,000) ( 921,700) ( 921,700)
Transfers from Special Gas Tax Fund 4 2,123 37,658 3 6,000 2 3,000 2 3,000
Transfers from Measure A Fund - 40,572 4 4,000 3 6,000 3 6,000
Transfers from Capital Improvement Fund 4 3,809 - - - -
TOTAL GENERAL FUND REVENUES 1 1,525,845 1 3,326,343 1 2,813,466 1 0,850,426 1 1,973,516
21 GAS TAX FUND
Revenues from Other Agencies 4 2,123 4 1,656 3 6,000 2 3,000 2 3,000
Transfers to General Fund ( 42,123) ( 37,658) ( 36,000) ( 23,000) ( 23,000)
TOTAL GAS TAX FUND - 3 ,998 - - -
22 MEASURE A FUND
Revenues from Other Agencies 4 3,809 4 5,267 4 4,000 3 6,000 3 6,000
Transfers to General Fund - ( 40,572) ( 44,000) ( 36,000) ( 36,000)
Transfers to Capital Improvement Fund ( 43,809) - - - -
TOTAL MEASURE A FUND - 4 ,695 - - -
29 POLICE GRANTS
State Police Programs 1 01,859 1 00,341 1 00,000 1 00,100 1 00,000
TOTAL POLICE GRANTS 1 01,859 1 00,341 1 00,000 1 00,100 1 00,000
31 CAPITAL IMPROVEMENT FUND
State Grants 4 4,655 - - - -
Transfers to General Fund ( 43,809) - - - -
Transfers from General Fund 2 ,000,000 1 ,424,662 2 ,480,000 3 ,479,000 1 ,135,000
Transfers from Measure A Fund 4 3,809 - - - -
Transfers from Other Funds - - - - -
TOTAL CAPITAL IMPROVEMENT FUND 2 ,044,655 1 ,424,662 2 ,480,000 3 ,479,000 1 ,135,000
33 COP PROJECTS FUND
Interest on Investments 1 ,547 - - - -
Transfers from Other Funds ( 26,410) - - - -
TOTAL COP PROJECTS FUND ( 24,863) - - - -
41 SPECIAL ASSESSMENT DEBT
Interest on Investments 7 81 - - - -
Transfers from General Fund - - - - -
TOTAL SPECIAL ASSESSMENT DEBT 7 81 - - - -
43 DEBT SERVICE FUND - COP's
Interest on Investments 5 0,355 5 1,321 - 4 0,000 4 0,000
Transfers from General Fund 9 60,800 9 65,000 9 60,000 9 21,700 9 21,700
Transfers In from Other Funds 2 6,410 - - - -
TOTAL DEBT SERVICE FUND -- COP's 1 ,037,565 1 ,016,321 9 60,000 9 61,700 9 61,700
GRAND TOTAL OF REVENUE FUNDS 1 4,685,842 1 5,876,360 1 6,353,466 1 5,391,226 1 4,170,216
12
CAPITAL IMPROVEMENT PROJECTS
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 2008- 09
CAPITAL IMPROVEMENT PROJECTS ACTUAL ACTUAL ADOPTED AMENDED ADOPTED
901 Hillside Boulevard Beautification 7 1,685 768,754 - 100,000 250,000
907 Junipero Serra Boulevard
Beautification, PG& E and Construction
3,960,243 535,015 - 100,000 -
923 U. U. - El Camino Real at F Street - 1,200 2,000,000 2,468,000 335,000
943 New Police Station 2,671,928 38,612 - - -
945 Hillside Culture Park & Community
Center
2 21,127 - - - -
947 Town Hall Remodel - - - - 550,000
949 City Gateway Structures 2 9,933 57,441 180,000 192,000 -
954 Maintenance Corporation Building and
Yard
- 42,771 - - -
956 Skateboard Park Removal & Expansion
of Park Area
- - 300,000 69,000 -
957 D Street Stairs - - - 550,000 -
962 Sport Park Site ( Pollicita) 5 00,000 - - - -
TOTAL CAPITAL OUTLAY 7,454,917 1 ,443,793 2,480,000 3,479,000 1,135,000
Millions CIP Expenditures
$ 0
$ 1
$ 2
$ 3
$ 4
$ 5
$ 6
$ 7
$ 8
FY 2006
Actual
FY 2007
Actual
FY 2008
Adopted
FY 2008
Amended
FY 2009
Adopted
13
STATUS OF FUND BALANCES
YEAR END ESTIMATES
FISCAL YEAR 2008- 09
( In thousands)
Projected Projected Allocated General
Fund Balance Revenue Transfers Total Total Balance Reserves Reserves
FUNDS 7/ 1/ 2008 In ( Out) Resources Expenditures 6/ 30/ 2009 6/ 30/ 2008 6/ 30/ 2009
General Fund - 11 24,897 1 3,971 ( 1,998) 3 6,870 13,121 2 3,749 6 ,465 17,284
Gas Tax - 21 - 2 3 ( 23) - - - - -
Measure A - 22 - 3 6 ( 36) - - - - -
Police Grants - 29 108 1 00 - 2 08 111 9 7 - 97
CIP - 31 - - 1 ,135 1 ,135 1,135 - - -
Debt Service - 43 985 4 0 9 22 1 ,947 962 9 85 - 985
( COP's) 1
TOTAL 25,990 1 4,170 - 4 0,160 15,329 2 4,831 6 ,465 18,366
ALLOCATED RESERVE SUMMARY
Litigation $ 1 00,000
Insurance 1 00,000
Disaster Preparedness 1 00,000
Operating 5 ,814,640
Employee Benefits 3 50,000
Total $ 6,464,640
Millions General Fund Reserve
$ 0
$ 5
$ 10
$ 15
$ 20
$ 25
$ 30
FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
Reserve Expenditures
14
STAFFING
POSITION TITLE
FY 2005- 06
ADOPTED
FY 2006- 07
ADOPTED
FY 2007- 08
ADOPTED
FY 2008- 09
ADOPTED
FY 2009- 10
ESTIMATED
FY 2010- 11
ESTIMATED
City Manager / City Clerk 1.00 1.00 1.00 1.00 1.00 1.00
Assistant City Manager / Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Technician II/ III 1.00 1.00 2.00 2.00 2.00 2.00
Human Resources Manager - - 1.00 1.00 1.00 1.00
Human Resource Adminstrator 1.00 1.00 - - - -
Office Assistant 0.75 0.75 - - - -
City Manager Department Total 4.75 4.75 5.00 5.00 5.00 5.00
Accountant I 1.75 1.00 1.00 1.00 1.00 1.00
Accounting Technician - 0.75 0.75 0.75 0.75 0.75
Finance Department Total 1.75 1.75 1.75 1.75 1.75 1.75
Maintenance Technician I/ II/ III 3.00 3.00 3.00 3.00 3.00 3.00
Public Works Department Total 3.00 3.00 3.00 3.00 3.00 3.00
Recreation Services Director 1.00 1.00 1.00 1.00 1.00 1.00
Recreation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00
Part- time Recreation Leader ( 8 x .5) 4.00 4.00 4.00 4.00 4.00 4.00
Part- time Facility Attendant ( 6 x .5) 2.50 2.50 2.50 3.00 3.00 3.00
Administrative Technician II 1.00 1.00 1.00 1.00 1.00 1.00
Recreation Department Total 9.50 9.50 9.50 10.00 10.00 10.00
Police Chief 1.00 1.00 1.00 1.00 1.00 1.00
Police Commander 1.00 1.00 1.00 1.00 1.00 1.00
Detective Sergeant 1.00 1.00 1.00 1.00 1.00 1.00
Detective 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 4.00 4.00 4.00 4.00 4.00 4.00
Officer 11.00 11.00 11.00 11.00 11.00 11.00
Community Services Officer 1.00 1.00 1.00 1.00 1.00 1.00
Dispatch Supervisor 1.00 1.00 1.00 1.00 1.00 1.00
Dispatch 4.00 4.00 4.00 4.00 4.00 4.00
Administrative Tecnician III 1.00 1.00 1.00 1.00 1.00 1.00
Police Department Total 26.00 26.00 26.00 26.00 26.00 26.00
Town Total 45.00 45.00 45.25 45.75 45.75 45.75
Contract Staffing
City Attorney 1.00 1.00 1.00 1.00 1.00 1.00
Planning 2.50 2.50 2.20 2.75 2.75 2.75
Engineering 5.00 4.00 3.50 3.50 3.50 3.50
Public Works 4.00 4.00 1.00 1.00 1.00 1.00
Building 1.25 1.25 1.50 1.50 1.50 1.50
Contract Total 13.75 12.75 9.20 9.75 9.75 9.75
Total Staffing 58.75 57.75 54.45 55.50 55.50 55.50
15
16
DEPARTMENT: CITY COUNCIL
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The City Council is the elected policy- making body for
the Town of Colma. The general policies of the Town
are expressed in the General Plan; however, the City
Council provides timely legislative direction in assessing
the needs of the community and guides the development
of policies and programs pertaining to the provision of
services to Colma businesses and residents.
In addition to addressing issues within the community and attending Town activities, the
Council members are active participants in regional and state matters. The City Council
represents the Town on various local, regional and state- wide committees, boards and
commissions, such as the San Mateo County Council of Cities.
STAFFING
The City Council is comprised of five members elected at large who serve four- year overlapping
terms. Each year the Council elects a member to act as Mayor.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 4% higher than the FY 2007- 08 Adopted Budget.
Conference expenses are included for the League of California Cities Executive Forum in Squaw
Valley; the League of California Cities Annual Conference and Exposition in Long Beach; and the
San Mateo County Chamber of Commerce Progress Seminar in Monterey. Flowers and
donations for memorial or get- well wishes are also included in the budget. Increases in
salaries, benefits, and non- profit donations are partially offset by decreases in the furniture line
item.
The Budget includes funding for community agencies and charities, which benefit the Town:
Alisha Ann Ruch Burn Foundation 1,500 Peninsula Works/ Jobs for Youth 500
Community Gatepath 5,000 Second Harvest Food Bank 2,500
Human Investment Project ( HIP) 5,000 Shelter Network 3,000
Jefferson Union High School District –
Wilderness School Program
7,000 Sitike Counseling Center 6,000
North Peninsula Food Pantry & Dining
Center of Daly City
12,500 Skyline College President’s
Innovation Fund
500
Ombudsman Services of San Mateo 1,000 Sustainable San Mateo County 3,000
Peninsula Conflict Resolution Center 1,253 Unallocated 8,500
Total $ 57,253
17
The chart below shows the trend in payments to non- profits, excluding the Colma- Daly City
Chamber of Commerce, since FY 2003- 04.
Non- Profit Donation Requests
$ 0
$ 5,000
$ 10,000
$ 15,000
$ 20,000
$ 25,000
$ 30,000
$ 35,000
$ 40,000
$ 45,000
$ 50,000
$ 55,000
$ 60,000
$ 65,000
FY 2005- 06
Actual
FY 2006- 07
Actual
FY 2007- 08
Adopted
FY 2007- 08
Estimated
FY 2008- 09
Adopted
North Peninsula Food Pantry & Dining Center of Daly City Jefferson Union High School District
Sitike Counseling Center Community Gatepath
Human Investment Project Second Harvest Food Bank
Shelter Network Sustainable San Mateo County
Alisa Ann Ruch Burn Foundation Peninsula Conflict Resolution Center
Ombudsman Services of San Mateo Unallocated
Peninsula Works/ Jobs for Youth Skyline College President's Innovation Fund
18
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
110 - CITY COUNCIL ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51001 Elected Officials 42,575 39,321 39,400 39,400 5 3,000
5 @ $ 884/ mo
51009 Deferred Compensation - 2,200 6,000 6,000 6 ,000
51020 Cash- in- lieu - Medical - 1,250 3,000 3,000 3 ,000
Total Salaries & Wages 42,575 42,771 48,400 48,400 6 2,000
BENEFITS
52001 PERS Misc. Employees 5,294 7,743 8,800 8,800 1 4,700
13.94% Employer + 8% Employee
52003 Social Security Employee 2,858 2,917 3,100 3,100 4 ,200
6.20%
52004 Medicare Employee 668 682 800 800 1 ,000
1.45%
52007 Health 59,497 4 8,599 57,000 57,000 6 5,600
15% increase
52008 Dental 9,416 7,931 10,000 10,000 1 0,100
$ 180/ mo
52009 Life Insurance 720 720 800 800 8 00
$ 12/ mo
52011 Vision 2,648 2,691 2,800 2,800 2 ,800
$ 51/ mo
52012 Health Club 1,651 1,097 2,900 1,000 2 ,900
$ 47/ mo
52014 Social Security Employer 2,858 2,917 3,100 3,100 4 ,200
6.20%
52015 Medicare Employer 668 682 800 800 1 ,000
1.45%
Total Benefits 86,278 75,978 90,100 88,200 1 07,300
TOTAL SALARY WAGES & BENEFITS 128,853 118,749 138,500 136,600 1 69,300
19 110 - CITY COUNCIL
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
110 - CITY COUNCIL ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60002 Office Supplies 154 150 2,000 2,100 2 ,000
60005 Special Dept. Expenses 8,670 11,604 10,000 8,000 1 0,000
Council Reorganization, Community
Outreach
60007 Donations 40,824 46,524 52,253 48,000 5 7,253
Alisha Ann Ruch Burn Foundation 1,500 1,500 1,500 1,200 1 ,500
Community Gatepath 5,000 5,000 5,000 5,000 5 ,000
Human Investment Project 3,000 5,000 5,000 5,000 5 ,000
Jefferson Union High School District 7,000 7,000 7,000 7,000 7 ,000
North Peninsula Food Pantry & Dining
Center of Daly City 10,000 12,500 12,500 12,500 1 2,500
Ombudsman Services of San Mateo 500 - 500 500 1 ,000
Peninsula Conflict Resolution Center 1,224 1,224 1,253 1,253 1 ,253
Peninsula Works/ Jobs for Youth 500 500 500 500 5 00
Second Harvest Food Bank 2,000 2,500 2,500 2,500 2 ,500
Shelter Network of San Mateo 2,500 3,000 3,000 3,000 3 ,000
Sitike 5,000 5,000 5,000 5,000 6 ,000
Skyline College President's Innovation Fd. 500 500 500 500 5 00
Sustainable San Mateo County 1,500 2,500 3,000 3,000 3 ,000
Unallocated 600 300 5,000 1,047 8 ,500
60010 Conferences & Meetings 11,950 5,892 2,000 1,000 2 ,000
60016 Council Member A - - 3,333 1,000 3 ,333
60017 Council Member B - - 3,333 700 3 ,333
60018 Council Member C - - 3,333 - 3 ,333
60019 Council Member D - 1,310 3,333 2,500 3 ,333
60020 Council Member E - - 3,333 700 3 ,333
61002 Training - 100 - - -
Total Supplies & Services 61,598 65,580 82,918 64,000 8 7,918
TOTAL SUPPLIES SERVICES & CONTRACTUAL 61,598 65,580 82,918 64,000 8 7,918
CAPITAL OUTLAY
80001 Furniture 208 189 25,000 32,000 2 00
TOTAL CAPITAL OUTLAY 208 189 25,000 32,000 2 00
DEPARTMENT TOTAL 190,659 184,518 246,418 232,600 2 57,418
20 110 - CITY COUNCIL
DEPARTMENT: CITY TREASURER
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The duties of the City Treasurer include oversight of the prudent management of Town
finances.
STAFFING
The City Treasurer is an elected position, serving a four- year term.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 11% higher than the FY 2007- 08 Adopted Budget due to
benefit increases.
21
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
120 - CITY TREASURER ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51001 Elected Officials 7 ,254 6 ,696 6 ,700 6,700 6 ,700
1 @ $ 558/ mo
51009 Deferred Compensation - 5 00 1 ,200 1,200 1 ,200
Total Salaries & Wages 7 ,254 7 ,196 7 ,900 7,900 7 ,900
BENEFITS
52001 PERS Misc. Employees 8 86 1 ,299 1 ,100 1,100 1 ,900
13.94% employer + 8% employee
52003 Social Security Employee 3 53 4 21 5 30 530 6 00
6.20%
52004 Medicare Employee 8 2 9 9 1 50 150 2 00
1.45%
52007 Health 1 1,607 1 2,801 1 5,000 15,000 1 7,300
15% increase
52008 Dental 1 ,883 1 ,904 2 ,000 2,000 2 ,000
$ 180/ mo
52009 Life Insurance 1 44 1 44 2 00 200 2 00
$ 12/ mo
52011 Vision 5 30 5 30 6 00 600 6 00
$ 51/ mo
52012 Health Club - 7 8 6 00 300 6 00
$ 47/ mo
52014 Social Security Employer 3 53 4 21 5 30 530 6 00
6.20%
52015 Medicare Employer 8 2 9 9 1 50 150 2 00
1.45%
Total Benefits 1 5,920 1 7,795 2 0,860 2 0,560 2 4,200
TOTAL SALARY WAGES & BENEFITS 2 3,174 2 4,991 2 8,760 2 8,460 3 2,100
SUPPLIES & SERVICES
60005 Special Department Expense 1 7 2 6 5 00 5 0 5 00
60008 Dues & Publications 1 20 7 5 5 00 2 00 5 00
60010 Conferences & Meetings 7 14 6 12 1 ,500 5 00 1 ,500
TOTAL SUPPLIES & SERVICES 8 52 7 13 2 ,500 7 50 2 ,500
DEPARTMENT TOTAL 2 4,026 2 5,703 3 1,260 2 9,210 3 4,600
22 120 - CITY TREASURER
DEPARTMENT: CITY ATTORNEY
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The City Attorney:
! Provides legal advice to the City Council, the City Manager and staff in identifying legal
options toward implementing and achieving the goals, policies, and objectives of the City
Council.
! Prepares or reviews all resolutions, ordinances, and agreements for consideration by the
City Council.
! Monitors and disposes of pending claims involving potential tort liability.
! Represents the Town in significant litigation matters involving the Town or manages the
representation provided by outside counsel.
! Attends all meetings of the City Council and other advisory committees, as needed.
! Reviews legal strategies, opinions, pleadings, and correspondence on matters of
importance with Town staff, as needed.
! Interprets the law for Council members and staff.
! Provides general legal advice and opinions to the City Council and staff regarding any and
all municipal law matters.
STAFFING
The Town contracts for City Attorney services equivalent to one FTE.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the City Attorney Department engaged in or accomplished the following:
! Working with the Assistant City Manager and the Human Resources Manager, researched
and prepared Personnel Policies that were adopted by the City Council.
! Working with the Assistant City Manager, updated the Town’s Investment Policies.
! Working with the City Engineer, completed a comprehensive overhaul of the Town’s
Grading Ordinance.
! Developed Website Policy in collaboration with the City Manager.
! Negotiated a settlement of the nuisance abatement claim involving the Hillside Landfill,
assisted the Planning Department in preparing the Mitigated Negative Declaration, and
mediated negotiations between the landowner and the Planning Department over
mitigation measures to be undertaken by the landowner in the process of closing the
landfill.
! Advised the Recreation Manager and prepared Guidelines For Administering Prescription
Medication to attendees.
23
! Negotiated a sale of land at 990 Serramonte Boulevard land, and prepared all
documentation for the sale, which allowed the owners to re- develop their parcel from a
gasoline station to a mixed- use commercial- retail use.
! Negotiated the sale of the Pit Stop property to Sonic Development, prepared all
documentation for the sale, and mediated the conditions of approval between the
developer and the Planning Department.
! Conducted a preliminary investigation and advised the City Council regarding alleged
unethical conduct by then Mayor Formalejo, and advised the City Council on alternatives for
selecting a successor.
! In collaboration with the Human Resources Manager and the Assistant City Manager,
negotiated new Memorandum of Understanding with the Police Officers capping Town’s
contributions on behalf of new members to the second most expensive health plan offered
by the Public Employees Medical and Hospital Care Act.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 1% higher than the FY 2007- 08 Adopted Budget. The City
Attorney Department is not a revenue- producing enterprise. However, last year's efforts resulted in
a one- time recovery of almost $ 900,000 in Tax Equity Allocation ( TEA) Act money, $ 75,000 in
penalties and an undetermined amount in costs for code compliance work, and an undetermined
amount in potential parkland and affordable housing fees should either of two housing
developments obtain land use permits.
The City Attorney’s budget allocates expenditures among three principal categories: City Attorney
( 71002), Litigation ( 71003) and Outside Counsel ( 71004).
The line item, " 71002 - City Attorney – Professional Services," covers general legal advice and
opinions to the City Council and staff regarding any and all municipal law matters as well as the
drafting of ordinances, resolutions, contracts, and memoranda. For FY 2008- 09, the City Attorney
projects a 12% increase over the amount that was budgeted in FY 2007- 08.
The line item, " 71003 – Litigation" is for work associated with filed and anticipated law suits. The
litigation work over the Hillside Landfill was settled at the beginning FY 2007- 08, and there were
no other active litigation activities.
The line item, " 71004 - Outside Counsel" covers services provided by outside legal firms on special
matters. During FY 2007- 08, special counsel was hired by Colma to recover TEA funds from the
County and to prosecute one Code Enforcement case in the criminal courts. The costs for this line
item are expected to decrease in FY 2008- 09.
24
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
130 - CITY ATTORNEY ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SUPPLIES & SERVICES
60010 Conferences - 8 0 - - -
Total Supplies & Services - 8 0 - - -
CONTRACTUAL
71002 Prof. Services- City Attorney 3 82,684 3 81,446 3 40,000 3 61,760 3 80,000
Fees and reimbursable expenses paid to
Best, Best & Krieger
71003 Prof. Litigation Services - 6 6 5 0,000 - -
Cost of litigation over the wagering limits
71004 Prof. Services- Outside Counsel 6 ,849 6 8,604 1 5,000 3 7,000 3 0,000
Fees and reimbursable expenses paid to
special counsel for employment, code
enforcement, litigation, etc.
Total Contractual 3 89,533 450,116 405,000 398,760 410,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 3 89,533 450,196 405,000 398,760 410,000
DEPARTMENT TOTAL 3 89,533 450,196 405,000 398,760 410,000
25 130 - CITY ATTORNEY
26
SUPPLIES & CAPITAL TOTAL
NO. DIVISIONS SALARIES BENEFITS SERVICES CONTRACTS OUTLAY DEPARTMENT
140 ADMINISTRATION* 5 43,500 3 67,600 5 8,000 1 45,000 1 ,000 1,115,100
141 HUMAN RESOURCES 1 10,100 2 6,200 2 5,100 3 0,000 - 191,400
150 FINANCE 1 39,400 6 6,100 4 4,700 7 6,000 1 ,000 327,200
151 GENERAL SERVICES - - 200,000 9 20,000 - 1,120,000
620 DEBT SERVICE -- COP's - - - 961,700 - 961,700
TOTAL EXPENDITURES 7 93,000 4 59,900 3 27,800 2,132,700 2 ,000 3,715,400
* Benefits number includes retiree benefit costs
DEPARTMENT: CITY MANAGER / CITY CLERK
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The City Manager / City Clerk Department contains the central administrative services for the
Town. The City Manager also serves as the City Clerk. Department functions include general
managerial oversight of departments and Capital Improvement Plan ( CIP) projects as well as
traditional City Clerk functions such as records management, City Council support, and elections.
The Assistant City Manager also serves as the Deputy City Clerk, Finance Director and Risk
Manager.
The Department consists of the following divisions:
• Administration
• Human Resources
• Finance, with General Services and Debt Service
Positions include: City Manager, Assistant City Manager, Human Resources Administrator,
Accountant, Accounting Technician, and two Administrative Technicians.
Salaries
21.3%
Benefits
12.4%
Contracts
57.4%
Capital Outlay
0.1%
Supplies and Services
8.8%
27
DEPARTMENT: CITY MANAGER / CITY CLERK
DIVISION: ADMINISTRATION
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The Administration Division provides support to residents,
members of the City Council and staff. Division functions include
front office reception and general administrative support; City
Council agenda and packet preparation; Council meeting
minutes; records management; and elections.
STAFFING
Positions include the City Manager, the Assistant City Manager
and two Administrative Technicians.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the Administration Division:
! Led the renovation of Council Office and Chamber, in collaboration with Engineering staff.
! In collaboration with the Human Resources Manager and the City Attorney, negotiated new
Memorandum of Understanding with the Police Officers capping Town’s contributions on
behalf of new members to the second most expensive health plan offered by the Public
Employees Medical and Hospital Care Act.
! Revised Town’s Personnel Policies in collaboration with the Human Resources Manager and
the City Attorney.
! Developed Website Policy in collaboration with the City Attorney.
! Established records retention schedules for all Town Departments.
! Held two Council workshops: one on long range financial planning and the other on ethics
and Council Protocols.
For FY 2008- 09, the Administration Division goals include:
! Redesign Town website
! Update Emergency Operations Plan
! Coordinate November consolidated election
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget for the Administration Division is 5% higher than the FY 2007- 08
Adopted Budget due to higher salary and benefit costs, and expenses associated with the
November consolidated election.
28
PERFORMANCE
MEASURES
FY 2005- 06
Actual
FY 2006- 07
Actual
FY 2007- 08
Estimated
FY 2008- 09
Projected
Community Recognition:
! Proclamations prepared 24 18 15 20
! Certificates prepared 154 133 75 75
! Flower arrangements sent 40 26 20 20
Respond to all public records
requests within the statutory
deadline 105 82 55 60
29
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
140 - ADMINISTRATION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 4 55,564 4 10,658 5 02,110 5 00,000 5 19,700
City Manager/ City Clerk
Assistant City Manager/ Deputy City Clerk
Administrative Technician II/ III
51003 Part- time Staff 4 6,543 3 5,534 8 ,500 7 ,000 7 ,000
51004 Comp Time 1 43 1 ,234 2 ,000 3 ,000 3 ,000
51005 Overtime 1 10 2 ,750 1 ,000 6 ,000 3 ,000
51008 Vacation/ Sick/ Comp Time Payoff - 1 ,656 - - -
51009 Deferred Compensation 5 ,000 4 ,700 4 ,800 4 ,800 4 ,800
51020 Cash- in- lieu - Medical 3 ,750 3 ,000 3 ,000 4 ,500 6 ,000
Total Salaries & Wages 5 11,110 4 59,531 5 21,410 5 25,300 5 43,500
BENEFITS
52001 PERS Misc. Employees 4 3,375 5 6,565 6 6,700 6 6,000 7 1,600
13.94%
52003 Social Security Employee 6 ,854 1 45 - - -
6.20%
52004 Medicare Employee 1 ,628 3 4 - - -
1.45%
52006 Unemployment - 6 ,300 - - -
52007 Health 1 10,206 1 55,025 2 01,000 2 00,000 2 31,200
Administration & Retirees
15% increase
52008 Dental 1 8,675 2 2,868 2 8,000 2 8,000 2 8,300
Administration & Retirees
$ 180/ mo
52009 Life Insurance 5 76 5 76 6 00 6 00 6 00
$ 12/ mo
52011 Vision 2 ,648 2 ,162 2 ,300 2 ,000 2 ,300
$ 51mo
52012 Health Club 1 ,510 1 ,518 2 ,300 1 ,000 2 ,300
$ 47/ mo
52014 Social Security Employer 2 4,789 1 9,263 2 3,000 2 0,000 2 3,400
6.20%
52015 Medicare Employer 7 ,484 6 ,658 7 ,000 7 ,000 7 ,900
1.45%
Total Benefits 2 17,743 2 71,114 3 30,900 3 24,600 3 67,600
TOTAL SALARY WAGES & BENEFITS 7 28,853 7 30,645 8 52,310 8 49,900 9 11,100
30 140 - CITY MANAGER / CITY CLERK - ADMIN
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
140 - ADMINISTRATION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60001 Public Notices & Advertisements 4 ,727 2 40 - 3 00 5 00
60005 Special Dept. Expense 1 6,911 4 ,232 4 ,000 1 ,000 4 ,000
60008 Dues & Publications 2 7,842 2 8,287 3 1,000 2 5,000 3 0,000
C/ CAG - $ 1,000 Member Assessment,
$ 20,000 Congestion Relief
LAFCO - $ 1,000
SAMCAT - $ 2,000
ICMA - $ 2,500
MMANC - $ 65
ABAG - $ 1,500
League of California Cities - $ 1,000
City Clerk Association - $ 110
City Manager Association - $ 175
HEART JPA - $ 500
Joint Venture Silicon Valley Network
Other
60010 Conferences & Meetings 9 ,791 4 ,432 6 ,000 5 ,000 6 ,000
Annual League City Managers Mtg
ICMA Conference
CalPelra - Labor Relations
PARMA - Risk Management
Other
60013 Auto Expense 3 ,733 3 42 5 00 3 00 5 00
Administration Vehicle
60031 Election Expenses 1 1,749 1 ,953 1 ,000 1 00 1 5,000
61001 Personnel Activities 1 3,083 - - - -
61002 Training 7 ,527 6 65 1 ,000 2 ,500 2 ,000
Emergency Preparedness
61003 Tuition Reimbursement 1 ,318 - - - -
61004 Employee Programs 5 ,662 - - - -
Total Supplies & Services 1 02,344 4 0,151 4 3,500 3 4,200 5 8,000
31 140 - CITY MANAGER / CITY CLERK - ADMIN
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
140 - ADMINISTRATION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
CONTRACTUAL
71010 Professional Consulting Services 2 16,085 1 11,023 1 25,000 8 0,000 1 00,000
Api ( Records Mgmt Consultant) - $ 40,000
ADA Transition Plan Implementation -
$ 20,000
Cable Franchise Negotiations - $ 5,000
Centration ( State Mandated Cost Recovery) -
$ 7,000
HdL ( Sales Tax Forecasting) - $ 5,000
Property Tax Auditing
Records Preservation Mgmt ( Storage) -
$ 1,000
Sentry ( Records Destruction) - $ 1,000
N. Hartman ( Public Relations) - $ 5,000
Miscellaneous
71031 Chamber of Commerce 4 4,651 4 6,888 4 5,000 4 5,000 4 5,000
Total Contractual 2 60,736 1 57,911 1 70,000 1 25,000 1 45,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 3 63,080 1 98,063 2 13,500 1 59,200 2 03,000
CAPITAL OUTLAY
80200 Furniture - 2 1,218 1 ,000 2 ,000 1 ,000
TOTAL CAPITAL OUTLAY - 2 1,218 1 ,000 2 ,000 1 ,000
DIVISION TOTAL 1 ,091,933 9 49,926 1 ,066,810 1 ,011,100 1 ,115,100
32 140 - CITY MANAGER / CITY CLERK - ADMIN
DEPARTMENT: CITY MANAGER / CITY CLERK
DIVISION: HUMAN RESOURCES
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
The Human Resources Division is responsible for employee
recruitment, selection, classification, compensation and
benefits administration. The Division’s budget contains
program expenses such as the annual employee
recognition event, citywide training, safety committee, and
contracts for specific employee benefits and professional
consulting services including labor negotiations and
employment legal services. This Division was created in FY
2006- 07.
STAFFING
The Division contains the Human Resources Manager.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the Division accomplished the following:
! In collaboration with the Assistant City Manager and the City Attorney, negotiated and
implemented new Memorandum of Understanding with the Police Officers capping the
Town’s contributions for new members to the second most expensive health plan
offered by the Public Employees Medical and Hospital Care Act.
! Coordinated four open recruitments resulting in seven appointments and one internal
recruitment resulting in one promotion.
! Revised Town’s Personnel Policies in collaboration with the Assistant City Manager and
the City Attorney.
! Updated the Injury, Illness and Prevention Program – Lockout/ Tagout, Fall Protection
and Employee Emergency Action and Fire Program.
! Coordinated three Public Safety retirements and one miscellaneous retirement.
Goals for FY 2008- 09 are:
! Develop employee handbook to complement revised personnel policies.
! Present recommendations to the City Council to revise the Town’s compensation setting
practice.
! Create and distribute annual benefit statements to all employees.
! Complete the revisions to the Injury, Illness and Prevention Program document.
33
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 3% lower than the FY 2007- 08 Adopted Budget. Increases
in salaries and benefits are offset by reductions in personnel activities and consulting services.
Performance measures are on track except for estimated recruitment costs. The cost of
advertising for the vacant Accountant I position was higher than average because of the
professional publications used for the recruitment.
PERFORMANCE
MEASURES
FY 2006- 07
Actual
FY 2007- 08
Estimated
FY 2008- 09
Projected
Circulate Colma Network ( employee
newsletter) 4 x per year 4 4 4
Review all job descriptions ( 19)
annually 19 19 19
Process personnel actions within 72
hours of receipt of notification 100% 100% 100%
Maintain average recruitment cost per
appointment at $ 150 or less $ 113 $ 157 $ 150
34
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
141 - HUMAN RESOURCES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff - 1 00,004 1 01,650 1 01,650 1 05,900
Human Resources Manager
51009 Deferred Compensation - 1 ,200 1 ,200 1 ,200 1 ,200
51020 Cash- in- lieu - Medical - 3 ,000 3 ,000 3 ,000 3 ,000
Total Salaries & Wages - 1 04,204 1 05,850 1 05,850 1 10,100
BENEFITS
52001 PERS Misc. Employees - 1 2,804 1 4,700 1 4,000 1 4,600
13.94%
52008 Dental - 1 ,904 2 ,000 2 ,000 2 ,000
180/ mo
52009 Life Insurance - 1 44 2 00 2 00 2 00
$ 12/ mo
52011 Vision - 4 86 6 00 6 00 6 00
$ 51/ mo
52012 Health Club - 5 64 6 00 6 00 6 00
$ 47/ mo
52014 Social Security Employer - 6 ,069 6 ,300 6 ,300 6 ,600
6.20%
52015 Medicare Employer - 1 ,479 1 ,600 1 ,600 1 ,600
1.45%
Total Benefits - 2 3,450 2 6,000 2 5,300 2 6,200
TOTAL SALARY WAGES & BENEFITS - 1 27,654 1 31,850 1 31,150 1 36,300
35 141 - HUMAN RESOURCES
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
141 - HUMAN RESOURCES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60008 Dues & Publications - 2 06 3 50 2 00 4 00
MMANC - $ 100
CalPELRA - $ 300
60010 Conferences & Meetings - 2 ,314 4 ,000 1 ,600 4 ,000
HRA - $ 100
LCW - $ 75
NorCAL - $ 1,500
CalPELRA - $ 1,500
Other
60013 Auto Expense - 7 77 7 75 6 00 7 00
61001 Personnel Activities - 1 ,957 1 0,000 1 ,000 7 ,000
Recruitments - $ 2,000
Advertising - $ 3,500
Oral Boards - $ 1,000
Pre- employment Background - $ 500
Other
61002 Training - 3 ,329 7 ,500 1 ,500 7 ,500
Citywide
61004 Employee Programs - 6 ,313 5 ,500 4 ,000 5 ,500
Recognition - $ 2,500
Safety Committee - $ 3,000
Total Supplies & Services - 1 4,896 2 8,125 8 ,900 2 5,100
CONTRACTUAL
71010 Professional Consulting Services - 1 8,485 3 7,000 2 8,000 3 0,000
Assist U - $ 2,500
IEDA Labor Negotiations - $ 15,000
LCW Consortium - $ 4,000
Section 125 Flex Plan Admin. - $ 1,500
Other
Total Contractual - 1 8,485 3 7,000 2 8,000 3 0,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL - 3 3,381 6 5,125 3 6,900 5 5,100
DIVISION TOTAL - 1 61,035 1 96,975 1 68,050 1 91,400
36 141 - HUMAN RESOURCES
DEPARTMENT: CITY MANAGER / CITY CLERK
DIVISION: FINANCE
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
The Finance Division is responsible for paying the Town’s bills, maintaining and reconciling
accounts, payroll, responding to vendor and employee inquiries within 24 hours, and
maintaining current files.
The Assistant City Manager is the Finance Director and responsible for oversight of two non-departmental
activities:
! General Services, which includes all insurance for the Town, utility bill payments, and
miscellaneous expenditures that are of a general nature.
! Debt Service, which contains the Certificates of Participation ( COP) payments.
STAFFING
The staff in the Finance Division includes an Accountant and Accounting Technician, supervised
by the Assistant City Manager.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, Finance provided cross training to Administration employees in payroll and
accounts payable functions as part of the Town’s emergency preparedness efforts. The
Investment Policy was reviewed and updated. Staff also implemented an online bank deposit
process which will enable the Town to receive credit for checks much more quickly, and reduce
the number of staff trips to the bank.
In FY 2008- 09, the analysis of the accounts payable and payroll processes to identify additional
efficiencies will continue. This process was delayed due to staff turnover in the unit. Staff will
also be working closely with the City Manager on developing a plan to address the Town’s GASB
45 liability.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget for the Finance Division is 1% lower than the FY 2007- 08
Adopted Budget due to lower salary and benefit costs associated with staffing changes.
PERFORMANCE
MEASURE
FY 2005- 06
Actual
FY 2006- 07
Actual
FY 2007- 08
Estimated
FY 2008- 09
Projected
Complete 39 required payroll
and financial reports on- time 97% 100% 98% 100%
37
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
150 - FINANCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 9 0,705 7 7,993 8 3,600 5 3,000 7 5,300
Accountant
51003 Part- time Staff 4 3,660 5 7,693 5 9,400 6 0,000 6 1,900
Accounting Technician
51004 Comp Time 3 32 - 5 00 3 00 5 00
51005 Overtime - - 5 00 1 00 5 00
51006 Workers' Comp/ Disability 2 97 - - - -
51009 Deferred Compensation 1 ,250 1 ,200 1 ,200 1 ,000 1 ,200
Total Salaries & Wages 1 36,245 1 36,886 1 45,200 1 14,400 1 39,400
BENEFITS
52001 PERS Misc. Employees 1 1,775 1 7,860 2 0,600 2 0,600 1 8,700
13.94%
52003 Social Security Employee 2 ,694 - - - -
52004 Medicare Employee 6 30 - - - -
1.45%
52007 Health 2 0,536 2 1,871 2 6,000 2 0,000 2 9,900
15% increase
52008 Dental 3 ,766 3 ,809 4 ,000 3 ,500 4 ,000
$ 180/ mo
52009 Life Insurance 2 88 2 88 3 00 3 00 3 00
$ 12/ mo
52011 Vision 1 ,059 9 71 1 ,200 1 ,000 1 ,200
$ 51/ mo
52012 Health Club - - 1 ,200 - 1 ,200
$ 47/ mo
52014 Social Security Employer 8 ,619 8 ,455 9 ,000 7 ,000 8 ,700
6.20%
52015 Medicare Employer 2 ,016 1 ,977 2 ,200 2 ,200 2 ,100
1.45%
Total Benefits 5 1,384 5 5,230 6 4,500 5 4,600 6 6,100
TOTAL SALARY WAGES & BENEFITS 1 87,629 1 92,116 2 09,700 1 69,000 2 05,500
38 150 - FINANCE
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
150 - FINANCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60004 Computer Expense/ Services 4 0,448 1 7,856 3 5,000 3 3,000 3 5,000
EDEN - $ 14,000
Stepford Extra Hours
60005 Special Dept. Expense 1 10 5 0 2 00 1 00 2 00
60008 Dues & Publications - 1 45 5 00 3 00 5 00
CMTA - $ 185
CSFMO - $ 110
GFOA - $ 145
60010 Conferences & Meetings - 2 ,441 6 ,000 5 00 6 ,000
EDEN Annual Conference
Municipal Finance Organizations
61002 Training - 425 3,000 100 3,000
Total Supplies & Services 4 0,558 2 0,917 4 4,700 3 4,000 4 4,700
CONTRACTUAL
70010 Auditing Cardroom 3 9,218 3 9,766 4 0,000 4 1,000 4 1,000
71001 Auditing- General 1 8,689 1 5,315 2 5,000 2 0,000 2 5,000
71010 Professional Consulting Services 9 ,702 1 5,893 1 0,000 1 0,000 1 0,000
J. J. Arch, CPA
Total Contractual 6 7,609 7 0,975 7 5,000 7 1,000 7 6,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 1 08,167 9 1,891 1 19,700 1 05,000 1 20,700
CAPITAL OUTLAY
80001 Equipment Purchases - - 5 00 - 5 00
80200 Furniture - - 5 00 - 5 00
TOTAL CAPITAL OUTLAY - - 1 ,000 - 1 ,000
DIVISION TOTAL 2 95,796 2 84,007 3 30,400 2 74,000 3 27,200
39 150 - FINANCE
DEPARTMENT: CITY MANAGER / CITY CLERK
DIVISION: FINANCE
ACTIVITY: GENERAL SERVICES
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
ACTIVITY DESCRIPTION
The General Services budget includes expenditures shared by all departments, such as the
telephone system, cellular telephones, utilities, and insurance. This Activity also includes the
cost of funding city- wide communications support ( basic cable television) for residents.
STAFFING
The Finance Division is responsible for General Services. This Activity has no staff.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is approximately 12% higher than the FY 2007- 08 Adopted
Budget. Higher water, bulk cable, and insurance expenses contributed to the increase. The
chart below shows the trend in bulk cable costs since FY 2004- 05.
Bulk Cable Agreement
$ 0
$ 50,000
$ 100,000
$ 150,000
$ 200,000
$ 250,000
$ 300,000
$ 350,000
FY 2004- 05 FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2008- 09
Adopted
40
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
151 - GENERAL SERVICES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SUPPLIES & SERVICES
60002 Office Supplies 2 5,391 1 2,358 1 5,000 1 2,000 1 5,000
60003 Postage 6 ,677 8 ,287 5 ,000 4 ,500 5 ,000
60004 Computer Expenses and Services 9 9,422 6 3,965 7 5,000 7 1,000 7 5,000
New Software Purchases
Memory, Printer, Ink Cartridges,
Stepford Support Services @$ 4,225/ mo
Stepford Additional Services as Required
60005 Special Dept. Expense 1 5,404 4 ,204 1 0,000 1 0,000 1 0,000
Community Outreach
Plant Maintenance
First Aid Supplies
60006 Printing 1 2,057 7 ,940 7 ,000 - -
60011 Communications 2 1,564 2 2,904 2 5,000 2 0,000 2 0,000
Cell Phone Charges - $ 1,400/ mo
Internet - $ 485/ mo
T1 line b/ t City Hall & Annex
Emergency Satellite Phones - $ 300/ mo
60012 Utilities 2 8,594 3 8,667 4 0,000 4 1,000 4 5,000
PG& E
Cal Water, Daly City Water
60014 Office Equipment Rental 3 2,447 2 5,471 3 0,000 2 5,000 3 0,000
Postage and Folding Machines - $ 556/ mo
Copier Admin - $ 1,500/ mo
60015 Equipment Maintenance 3 68 - - - -
Total Supplies & Services 2 41,923 1 83,796 2 07,000 1 83,500 2 00,000
41 151 - GENERAL SERVICES
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
151 - GENERAL SERVICES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
CONTRACTUAL
71010 Professional Consulting Services 7 0 - 5 ,000 - -
71034 Citywide Communication Support 2 02,858 1 98,970 2 25,000 2 95,000 3 35,000
Bulk Cable Service - $ 312,000
Website Upgrade - $ 5,000
Municipal Code On- line - $ 15,000
Website Support ( SMRN & Scalice) - $ 3,000
74001 Liability Insurance 7 30,017 6 40,576 5 30,000 4 04,500 5 35,000
ABAG -- Liability, Property, etc - $ 180,000
( EIA) Worker's Compensation Advance Pay
$ 200,000
Driver Alliant -- Earthquake, Flood -
$ 150,000
74004 Claims Litigation - - 3 0,000 5 0,000 5 0,000
Total Contractual 9 32,946 8 39,546 7 90,000 7 49,500 9 20,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 1 ,174,869 1 ,023,342 9 97,000 9 33,000 1 ,120,000
CAPITAL OUTLAY
80001 Equipment Purchases - 56 - - -
TOTAL CAPITAL OUTLAY - 5 6 - - -
ACTIVITY TOTAL 1 ,174,869 1 ,023,398 9 97,000 9 33,000 1 ,120,000
42 151 - GENERAL SERVICES
DEPARTMENT: CITY MANAGER / CITY CLERK
DIVISION: FINANCE
ACTIVITIES: DEBT SERVICE -
METRO 280 BOND AND
CERTIFICATES OF PARTICIPATION
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
ACTIVITIES DESCRIPTION
These Activities show the budget and expenditures for the Metro 280 Bond ( paid in full 2005)
and Certificates of Participation ( COP).
The Finance Division is responsible for the transfer of funds, which provides the money to the
Trustee to make timely payments on principal and interest.
BUDGET HIGHLIGHTS
The Town of Colma issued bonds in 1986 pursuant to the Refunding Act of 1984 for 1915
Improvement Act Bonds to fund public improvements associated with the Metro 280 Shopping
Center. In 1997, the original bonds were re- financed at a lower interest rate. The 1997 bonds
have matured and were retired in full, principal and interest, on September 2, 2005.
The Certificates of Participation were issued in 2003 to construct a new police facility and
community center. The Colma Community Center opened in November of 2004, with a total
project cost of $ 6.25 million. The Police Facility was completed in November of 2005 at a total
cost of $ 8.89 million.
The lease agreement sets out the debt service payment schedule and indicates the principal
and interest amount to be paid each year.
43
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT CONTRACTUAL
60005 Final Reimbursement 5 7,441
71010 Prof. Consulting Services -- Trustee 2 1,925 - - - -
75001 Debt Principal 1 ,140,000 - - - -
75002 Debt Interest 3 0,780 - - - -
1 ,250,146 - - - -
1 ,250,146 - - - -
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT CONTRACTUAL
71010 Prof. Consulting Services -- Trustee 1,700 1,700 - 1,700 1 ,700
75001 Debt Principal 320,000 330,000 335,000 335,000 3 45,000
75002 Debt Interest 635,796 629,396 625,000 625,000 6 15,000
9 57,496 9 61,096 9 60,000 9 61,700 9 61,700
9 57,496 9 61,096 9 60,000 9 61,700 9 61,700
TOTAL CONTRACTUAL
ACTIVITY TOTAL
610 – DEBT SERVICE – METRO BOND
TOTAL CONTRACTUAL
ACTIVITY TOTAL
620 – DEBT SERVICE – COP
610 - DEPT SERVICE - METRO BOND
44 620 - DEBT SERVICE - COP
SUPPLIES & CAPITAL TOTAL
NO. DIVISION SALARIES BENEFITS SERVICES CONTRACTS OUTLAY DEPARTMENT
210 ADMINISTRATION 5 58,200 2 42,800 8 0,400 7 4,500 3 7,500 9 93,400
220 PATROL 2 ,084,100 9 24,300 1 30,600 6 0,000 4 9,500 3 ,248,500
230 COMMUNICATIONS 4 61,000 2 07,000 1 69,950 6 3,000 2 ,500 903,450
240 GRANTS 7 3,600 2 7,200 1 0,500 - - 111,300
TOTAL EXPENDITURES 3 ,176,900 1 ,401,300 3 91,450 1 97,500 8 9,500 5 ,256,650
DEPARTMENT: POLICE
FUNCTION: PUBLIC SAFETY
FUNDING SOURCE: GENERAL FUND AND STATE OF CALIFORNIA
SUPPLEMENTAL LAW ENFORCEMENT SERVICES
FUND ( SLESF)
DEPARTMENT DESCRIPTION
The Police Department consists of the following divisions:
• Administration
• Communication
• Patrol
• Grants
The Department is primarily supported by the General Fund, with the exception of the
Community Services Officer ( CSO) position which is funded by a SLESF grant from the State of
California.
There are a total of 26 positions in the Department, 19 sworn and seven non- sworn.
Salaries
60%
Capital Outlay
2%
Contracts
Supplies and Services 4%
7%
Benefits
27%
45
DEPARTMENT: POLICE
DIVISION: POLICE ADMINISTRATION
FUNCTION: PUBLIC SAFETY
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
Police Administration provides the planning, direction and oversight control of the Department.
STAFFING
The staffing for this Division includes the Police Chief, a Detective Sergeant, a Detective, and an
Administrative Technician III.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, Police Officers participated in four business- related training events at local
businesses. In addition, staff members participated in 33 community events including Kops and
Kids Day, Target “ Night Out Campaign” and a number of local events. Detectives were
responsible for recovering over $ 130,000 dollars worth of stolen property during the year while
solving several high- profile cases. Several staff members attended specialized training in
emergency response and operations and one emergency operation drill was conducted. Staff is
currently looking into ways to improve the evidence collection and storage system and is in the
process of a self- audit of the stored evidence prior to eliciting a state audit.
For FY 2008- 09, the Division will:
! Continue to enhance relations with local businesses by conducting workshops on crime
prevention through the Colma– Daly City Chamber of Commerce.
! Purge all items of evidence/ safekeeping when legally allowed and conduct one internal
audit of evidence and property room.
! Review existing programs and determine the cost effectiveness of merging programs with
other local agencies.
! Conduct one emergency drill and one training session to assist Town staff in preparing for
local emergencies and disasters.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 1% higher than the FY 2007- 08 Adopted Budget. Higher
salary and benefit costs offset decreases in supplies and contractual services.
46
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
210 - POLICE ADMINISTRATION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 4 04,615 4 09,565 4 41,000 4 41,000 4 67,200
Chief of Police
Detective Sergeant
Detective
Administrative Technician III
51003 Part- time Staff 2 2,931 1 6,363 2 5,000 - 1 5,000
Cardroom, Police Academy Related
Meetings, Background Checks
51004 Comp Time 1 ,347 5 ,066 3 ,000 3 ,900 4 ,000
51005 Overtime 3 7,436 3 1,192 4 5,000 4 0,000 4 5,000
51006 Workers' Comp. Disability & 4850 - - - 3 ,700 -
51007 Holiday 1 1,655 1 1,259 1 3,000 1 0,000 1 1,500
51008 Vacation/ Sick/ Comp Time Payoff 2 ,987 2 ,410 - - -
51009 Deferred Compensation 5 ,000 4 ,700 4 ,800 4 ,800 4 ,800
51012 Education Incentive 1 2,045 1 1,531 1 5,000 1 0,000 1 0,700
Total Salaries & Wages 4 98,016 4 92,086 5 46,800 5 13,400 5 58,200
BENEFITS
52001 PERS Misc. Employees 1 0,463 9 ,602 1 1,000 1 1,000 1 0,900
13.94%
52002 PERS Safety 5 6,400 8 1,818 9 9,000 9 9,000 1 10,300
27.04%
52003 Social Security Employee 1 9,236 4 ,935 - - -
6.20%
52004 Medicare Employee 6 ,444 2 ,488 - - -
1.45%
52007 Health 5 3,504 6 3,268 5 8,000 5 8,000 6 6,800
15% increase
52008 Dental 7 ,533 7 ,617 8 ,000 8 ,000 8 ,000
$ 180/ mo
52009 Life Insurance 5 76 5 76 6 00 6 00 7 00
$ 12/ mo
52011 Vision 2 ,118 2 ,118 2 ,300 2 ,300 2 ,400
$ 51/ mo
52012 Health Club 1 ,328 6 68 2 ,100 1 ,000 2 ,300
$ 40/ mo or $ 47/ mo
52013 Uniform Allowance 3 ,064 3 ,084 3 ,000 2 ,800 2 ,600
52014 Social Security Employer 2 3,794 2 2,951 3 0,000 2 5,000 3 0,500
6.20%
52015 Medicare Employer 7 ,511 7 ,199 8 ,000 7 ,000 8 ,300
1.45%
Total Benefits 1 91,970 2 06,324 2 22,000 2 14,700 2 42,800
TOTAL SALARY WAGES & BENEFITS 6 89,986 6 98,410 7 68,800 7 28,100 8 01,000
47 210 - POLICE ADMINISTRATION
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
210 - POLICE ADMINISTRATION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60003 Postage - - 6,500 3,800 4,200
60004 Computer Supplies 5 4,543 1 9,554 50,000 33,000 35,000
IT Expenses, Maint Fees, Equip Purchase,
Stepford Extra Hours, New Server
60005 Special Dept. Expense 1 5,105 8 ,806 11,000 9,000 10,000
Cell Phones, Film Process, 1st Aid, Printing
60007 Donations 2 00 - - - -
Retirements; Official PD Donations
60008 Dues & Publications 3 ,656 4 ,443 3,000 4,100 4,200
Local Committees, Professional Publications,
Books and Manuals
60010 Conferences & Meetings 7 ,015 4 ,028 8,500 10,000 8,000
Local Meetings and Conferences for Admin
Personnel
60013 Auto Expense 2 50 9 100 100 -
61002 Training 4 ,699 2 ,456 10,000 4,500 10,000
POST and non- POST training
63002 Investigations 2 ,099 1 ,003 10,000 12,500 9,000
Accurint, Sketches, Backgrounds, Travel for
Detectives, LC Print Cards, New Employee
Backgrounds
Total Supplies & Services 8 7,568 4 0,298 9 9,100 7 7,000 8 0,400
CONTRACTUAL
71010 Professional Consulting Services 2 1,775 1 ,273 3 ,500 - 1 ,500
Security Plan Chks, Police Facility, Legal
Advisor
71011 County Wide Services Contracts 7 0,680 6 1,853 7 0,000 6 9,000 7 2,500
Narcotics Task Force - $ 4,000
Crime Lab - $ 16,000
First Chance - $ 17,500
Animal Control - $ 25,000
Office of Emerg Service - $ 2,500
Other
72002 Equip. Rental- Vehicles - - 5 00 - 5 00
Investigation Vehicles/ Equip
Total Contractual 9 2,455 6 3,127 7 4,000 6 9,000 7 4,500
TOTAL SUPPLIES SERVICES & CONTRACTUAL 1 80,023 1 03,425 1 73,100 1 46,000 1 54,900
48 210 - POLICE ADMINISTRATION
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
210 - POLICE ADMINISTRATION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
CAPITAL OUTLAY
80001 Equip. Purchases - 1 ,456 1 ,500 1 ,000 1 ,500
Misc Detective Equipment/ Safety Equip
80002 Automobile Purchases - - 3 5,000 3 2,000 3 5,000
Replacement Detective Vehicle
80004 Buildings 6 ,702 1 ,632 - - -
Repair to Current Police Facility
80200 Furniture 1 ,005 1 ,000 1 ,000 1 ,000 1 ,000
TOTAL CAPITAL OUTLAY 7 ,707 4 ,088 3 7,500 3 4,000 3 7,500
DIVISION TOTAL 8 77,716 8 05,923 9 79,400 9 08,100 9 93,400
49 210 - POLICE ADMINISTRATION
DEPARTMENT: POLICE
DIVISION: POLICE PATROL
FUNCTION: PUBLIC SAFETY
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
Police Patrol provides front- line uniform
response to calls for police services. Police
Patrol addresses neighborhood quality- of- life
issues, and responds to all security- related
service needs of the community including:
threats to life and property, enforcement of
traffic laws, and investigation of crimes against
persons and property.
STAFFING
The Division’s personnel include a Police Commander, four Police Sergeants, and 11 Police
Officers. As staffing allows, one officer is assigned to a motorcycle on a part- time basis and
one officer is assigned to a police K- 9. Although there have been several resignations and
retirements, the department expects to be at full staff in the new fiscal year.
ACCOMPLISHMENTS/ GOALS
Despite staffing shortages periodically throughout the year due to turnover, the Division
participated in several community events related to the Town and the County including Kops &
Kids Day and holiday events. Members participate on several county- wide task forces and for
the first time ever the Colma Police Department hosted the “ Avoid the 23” DUI campaign. In
addition, officers conducted over 3,500 residential patrols, wrote over 1,000 traffic citations,
and made over 550 arrests. Part one crimes 1 remain at or below average for the residential
area, due in large to the police presence in the neighborhood.
During FY 2008- 09, the Division will:
! Develop a formal succession plan for each position in the Division.
! Work cooperatively with outside agencies on identified areas for selective traffic
enforcement in critical areas within and near the Town of Colma.
! Participate in two business related training events for local Colma businesses.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 3% lower than the FY 2007- 08 Adopted Budget. Increases
in salaries and benefits are offset by decreases in expenses associated with vacation and sick
leave payouts, supplies, auto repair services and capital outlay.
1 These include criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, motor vehicle
theft, and arson. 50
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
220 - POLICE PATROL ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 1 ,330,511 1 ,344,358 1 ,545,000 1 ,500,000 1 ,621,800
Commander
Police Sergeants 4
Police Officers 11.0
51003 Part- time Staff 2 6,215 - - - -
Reserves, Traffic Officers; Seasonal Help
51004 Comp Time 4 1,959 3 0,956 4 7,000 3 2,000 4 5,000
51005 Overtime 2 27,282 2 34,572 2 20,000 2 20,000 2 25,000
51006 Workers Compensation, Disability & 4850 6 09 2 9,957 - 3 ,000 5 ,000
51007 Holiday 7 6,249 8 6,784 9 0,000 8 0,000 8 4,000
51008 Vacation/ Sick/ Comp Time Payoff 2 0,527 1 07,513 2 00,000 1 40,000 6 5,000
51009 Deferred Compensation 1 7,900 1 6,650 1 9,200 1 7,000 1 9,200
51012 Education Incentive 8 0,047 9 0,359 9 4,000 1 4,000 1 9,100
51013 Auto Allowance 3 ,600 3 ,600 3 ,600 3 ,000 -
51018 Administrative Leave - 5 4,174 - 4 ,000 -
51021 Canine Pay 7 71 ( 771) - - -
Total Salaries & Wages 1 ,825,670 1 ,998,152 2 ,218,800 2 ,013,000 2 ,084,100
BENEFITS
52001 PERS Misc. Employees 1 ,012 - - - -
13.94%
52002 PERS Safety 2 86,710 3 64,149 4 32,000 4 32,000 4 69,300
27.04%
52003 Social Security Employee 9 6,259 3 4,834 - 1 ,100 -
6.20%
52004 Medicare Employee 2 7,783 1 2,728 - 1 5,200 -
1.45%
52007 Health 1 53,460 1 74,659 2 11,000 2 11,000 2 32,100
15% increase
52008 Dental 2 9,032 2 9,997 3 2,000 3 0,000 3 2,300
$ 180/ mo
52009 Life Insurance 2 ,208 2 ,304 2 ,400 2 ,400 2 ,500
$ 12/ mo
52011 Vision 8 ,164 8 ,473 8 ,900 8 ,900 9 ,000
$ 51/ mo
52012 Health Club 2 ,950 2 ,667 7 ,700 2 ,000 7 ,700
$ 40/ mo
52013 Uniform Allowance 1 5,651 1 6,402 1 5,000 2 0,000 1 3,800
52014 Social Security Employer 9 8,102 1 00,257 1 00,000 1 00,000 1 27,000
6.20%
52015 Medicare Employer 2 8,216 2 9,583 3 1,000 2 4,000 3 0,600
1.45%
Total Benefits 7 49,546 7 76,055 8 40,000 8 46,600 9 24,300
TOTAL SALARY WAGES & BENEFITS 2 ,575,217 2 ,774,207 3 ,058,800 2 ,859,600 3 ,008,400
51 220 - POLICE PATROL
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
220 - POLICE PATROL ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60005 Special Dept. Expense 1 4,516 1 2,568 1 4,500 8 ,500 9 ,000
Equip, Film, First Aid, Fire Arms Related
60008 Dues & Publications 1 ,211 9 21 2 ,000 2 ,000 2 ,100
PESA, Juv Ofc, CPOA, TMA, Official
Magazines/ Books
60010 Conferences & Meetings 3 51 3 44 4 ,000 1 ,500 2 ,500
State & Local Meetings/ Conference,
Seminars, etc
60013 Auto Expense 5 2,076 5 7,811 5 8,000 4 5,000 5 5,000
Fuel, Tires, Veh Repairs, Veh Equip
61002 Training 1 0,497 9 ,622 2 2,500 1 8,000 2 2,500
POST and Non POST Training, Special
Enforcement Training, Terrorism Training
63001 Booking Fees 3 7,423 2 2,894 3 5,000 7 ,500 3 5,000
Booking Fees, Citation Processing
63002 Investigations 5 ,250 3 ,799 5 ,000 5 ,000 4 ,500
Travel, Sketches, Equip Rental for Patrol-
Related Investigations Code Enforcement
63004 Code Enforcement 9 96 - 5 00 - -
Total Supplies & Services 1 22,319 1 07,958 1 41,500 8 7,500 1 30,600
CONTRACTUAL
72001 Auto Repair Services 6 3,165 6 1,844 7 0,000 5 0,000 6 0,000
Service Contract
Total Contractual 6 3,165 6 1,844 7 0,000 5 0,000 6 0,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 1 85,484 1 69,802 2 11,500 1 37,500 1 90,600
CAPITAL OUTLAY
80001 Equipment Purchase 1 2,314 5 ,966 7 ,500 7 ,500 7 ,500
Weapon Replacement/ Purchase, Large
Tools and Patrol Equipment
80002 Automobile Purchase 7 5,741 7 ,484 8 4,000 8 4,000 4 2,000
Purchase of 2 New Patrol Cars and Related
Equip
TOTAL CAPITAL OUTLAY 8 8,055 1 3,450 9 1,500 9 1,500 4 9,500
DIVISION TOTAL 2 ,848,756 2 ,957,459 3 ,361,800 3 ,088,600 3 ,248,500
52 220 - POLICE PATROL
DEPARTMENT: POLICE
DIVISION: POLICE COMMUNICATIONS
FUNCTION: PUBLIC SAFETY
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
Police Communications handles the
clerical and record- keeping duties of the
Department and citizen- initiated calls for
service.
STAFFING
The positions in this Division are: one
Dispatch Records Supervisor, four
Dispatchers and various part- time
Dispatchers.
ACCOMPLISHMENTS/ GOALS
In FY 2007- 08, the Division was audited by the Department of Justice for firearms and warrant
arrest computer entries. The Division passed the audit with minor corrections. The Chief
worked with State and Federal lobbyists to find funding for an upgrade to its CAD/ RMS but was
unable to raise any local funds in a joint effort with six other local police agencies.
During FY 2008- 09, the Division will:
! Review calls for service and ensure that the dispatch center is staffed accordingly.
! Develop a succession plan for each position and assignment in the Division.
! Meet with Town businesses in an effort to enhance relations between businesses and
the Department, and to improve the Department’s ability to safely respond to calls.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 1% higher than the FY 2007- 08 Adopted Budget due to
higher salary and benefits expenses.
53
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
230 - POLICE COMMUNICATIONS ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 3 26,649 3 71,069 4 17,000 4 17,000 4 19,000
Dispatchers & Dispatch Supervisor
51003 Part- time Staff 4 ,685 9 5 1 ,000 - 5 00
Per Diem Dispatchers
51004 Comp Time 6 ,344 5 ,917 4 ,000 2 ,500 4 ,000
51005 Overtime 1 06,595 3 3,457 3 0,000 1 8,500 2 5,000
51006 Workers' Comp/ Disability 4 20 - - - -
51008 Vacation/ Sick/ Comp Time Payoff 2 8,165 - - - -
51009 Deferred Compensation 4 ,300 5 ,850 6 ,000 6 ,000 6 ,000
51019 CAD Administrator Incentive Pay 1 4,500 1 2,032 8 ,000 8 ,000 6 ,500
Total Salaries & Wages 4 91,658 4 28,419 4 66,000 4 52,000 4 61,000
BENEFITS
52001 PERS Misc. Employees 2 5,912 4 9,117 6 1,000 6 1,000 5 9,400
13.94%
52003 Social Security Employee 2 ,559 5 - - -
52004 Medicare Employee 5 98 1 - - -
52007 Health 5 5,280 7 0,374 8 0,000 8 0,000 9 2,000
15% increase
52008 Dental 7 ,690 9 ,364 1 0,000 1 0,000 1 0,100
$ 180/ mo
52009 Life Insurance 6 24 7 20 8 00 8 00 8 00
$ 12/ mo
52011 Vision 2 ,207 2 ,604 2 ,800 2 ,800 2 ,800
$ 51/ mo
52012 Health Club 1 41 - 2 ,900 1 00 2 ,900
$ 47/ mo
52013 Uniform Allowance 2 ,903 2 ,359 3 ,300 3 ,500 3 ,200
52014 Social Security Employer 2 6,747 2 3,914 2 5,000 2 5,000 2 9,000
6.20%
52015 Medicare Employer 7 ,200 6 ,239 7 ,000 7 ,000 6 ,800
1.45%
Total Benefits 1 31,860 1 64,698 1 92,800 1 90,200 2 07,000
TOTAL SALARY WAGES & BENEFITS 6 23,518 5 93,117 6 58,800 6 42,200 6 68,000
54 230 - POLICE COMMUNICATIONS
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
230 - POLICE COMMUNICATIONS ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60002 Office Supplies 4 26 7 ,212 6 ,000 6 ,000 6 ,500
Department Wide Account
60004 Computer Supplies 3 4,257 3 8,234 4 0,000 4 0,000 4 0,000
Hitech CAD/ RMS Maint. Agreement
60005 Special Dept. Expense 2 ,986 1 ,481 3 ,500 2 ,300 3 ,000
Equipment Repair/ Replacement
60008 Dues & Publications 2 00 1 23 4 00 2 00 4 00
Comm Managers, Official Manuals Books
60010 Conferences & Meetings 2 ,791 3 ,907 4 ,500 4 ,500 4 ,850
Hitech Conference, Local Meetings and
Conferences
60011 Communications 8 9,660 8 8,348 1 10,000 1 00,000 1 10,000
Contract Cost for SSFPD Dispatch Services,
Radio Repair/ Maint
60013 Auto Expense 4 37 1 08 - 2 00 2 00
61002 Training 2 ,554 3 ,417 5 ,000 4 ,200 5 ,000
POST and Non POST Training, Updates
Total Supplies & Services 1 33,311 1 42,830 1 69,400 1 57,400 1 69,950
CONTRACTUAL
72003 Equipment Maintenance 3 0,443 5 0,876 6 3,000 5 6,000 6 3,000
Message Switch - $ 16,155
Portable Radios - $ 7,250
Copy Machine - $ 11,500
TEA ( Radio console, Lawnet) - $ 17,500
Microwave Telephone - $ 6,000
Total Contractual 3 0,443 5 0,876 6 3,000 5 6,000 6 3,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 1 63,754 1 93,706 2 32,400 2 13,400 2 32,950
CAPITAL OUTLAY
80001 Equipment Purchases 4 4,581 - 1 ,500 7 50 1 ,000
80200 Furniture - 1 ,602 1 ,500 5 00 1 ,500
TOTAL CAPITAL OUTLAY 4 4,581 1 ,602 3 ,000 1 ,250 2 ,500
DIVISION TOTAL 8 31,853 7 88,425 8 94,200 8 56,850 9 03,450
55 230 - POLICE COMMUNICATIONS
DEPARTMENT: POLICE
DIVISION: POLICE GRANTS
FUNCTION: PUBLIC SAFETY
FUNDING SOURCE: STATE OF CALIFORNIA SUPPLEMENTAL LAW
ENFORCEMENT SERVICES FUND ( SLESF)
DIVISION DESCRIPTION
The Police Grants budget was initiated in late
FY 2001- 02 to comply with state requirements
to separately account for certain annual state-provided
funds, which initially included
technology grants and the Supplemental Law
Enforcement Services Fund ( SLESF) for front-line
personnel services. This money was used
to fund a Community Service Officer ( CSO),
and the purchase of two police canines and
related materials and training costs.
STAFFING
The Division consists of one CSO.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the CSO participated in three countywide safety check points.
In FY 2008- 09, as part of the Town’s focus and ongoing commitment to code enforcement
efforts, the CSO will continue to work with the City Planner on these issues. In addition, the
CSO will work closely with Department staff to conduct an internal audit of the property and
evidence room. The CSO will also:
! Participate in three countywide checkpoints for: seatbelt compliance, driving under the
influence, and other necessary traffic- related checkpoints.
! Take part in meetings to improve community relations between the Department and
local businesses.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 3% higher than the FY 2007- 08 Adopted Budget due to
higher salary and benefit costs. Additional funding beyond the $ 100,000 provided in the annual
grant allocation will come from the SLESF grant fund balance.
Continuation of the CSO position beyond June 30, 2009 is dependent on receipt of sufficient
SLESF or other grant funding. It should be noted that the State Legislative Analyst Office is
currently recommending the elimination of SLESF funding at this time.
56
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
240 - POLICE GRANTS ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 5 9,013 6 6,041 6 7,600 6 7,600 7 0,400
Community Service Officer
51004 Comp Time 1 ,831 4 16 1 ,000 1 ,000 1 ,000
51005 Overtime 5 95 7 06 1 ,000 3 00 1 ,000
51008 Vacation/ Sick/ Comp Time Payoff 5 28 - - - -
51009 Deferred Compensation 1 ,250 1 ,200 1 ,200 - 1 ,200
Total Salaries & Wages 6 3,217 6 8,363 7 0,800 6 8,900 7 3,600
BENEFITS
52001 PERS Misc. Employees 6 ,012 8 ,509 9 ,800 9 ,800 9 ,900
13.94%
52003 Social Security Employee 2 ,461 - - - -
52004 Medicare Employee 5 75 - - - -
52007 Health 4 ,893 5 ,458 7 ,000 7 ,000 8 ,100
15% increase
52008 Dental 1 ,883 1 ,904 2 ,000 2 ,000 2 ,000
$ 180/ mo
52009 Life Insurance 1 44 1 44 2 00 2 00 2 00
$ 12/ mo
52011 Vision 5 30 5 30 6 00 6 00 6 00
$ 51/ mo
52012 Health Club 2 73 - 6 00 - 6 00
$ 47/ mo
52013 Uniform Allowance 3 24 1 02 5 00 2 50 -
52014 Social Security Employer 4 ,060 4 ,171 4 ,400 4 ,200 4 ,700
6.20%
52015 Medicare Employer 9 50 9 76 1 ,100 1 ,000 1 ,100
1.45%
Total Benefits 22,104 2 1,794 26,200 2 5,050 2 7,200
TOTAL SALARY WAGES & BENEFITS 85,321 9 0,157 97,000 9 3,950 1 00,800
SUPPLIES & SERVICES
60005 Special Dept. Expense 2 ,583 3 ,456 6 ,000 6 ,000 6 ,000
CSO Supplies/ Equipment
60013 Auto Expense 2 ,595 1 ,032 3 ,500 7 ,200 3 ,500
Fuel, Minor Veh Repair, Veh Equip
61002 Training 4 0 - 1 ,500 1 ,000 1 ,000
CSO training
Total Supplies & Services 5 ,218 4 ,487 1 1,000 1 4,200 1 0,500
TOTAL SUPPLIES SERVICES 5 ,218 4 ,487 1 1,000 1 4,200 1 0,500
DIVISION TOTAL 9 0,539 9 4,644 1 08,000 1 08,150 1 11,300
57 240 - POLICE GRANTS
58
SUPPLIES & CAPITAL TOTAL
NO. DIVISIONS SALARIES BENEFITS SERVICES CONTRACTS OUTLAY DEPARTMENT
310 ADMIN/ ENG/ BLDG - - 5,900 997,000 - 1,002,900
320 MAINTENANCE 2 32,700 1 00,100 1 1,800 1 ,487,000 8 ,000 1,839,600
800 FACILITY OPERATIONS - - 574,350 - - 574,350
TOTAL EXPENDITURES 2 32,700 1 00,100 5 92,050 2,484,000 8 ,000 3,416,850
DEPARTMENT: PUBLIC WORKS
FUNCTION: PUBLIC WORKS
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The Public Works Department consists of the following Divisions: Administration / Engineering /
Building and Maintenance.
Contract technical professionals as well as three Town employees provide Public Works services.
There are two divisions within the Public Works Department – Administration / Engineering /
Building, and Maintenance, which includes contracts for sewer and landscape services.
Department responsibilities include development and implementation of the Town’s Five- Year
Capital Improvement Plan ( CIP); administration and implementation of solid waste recycling and
National Pollutant Discharge Elimination System ( NPDES) regulations; administration of private
land development and building permits; and maintenance of all Town- owned facilities and
infrastructure.
The Department continues to address traffic and transportation issues; identify and develop future
capital improvement projects; improve maintenance and land development services; address the
needs of other Town departments as they relate to Public Works; administer local, state, and
federal regulations; administer grants and applications; and maintain the overall operation of the
Department.
Salaries
6.8%
Benefits
2.9%
Contracts
72.7%
Supplies and Services
17.3%
Capital Outlay
0.2%
59
DEPARTMENT: PUBLIC WORKS
DIVISION: ADMINISTRATION / ENGINEERING / BUILDING
FUNCTION: PUBLIC WORKS
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
The Division, staffed by contract employees, manages the Five- Year Capital Improvement Plan
( CIP), and provides general engineering, consulting and building inspection services to the
Town. The Division manages the Town’s Storm Water NPDES Permitting Program
requirements, annual sewer fees, annual waste management reporting and sanitary sewer
overflow reporting requirements, the Town’s traffic speed surveys, roadway infrastructure and
related projects for state and local grants. Engineering assists the Maintenance Division and
the Police, Recreation and Planning Departments in all aspects of Town infrastructure. The
Division processes building, grading and encroachment permits for new construction as well as
providing plan review and inspection services. These activities are partially fees supported.
STAFFING
The City Engineer leads the Division which contains six FTE.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the Division worked with Daly City, the County
of San Mateo, and utility companies to initiate construction of the El
Camino Real at F Street Utility Undergrounding Project. The
Division was instrumental in updating the look and feel of the
Council Office and Chamber improving
lighting, audio and recording system,
painting, carpet and furniture.
For FY 2008- 09, the Division will substantially complete the El
Camino Real at F Street Utility Undergrounding Project; complete
design and initiate development of the street/ landscape
improvements for Hillside Boulevard from Hoffman Street to
Serramonte Boulevard; finish renovations at the Maintenance and
Corporation Yard; and initiate renovation of the Town Hall facility.
A detailed scope of work and budget for this and all projects is listed in the CIP for FY 2008- 09.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is approximately 54% higher than the FY 2007- 08 Adopted
Budget due to a combination of shifting staff expenditures from the Maintenance Division and
an average rate increase of 17.3% in the contractor’s rates, which have not been increased
since 2002.
60
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
310 - ADMIN. / ENGINEERING ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SUPPLIES & SERVICES
60001 Public Notices - - 1 ,500 1 ,500 1 ,500
60005 Special Dept. Expense 3 ,648 2 ,837 5 00 5 00 1 ,400
60006 Printing - - 2 ,500 5 00 5 00
60008 Dues & Publications 9 14 3 95 8 00 8 00 1 ,500
Purchase Current Building Code
Membership Building Class A
60010 Conferences & Meetings - 3 5 6 00 6 00 1 ,000
NPDES - National Pollutant Discharge
Elimination System
Total Supplies & Services 4 ,561 3 ,267 5 ,900 3 ,900 5 ,900
CONTRACTUAL
71005 Prof. Engineering Svcs.- General 4 41,433 3 42,395 3 65,000 3 65,000 7 00,000
Engineering Staff Augmentation
Department Administration
71006 Prof. Bldg/ Inspection Svcs. 1 04,467 9 4,089 1 60,000 1 60,000 2 22,000
Building Staff Augmentation
Admin. / Permit Counter Services
71010 Prof. Consulting Svcs. 1 29,925 6 9,429 1 20,000 1 20,000 7 5,000
Engineering Design and P. W. / Engr. Plan
Review, Geographical Information System
Update
Total Contractual 6 75,826 5 05,913 6 45,000 6 45,000 9 97,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 6 80,387 5 09,180 6 50,900 6 48,900 1 ,002,900
DEPARTMENT TOTAL 6 80,387 5 09,180 6 50,900 6 48,900 1 ,002,900
61 310 - PUBLIC WORKS ADMIN. / ENGINEERING
DEPARTMENT: PUBLIC WORKS
DIVISION: MAINTENANCE
FUNCTION: PUBLIC WORKS
FUNDING SOURCE: GENERAL FUND
DIVISION DESCRIPTION
The Maintenance Division is responsible for the up- keep and maintenance of public streets,
sidewalks, traffic signals, street lights, and public facilities. The Division also manages the
landscape maintenance and sanitary sewer maintenance contracts, and provides roadway weed
and litter control, and graffiti abatement.
STAFFING
Positions include three Maintenance Technicians supervised by a contract Maintenance
Supervisor.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the Maintenance Division played an
instrumental role in the remodeling of the Council Office and
Chamber, and repairs to the Engineering Annex Building. With
the purchase of the new power sweeper, the crew was able to
increase the frequency of sweeping operations of the Town's
main roadways to once a week and ensure that all roadways are
clear and safe for vehicular traffic.
Purchase of the new street sweeper and implementation of
the new task scheduling software tool helped the Division
streamline its operations. The crew also constructed a temporary vehicle/ equipment wash
station at the Corporation Yard to prevent the waste water from entering the storm drain
system. In FY 2007- 08, the Division issued a Request for Proposal for Town- wide landscape
maintenance services, which resulted in a new contractor.
Special projects for FY 2008- 09 include dry rot repair for the Town Hall Annex, construction of
landscape bulkheads on Hillside Boulevard and several small lighting enhancements.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is approximately 4% lower than the FY 2007- 08 Adopted Budget.
Increases in salaries and benefits, street and sidewalk maintenance, and sanitary sewer fees are
offset by the shift of contractual engineering staff expenses to the other Division, and lower
landscape maintenance costs.
62
PERFORMANCE
MEASURES
FY 2007- 08
Estimated
FY 2008- 09
Projected
Amount of roadway debris removed
per month 9- 10 yards 9- 10 yards
Number of facility maintenance
calls handled within 24 hours 650 650
63
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
320 - MAINTENANCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 1 61,251 1 66,202 2 04,500 2 04,500 2 19,100
Maintenance Technician 3.0
51004 Comp Time 9 28 7 19 1 ,000 2 ,000
51005 Overtime 3 ,134 2 ,414 2 ,500 3 ,500 1 0,000
51008 Vacation/ Sick/ Comp Time Payoff 1 ,717 - - - -
51009 Deferred Compensation 3 ,300 2 ,950 3 ,600 3 ,600 3 ,600
51018 Administrative Leave - - - - -
Total Salaries & Wages 1 70,329 172,284 2 11,600 2 13,600 2 32,700
BENEFITS
52001 PERS Misc. Employees 1 5,882 18,067 2 9,400 2 9,400 3 0,400
13.94%
52003 Social Security Employee 3 ,787 - - - -
52004 Medicare Employee 8 86 - - - -
52005 Workers' Compensation Insurance - - - -
52007 Health 3 0,512 3 0,539 3 8,000 3 8,000 4 1,800
15% increase
52008 Dental 4 ,708 4 ,288 6 ,000 6 ,000 6 ,100
$ 180/ mo
52009 Life Insurance 3 84 3 48 5 00 5 00 4 00
$ 12/ mo
52011 Vision 1 ,456 1 ,280 1 ,700 1 ,700 1 ,700
$ 51/ mo
52012 Health Club - - 1 ,700 7 00 1 ,700
$ 47/ mo
52014 Social Security Employer 1 0,912 10,682 1 3,200 1 3,200 1 4,600
6.20%
52015 Medicare Employer 2 ,552 2,498 3 ,200 3 ,200 3 ,400
1.45%
Total Benefits 7 1,080 6 7,701 9 3,700 9 2,700 1 00,100
TOTAL SALARY WAGES & BENEFITS 2 41,409 239,985 3 05,300 3 06,300 3 32,800
64 320 - PUBLIC WORKS MAINTENANCE
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
320 - MAINTENANCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60005 Special Dept. Expense 4 ,163 6 ,499 7 ,000 7 ,000 7 ,000
Intelligent Products Dog Mitts, Aramark
Uniforms, ADT Security, Sonitrol, Home
Depot Misc., Xpect First Aid, Clean Source,
Building Improvement/ Carpentry Services,
Jon's Flags & Poles
60008 Dues & Publications - - 5 00 2 50 5 00
BNI Building News
60010 Conferences & Meetings - - 3 00 1 50 3 00
S. F. Bay Area Maintenance Services
Association Workshop
60013 Auto Expense 3 ,986 1 66 1 ,500 - -
Serramonte Ford Maint. Services
60014 Equipment Rental 4 0 4 88 3 ,000 - 3 ,000
Boom Truck / Res. Street Lights
61002 Training 1 03 4 61 1 ,000 1 ,000 1 ,000
Required Safety Seminars
Total Supplies & Services 8 ,292 7 ,614 1 3,300 8 ,400 1 1,800
65 320 - PUBLIC WORKS MAINTENANCE
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
320 - MAINTENANCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
CONTRACTUAL
71005 Prof. Engineering Svcs. - General 3 15,919 303,405 3 50,000 2 50,000 2 09,000
Maintenance Supervisor Staff, Construction
Inspections
72003 Equipment Maintenance 1 3,869 11,440 1 2,000 1 6,000 1 6,000
Serramonte Ford, Chevron, Tennant and
Castle/ Carmel
73001 Landscape Maintenance 2 14,312 244,667 2 65,000 1 75,000 1 85,000
Roadway Landscape Maintenance, Median
Islands, Areas in Town's Right- of- Way.
Landscape maintenance budgets for Town-owned
facilities are listed separately in 800
series.
Lawndale Blvd. - $ 90,620 ( 50% cost refund
from SSF revenue)
Town- wide Roadways & Right of Way
Colma Creek Annual Cleaning - $ 14,850
Plant Allowance - $ 4,630
73002 Streets & Sidewalks 5 1,028 1 09,310 1 00,000 9 0,000 2 75,000
Shopping Cart Recovery, Broadmoor
Lumber, Home Depot Misc., Clean Source,
Curb Paint, Granitrock Cold Patch Pothole
Repairs, Sidewalk Replacement and Repairs
73003 Roadway, Weed & Litter Control 6 ,922 3 43 1 5,000 1 0,000 1 5,000
Weed Abatement Town's R. O. W.
73004 Street Signs & Pavement Marking 2 0,712 3 0,235 5 5,000 3 5,000 5 5,000
URI Highway Technologies
Yearly Maintenance/ Repairs
Annual Christmas Decorations
73005 Traffic Signals & Street Lights 5 1,923 3 7,251 4 0,000 3 0,000 5 5,000
Contract: Republic Electric
73006 Drainage & Flood Control 6 ,523 1 5,051 1 2,000 1 2,000 1 7,000
Yearly Maint. / Sandbag Supplies
Additional NPDES charges - $ 3,500
73007 Sanitary Sewers 4 95,186 5 32,849 6 00,000 5 70,000 6 60,000
Sewer Fees Due NSMCSD & SSF
Yearly Maintenance/ Repairs
73008 Building Maintenance - 1 4,614 - - -
Total Contractual 1 ,176,393 1,299,164 1 ,449,000 1 ,188,000 1 ,487,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 1 ,184,685 1,306,778 1 ,462,300 1 ,196,400 1 ,498,800
66 320 - PUBLIC WORKS MAINTENANCE
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
320 - MAINTENANCE ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
CAPITAL OUTLAY
80001 Equipment Purchases - - 1 38,000 1 38,000 8 ,000
Replace Tools, Equip. General, New Street
Sweeper
TOTAL CAPITAL OUTLAYS - - 1 38,000 1 38,000 8 ,000
DEPARTMENT TOTAL 1 ,426,094 1,546,763 1 ,905,600 1 ,640,700 1 ,839,600
67 320 - PUBLIC WORKS MAINTENANCE
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
800 - FACILITIES SUMMARY ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
801 Town Hall 1 33,366 1 47,015 2 73,600 3 11,200 1 24,100
802 Town Annex - 1188 & 1190 El Camino 3 4,797 3 6,509 7 7,100 5 4,200 3 4,300
803 Sterling Park - 427 F Street 4 2,509 3 7,317 4 8,900 3 6,150 5 7,000
804 Museum - 1500 Hillside 27,612 2 5,785 3 0,200 2 2,600 3 1,600
805 Community Center - 1520 Hillside 6 3,725 7 7,001 7 7,450 6 3,800 1 12,400
806 Police Station - 1199 El Camino Real 5 7,569 1 28,461 1 60,500 9 9,100 1 04,100
807 Corporation Yard - 601 F Street 2 2,483 1 8,520 2 2,000 2 2,100 1 9,600
808 Creekside Villas - 1180 El Camino Real 6 9,485 7 4,468 7 8,700 6 3,950 7 7,500
809 Verano - 1365 Mission Road 2 ,444 6 ,294 5 ,750 3 ,500 5 ,750
810 Bark Park - D Street 6 ,643 6 ,989 6 ,900 2 ,700 6 ,300
811 Pit Stop Park - Serramonte Ave 8 03 1 99 5 00 - -
812 Gun Range 8 64 1 ,147 5 ,000 5 ,200 1 ,700
TOTAL ACTIVITY 4 62,300 5 59,705 7 86,600 6 84,500 5 74,350
DEPARTMENT: PUBLIC WORKS
ACTIVITY: FACILITY OPERATIONS
FUNCTION: PUBLIC WORKS
FUNDING SOURCE: GENERAL FUND
ACTIVITY DESCRIPTION
The Facility Operations Activity includes non- personnel operating expenses for all Town facilities, such
as janitorial and landscape contract services, water, electricity and pest control.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adoped Budget for Facility Operations is 27% lower than the FY 2007- 08 Adopted
Budget reflecting completion of the following facility improvements: replacement of the Town Hall
roof; renovation of the Council Office and Chamber; replacement of the roof for the Town Annex;
interior painting and floor refinishing for the Community Center; and minor grading work at the Gun
Range.
Variations in janitorial costs between the FY 2007- 2008 and FY 2008- 09 Adopted Budgets are due to a
reallocation of the janitorial workload to more closely match the cleaning needs of each facility.
Changes in landscaping costs between the two years are due to a new contractor, and a workload
reallocation.
The FY 2008- 09 Adopted Budget contains funding for new chairs at Sterling Park as well as tablecloths
and kitchen supplies at the Colma Community Center.
68
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90001 * Telephone / Internet Service ( land lines
SBC/ MCI) 53,744 4 7,916 4 5,000 6 8,000 7 0,000
90002 Gas and Electricity 1 5,008 1 3,303 1 3,500 9 ,000 1 0,000
90003 Water 3 ,126 1 ,151 4 ,000 1 ,200 1 ,500
90006 Supplies 3 ,893 2 ,974 3 ,600 3 ,000 3 ,600
90007 Janitorial Services 1 5,254 1 6,392 2 1,000 1 5,000 1 4,500
90008 Landscaping 1 8,215 1 4,652 1 5,000 7 ,500 6 ,000
90009 Pest Control - - 2 ,500 - 2 ,500
90010 Security System - 1 17 - 5 00 2 ,000
90011 Heat/ Ventilation/ Air Conditioning 3 58 1 ,064 2 ,000 - 2 ,000
90012 Bldg. Interior Maintenance & Repair 4 ,185 2 ,210 2 ,000 5 5,000 2 ,000
90013 Bldg. Exterior Maintenance & Repair 1 5,446 2 4,185 1 60,000 1 50,000 5 ,000
90014 Miscellaneous Maintenance 4 ,138 2 3,053 5 ,000 2 ,000 5 ,000
TOTAL FACILITY OPERATIONS & MAINTENANCE 1 33,366 1 47,015 2 73,600 3 11,200 1 24,100
* Does not include mobile phone services.
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90002 Gas and Electricity 5 ,088 5 ,877 6 ,000 4 ,500 5 ,000
90003 Water 2 ,408 2 ,596 3 ,000 2 ,800 3 ,000
90006 Supplies 1 ,279 1 ,803 1 ,200 8 00 1 ,000
90007 Janitorial Services 9 ,360 9 ,360 1 0,000 1 0,000 8 ,600
90008 Landscaping 1 0,130 1 1,444 1 1,000 7 ,300 6 ,300
90009 Pest Control 2 ,400 2 ,670 2 ,400 2 ,300 2 ,400
90011 Heat/ Ventilation/ Air Conditioning 1 ,474 1 ,315 2 ,500 - 2 ,500
90012 Bldg. Interior Maintenance & Repair 2 34 2 84 1 ,000 1 ,000 1 ,000
90013 Bldg. Exterior Maintenance & Repair 6 51 1 1 3 8,000 2 5,000 2 ,500
90014 Miscellaneous Maintenance 1 ,773 1 ,150 2 ,000 5 00 2 ,000
TOTAL FACILITY OPERATIONS & MAINTENANCE 3 4,797 3 6,509 7 7,100 5 4,200 3 4,300
801 TOWN HALL - 1198 EL CAMINO REAL
802 TOWN ANNEX - 1188 & 1190 EL CAMINO REAL
69
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90002 Gas and Electricity 3 ,578 3 ,479 4 ,500 6 ,200 6 ,000
90003 Water 2 ,332 2 ,730 3 ,500 3 ,300 3 ,500
90006 Supplies 2 ,086 2 ,286 2 ,750 2 ,000 7 ,000
90007 Janitorial Services 3 ,792 3 ,992 4 ,250 4 ,250 1 3,900
90008 Landscaping 1 7,622 1 9,687 1 9,000 9 ,600 8 ,400
90009 Pest Control - - 1 ,000 - 1 ,000
90010 Security System 1 ,044 1 ,172 1 ,400 1 ,200 1 ,200
90011 Heat/ Ventilation/ Air Conditioning - - 9 00 - 9 00
90012 Bldg. Interior Maintenance & Repair 2 ,443 6 00 2 ,100 1 ,500 5 ,600
90013 Bldg. Exterior Maintenance & Repair 7 ,607 1 ,883 7 ,000 6 ,500 7 ,000
90014 Miscellaneous Maintenance 2 ,005 1 ,487 2 ,500 1 ,600 2 ,500
TOTAL FACILITY OPERATIONS & MAINTENANCE 4 2,509 3 7,317 4 8,900 3 6,150 5 7,000
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90002 Gas and Electricity 3 45 2 59 5 00 2 ,000 2 ,200
90003 Water 2 ,711 2 ,819 3 ,500 3 ,500 3 ,500
90006 Supplies 4 ,563 1 ,801 5 ,000 1 ,200 5 ,000
90007 Janitorial Services 7 ,675 7 ,875 9 ,000 9 ,000 1 ,800
90008 Landscaping 6 ,721 8 ,248 8 ,500 4 ,500 7 ,200
90009 Pest Control - 2 05 5 00 - 5 00
90010 Security System 2 ,160 1 ,060 - - 1 ,200
90011 Heat/ Ventilation/ Air Conditioning - - 5 00 5 00 1 ,000
90012 Bldg. Interior Maintenance & Repair 7 54 - 5 00 - 1 ,800
90013 Bldg. Exterior Maintenance & Repair 1 ,694 2 ,525 5 00 2 00 5 ,700
90014 Miscellaneous Maintenance 9 89 9 94 1 ,700 1 ,700 1 ,700
TOTAL FACILITY OPERATIONS & MAINTENANCE 2 7,612 2 5,785 3 0,200 2 2,600 3 1,600
803 STERLING PARK - 427 F STREET
804 MUSEUM - 1500 HILLSIDE BOULEVARD
70
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
80009 Capital Improvements 1 00 - - - -
90001 Telephone and Internet Services 8 50 2 ,279 1 ,000 1 ,000 1 ,000
90002 Gas and Electricity 1 5,528 1 4,246 1 6,000 1 3,000 1 4,000
90003 Water 2 ,262 3 ,082 3 ,200 3 ,600 3 ,600
90004 Sewer Fees - 1 00 - - -
90006 Supplies 6 ,021 4 ,239 6 ,000 4 ,000 1 5,500
90007 Janitorial Services 1 1,064 1 1,802 1 2,000 1 2,500 2 8,500
90008 Landscaping 1 4,820 2 2,474 1 8,500 7 ,800 9 ,600
90009 Pest Control 8 60 1 ,210 2 ,400 1 ,100 1 ,100
90010 Security System 7 20 4 ,544 2 ,100 - 2 ,100
90011 Heat/ Ventilation/ Air Conditioning 1 ,769 1 ,440 2 ,500 2 ,500 2 ,500
90012 Bldg. Interior Maintenance & Repair 2 ,840 2 ,074 4 ,750 1 0,000 2 5,000
90013 Bldg. Exterior Maintenance & Repair 7 35 5 98 1 ,000 3 00 1 ,500
90014 Miscellaneous Maintenance 6 ,158 8 ,912 8 ,000 8 ,000 8 ,000
TOTAL FACILITY OPERATIONS & MAINTENANCE 6 3,725 7 7,001 7 7,450 6 3,800 1 12,400
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90001 Telephone 1 13 4 97 1 ,000 5 00 1 ,000
90002 Gas and Electricity 1 3,741 2 5,609 3 5,000 3 2,000 3 5,000
90003 Water 1 ,622 5 ,395 8 ,500 4 ,500 5 ,000
90004 Sewer Fees - - - - -
90006 Supplies 6 ,389 5 ,367 1 0,000 4 ,000 5 ,000
90007 Janitorial Services 2 0,512 2 8,734 3 1,000 3 1,000 2 6,000
90008 Landscaping 1 3,457 4 1,073 5 0,000 1 7,500 1 0,000
90009 Pest Control 1 50 9 75 1 ,500 1 ,600 1 ,600
90011 Heat/ Ventilation/ Air Conditioning 2 19 - 2 ,500 - 3 ,000
90012 Bldg. Interior Maintenance & Repair 1 ,101 2 0,575 1 4,500 5 ,000 1 2,000
90013 Bldg. Exterior Maintenance & Repair 4 2 9 8 6 ,000 3 ,000 5 ,000
90014 Miscellaneous Maintenance 2 25 1 39 5 00 - 5 00
TOTAL FACILITY OPERATIONS & MAINTENANCE 5 7,569 1 28,461 1 60,500 9 9,100 1 04,100
805 COMMUNITY CENTER - 1520 HILLSIDE BOULEVARD
806 POLICE STATION - 1199 EL CAMINO REAL
71
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90001 Telephone - - 3 00 - 1 50
90002 Gas and Electricity 2 ,939 3 ,421 3 ,000 5 ,000 5 ,000
90003 Water 8 49 6 40 1 ,000 1 ,100 1 ,100
90006 Supplies 1 ,597 7 33 1 ,000 2 00 5 00
90007 Janitorial Services 1 0,591 9 ,352 1 0,000 1 2,500 5 ,700
90008 Landscaping 2 ,646 3 ,266 3 ,150 1 ,200 3 ,600
90009 Pest Control - - 1 00 - 1 00
90011 Heat/ Ventilation/ Air Conditioning - - 2 00 - 2 00
90012 Bldg. Interior Maintenance & Repair 1 ,049 5 7 50 3 00 7 50
90013 Bldg. Exterior Maintenance & Repair 2 ,256 7 60 1 ,500 1 ,500 1 ,500
90014 Miscellaneous Maintenance 5 56 3 44 1 ,000 3 00 1 ,000
TOTAL FACILITY OPERATIONS & MAINTENANCE 2 2,483 1 8,520 2 2,000 2 2,100 1 9,600
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90002 Gas and Electricity 6 ,242 8 ,388 8 ,000 8 ,000 8 ,000
90003 Water 2 ,371 3 ,008 3 ,000 4 ,500 4 ,500
90005 Garbage Pick- up 5 ,505 5 ,059 5 ,000 5 ,000 5 ,000
90006 Supplies 2 23 - 4 00 - 2 50
90008 Landscaping 1 3,562 1 2,962 1 3,000 8 ,600 1 4,400
90009 Pest Control 1 ,146 1 ,199 1 ,350 1 ,350 1 ,350
90010 Security System 2 ,679 3 ,208 3 ,250 3 ,500 3 ,500
90011 Heat/ Ventilation/ Air Conditioning - - 7 00 - 1 ,500
90012 Bldg. Interior Maintenance & Repair 1 8,273 2 1,079 1 5,000 1 5,000 1 5,000
90013 Bldg. Exterior Maintenance & Repair 2 ,070 1 ,200 3 ,000 2 ,000 3 ,000
90014 Miscellaneous Maintenance 3 44 - 1 ,000 - 1 ,000
90015 Property Management 1 7,070 1 8,365 2 5,000 1 6,000 2 0,000
TOTAL FACILITY OPERATIONS & MAINTENANCE 6 9,485 7 4,468 7 8,700 6 3,950 7 7,500
807 CORPORATION YARD - 601 F STREET
808 TOWN OF COLMA CREEKSIDE VILLAS - 1180 EL CAMINO REAL
72
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90002 Gas and Electricity - - 5 0 - 5 0
90003 Water 2 5 - 1 00 - 1 00
90011 Heat/ Ventilation/ Air Conditioning - - 1 00 - 1 00
90012 Bldg. Interior Maintenance & Repair - - 5 00 - 5 00
90014 Miscellaneous Maintenance - - 1 ,500 - 1 ,500
90015 Property Management H. O. A. DUES 2 ,419 6 ,294 3 ,500 3 ,500 3 ,500
TOTAL FACILITY OPERATIONS & MAINTENANCE 2 ,444 6 ,294 5 ,750 3 ,500 5 ,750
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2006- 07 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90003 Water 3 38 3 04 1 00 5 00 5 00
90006 Supplies 1 ,183 - - - -
90008 Landscaping 4 ,450 5 ,538 5 ,000 2 ,200 4 ,800
90009 Pest Control - - 1 ,000 - 5 00
90013 Bldg. Exterior Maintenance & Repair 1 82 4 5 3 00 - 5 00
90014 Miscellaneous Maintenance 4 90 1 ,101 5 00 - -
TOTAL FACILITY OPERATIONS & MAINTENANCE 6 ,643 6 ,989 6 ,900 2 ,700 6 ,300
809 VERANO - 1365 MISSION ROAD
810 BARK PARK - D STREET
73
EXPENDITURE DETAIL
This property was sold in March of 2008.
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90002 Gas and Electricity - - - - -
90003 Water - - - - -
90006 Supplies - - - - -
90008 Landscaping 8 03 1 99 5 00 - -
90009 Pest Control - - - - -
90013 Bldg. Exterior Maintenance & Repair - - - - -
90014 Miscellaneous Maintenance - - - - -
TOTAL FACILITY OPERATIONS & MAINTENANCE 8 03 1 99 5 00 - -
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT FACILITY OPERATIONS & MAINTENANCE
90006 Supplies ( Range Improvements) 78 - 4 ,000 4 ,000 5 00
90014 Miscellaneous Maintenance ( Portosan
Rental) 786 1 ,147 1 ,000 1 ,200 1 ,200
TOTAL FACILITY OPERATIONS & MAINTENANCE 8 64 1 ,147 5 ,000 5 ,200 1 ,700
811 PIT STOP PARK - SERRAMONTE BOULEVARD
812 GUN RANGE
74
DEPARTMENT: PLANNING
FUNCTION: COMMUNITY DEVELOPMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
Planning services for the Town are provided by contract
and are partially supported by fees. There are four main
activities in the Department: Administration, Code
Enforcement, Current Planning, and Advance Planning.
The Planning staff is an important interface with Town
residents and the business community, helping to ensure
a positive working and living environment by
encouraging economic development, enforcing codes,
promoting property maintenance, and recommending
high- quality development projects for City Council
approval.
STAFFING
The City Planner is appointed by the City Council. A professional staff, including the City Planner,
Senior Planners, a Registered Landscape Architect and an Office Manager, are available to assist the
Town on an as- needed basis equal to an average of 2.75 Full- Time Equivalent employees.
ACCOMPLISHMENTS/ GOALS
During FY 2007- 08, the Planning Department worked with the Council, the City Manager and the
Public Works Department to implement the Master Sign Program that installed one gateway sign at
Lawndale Boulevard and Old Mission Road, along with improved landscaping.
The Department worked closely with the City Attorney and the City Engineer in managing the closure
activities at the Hillside Landfill and developing a Memorandum of Understanding with Bridge Housing
and San Mateo County regarding the Trestle Glen development. Economic Development outreach has
increased in an effort to locate tenants for the former Cost Plus building site, the Infiniti dealership,
the Colma Buick/ Pontiac/ GMC dealership, the Magnolia Hi- Fi space and the former Drug Barn. The
City Planner was actively involved in the Subregional Housing Needs Allocation policy process for the
2007- 2014 planning period, as well as the regional planning efforts along El Camino Real known as
the Grand Boulevard Initiative.
In FY 2008- 09, funding for an Economic Development Plan that would encompass critical commercial
areas such as Serramonte Boulevard, Old Mission Road and El Camino Real is included. This plan will
create a vision for the future economic climate of Colma, describe and analyze current economic
conditions, identify opportunity areas for potential expansion and new consumer attractants, establish
goals, policies and actions to realize the community’s vision, and assign implementation
responsibilities. Special programs would also be included in the Plan to focus on items related to
economic growth, such as El Camino Real, preservation and enhancement of Serramonte Auto Row,
75
enhancement of businesses through a Sign Code update, and establishment of a sustainability plan.
The Economic Development Plan will drive the subsequent update of the Colma General Plan.
Other FY 2008- 2009 projects include preparation of materials and maps related to Census 2010,
establishment of a Noise Ordinance, and creation of a standard street tree plan and update of
preferred plant species in Colma.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 11% higher than the FY 2007- 08 Adopted Budget due to one- time
funding for the preparation of an Economic Development Plan. The staffing level for the Department
has increased to reflect the additional work associated with this project.
76
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
410 - PLANNING ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SUPPLIES & SERVICES
60005 Special Dept. Expense 1 0,629 2 3,530 - 1 3,000 -
Outside Consultants
60008 Dues & Publications 1 07 1 47 4 40 - -
Planning and Zoning Reference Books
American Planning Association Dues
60010 Conferences & Meetings 3 ,610 3 5 1 ,000 4 5 -
American Planning Association Conference
Bay Area Planning Directors Mtgs
SAMCEDA Conferences
County Planning Directors Meetings
Sustainable San Mateo County Meetings
ABAG Seminars
63004 Code Enforcement 2 3,577 4 4,476 5 0,000 4 0,000 3 0,000
Neighborhood Improvement
Permit Condition Compliance
Home Depot Task Force
Total Supplies & Services 3 7,923 6 8,188 5 1,440 5 3,045 3 0,000
77 410 - PLANNING
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
410 - PLANNING ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
CONTRACTUAL
71007 Prof. Planning Services- Admin 3 2,362 1 7,488 1 0,000 3 0,000 2 5,000
Shopping Cart Retrieval Program
City Council Meetings
Staff Meetings
Interagency Communications
Business Registration Program
File Management
Verano Affordable Unit Management
Budget Development/ Management
Interjurisdictional Communications
71008 Prof. Planning Services- Curr 1 32,265 1 60,023 1 10,000 1 12,000 9 5,000
Zoning/ Municipal Code Amendments
Permit Processing
Design Review
Plan and Sign Review
Information Services
71009 Prof. Planning Services- Adv 7 8,422 6 6,204 8 0,000 8 5,000 1 30,000
General Plan Maintenance
P3 - Colma BART Area Plan
Mission Road Specific Plan
Master Sign Program
Capital Improvement Planning
Housing Program Administration
Economic Development Promotion
71010 Prof. Consulting Contract Services - 1 ,500 7 ,000 - -
Outside Consultants
71022 Comprehensive GP/ Zoning Code Update 1 5,814 8 ,353 40,000 3 1,000 5 0,000
Total Contractual 2 58,864 2 53,568 2 47,000 2 58,000 3 00,000
TOTAL SUPPLIES SERVICES & CONTRACTUAL 2 96,787 3 21,757 2 98,440 3 11,045 3 30,000
DEPARTMENT TOTAL 2 96,787 3 21,757 2 98,440 3 11,045 3 30,000
78 410 - PLANNING
DEPARTMENT: RECREATION SERVICES DEPARTMENT
FUNCTION: GENERAL GOVERNMENT
FUNDING SOURCE: GENERAL FUND
DEPARTMENT DESCRIPTION
The Recreation Services Department provides programs, activities and events for Colma
residents of all age groups ranging from infants to seniors. Program elements include: Fitness,
Enrichment, Special Events, Cultural Events, Sporting Events, Trips, and Community Events. It
is the goal of the Recreation Services Department to offer a balanced program ensuring all
elements are offered to all age groups throughout the fiscal year.
In accordance with Council policy, the Town
subsidizes recreation programs at a rate of 90%
for adults and 95% for youth and seniors.
Program fees are charged based on the actual
cost of the program. In an effort to reduce costs
and provide more community- based recreation
programs for residents, staff introduced cost-effective
in- house alternatives to contracted
services over the past several years. Programs
such as Breakfast with Santa, Parents Night Out,
Family Field Day & BBQ, Mega Candyland and the
spring, summer and winter day camps continue
to grow.
STAFFING
The Director of Recreation Services supervises two park facilities, Colma Historical Park &
Community Center and Sterling Park Recreation Center, along with support staff: one
Recreation Coordinator, one Administrative Technician, six part- time Facility Attendants and
eight part- time Recreation Leaders.
ACCOMPLISHMENTS
In FY 2007- 08, the Recreation Services Department worked with Human Resources and
Administrative staff to revise the Recreation Services staff manual to reflect current operating
procedures.
One of the Department goals is to increase program participation. In FY 2007- 08, staff is
projecting an increase in program participation and the number of programs offered to
residents. In FY 2007- 08, staff estimates that 40% of the population has Colma I. D. cards,
with 635 active I. D. cards. Even though there was a 2% decrease in Colma I. D. cards from FY
2006- 07, staff is forecasting a 4% increase in program participation based on the numbers so
79
far this year. In FY 2008- 09, staff anticipates offering the same number of programs with
approximately the same number of participants as in FY 2007- 08.
The Colma Community Center and Sterling Park Recreation Center are available to Colma
residents to rent for events. Recreation facilities were rented for 216 events in FY 2007- 2008.
The FY 2008- 09 Adopted Budget assumes rental
use will be similar to FY 2007- 08.
Over the last four years, the Recreation
Department has collaborated with the Colma
Police Department in bringing programs to the
community. Programs such as Breakfast with
Santa, the Senior Holiday Event, and the 3 Vs. 3
Basketball Tournament have all been very
successful. For FY 2008- 09, the Department is
offering “ Kids Carpentry” and “ Cheerleading” this
summer to Colma youth.
BUDGET HIGHLIGHTS
The FY 2008- 09 Adopted Budget is 4% higher than
the FY 2007- 08 Adopted Budget due to increases in
salaries and benefits, and an increase in the number
of contracted classes.
PERFORMANCE MEASURES
Over the past five years the Recreation Services
Department has seen significant growth.
Number of Programs Offered Program Participation
FY 2003- 04 Actual 66 3,651
FY 2004- 05 Actual 83 3,842
FY 2005- 06 Actual 96 3,968
FY 2006- 07 Actual 102 4,540
FY 2007- 08 Actual 104 4,853
FY 2008- 09 Projected 105 4,650
As reflected in the table above, the department offered 104 programs throughout FY 2007- 08
which exceeded 4,800 participants. In FY 2008- 09, the programming service level will be
maintained, and participation levels are expected to be about the same with many Colma
residents participating in multiple programs.
In November 2007, the Recreation Services Department conducted its annual survey seeking
resident feedback for programs, facilities, and customer service. Based on the results from the
survey, the Recreation Services Department has surpassed the service levels that were
identified in FY 2006- 07.
80
CUSTOMER SERVICE OVERALL RATING
1 On a scale of one ( poor) to ten ( exceed expectations).
The Recreation Services Department follows recreation program policies set forth in the
Administrative Code. These policies direct staff to develop activities for all demographics in all
program elements. Below are graphs that show how the Department has satisfied the
Recreation Department Program Guidelines with equitable programming and participation over
the past few years. The Department will continue to meet these goals by developing equitable
programming, encouraging participation in all age groups.
PERFORMANCE
MEASURE
FY 2006- 07
Actual
FY 2007- 08
Actual
FY 2008- 09
Projected
Maintain Annual
Customer Service
Survey Overall
Rating
96% of residents
responding rated the
overall performance
of the Recreation
Services Department
at 9.6. 1
100% of the
residents responding
rated the overall
performance of the
Recreation Services
Department at 9.5.
90% of residents
responding rated the
overall performance
of the Recreation
Services Department
at 9.5.
Participation by Gender
1588
1874
2019
2380
2666
2834
0
500
1000
1500
2000
2500
3000
3500
FY 2006 FY 2007 FY2008
Male Female
Participation by Age
1233
1457
1587 1610
1895
1989
1148 1188
1254
0
500
1000
1500
2000
FY 2006 FY 2007 FY 2008
Adults ( 18 - 54 years old) Youth ( 5 8- 117 years old) Senior ( 55 years & older)
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
510 - RECREATION SERVICES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
ACCOUNT SALARIES & WAGES
51002 Full- time Staff 2 18,790 2 30,372 2 37,000 2 37,000 2 48,700
Director of Recreation Services
Admin Tech II
Recreation Coordinator
51003 Part- time Staff 8 5,509 8 1,978 8 8,000 8 8,000 9 9,700
Recreation Leader 4 FTE
Facility Attendant 3 FTE
51004 Comp Time 8 43 1 ,490 1 ,000 8 00 8 00
51005 Overtime 3 ,278 3 ,800 3 ,500 3 ,500 3 ,500
51009 Deferred Compensation 2 ,800 4 ,400 3 ,600 3 ,600 3 ,600
Total Salaries & Wages 3 11,221 3 22,041 3 33,100 3 32,900 3 56,300
BENEFITS
52001 PERS Misc. Employees 1 9,306 2 9,351 3 4,500 3 4,500 3 4,500
13.94%
52003 Social Security Employee 4 ,444 - - - -
52004 Medicare Employee 1 ,039 - - - -
52005 Workers' Compensation Insurance - - - - -
52006 Unemployment 1 88 - - - -
52007 Health 2 0,723 2 5,151 2 9,000 2 9,000 3 1,900
15% increase
52008 Dental 5 ,649 5 ,713 6 ,000 6 ,000 6 ,100
$ 180/ mo
52009 Life Insurance 4 32 4 03 4 00 4 00 4 00
$ 12/ mo
52011 Vision 1 ,325 1 ,589 1 ,700 1 ,700 1 ,700
$ 51/ mo
52012 Health Club 1 ,316 9 9 1 ,700 1 ,000 1 ,700
$ 47/ mo
52014 Social Security Employer 1 9,466 1 9,835 2 1,400 2 1,400 2 2,300
6.20%
52015 Medicare Employer 4 ,582 4 ,663 5 ,000 5 ,000 5 ,300
1.45%
Total Benefits 7 8,470 8 6,804 9 9,700 9 9,000 1 03,900
TOTAL SALARY WAGES & BENEFITS 3 89,691 4 08,844 4 32,800 4 31,900 4 60,200
82 510 - RECREATION SERVICES
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
510 - RECREATION SERVICES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
SUPPLIES & SERVICES
60002 Office Supplies 3 ,367 4 ,143 3 ,500 3 ,500 3 ,500
Paper, Pens, Labels, Post It's,
Envelopes, File Folders
60003 Postage 3 ,147 2 ,028 1 ,800 3 ,000 2 ,500
Recreation Brochures, Invitations
60004 Computer Expenses & Services 6 ,032 5 ,473 5 ,000 5 ,000 5 ,000
Colma ID Cards, Class Service
Agreement, Ink Cartridges, System
Upgrades, Memory, Additional
Stepford Services & Software
60005 Special Dept. Expense 1 3,991 1 0,676 9 ,000 1 6,000 3 ,000
First Aid Kits, Uniforms
60006 Printing 1 0,099 6 ,920 1 0,000 9 ,000 1 0,000
Brochure Printing, Holiday Event Invites
60008 Dues & Publications 1 ,137 9 67 1 ,000 1 ,380 1 ,400
CPRS Dues, BMI, ASCAP, SEASAC
60010 Conferences & Meetings 1 ,943 2 ,530 2 ,200 2 ,000 3 ,500
California Parks & Recreation
Society ( CPRS) - Conference, meeting
supplies and food, tablecloths,
CPRS Supervisor Section Conference
60011 Communications 5 ,559 5 ,750 6 ,000 6 ,000 6 ,000
DSL Lines to Two Community Centers
60013 Auto Expense 3 21 3 38 5 00 8 00 1 ,000
60014 Office Equipment Rental 6 ,493 7 ,564 7 ,000 7 ,000 7 ,000
Ikon Copier Lease
60015 Equipment Maintenance - - 5 00 5 00 5 00
Bocce Ball Court Resurface
Total Supplies and Services 5 2,090 4 6,390 4 6,500 5 4,180 4 3,400
83 510 - RECREATION SERVICES
EXPENDITURE DETAIL
FY 2005- 06 FY 2006- 07 FY 2007- 08 FY 2007- 08 FY 2008- 09
510 - RECREATION SERVICES ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED
RECREATION EXPENSES
62001 Community Services 1 1,942 7 ,350 1 0,000 1 0,000 1 0,000
Project Read Family Literacy
Program for Colma Residents
62002 Picnic 3 00 2 2,675 2 2,000 2 2,000 2 2,000
One Picnic - Music, Food, Decorations,
Children's Entertainment, Prizes
62003 Colma Holiday Events 5 0,472 6 2,194 6 0,000 5 8,200 6 0,000
SSF Conference C